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08-10-95 WSMEMORANDUM TO: Mayor Norm F. Freske Councilmember Suzanne Ackerman Councilmember Ron Black Councilmember Larry Fournier Councilmember Vern Heidner FROM. Phyllis Boedigheimer, Finance Director DATE: August 10, 1995 SUBJECT: Proposed 1996 General Operating Budget Attached are budget worksheets for our first 1996 budget worksession. I anticipate this worksession as somewhat of an idea session, discussing current needs, and projecting future needs, which then can be quantified into a projected budget for the next worksession. The attached worksheets are very preliminary with many blank lines to be completed after discussions at our worksession, and further research. Issues and assumptions that have been discussed to date are categorized under the following departments. Mayor and Council: Assume 8 meeting per month and twu all day sessions for each councilmember Conferences of interest? - Legislative; training /,,,Z&-0 f 4c -l ; Dues - Wright County Mayors, Chamber of Commerce, any others Mayor's Prayer Breakfast, - Volunteer Appreciation Holiday Event Appreciation plaques Contingency - Engineering projects, planning projects, salary/benefits 16 Administration: to Proposed part-time clerical position at approximately 15 hours per week at $6.00 per hour. Election judges - 15 judges at $5.50 per hour x 20 hours x 2 elections = $3,300 plus $250 for FICA. Education/Training - Clerks Conference, Clerk's Certification, Computer training Newsletter - Jacquie has proposed an increase from $325 to $400 per issue, budgeting 6 issues plus distribution costs. Dues & Memberships? Miscellaneous? Copy machine lease versus purchase Finance: Printed forms - W -2's, Payroll forms, checks Education/Training - Legislative Conference, Regional Finance Director meetings, Finance Conference, Computer training, loss control, personnel Dues/Memberships - GFOA, MFOA, Personnel Printing/Publishing - Financial Report Audit - Proposed $4,975 Assessor: EDA: 2040 parcels in 1995, estimate 2060 at $6.00 in 1996 Propose an intern for brochure/video, estimate 500 hours at $7.00 per hour Education/Training - Development Conference, Seminars Dues/Memberships Contracted Services - Possible market study City Hall: J Any new or maintenance work necessary, shrubs, painting Parks & Recreation: Proposed programs to the committee in the amount of $7,270 which includes warminghouse supervision Streets/Public Works: Propose additional person at $10.00 to start and $10.50 after six months Please see Dave's worksheet attached Historical Society: Committee has proposed a budget of $3250 for items, pleaso see attached request �! Additional General Operating Expenditures include: ` ('r Engineering, Planning, Legal, Planning Commission, Police, Building Inspection, Street Lighting, Recycling, and Capital Equipment. N PROPOSED 1996 BUDGET WORKSHEETS FUND: 101 -GENERAL FUND REVENUE BUDGET WORKSHEET CODE 31010 32100 32210 32260 32270 32280 33401 33402 33404 33405 34000 34100 34102 34103 34120 34140 36210 38000 38050 39000 39300 39400 39500 TOTAL DESCRIPTION Property , ax Business Licenses Dog Licenses Building Permits Septic Permits Wetland Review Local Government Aid Homestead Credit Aid Recycling Grant/Aid Police Aid Chgs For Sev - General Chgs For Sev- CUP/Variance Chgs For Sev - Subdivision Chgs For Sev- Zone/Ordinance Chgs For Sev - Assess/Septic Maps/Copies/Misc Interest Earnings Old Hall/House Rent Franchise Fee Other Revenue Clean Up Day Refunds & Reimbursements City Hall Rent Transfer From Other Funds 1995 ADOPTED BUDGET 10,000 0 60,000 0 0 63,000 93,690 2,500 6,000 20,000 0 0 0 0 16,000 18,000 9,300 5,000 0 0 15,000 7/31/95 ACTUAL Y -T -D 197,102 4,922 125 22,316 1,125 50 31,535, 46,845 3,776 0 9,944 2,048 1,625 1,050 1,585 501 1,200 4,955 5,727 267 3,531 1,451 10.000 1995 1996 AMENDED PROPOSED BUDGET BUDGET REVENUES 679,050 351,680 Account 41100 41400 41600 41550 41700 41530 41570 41900 41940 FUNCTION GENERAL GOVERNMENT Mayor and City Council Administration Finance Assessing Legal Planning Commission Planner EDA City Hall & Peavey House TOTAL GENERAL GOVERNMENT PUBLIC SAFETY 42100 Police 42410 Building Inspection TOTAL PUBLIC SAFETY PUBLIC WORKS 41560 Engineering 43200 Street Lighting 41610 Recycling TOTAL PUBLIC WORKS COMMUNITY SERVICES --------------- 45100 District 728 Recreation 45200 Park Maintenance TOTAL COMMUNITY SERVICES OTHER USES 45000 Capital Outlay TOTAL OTHER USES TOTAL APPROPRIATIONS GENERALFUND APPROPRIATION SUMMARY 1995 7/31/95 ADOPTED ACTUAL BUDGET Y -T -D 1995 1996 AMENDED PROPOSED BUDGET BUDGET 36, 000.00 22, 918.44 179, 820.00 105, 296.61 38,200.00 33,098.63 15,000.00 7,893.90 40,000.00 39,607.65 3,600.00 0.00 60,000.00 33,681.89 20, 000.00 1,784.18 71, 500.00 24,158.10 464,120.00 268, 439.40 100,000.00 54,141.69 20, 000.00 12, 675.35 120,000.00 66,817.04 40,000.00 42,396.11 10,000.00 5,617.91 28, 000.00 19,120.41 78,000.00 67,134.43 13, 000.00 11, 036.89 13,000.00 2,123.15 26, 000.00 13,160.04 5,000.00 1,487.20 5,000.00 1,487.20 693,120.00 417,038.11 2 i FUND: 101 -General Service Activity: Mayor & Council - 41100 EXPENDITURES: GRAND TOTAL 36,000.00 22,918.44 ------- ------- ------- ------- 3 1995 7/31/95 1995 1996 ADOPTED ACTUAL AMENDED PROPOSED CODE ITEM BUDGET Y -T -D BUDGET BUDGET PERSONAL SERVICES 101 ------------- Salaries & Wages 36,000.00 21,225.00 U�) 122 Employer Contribution - Soc.Sec. 0.00 1,316.00 ;' !j�' ; a�;) 126 Employer Contribution - Medicare 0.00 308.00 NQ ' y, TOTAL PERSONAL SERVICES 36,000.00 22,849.00 SUPPLIES 203 General Supplies 0.00 0.00 TOTAL SUPPLIES 0.00 0.00 OTHER SERVICES AND CHARGES 207 ------------------ Education and Training 0.00 0.00 321 Mileage 0.00 69.44 355 Dues & Memberships 0.00 0.00 360 Meetings & Conferences 0.00 0.00 TOTAL OTHER SERVICES AND CHARGES ------- 0.00 ------- 69.44 GRAND TOTAL 36,000.00 22,918.44 ------- ------- ------- ------- 3 FUND: 101 -General Service Activity: Administration - 41400 EXPENDITURES: CODE ITEM PERSONAL SERVICES 101 Salaries & Wages 102 Overtime 121 Employer Contribution - PERA 122 Employer Contribution - Soc.Sec. 126 Employer Contribution - Medicare 123 Employer Contribution - Health & Dental 130 Employer Contribution - Disability TOTAL PERSONAL SERVICES SUPPLIES 201 Office Supplies 203 General Supplies �./' !_!<', ! `.11 r,/.. ✓tom✓ TOTAL SUPPLIES OTHER SERVICES AND CHARGES ------------- 207 Education and Training 204 Insurance 320 Telephone Communications 321 Mileage 340 Recording Fees 347 Newsletter 350 Printing & Publishing 355 Dues & Memberships 360 Meetings & Conferences 365 Refunds & Reimbursements TOTAL OTHER SERVICES AND CHARGES 1995 ADOPTED BUDGET 92, 920.00 0.00 15,450.00 0.00 0.00 0.00 0.00 108, 370.00 11, 000.00 0.00 11, 000.00 3,000.00 25,000.00 4,500.00 0.00 800.00 2,150.00 8,000.00 5,000.00 0.00 0.00 48,450.00 7/31/95 1995 1996 ACTUAL AMENDED PROPOSED Y -T -D BUDGET BUDGET 45,501.85 F), 43. . 7,862.11 1,?, -!iQ f- 2,512.67 2,512.67 41,E � " 3,384.33 5 R D 790.10 1 -7,f- 3,900.00 3,900.00 & 0 U D 283.50 q 64, 234.56 /YA,!h 8,658.03 480.45 9,138.48 745.00 511.52 2,479.59 94.60 264.50 1,399.47 7,245.50 300.00 1,735.00 5,490.55 20, 265.73 TOTAL CONTRACTUAL CHARGES AND SERVI 12,000.00 11,657.84 GRAND TOTAL 179,820.00 105,296.61 ------- ------- ------- ------- 4 a, 0U0 CONTRACTUAL CHARGES AND SERVICES 371 -------------------------------------------------------- Clean Up Day 7,000.00 7,448.14 390 Contracted Services 0.00 1,362.50 400 R & M - Equipment 0.00 377.50 410 Rentals 0.00 44.00 430 Miscellaneous Other Charges 5,000.00 2,425.70 TOTAL CONTRACTUAL CHARGES AND SERVI 12,000.00 11,657.84 GRAND TOTAL 179,820.00 105,296.61 ------- ------- ------- ------- 4 a, 0U0 FUND: 101 -General Service Activity: Finance - 41600 EXPENDITURES: CODE ITEM PERSONAL SERVICES 101 Salaries & Wages 102 Overtime 121 Employer Contribution - PERA 122 Employer Contribution - Soc.Sec. 126 Employer Contribution - Medicare 123 Employer Contribution - Health & Dental 130 Employer Contribution - Disability TOTAL PERSONAL SERVICES SUPPLIES 201 Office Supplies 203 General Supplies TOTAL SUPPLIES OTHER SERVICES AND CHARGES r 207 Education and Training 321 Mileage 350 Printing & Publishing 355 Dues & Memberships 360 Meetings & Conferences TOTAL OTHER SERVICES AND CHARGES 1995 ADOPTED BUDGET CONTRACTUAL CHARGES AND SERVICES 33, 000.00 0.00 0.00 0.00 0.00 0.00 0.00 33, 000.00 ARM 304 Audit 5,200.00 390 Contracted Services 0.00 400 R & M - Equipment 0.00 430 Miscellaneous Other Charges 0.00 TOTAL CONTRACTUAL CHARGES AND SERVI 5,200.00 7/31/95 1995 1996 ACTUAL AMENDED PROPOSED Y -T -D BUDGET BUDGET 20, 703.24 y_ 0.00 1,005.32 1,380.03 322.70 —.f( 1,200.00 0 54.00 4'!� 24,665.29 25.00 0.00 25.00 8,205.00 0.00 0.00 0.00 8,205.00 `. GRAND TOTAL 38,200.00 33,098.63 5 SVC! .5D 0.00 — 87.92 115.42 0.00 0.00 203.34 8,205.00 0.00 0.00 0.00 8,205.00 `. GRAND TOTAL 38,200.00 33,098.63 5 SVC! FUND: 101 -General Service Activity: Assessor - 41550 EXPENDITURES.- CODE XPENDITURES: CODE ITEM PERSONAL SERVICES 101 Salaries & Wages 121 Employer Contribution - PERA 122 Employer Contribution - Soc.Sec. 126 Employer Contribution - Medicare TOTAL PERSONAL SERVICES GRAND TOTAL 1995 7/31/95 ADOPTED ACTUAL BUDGET Y -T -D 6 1995 1996 AMENDED PROPOSED BUDGET BUDGET 15,000.00 7,000.00 «U0 / 3/_ o 0.00 358.40 N S? 0.00 434.00 7S0 0.00 101.50 /ry^7 179 15, 000.00 7,893.90 t 3 7, 13, ,?!`S 9 15, 000.00 6,772.60 FUND: 101 -General Service Activity: EDA - 41900 EXPENDITURES: 7 1995 7/31/95 1995 1996 ADOPTED ACTUAL AMENDED PROPOSED CODE ITEM BUDGET Y -T -D BUDGET BUDGET PERSONAL SERVICES 101 Salaries & Wages 0.00 1,655.93 ^` ')0 121 Employer Contribution - PERA 0.00 42.63 122 Employer Contribution - Soc.Sec. 0.00 69.39 03 126 Employer Contribution - Medicare 0.00 16.23 123 Employer Contribution - Health & Dental 0.00 0.00 io?0 130 Employer Contribution - Disability 0.00 0.00 TOTAL PERSONAL SERVICES 0.00 1,784 18 SUPPLIES 201 Office Supplies 0.00 0.00 203 General Supplies 0.00 0.00 i 00 %OCA TOTAL SUPPLIES -- ----- 0.00 ------- ------- 0.00 ------- OTHER SERVICES AND CHARGES 207 ------------------ Education and Training 0.00 0.00 321 Mileage 0.00 0.00 350 Printing & Publishing 0.00 0.00 355 Dues & Memberships 0.00 0.00 360 Meetings & Conferences 0.00 0.00 TOTAL OTHER SERVICES AND CHARGES ------- 0.00 ------- 0.00 CONTRACTUAL CHARGES AND SERVICES 390 --------------------------------------------------------- Contracted Services 20,000.00 0.00 _ TOTAL CONTRACTUAL CHARGES AND SERVI ------- 20.000.00 ------- ------- 0.00 ------- GRAND TOTAL 20,000.00 ------- ------- 1,784.18 ------- ------- ------- ------- ------- ------- 7 FUND: 101 -General Service Activity: City Hall & Peavey House - 41940 EXPENDITURES: OTHER SERVICES AND CHARGES 322 Utilities 14,000.00 410 Rent 47,000.00 TOTAL OTHER SERVICES AND CHARGES 61,000.00 CONTRACTUAL CHARGES AND SERVICES 325 Garbage Service 390 Contracted Services 400 R & M - Equipment 402 R & M - Building 430 Miscellaneous Other Charges TOTAL CONTRACTUAL CHARGES AND SERVI 1,500.00 0.00 0.00 0.00 1,500.00 7/31/95 ACTUAL Y -T -D 373.35 1,201.75 1,575.10 7,391.33 12,103.54 19, 494.87 616.32 1,335.23 383.00 150.00 603.58 3,088.13 GRAND TOTAL 71,500.00 24,158.10 ------- ------- ------- ------- I 1995 1996 AMENDED PROPOSED BUDGET BUDGET 1995 ADOPTED CODE ITEM BUDGET SUPPLIES 203 General Supplies 0.00 220 R & M Supplies 9,000.00 TOTAL SUPPLIES 9,000.00 OTHER SERVICES AND CHARGES 322 Utilities 14,000.00 410 Rent 47,000.00 TOTAL OTHER SERVICES AND CHARGES 61,000.00 CONTRACTUAL CHARGES AND SERVICES 325 Garbage Service 390 Contracted Services 400 R & M - Equipment 402 R & M - Building 430 Miscellaneous Other Charges TOTAL CONTRACTUAL CHARGES AND SERVI 1,500.00 0.00 0.00 0.00 1,500.00 7/31/95 ACTUAL Y -T -D 373.35 1,201.75 1,575.10 7,391.33 12,103.54 19, 494.87 616.32 1,335.23 383.00 150.00 603.58 3,088.13 GRAND TOTAL 71,500.00 24,158.10 ------- ------- ------- ------- I 1995 1996 AMENDED PROPOSED BUDGET BUDGET FUND: 101 -General Service Activity: Park & Recreation - 45200 July 31, 1995 EXPENDITURES: GRAND TOTAL 13,000.00 2,123.15 1995 7/31/95 1995 1996 ADOPTED ACTUAL AMENDED PROPOSED CODE ITEM BUDGET Y -T -D BUDGET BUDGET PERSONAL SERVICES 101 Salaries & Wages 13,000.00 964.64 121 Employer Contribution - PERA 0.00 0.00 122 Employer Contribution - Soc.Sec. 0.00 64.56 126 Employer Contribution - Medicare 0.00 15.12 TOTAL PERSONAL SERVICES 13,000.00 1,044.32 SUPPLIES 203 General Supplies 0.00 0.00 220 R & M Supplies 0.00 20.00 TOTAL SUPPLIES 0.00 20.00 OTHER SERVICES AND CHARGES 320 Telephone/Communications 0.00 273.45 355 Dues & Memberships 0.00 0.00 360 Meetings & Conferences 0.00 0.00 TOTAL OTHER SERVICES AND CHARGES ------- 0.00 ------- 273.45 CONTRACTUAL CHARGES AND SERVICES 400 ------------------------------------------------------ R & M Equipment 0.00 146.38 410 Rentals 0.00 639.00 400 R & M - Equipment 0.00 0.00 430 Miscellaneous Other Charges 0.00 0.00 TOTAL CONTRACTUAL CHARGES AND SERVI 0.00 ------- 785.38 GRAND TOTAL 13,000.00 2,123.15 FUND 201 - ROAD & BRIDGE REVENUE BUDGET REPORT MONTH ENDED JULY 31, 1995 1995 1996 AMENDED PROPOSED BUDGET BUDGET 1995 7/31/95 ADOPTED ACTUAL CODE DESCRIPTION BUDGET Y -T -D 31010 Property Tax 243,000 i34,184 32290 Weight Permits 0 Sts 33402 Homestead Credit Aid 52,701 26;351 33406 MSA -Maintenance 80,000 62,104 34000 Chgs for Sev - Sealcoat 0 18,370 34130 Chgs for Sev- Snowplowing 0 1,856 39000 Other Revenue 4,000 21 TOTAL REVENUES 379,701 242,916 1995 1996 AMENDED PROPOSED BUDGET BUDGET FUND: 201 - Road & Bridge Service Activity: Streets & Roads - 43100 EXPENDITURES: CODE ITEM PERSONAL SERVICES 101 Salaries & Wages 102 Overtime 121 Employer Contribution - PERA 122 Employer Contribution - Soc.Sec. 126 Employer Contribution - Medicare 123 Employer Contribution - Health & Dental 130 Employer Contribution - Disability TOTAL PERSONAL SERVICES SUPPLIES 202 Gas & Oil 2013 General Supplies 210 Operating Supplies 220 R & M - Supplies 392 Culverts 393 Street Signs 225 Uniforms 204 Insurance 240 Small Tools 310 Miscellaneous 320 Telephone/Communications 322 Utilities 360 Meetings & Conferences 370 Sand & Gravel 372 Salt & Sand TOTAL OTHER SERVICES AND CHARGES CONTRACTUAL CHARGES AND SERVICES ------------------------------------------------------- 302 Engineering 301 Legal 390 Contracted Services 400 R & M - Equipment 410 Rentals TOTAL CONTRACTUAL CHARGES AND SERVIC CAPITAL OUTLAY ------------------------------------------------------- 501 Equipment - Truck Lease 530 Improvements Other Than Buildings TOTAL CAPITAL OUTLAY 1995 7/31/95 1995 1996 ADOPTED ACTUAL AMENDED PROPOSED BUDGET Y -T -D BUDGET BUDGET 89,500.00 36,082.00 / -Y - 0.00 3,054.00 17, 500.00 0.00 1,702.37 2,464.00 °,) f ' !i,) 0.00 576.18 ; D l�3 �f 0.00 1,800.00 -411f 0.00 189.00 107,000.00 45,867 55 4 14,000.00 6,184.76 0.00 86.84 0.00 26.76 27,000.00 16,205.56 2,000.00 0.00 1,500.00 206.77 44,500.00 22,710.69 27,425.00 ►l:�i:C•I•:•: 833.52 2,312.99 25.08 160.00 448.83 287.94 0.00 11,642.10 2,716.20 18,426.66 17,832.32 0.00 21,685.44 440.07 107.70 20,424.70 4,151.83 24,576.53 GRAND TOTAL 359,025.00 151,646.96 -------------- -------------- sav ^ �n av0 FUND 203 - PARK DEVELOPMENT REVENUE & EXPENDITURE REPORT MONTH ENDED JULY 31, 1995 EXPENDITURES: 41560 Engineering 1995 1995 BALANCE 1995 1996 CODE DESCRIPTION BUDGET Y -T -D REMAINING AMENDED REQUEST REVENUES: (178) 45200-203 Supplies 493 31010 Property Tax 15,000 645 15,000 36230 Donations 0 205 (205) 36240 Park Dedication Fees 0 3,100 (3,100) TOTAL REVENUES 15,000 ------------------ ------------------ 3,305 11,695 --------------------------- --------------------------- EXPENDITURES: 41560 Engineering 19,408 (19,408) 45000 Capital Outlay -Equipment 15,000 20,466 (5,466) 45200-202 Gas & Oil 178 (178) 45200-203 Supplies 493 (493) 45200-310 Miscellaneous 645 (645) 45200-350 Printing & Publishing 335 (335) TOTAL EXPENDITURES 15,000 41,525 --------------------------- --------------------------- (26,525) ------------------ ------------------ 10 Drawer Steel Flat File $1,029.00 Wire Roll File $ 68.00 3 - 4 Drawer Legal File @$129.00 each $ 387.Oli Lock for File Cabinet $ 19.60 Frames for File Cabinets (Hanging) $ 16.20 Paper Shredder $2,140.00 Total $3,659.80 Contingencies (Sales Tax, Software etc.) $1,340.20 TOTAL $5,000.00 !Lo" LEASE/Copier Staff recommends $6,000 for lease of a copier. - Administrative Budget Recommendations From Elaine Beatty - Page 2 - 201 - Office Supplies $12,000. 203 - General Supplies 500. ? - Postage 1,500. 207 - Education & Training 3,500. 204 - Insurance ? Phyllis Recommend 320 - Telephone/Comm. 4,500. 221 - Delete (Include in Ed & Train 207) 340 - Recording Fees 800. 347 - Newsletter 5,000. 350 - Print/Pub. 12,000. 355 - Dues/Memberships 5,500. 360 - Delete (Add to 207) 365 - Delete (no need) 371 - Clean -Up Day 8,000. 390 - Contracted Serv. 500. 400 - R/M Equip. 500. 410 - Rentals Lease (copier poss.) 430 - Misc. 5,000. — �% ? Checking on Pitney Bowes Postage Met. ------------------------------------------------------------------------------------------------- CAPITAL IMPROVEMENTS FOR ADMINISTRATION BUDGET: Copier (Buy or Lease?) Computer Software File Cabinets a. 4 -drawer files $129.00 ea b. " - Locked (Personnel Records/Etc.) Same +$19.60 c. Flat Files (Maps,etc.) 10 drawer $1,029.00 NOTE: Sheriff Dept. Increase in 1996 to $33.00 per hour OTSEGO HISTORIC PRESERVATION COMMISSION 9 June 1995 PROPOSED BUDGET !995 - 1996, �y Copy stand and used camera $300 loo Archival office supplies $300 1 case copy paper (8.5 x 11) 1 case copy paper (8.5 x 14) File folders and other supplies Photo storage kits $250 Flat file (10 drawer - 46 x 36, with base) $1000 6 pkg. cut tissue $125 Mylar envelopes - assorted sizes $125 Book case $100 Audio tape recorder and tapes $200 Seminars and other educational expense $500 Miscellaneous expense $500 Total $3250 oa o �/ 5/o 67 C31 sem© sn(f a% ODo CITY OF OTSEGO BUDGET WORKSHOP AUGUST 10, 1995 - 6:30PM **AGENDA** 1. Mayor Norman F Freske will call meeting to order 2. Consider line item Budget Items and review of Budget proposals 3. Any other Budget Discussions 4. Adjourn l -70 :7�q � / 1. Al