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ITEM 3.9B Street Maintanence Project 14-04IV ots111.1 o MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner January 12, 2015 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.9B AGENDA ITEM DETAILS RECOMMENDATION: City Staff Recommends approval of Payment #1 in the amount of $212,599.86 for the 2014 Street Maintenance Project , City Project No. 14-04 to Allied Blacktop Company, Inc. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No I No BACKGROUND/JUSTIFICATION: Allied Blacktop has completed the 2014 Street Maintenance Project. The project included fog seal, seal coat, and striping on several streets throughout the City. $1000 has been withheld from final payment to ensure completion of a few deficiencies that occurred when vehicles were allowed to drive on the fog seal a little early causing the fog seal to bond to the tires and lift off the pavement. At one point the contractor had discussed completing the work but did not complete it. The sudden change in weather did not allow for the City's contractor to complete the work prior to winter. The work will be completed in the spring and the costs subtracted from the $1000 withheld from the contractor. SUPPORTING DOCUMENTS: © ATTACHED ❑ NONE • Pavment No. 1 POSSIBLE MOTION Please word motion as you would like it to appear in the minutes. Motion to approve Payment #1 in the amount of $212,599.86 for the 2014 Street Maintenance Project, City Project No. 14-04 to Allied Blacktop Company, Inc. BUDGET INFORMATION FUNDING: BUDGETED: X YES Assessment ❑ NO 201— Pavement Management Fund ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS- PAY ESTIMATE #1 CITY OF OTSEGO 2014 Street Maintenance Project City Project # 14-04 December 22, 2014 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: 2014 Street Maintenance Project Contractor: Allied Blacktop Company ContraclAmount: $212,139.80 Award Date: May 21, 2014 Completion Date: August 15, 2014 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Allied Blacktop Compam Engineer ITEM NO. ITEM DESCRIPTION I ESTItdATEO QUANTITY UNIT CONTRACTUNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 BITUMINOUS MATERIAL FOR FOG SEAL- CSSAH (DILUTED) 44,400 GAL $1.55 $ 68,820.00 42,656 $ 66,116.80 2 BITUMINOUS MATERIAL FOR SEAL COAT (CRS -2P) 15,460 GAL $3.50 $ 54,110.00 17,125 $ 59,937.50 3 SEAL COAT AGGREGATE (FA -2) 73,650 SY $0.60 $ 44,190.00 73,650 $ 44,190.00 4 TRAFFIC CONTROL 1 LS $29,000.00 $ 29,000.00 1 Is 29,000.00 Total Bid Schedule "A" $ 196,120.00 $ 199,244.30 1r.& au. mrw_uncYrnm ITEMESTIMATED NO. ITEM DESCRIPTION QUANTITY UNIT CONTRACTUNIi PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 5 PAVEMENT MESSAGE (ARROW) -PAINT 49 EACH $ 40.00 $ 1,960.00 50 $ 2,000.00 B 4" DOUBLE SOLID LINE YELLOW -PAINT 30418 LF $ 0.12 $ 3,650.16 0 $ 7 4" SOLID LINE YELLOW- PAINT 4516 LF $ 0.06 $ 270.96 64,315 $ 3,858.90 8 4" SOLID LINE WHITE- PAINT 73932 LF $ 0.06 $ 4,435.92 63,554 $ 3,813.24 9 4" BROKEN LINE WHITE -PAINT 1536 LF $ 0.06 $ 92.16 322 $ 19.32 10 12"SOLID LINE WHITE - PAINT 938 LF $ 1.50 $ 1,407.00 807 $ 1,210.50 11 24" SOLID LINE WHITE - PAINT 334 LF $ 3.001$ 1,002.00 64 $ 192.00 12 24'SOLID LINE YELLOW -PAINT 542 LF $ 2.40 $ 1,300.80 369 $ 885.60 13 CROSSWALK MARKING (3'X6' BLOCKS) - PAINT 1584 SF $ 1.20 $ 1,900.80 1 1,980 $ 2,376.00 Total Bid Schedule "B" $ 16,019.80 $ 14,355.56 Bid Schedule "A" Bid Schedule "B" TOTAL ALL BID SCHEDULES TOTAL WORK COMPLETED TO DATE LESS RETAINAGE: WE RECOMMEND PAYMENT OF: APPROVALS: CONTRACTOR: ALLIED BLACKTOP COMPANY Certification by Contractor: I certify that all items and amounts are correct for the work completed to date. Signed: Title: Pf O ! %% % *V Dale II ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification b sneer: We m Ind paymentforwork and quantities as shown. Signed: Title: CDate OWNER: CITY OF OTSEGO OT387PE-2014SMP.)6x PE -1 $ 196,120.00 $ 199,244.30 $ 16,019.80 $ 14,356.56 $ 212,139.80 $ 213,599.86 $ 213,599.86 $ 1,060.00 $ 212,599.86