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ITEM 3.3 Assessment Services Agreement�tsTe o MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration Lori Johnson, City Administrator January 12, 2015 PRESENTER(s): REVIEWED BY: ITEM #: Consent 3.3 AGENDA ITEM DETAILS RECOMMENDATION: Recommend approval of the 2016 and 2017 Assessment Services Agreement (Agreement) with Wright County ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? Yes No BACKGROUND/JUSTIFICATION: The Wright County Assessor provides assessment services for the City of Otsego through an Assessment Services Agreement. Interim Wright County Assessor Tony Rasmuson has provided an Agreement for the 2016 and 2017 services with no increase in the rate charged. SUPPORTING DOCUMENTS: X ❑ ATTACHED ❑ NONE • Letter from Tony Rasmuson • Assessment Services Agreement POSSIBLE MOTION Please word motion as you would like it to appear in the minutes. Motion to approve the 2016 and 2017 Assessment Services Agreement with Wright County. BUDGET INFORMATION FUNDING: BUDGETED: X❑ YES Included in the 2015 Budget ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: M - Gregory A. Kramber Wright County Assessor Wright County Government Center 10 2nd Street NW, Room 100 Buffalo, MN 55313-1183 Phone: (763) 682-7367/(800) 362-3667 FAX.- (763) 684-4553 www.co.wright.mn.us December 1, 2014 City of Otsego 13400 90th Street NE Otsego, MN 55330 RE: 2016 and 2017 Assessment Services Agreement Dear City of Otsego, We would like to thank you for your continued support of the Wright County Assessor's Office. Please find the enclosed contract for the 2016 and 2017 assessment services. I understand the budget restraints forced upon all of us and I am hopeful this two-year contract will assist both parties during the budget process. I would like to bring to your attention that there have been legislative mandates requiring higher levels of licensure required by all Minnesota assessors beginning in 2016. This may have an impact on costs to our office that may need to be addressed in future contracts. For the current contract I am proposing no increase from the rates set forth in the previous contract and continuing to provide the best services possible to the cities and townships; it is my goal to provide you with constant and reliable service. The Wright County Assessor's Office is dedicated to providing property owners, local government and our communities with fair, equitable and accurate property assessments. We appreciate the relationship we have with the City of Otsego and we look forward to fostering and improving that relationship in the years to come. If you have any questions or concerns regarding this contract, please feel free to contact me. Sincerely, Tony Ra uson Interim Wright County Assessor 763-682-7372 or 1-800-362-3667 ext. 7372 tony.rasmuson@co.wright.mn.us ASSESSMENT SERVICES AGREEMENT THIS AGREEMENT, made and entered into by and between the County of Wright, a political subdivision of the State of Minnesota, hereinafter referred to as the "County" and the City of Otsego a political subdivision of the State of Minnesota, hereinafter referred to as "City/Township"; WHEREAS, said City/Township lies either wholly or partially within the County and constitutes a separate assessment district; and WHEREAS, under such circumstances the provision of the Minnesota Statutes, Sections 273.072 and 471.59 permit the County Assessor to provide for the assessment of property; and WHEREAS, said City/Township desires the County to perform certain assessments on behalf of said City/Township; and WHEREAS, the County is willing to cooperate with said City/Township by completing the assessment in a proper manner; NOW, THEREFORE, in consideration of the mutual covenants contained herein it is agreed as follows: 1. The County shall perform the 2016 and 2017 property assessment for the City/Township in accordance with the property assessment procedures and practices established and observed by the County, the validity and reasonableness of which are hereby acknowledged and approved by the City/Township. The property assessment by the County shall be composed of those assessment services which are set forth in Exhibit A, attached hereto and made a part hereof by reference. 2. All information, records, data, reports, and the like that are necessary to allow the County to carry out its responsibilities under this Agreement shall be furnished to the County without charge by the City/Township and the City/Township agrees to cooperate in good faith with the County in carrying out the work under this Agreement. 3. The City/Township agrees to furnish, without charge, work space, if needed, for an appraiser to perform such tasks as document review, with such tasks to be performed during normal business hours for the City/Township. 4. The County agrees to indemnify and hold harmless the City/Township and all of its agents and employees against any and all claims, demands, actions or causes of action arising out of or by reason of the performance of work provided for herein to be performed by the County. It is further agreed that any and all full time employees of the County engaged in the performance of any work or services required or provided for herein shall be considered employees of the County only and not of the City/Township and that any and all claims that may arise under the Workman's Compensation Act of the State of Minnesota and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees shall be the sole obligation and responsibility of the County. 5. This Agreement shall commence on January 2, 2015 and shall terminate on June 30, 2017. Either parry may initiate an extension of this Agreement for a term of two years by giving the other parry written notice of its intent to so extend no less than 120 days prior to the termination of this Agreement. If the parry who receives said notice of intent to extend gives written notice to the other party of its desire not to extend the Agreement at least 60 days prior to the termination of this Agreement, this Agreement shall terminate on June 30, 2017. 6. In consideration of said assessment services, the City/Township agrees to pay the County a fee of $10.50 per parcel for the 2016 and 2017 assessment. In addition, there will be an additional fee of $25.00 for each new construction residential or commercial/industrial building permit with an estimated construction cost of $499,999.00 or less. There will also be an additional fee of $100.00 per parcel for each new construction commercial/industrial building permit with an estimated construction cost of $500,000.00 or more. These additional fees shall be only applicable in those cities which issue their own building permits. 7. Any notice which may be given or made by a party hereto under the terms of this Agreement shall be in writing and shall be sent by United States Mail or personally delivered to the other party addressed as follows: To City: City of Otsego 13400 90th Street NE Otsego, MN 55330 To County: Anthony P. Rasmuson, Interim Wright County Assessor Wright County Government Center 10 2nd Street NW, Room 100 Buffalo, MN 55313 8. The Agreement may be amended or modified only by written agreement signed by authorized representatives of the parties hereto. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by its r duly authorized officers and delivered on its behalf, this ' day of Qry)y& 2014. WRIGHT COUNTY Dated: ���/ �� By Anthony P asmuson Interim Wright County Assessor City of Otsego Dated: By Dated: By EXHIBIT A During the term of this Agreement, the County shall: 1. Physically inspect and revalue real property, as required by law. 2. Physically inspect and value all new construction, additions and renovation 3. Conduct valuation reviews prior to Board of Review. 4. Attend Board of Review. Per Board request, make all necessary review appraisals. 5. Keep updated field card file - current values, homestead and classification data. 6. Print, mail and post valuation notices. 7. Respond to taxpayers regarding assessment or appraisal problems or inquiries periodically. 8. Make divisions and combinations periodically. 9. Administer the abatement process pursuant to Minn.Stat. § 375.192. 10. Make appraisals for, testify or negotiate all District Court or Tax Court filings. 11. Post values from appraisal cards to assessment rolls. 12. Adjust estimated market values on those properties not physically inspected as needed and per sales analysis.