05-27-03 CCITEM 3_7_
AGENDA
CITY OF OTSEGO
CITY COliNCIL MEETING
MAY 27, 2003
OTSEGO CITY HALL
6:30 PM
1. Mayor Larry Fournier will call the meeting to order.
Mayor Fournier called the meeting to order at 6:30 PM.
Roll Call: Mayor; Larry Fournier, Councilmembers; Vern Heidner, Virginia Wendel,
Jerry Struthers, Daniel Scharber.
Staff Present: Mike Robertson, City Administrator; Carol Olson, Deputy Clerk;
Ron Wagner, City Engineer, and Andrew MacArthur, City Attorney;
Pledge of Allegiance. Mayor Fournier led in the Pledge of Allegiance.
2. Consider agenda approval
CM Wendel asked to add under 9.A.1.Drug Task Force.
CM Struthers asked to add, 9.13. Planning Workshop for Civic Center, and 9.C. set
Eastern Wright County meeting. Mike Robertson asked to add under 8.2 Letter from
Briggs and Morgan and set meeting with Wright County Sheriff.
CM Scharber motioned to approve the agenda as amended. Seconded by CM
Wendel. All in favor. Motion carried.
3. Consider the following minutes:
3.1. May 12 2003 City Council Meeting_
Mayor Fournier motioned adoption as written. Seconded By CM Struthers.
All in favor. Motion carried.
3.2. May 7 2003 City Council Workshop.
CM Struthers motioned adoption as written. Seconded by CM Wendel. All in favor.
Motion carried.
3.3. May 8 2003 City Council Workshop
Mayor Fournier under Item 2. asked, to change wording regarding curb cuts.
CM Scharber motioned adoption as amended. Seconded by CM Struthers.
All in favor. Motion carried.
4. Open Forum: (5 minute limit)
4.1. Special presentation: 2003 Bond Sale Paul Donna Northland Securities
Paul Donna, Northland Securities, Mr. Donna went over the bond rating process. He
informed the Council of the City's approved rating of A-3. The City has a strong
financial base and has been able to maintain this through all the growth. The bond rating
resulted in estimated interest savings of $600,000 over the life of both bonds.
For the General Obligation Improvement Bonds, Series 2003 A, U. S. Bancorp Piper
Jaffray came in lowest with a bid of 2.6%. For the General Obligation Water & Sewer
Bonds, Series 2003 B, again U S Bancorp Piper Jaffray came in lowest at a bid of 3.8%.
City Council Meeting of May 27, 2003 Page 2
CM Wendel motion to approve General Obligation Bonds, Series 2003 A for
$4,970,000 at 2.6% with U.S. BANCORP PIPER JAFFRAY. Seconded by CM
Scharber. All in favor. Motion carried.
CM Scharber motioned to approve General Obligation Water and Sewer Revenue
Bonds, Series 2003 B for $11,370,000 at 3.8% with U.S. BANCORP PIPER
JAFFRAY. Seconded by CM Heidner. All in favor. Motion carried.
Paul Donna distributed a memo regarding refinancing of Bonds from 1999. There would
be a savings of interest cost dollars estimated at $85,000 over the life of the bond. CM
Heidner asked if there were any additional City projects this year that would benefit from
this. Mike Robertson stated that all 2003 projects are take care of.
CM Wendel motioned to refinance 1999 B Improvement Bond via direct
negotiation. Seconded by CM Struthers. All in favor. Motion carried.
5. Consent Agenda. non -controversial items)
5.1. Approve Claims List.
5.2. Resolution for 88th Street Stormwater Fee Assessment.
5.3. Liquor License Approvals for:
A. Off Sale License for Regler Inc. (Riverview Liquorette)
B. Off Sale License for D & R Liquor Inc.
C. On -Sale License for Tier One, LLC DBA Blackwoods
D. Sunday License for Tier One, LLC DBA Blackwoods
E. On -Sale License for Pattern Station DBA Riverwood
F. Sunday License for Pattern Station DBA Riverwood
G. 3.2. License for Stonebridge Golf Course
H. Wine License/ 3.2. And Intoxicating Malt Liquor for Godfather's
I. Wine License/3.2. And Intoxicating Malt Liquor for Vintage Golf
CM Heidner motioned to approve consent agenda. Seconded by CM Struthers. All
in favor. Motion carried.
6. Dan Licht, City Planner:
Not in attendance
6.1. Review of Alano Society Parking.
Mayor Fournier did talk to the City Planner and stated that the Alano Society plans to add
19 more parking stalls. City Engineer Wagner said that all stalls were filled on Thursday
night which is their busiest night. Addingl9 stalls would increase parking by 30 % and he
recommended that.
City Council Meeting of May 27, 2003 Page 3
7. Ron Wagner, City Engineer:
7.1. Consider Pumphouse No 3 Bids
City Engineer Wagner went over the Pumphouse bids regarding the electrical portion
which covers connecting all monitoring (SCADA system) and would be accessible from
either WWTP. Ron recommended awarding bid to the low bidder. CM Heidner stated
that we would more than likely have a person at each WWTP soon and that the
equipment would become outdated.
Mayor Fournier recommended having People Service look into comparing having a
person at the West Plant or having the SCADA system. Staff was directed to contact Kurt
Neidermeier, People Service regarding this issue and have him attend the next City
Council meeting June 9`h, 2003.
CM Scharber motioned to table to June 91h City Council meeting. Seconded by CM
Wendel. All in favor. Motion carried.
7.2. Construction Update
Ron gave an update on the Page Ave and 85`h Street Project.
7.3. Consider awarding the following projects:
A. 2003 Street Maintenance Bid
Ron reviewed Bids for 2003 Improvement Project No.03-07 and recommended the low
bidder which is Allied Blacktop. CM Heidner asked if some patch work could also be
done. Ron will check on bid regarding that.
CM Heidner motioned for Allied Blacktop be awarded bid for $55,895.00, with
them doing repair work at 83rd Circle. Seconded by Mayor Fournier. All in favor.
Motion carried.
B. Trunk Sanitary Sewer and Water along LaBeaux and 70`h Street
Ron went over bids for the Trunk Watermain and Sewer.
CM Struthers motioned to award LaTour Construction, Inc. for $693,407.65.
Seconded by CM Scharber. All ii, favor. Motion carried.
C. Wells # 4 and # 5.
Ron went over construction bids for Improvement Project No. 3-5, Municipal Well # 4
and # 5 and recommended the bid be awarded to Mark J. Traut Wells, Inc.
CM Heidner motioned to accept bid for Mark J.Traut Wells, Inc. Seconded by CM
Struthers. All in favor. Motion carried.
7.4. Any other Engineering Business
Ron updated Council on East WWTP drainage Issue.
CM Scharber asked about the completion of seeding on the bike path on 85`h Street. Ron
Wagner will tell the contractor if it is not completed promptly the City will pull his bond
and do it themselves.
City Council Meeting of May 27, 2003 Page 4
8. Andrew MacArthur. Citv Attornev:
8.1. Nuisance Update
Andrew MacArthur gave an update on the Nuisance issues.
8.2. Briggs & Morgan letter.
Mike Robertson went over letter from Briggs & Morgan regarding potential conflict of
interest. Andrew MacArthur did not see a problem with it and recommended continuing
to use Briggs & Morgan.
Mayor Fournier motioned to approve recommendation by City Attorney. Seconded
by CM Struthers. All in favor. Motion carried.
CM Struthers asked Andy about having an all commission meeting on legal issues.
Andrew MacArthur agreed to that.
9. Council items:
A. East and West Sewer Plant Update.
9.A.1. Drug Task Force Update.
CM Wendel provided a quarterly report and update on Drug Task Force information
regarding drug busts.
B. Civic Center.
CM Struthers would like to see City working toward building a Civic Center. Would like
to set a basic planning meeting to discuss this with Farr Development.
Mike Robertson will contact Farr Development to discuss civic center meeting.
C. Eastern Wright County Meeting.
CM Struthers recommended a meeting of all cities in eastern Wright County to discuss
county roads.
D. MacIver Avenue Construction.
Council directed staff that if Albertville is unwilling to pay 50% of costs to upgrade
MacIver that MacIver should be re -aligned east so that it would not touch Albertville.
10. Mike Robertson, City Administrator:
10.1. Damon Farber Construction Administration Agreement.
Mike went over April 24t' letter from Damon Farber Associates regarding Otsego Park
construction. Council was in consensus that it was acceptable.
10.2. Set date for Building Official Interviews.
Mike recommended six applicants be interviewed for city building official position.
Interviews will be set for June 12a' , starting at 6:30 p.m. at 20 minute intervals.
Prairie Park ground breaking pictures will be taken at 4:00 p.m. Thursday before the
Administrative Sub -Committee meeting.
City Council Meeting of May 27, 2003 Page 5
11. Judy Hudson City Clerk
Not in attendance
12. Adjourn by 10 PM
CM Scharber motioned to adjourn. Seconded by Mayor Fournier. All in favor. Motion
carried. Meeting adjourned at 9:55 p.m.
ayor Fo rnier
ATTEST:
Carol A. Olson, Deputy Clerk