ITEM 5.2 Future meeting discussionots11.1: o
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Administration
Lori Johnson, City Administrator
January 12, 2015
PRESENTER(s):
REVIEWED BY:
ITEM #:
Lori Johnson, City Administrator
Thus, they are most appropriately placed on a future work session agenda for initial discussion.
5.2
AGENDA ITEM DETAILS
RECOMMENDATION:
Recommend setting meeting dates for discussion of a number of items that are best suited to discussion
at a future Council work session.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
Attached is a list of topics and items for future Council discussion and action. Most of these items are
complex or have many offshoots hence will require considerable discussion before final action is taken.
Thus, they are most appropriately placed on a future work session agenda for initial discussion.
Given the high number of topics on the list, I would like to get as many as possible scheduled at
Monday's meeting as we will need to work around Council schedules, other commission meetings, and
in some cases, need to have time to confirm schedules with consultants and others who need to attend.
Please bring your calendars along on Monday so that we can lay out the work session schedule for at
least the next few months. Also, you may have an item or topic that is not included on the attached list
that we need to add.
Additionally, the Economic Development Authority annual meeting is tentatively slated for January 26.
This is the meeting at which the officers are appointed and the official newspaper and depositories are
approved. No other action is pending at this time.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
• 2015 City Council Discussion and Action Topics/Items
• Memo mailed to the expiring Commissioners
0 2014 Expiring Advisory Commission Appointments
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to call special meetings as determined at this meeting.
BUDGET INFORMATION
FUNDING: BUDGETED: ❑ YES
N/A
❑ NO
ACTION TAKEN
❑ APPROVED AS REQUESTED n DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
2015 City Council Discussion and Action Topics/Items
1. Personnel Policy Update — February
2. Advisory Commission Interviews — February (possibly two meetings)
3. Organizational Items - February
a. Vacant Public Works Position
b. New Administrative Position
c. Position Descriptions
4. Wastewater System Expansion/Odor Mitigation Planning
5. 2015 Strategic Goals
a. Marketing Plan
b. Broadband
6. New E-8 School
a. Infrastructure —Timing and Funding
b. Fees - WAC/SAC and Other
c. Joint Facilities and Play Fields
7. Prairie Festival
a. Carnival
b. Budget Approval
8. IT System/Services (Rob Snavely to attend)
9. Street Management/Reconstruction Policy (Continuation of previous meeting)
a. Financing and assessments
10. Storm Water Districts and Financing
11. Consider Recodification of City Code (City Attorney to determine if needed.)
0
tsTeF o
MINNESOTA
MEMORANDUM
TO: Advisory Commissioners with expiring terms
Advisory Commission Alternate Members
FROM: Tami Loff, City Clerk
DATE: December 22, 2014
RE: 2015 Advisory Commission Appointments
BACKGROUND
The City Council has established a process for consideration of applicants for
appointment or reappointment to Advisory Commissions in accordance with the City
Code. This memorandum is provided to existing Advisory Commissioners with expiring
terms and Alternate Commissioners who may be interested in being considered for
appointment as a Commissioner to outline the application process.
ANALYSIS
Open Seats. The table below summarizes the openings on each of the four advisory
commissions that will expire on February 28, 2015 due to expiring terms and/or vacant
positions.
Advisory Commission
Expiring
Terms
Vacant
Seats
Total # of
Appointments
Planning Commission
3
1
4
Parks & Recreation Commission
2
1
3
Public Safety Commission
2
1
3
Heritage Preservation Commission
2
1
3
Process. The Following Schedule has been established for consideration of advisory
commission appointments:
Action
2015 Schedule
Website notice
December 22, 2014
Staff contact Commissioners
By January 2, 2015
CC Liaisons announce openings
Janua meeting
Public Notice
January 10, 2015
Applications Due
February 5, 2015
CC Interviews
February special meeting
CC appointments
February 23, 2015
CONCLUSION
The City Council appreciates the efforts of those that step forward to become involved
in the community by having served on an advisory commission and welcomes you to
submit an application for reappointment. If you have any questions regarding the
process, please do not hesitate to contact the City Council or City staff liaison to your
respective advisory commission.
C. Lori Johnson, City Administrator
Daniel Licht, City Planner
Ross Demant, Parks and Recreation Manager
2
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