07-14-03 CCITEM 3_y_
CITY OF OTSEGO
CITY COUNCIL MEETING
JULY 14, 2003
OTSEGO CITY HALL
6:30 PM
1. Mayor Larry Fournier will call the meeting to order.
Mayor Fournier called the meeting to order at 6:31 PM.
Roll Call: Mayor Larry Fournier; Councilmembers: Vern Heidner, Virginia
Wendel, Dan Scharber and Jerry Struthers.
Staff: Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning
Administrator; Andrew MacArthur, City Attorney and Ron Wagner, City Engineer.
Pledge of Allegiance. Mayor Fournier led in the Pledge of Allegiance.
2. Consider agenda approval
Ron Wagner requested to remove Item 7.3. Mike Robertson added Item 7.8 Electrical
Work in Prairie Park, Item 9.c. Set dates for two Budget Meetings and 85`' Street and
Page Avenue Assessment Hearing. CM Struthers added under Item 7.9. Erosion Control,
Item 10.E. Web Site and Item 6.1. Apex Business Center.
CM Wendel motioned to approve the Agenda as amended. Seconded by CM
Scharber. All in favor. Motion carried.
3. Consider the following minutes:
3.1. City Council Meeting of June 23 2003
Mayor Fournier motioned adoption. Seconded by CM Struthers. All in favor.
Motion carried.
3.2. City Council Special Meeting of June 26 2003
CM Wendel noted under Item 2. was by consensus.
CM Scharber motioned adoption as amended. Seconded by CM Heidner. All in
favor. Motion carried.
3.3. City Council Workshop of June 30 2003
CM Heidner motioned adoption. Seconded by CM Scharber. All in favor. Motion
carried 4 to 0. CM Wendel abstained since she did not attend this Workshop.
4. Open Forum: (5 minute limit)
Dixie Flom, member of the Festival Committee, requested additional electrical power in
Prairie Park for the Otsego Festival. Mayor Fournier said the Council supports the
Festival and directed the City Administrator to work with the Festival Committee.
Jim Duval of 9840 Kadler Avenue. He is concerned with the excessive speeding on
Kadler Avenue and the cars driving on the bike path. Mayor Fournier directed staff to
have this area patrolled more closely and for Mr. Duval to attend the next Police
Commission Meeting.
City Council 1N'Ieeting of July 14, 2003. Page 2.
4.1. Special Presentation:
Paul Christenson, People Service - Contract Proposal
Paul Christenson and Kurt Neidermeier, Wastewater Treatment Operators presented the
proposed contract. Mayor Fournier would like to see more background information and a
layout of the current and proposed costs and to bring back to the Council.
5. Consent Agenda. (Non -controversial items
5.1. Approve Claims List.
5.2. Approve Pay Estimate for Test Well
CNM Struthers motioned to adopt Consent Agenda. Seconded by CIVI Scharber. All
in favor. Motion carried.
6. Dan Licht. Citv Planner:
6.1. Any other PlanningItems
A. Apex Business Center.
CM Struthers has observed no movement on outside storage. The City Council directed
the City Attorney to write a letter to Apex.
7. Ron Wagner, Citv Engineer:
County Commissioner Pat Sawatzke arrived at this time. Commissioner Sawatzke said
the flooding of County Road 36 will be resolved this year. The washing out of County
Road 42 is currently being evaluated and in the process of getting specifications. The
traffic signals at CSAH 37 and State Hwy 101, he wants to move forward with this with
the State. The State would pay 50%, the County 25% and City 25%. This pay policy has
been in place since 1984 and won't be deviated from. CM Heidner pointed out that the
City pays for all maintenance and electricity and the traffic signal is not located on the
City property. CM Heidner asked Commission Sawatzke to look into the western dike on
Parrish Avenue if they have plans for reconstruction. CM Scharber asked for County
Support for warning lights on State Hwy 101 at County Road 36.
7.1. Storm Sewer Issues:
A. Otsego Creek
Ron Wagner went over the flooding events as a result of the approximately 6 to 12 inches
of rain received in some areas of the City. He noted that none of the new developments
were flooded. Otsego Creek did go over some of the roads, which he outlined for the
Council.
Dennis and Kathy Beaudry noted their road is under water as is 20 acres of corn across
the swamp. Mike Robertson encouraged them to put in claims for Federal Money.
B. Knoll's Pond
The driveway doesn't have a culvert under it and the water won't follow its natural way
to the Lefebvre Creek. Ron Wagner recommends placing a culvert under Knoll's
driveway. The Council took no action.
City Council Meeting of July 14, 2003. Page 3.
C. Prairie Creek I" & 3rd Wetland
Ron explained that the residents want the rainwater to drain back into wetland as to keep
it from destroying their lawns. Ron suggested to take elevations to see if this area has
been changed.
Mayor Fournier motioned to direct the City Engineer to take shots and have Pulte
Homes repair if needed at Pulte`s expense. Seconded by CM Scharber. All in favor.
Motion carried.
D. Heritage Hills Pond
Ron Wagner recommended to put a structure (catch basin) on 82°d Street and modify the
manhole structure or clean out some area to the proper elevation.
Mayor directed the City Engineer to put together a cost estimate and bring back.
E. Mason Avenue
Two homes located along Mason Avenue, sustained a large amount of damage. There is
no culvert on Mason Avenue to help with the flow. At this point everything flows down
to a low point on Mason and pushed the pond over this area and was contained on one
side. Residents tried to pumped over road to farmland but landowner stopped it. Ron
recommended to put culvert under Mason Avenue and negotiate with landowner for
easement. Council directed staff to talk to landowner for easement if he is willing.
F. Island View Estates - Ravines.
Council directed Ron Wagner to bring back a cost estimate.
7.2. Discussion of a Citywide Road Access Fee
The City Council directed the City Attorney to check into this.
7.3. Consider Pay Estimate for Page Avenue
Removed from agenda.
7.4. Consider Pay Estimate for 85`t' Avenue
CM Wendel motioned to approve payment of $351,038.21 to Dresel. Seconded by
CM Scharber. All in favor. Motion carried.
7.5. Consider Pay Estimate for Ouaday Storm Sewer
CM Struthers motioned to pay Meadowvale $1,807.75. Seconded by CM Heidner.
All in favor. Motion carried.
7.6. Construction Update
Ron Wagner gave a construction update.
7.7 Accent Petition to pave 87`h Street and Order Preparation
of a Feasibility Report
Mayor Fournier motioned to approve the Resolution accepting petition and order
Feasibility Report. Seconded by CM Heidner. All in favor. Motion carried.
This will be on the August 11, 2003 agenda.
7.8. Any other Engineering Items
A. Electric Work for Prairie Park
The Council directed Mike Robertson to work with Rose Cassady of the Otsego Festival
and the City Engineer to develop specs for what the Festival wants and to obtain bids.
B. Erosion.
CM Struthers asked if the NDPES rules are being followed and Ron Wagner explained t
City Council Meeting of July 14, 2003. Page 4
they are.
8. Andrew MacArthur, City Attorney:
8.1. Consider adoption of a Preliminary SAC/WAC Fee for
West Otsego Development.
Mayor Fournier motioned to set the WAC and SAC Fee at $9,100. Seconded by CM
Scharber. All in favor. Motion carried.
8.2. Nuisance Update
Andy MacArthur will write a memo for the update.
8.3. Closed Meeting for Attorney -Client Privilege
CM Scharber motioned to close the City Council meeting at 9:45 PM. Seconded by
CM Wendel. All in favor. Motion carried.
Roll Call: Mayor Fournier; Councilmembers: Vern Heidner, Virginia Wendel, Jerry
Struthers and Dan Scharber. Staff. Mike Robertson, City Administrator; Judy Hudson,
City Clerk, Ron Wagner, City Engineer and Dan Licht, City Planner.
CM Scharber motioned to reopen the City Council meeting. Seconded by CM
Wendel. All in favor. Motion carried. Reopened at 9:51 PNI.
9. Council Items:
A. East and West Sewer Plant Update
No update.
B. Review Planning Commission applications
Interviews will be Monday, July 21, 2003 at 7 PM.
C. Set dates for Budget Meetings.
August 4, 2003 at 6 PM and August 18, 2003 at 6 PM were set for Budget Meetings.
D. Set Assessment Hearing for Page and 85`h Street.
September 25 Thursday at 7 PM was set for the hearing.
10. Mike Robertson. Citv Administrator:
A. Consider Building Official appointment
The City Council directed Mike to offer the position to Elvin Erickson.
B. Approve Building Inspector SaIM Range
Mayor Fournier motioned to approve the recommendation of $40,000 to $50,000.
Seconded by Scharber. All in favor. Motion carried.
C. 2003 Budget Cuts
CM Struthers motioned to cut the Recreation Coordinator, the EDA Contingency
Fund and Dust Control. Seconded by CM Scharber.
Voting For the Motion: CM Scharber, CM Struthers, CM Wendel, and CM
Heidner.
Voting Against the Motion: Mayor Fournier
Motion carried four (4) to one (1)
Mayor Fournier noted for the record he did not want to cut dust control
City Council Meeting of July 14, 2003. Page 5.
D. County Road 37 & State 101 -Funding for traffic light
CM Heidner motioned to set a Policy that the City does not pay for traffic lights that
are not located on a City owned road. Seconded by CM Scharber. All in favor.
Motion carried.
E. Web Site.
Mike updated.
11. Judy Hudson City Clerk
A. Initiative Foundation Funding Request
Mayor Fournier motioned not to fund their request. Seconded by CM Heidner.
Voting For the Motion: Mayor Fournier, CM Heidner, CM Wendel, and Ciel
Scharber.
Voting Against the Motion: CM Struthers.
Motion carried four (4) to one (1).
B. Storm Water Pond Fountain.
Council was in consensus not to fund any storm water pond fountains.
12. Adjourn by 10 PM
Mayor Fournier motioned to adjourn. Seconded by CM Scharber. All in favor.
Motion carried.
Meeting adjourned at 10:1 PM.
ayor a F urnier
ATTEST
J y Hu so , City Clerk/Zoning Adm.