ITEM 3.2D 1.28.23 MinutesITEM 3_2C?
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
January 28, 2013
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime, Doug
Schroeder and Tom Darkenwald.
Staff, Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Andy MacArthur, City Attorney and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance,
1. Open Forum.
Heather Eidem, New River Medical Center Representative, gave a hospital district update. CM
Heidner asked if the 501(c) 3 has been finalized. Ms. Eidem said because CentraCare is the new
affiliate that will take away the 501(c) 3. City Attorney MacArthur said that the Hospital Board
will be meeting on Friday and that the items related to Cities and Township will generally
remain as previously discussed.
Newly elected State Representative for 30B, David Fitzsimmons introduced himself to the City
Council and distributed his contact information.
2. Consider agenda approval.
City Administrator Johnson requested to add item 3. 10, Payment Estimate in the amount of
$24,319.28 and Change Order #2 in the amount of $881.00 to Erickson Builders for repair of
various buildings.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried,
3. Consent Agenda. Non -controversial items .
11 Approve Claims List.
3,2 Approve City Council Meeting Minutes.
A. January 14, 2013 Meeting.
B. January 22, 2013 Special Meeting.
3,3 Received Commission Meeting Minutes.
A. Planning Commission November 19, 2012,
B. Police Commission December 11, 2012.
C. HPC December 11, 2012.
D. Parks & Recreation Commission December 12, 2012.
3.4 Approve quote from Delco Roofing for a roofing assessment for Prairie Center.
3.5 Approve Parks and Recreation Staff.
3.6 Approve Ordinance 2013-02 Snow Removal.
3.7 Approve Public Works Budget revisions.
A. Culverts.
B. Sign Management Software.
3.8 Approve quote for Sign Management Software and equipment.
3.9 Pay Estimate/Request:
A. Approve Pay Estimate #4 to Fehn Companies in the amount of $11,135.77 got
the 7& Street Project.
3.10 Approve Payment Estimate in the amount of $24,319.28 and Change Order #2 in the
amount of $881,00 to Erickson Builders for repair of various buildings.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
4. Informational Project Meeting;
4.1 Stormwater Improvement of Needham Avenue- South of 85' Street.
A. Presentation from the City Engineer.
B, Public Comments.
City Engineer Wagner reviewed the information discussed at the Informal Informational Meeting
held for residents affected at 5:30 PM this evening.
Mayor Stockamp opened for public comments at 7:22 PM.
Kenneth Crosbie, 8331 Oakwood Avenue NE, said he was assessed for water problem in Halls
Addition. Mr. Crosby stated he doesn't feel the map presented is right; he doesn't believe his
water is running into that area shown on the map. Mr. Crosbie said he feels the assessments
presented tonight are too high.
City Engineer Wagner said the Hales Addition pond was completed in the late 80's and was
more of a regional project while this project is more localized.
Mayor Stockamp closed public comments at 7.29 PM,
City Clerk Loff received phone calls from two residents and inserted for the records the
following:
Tom Hudson, 8387 Needham Avenue, cannot attend the meeting tonight but said he is in favor
of the project.
Richard Devitt, 8360 Needham Avenue, cannot attend the meeting tonight but said he is in
favor of the project.
5. Public Hearin
5.1 Consider proposed increased in both intoxicating liquor and non -intoxicating li uor
annual City license fees.
A. City Clerk attests to legal notice.
B. Presentation of the proposed increase.
C, Public Comments.
D. Close the Public Hearing.
City Clerk Loff attested that all the proper noticing, posting and publishing has been completed.
City Clerk Loff presented the staff report.
Mayor Stockamp opened the Public Hearing at 7:29 PM. Hearing no public comments Mayor
Stockamp closed the Public Hearing at 7:30 PM.
CM Motioned to approve the liquor license adjustments as presented. Seconded by
CM Darkenwaid. All in favor. Motion approved.
6. Community Development:
Assessments.
City Planner Licht presented the staff report. CM Darkenwald asked regarding the five year
deferment would it be the property owner's responsibility to extend or the city. City Planner
Licht said the property owners. City Attorney MacArthur said at the time of the Public Hearing
the City would remind the property owners and then send a follow up notice.
CM Heidner motioned to adopt Ordinance 2013-04 amending the City Code and
adopt Resolution 2013-06 adopting policies both of which are related to the criteria
and procedures for special assessments of public improvement projects. Seconded
by CM Schroeder. All in favor. Motion carried.
7. Administration:
7.1 Fire Inspections Agreement.
City Administrator Johnson presented the staff report. The fire inspections for commercial and
industrial properties would be completed by the City of Elk River Fire at the same rate per hour
as the current contract with Metro West. The Administrative Subcommittee recommends
approval of the agreement and also recommends not charging businesses for additional
inspection time in 2013 above the fiat inspection fee. CM Heidner asked if Elk River inspectors
will provide the inspection information to the Rogers Fire Department for properties located in
their jurisdiction. City Administrator Johnson said yes that is the intent. The City Council agreed
to cover the additional cost of inspections for 2013.
CM Schroeder motioned to approve the agreement between the City of Otsego and
the City of Elk River relative to fire inspections within a portion of Otsego for
expiration December 31, 2013. Seconded by CM Warehime. All in favor. Motion
carried.
8. City Council Reports and Updates.
CM Darkenwald said going back to the Needham project he would like to ask Mr. Crosbie if he
sees the issues on the properties with the standing water.
Kenneth Crosbie, 8331 Oakwood Avenue NE, said yes he has seen the standing water but
doesn't believe his water is running into that area shown on the map.
9. Staff Reports and Updates.
City Administrator Johnson reminded the City Council of the Advisory Commission Interviews
scheduled for Tuesday, January 29 at 6 PM at City Hall.
10. Adjourn.
CM Warehime motioned to adjourn. Seconded by CM Darkenwald. All in
favor. Motion carried. Adjourned at 7:44 PM.
ATTEST:
Tam! LofF, City Clerk
3
Mayor Jessica Stockamp