ITEM 3.2B 12.8.2014 MinutesITEM 3_20
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
DECEMBER 8, 2014
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Tom Darkenwald and Jason
Warehime. Absent: CM Doug Schroeder.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Andy MacArthur, City Attorney; Dan Jordet, Administrative Services Director; Tami Loff, City
Clerk and Ross Demant, Parks and Recreation Manager.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Otsego River Riders President, Pat Hilden, gave an update on activity. He said this is the club's
13th season and they currently have 60 paid members. CM Heidner thanked the club.
Parks and Recreation Manager Demant introduced and thanked Adam Zoffi, Midwest
Landscapes, who donated 20 trees to the city. Mr. Zoffi recommended the city consider the
Tree City Program; he said he has worked with other cities on it and he knows there are grants
available. The City Council thanked Midwest Landscapes for their donation.
Parks and Recreation Manager Demant also introduced Bill LaVigne and Leroy Lindenfelser from
the Bank of Elk River who presented a check to the city in the amount of $4,500 for city
recreation programs. The City Council thanked the Bank of Elk River for their donation.
2. Consider agenda approval.
Mayor Stockamp requested to add item 7.1 Holiday PTO.
CM Heidner motioned to approve as amended. Seconded by CM Warehime. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial items]
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. November 17, 2014 Special Meeting.
B. November 24, 2014 Meeting.
C. November 24, 2014 Special Meeting.
D. November 24, 2014 6:30 PM Special Meeting.
3.3 Approve Resolution 2014-79 accepting tree donation from Midwest Landscapes.
3.4 Approve Resolution 2014-80 accepting donation from the Bank of Elk River.
3.5 Approve Agreement between the City of Otsego and Otsego Lions.
3.6 Pay Estimates/Requests:
A. Final Pay Estimate to Dave Perkins Contracting, Inc. in the amount of
$14,475.35 for culvert work on 77th Street and 67th Street.
3.7 Approve hire of Recreational staff.
CM Heidner motioned to approve. Seconded by CM Warehime. All in favor. Motion
carried.
4. Administration:
4.1 2015 Tax Levy and Budget.
A. Budget and Levy Presentation.
B. Public Input.
C. Consider Resolution 2014-81 Adopting the Final 2015 Tax Levy.
D. Consider Resolution 2014-82 Adopting 2015 Budgets.
City Administrator Johnson provided background on the 2015 budget and stated that the public
is invited to comment following the staff presentation. . Administrative Services Director Jordet
presented the Budget and Levy Presentation.
Mayor Stockamp opened for public input at 7:58 PM. Hearing no public comments closed at
7:58 PM.
CM Heidner motioned to approve Resolution 2014-81 approving the 2014 Tax Levy
Collectible in 2015. Seconded by CM Darkenwald. All in favor. Motion carried.
CM Heidner motioned to approve Resolution 2014-82 adopting the 2015 Operating
Budgets. Seconded by CM Darkenwald. All in favor. Motion carried.
5. Public Hearing:
5.1 To consider the 2015 Fee Schedule.
A. City Clerk attests to legal notice.
B. Presentation of the proposed fee schedule.
C. Public Comments.
D. Close the Public Hearing.
E. Approve Ordinance 2014-16.
City Clerk Loff attested that all the proper noticing, posting and publishing has been completed.
City Clerk Loff presented the staff report.
Mayor Stockamp opened the Public Hearing at 8:03 PM. Hearing no comments Mayor Stockamp
closed the Public Hearing at 8:03 PM.
CM Warehime questioned the annual fire inspection fee. City Administrator Johnson clarified.
CM Warehime motioned to approve Ordinance 2014-16 establishing the fee
schedule of City fees for 2015 and publication in summary form. Seconded by CM
Heidner. All in favor. Motion carried.
6. Public Works:
6.1 Consider Resolution 2014-83 Authorizing Bids for the 70th Street Project.
City Engineer Wagner presented staff report. CM Darkenwald reiterated that this project is not
going to cost the taxpayers. CM Warehime asked if any of the trees on the Kolles property could
be saved. City Engineer Wagner said there will be a trail along that portion and they will save
what they can but it will be difficult. CM Heidner asked is all the land needed has been
acquired. City Attorney MacArthur said yes. CM Heidner said when door knocking he heard a lot
of residents that are excited about this project. Mayor Stockamp thanked staff for their work on
this project.
CM Heidner motioned to approve Resolution 2014-83 approving Plans and
Specifications and Ordering Advertisement for Bids for the 70th Street Improvement
Project. Seconded by CM Warehime. All in favor. Motion carried.
7. City Council Reports and Updates.
7.1 Talk about Holiday PTO.
Mayor Stockamp is recommending closing City Hall early on New Year's Eve Day. City
Administrator Johnson recommended that the motion call for closing all departments four hours
early on New Year's Eve Day with holiday leave granted to employees.
Mayor Stockamp motioned to close four hours early on New Year's Eve Day and to
grant holiday leave to all employees for that time. Seconded by CM Darkenwald. All
in favor. Motion carried.
8. Staff Reports and Updates.
8.1 Rogers Fire Contract - Verbal Update.
City Administrator Johnson gave an update stating that the City of Rogers is reviewing the
revisions, and further, that Rogers and Otsego are both under the understanding that the
existing contract remains in effect until a revised contract is approved. She stated Rogers
expects to have comments for staff discussion sometime in January.
CM Warehime gave an update on the Albertville Fire department officers and the extension of
the current fire chief's term.
CM Heidner requested verbiage at the bottom of all Commission meetings allowing possible
quorum of the City Council to attend. The City Council agreed. The City Clerk will add that
verbiage.
9. Closed meeting under Attorney Client privilege pursuant to Minnesota Statute 13D.05,
Subdivision 3 fb).
City Attorney MacArthur requested a closed meeting under MN Statute 13D.05, Subdivision 3
(b).
CM Darkenwald motioned to close the meeting at 8:27 PM. Seconded by CM
Warehime. All in favor. Motion carried.
10. Open Meeting.
CM Darkenwald motioned to reopen the meeting at 9:26 PM. Seconded by CM
Warehime. All in favor. Motion carried.
There was discussion on a worksession.
Mayor Stockamp called a worksession for Monday, January 12, 2015 at 6:00 PM to
review 2015 Compensation. Seconded by CM Heidner. All in favor. Motion carried.
11. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in
favor. Motion carried. Adjourned at 9:27 PM.
ATTEST:
Tami Loff, City Clerk
Mayor Jessica Stockamp