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08-11-03 CCITEM 3_7_ OTSEGO CITY COUNCIL MEETING AUGUST 11, 2003 OTSEGO CITY HALL 6:30 PM 1. Mayor Larry Fournier will call the meeting to order. Mayor Fournier called the meeting to order at 6:32 PM. Roll Call: Mayor Larry Fournier; Councilmembers: Vern Heidner, Virginia Wendel, Jerry Struthers and Dan Scharber. Staff Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning Administrator; Andrew MacArthur, City Attorney; Daniel Licht, City Planner; Ron Wagner, City Engineer and Jeff Elliott, Assistant City Engineer. Pledge of Allegiance. Mayor Fournier led in the Pledge of Allegiance. 2. Consider agenda approval Mayor Fournier requested to move Item 7.1 to Item 4.2. add under Item 7.2. Discuss Lefebvre Creek Watershed and under Item 93. Change the Administrative Subcommittee Meeting date. Mike Robertson requested to add under Item 7.5. Discussion of East Otsego Water System. Ron Wagner requested to add under Item 7.6. Change Order for Pump House No. 3. CM Heidner motioned to adopt the agenda as amended. Seconded by CM Struthers. All in favor. Motion carried. 3. Consider the following minutes: 3.1. City Council Meetingof July 28 2003 CM Heidner noted on Page 3 under Item 6.2. It should read private streets rather than private drives. CM Struthers motioned to adopt the minutes as amended. Seconded by CM Wendel. All in favor. Motion carried. 3.2. Budget Workshop of August 4 2003 CM Heidner motioned adoption. Seconded by CM Wendel. All in favor. Motion carried. 4. Open Forum: (5 minute limit) 4.1. Special Presentation: Consider City Assessor's Contract Mike Robertson reviewed what neighboring cities are currently paying for assessors. The Council and Pete Merges agreed the contract should go from January l to December 31. No action was taken and the contract will be discussed at future budget meetings. 7.1. Consider accenting FeasibilitReport for 87`h Street & O'Brian Avenue and Order Plans and Specifications Jeff Elliott presented the Feasibility Report. Loren Butler, 14186 87`h Street asked when water and sewer would come in this area. Mayor Fournier explained the City's Policy that neighborhoods need to petition for services and at this point sewer is over a mile away. City Council Meeting of August 22, 2003. Page 2. Mr. Butler also asked about a right-of-way on the back of his lot. Staff told him to bring in his deed and the City Attorney would review. George Vyskocil, 14418 87`h Street, thanked the Council for their work on this request. Marty Carroll 8710 O'Brian Avenue asked the length of the assessment and said this would be cost prohibitive for her. Mayor Fournier said the assessment would be 10 years. CINI Wendel motioned to accept Resolution 2003-70 accepting the Report the City Engineer prepared for the improvement of 87`h Street NE from Odean Avenue NE to O'Brian Avenue NE, and O'Brian Avenue NE from 85`h Street NE to 88`h Street NE and to set the Public Hearing for September 4, 2003 at 7 PM. Seconded by CM Heidner. All in favor. Motion carried. 5. Consent Agenda. (Non -controversial items 5.1. Approve Claims List. 5.2. Payment to American Liberty Construction Company. CINI Wendel motioned to accept the Consent Agenda as amended. Seconded by CINI Scharber. All in favor. Motion carried. 6. Dan Licht, City Planner: 6.1. Final Plat for Pleasant Ridge 8`h Addition. Dan Licht presented the Planner's Report. Ron Wagner went over the Engineering Report. CM Struthers motioned to approve the Final Plat for Pheasant Ridge Bch Addition subject to the three conditions listed in the Findings of Fact. Seconded by CM Scharber. All in favor. Motion carried. 6.2. Any other PlanningItems. A. Waiver of Point of Sale. Mayor Fournier motioned approval for temporary waiver of the Point -of -Sale Ordinance for properties sold within the sewer service area per staffs discretion. Seconded by CM Struthers. All in favor. Motion carried. 7. Ron Waener. Citv Eneineer: 7.2. Consider Pay Estimate #3 for 85`h Street and Page Avenue Project COP 02-06, 02-08 and 02-10. CM Heidner motioned to approve Pay Estimate #3 for $293,141.82 to Dresel. Seconded by CM Struthers. All in favor. Motion carried. 7.3. Consider approving Plans and Specs for Kittredge Crossing Trunk Sanitary Sewer and Watermain and order Advertisement for Bids COP 03-08. Jeff Elliott presented the proposed project. Mr. MacArthur explained his office is getting the contracts and easements signed. CM Heidner motioned to approve the Plans and Specifications and order this project advertised for bids. Seconded by CM Struthers. All in favor. Motion City Council Meeting of August 11, 2003. Page 3. carried. 7.4. Consider Pay Estimate #1 for Trunk Watermain & Sanitary Sewer (along 70`h Street and CSAH 19). CM Heidner motioned to approve Pay Estimate #1 for $438,523.42 to Latour Construction. Seconded by CM Scharber. Allin favor. Motion carried. 7.5. Any other Engineering Items John Kolles said the northeast corner of intersection CSAH 19 and 80`h Street has a blind spot. Judy Hudson was directed to contact the County. A. Water system on east side Mike Robertson recommended another well added to the East Water System since the City has been experiencing low water levels in the water tower due to the dry hot weather and all the irrigating of lawns. CM Heidner would prefer to wait until the new water tower is built. CM Struthers motioned to direct the City Engineer to proceed with a new site for a new well. Seconded by Mayor Fournier. All in favor. Motion carried. Council directed the City Administrator to review the financing for the new well. 7.6. B. ChanL-e order for Pump House 3 Ron Wagner explained the contractor needs a short road to get back to the pump house site so they can pour the concrete. ($14,820.00 to EnComm) CM Heidner motioned to approve this Change Order and charge this expense back to the developers through the developer's agreements. Seconded by CM Struthers. All in favor. Motion carried. 7.7. Lefebvre Creek Watershed Mayor Fournier requested an update. Ron Wagner said they are working on the Plans and Specifications. 8. Andrew MacArthur City Attomev: 8.1. Nuisance Update Mr. MacArthur recommended hiring a Private Investigator at $55 per hour. Mayor Fournier motioned to authorize hiring a Private Investigator at $55 when necessary for nuisance enforcement. Seconded by CM Struthers. All in favor. Motion carried. 8.2. Resolution ordering Preparation of Assessment for 85Th and Page Avenue and the 85h Street extension. CM Heidner motioned to adopt Resolution 2003-67 declaring cost to be assessed, and ordering preparation of proposed assessment for 851' Street Improvement east of CSAH 42. Seconded by CM Struthers. All in favor. Motion carried. CM Heidner motioned to adopt Resolution 2003-68 declaring cost to be assessed, and ordering preparation of proposed assessment of 85`h Street and Page Avenue Improvements. Seconded by CM Scharber. All in favor. Motion carried. City Council Meeting of August 11, 2003. Page 4. 9. Council Items: A. East and West Sewer Plant Update. Previously discussed. B. Change the Administrative Subcommittee Meeting. Meeting was changed to August 18, 2003 at 4 PM. Representative Dick Borrell stopped by and discussed with the Council LGA, unfunded State Mandates, enterprise funds and levy limits. 10. Mike Robertson, City Administrator: Mike gave a update on the Hwy 101 project, which will start in 2006 with interchanges at CSAH 36, CSAH 39, CSAH 37 and an overpass at CSAH 42. A.. Respond to request regarding School District. The Council agreed they do not support the School District being divided. B. Consider hiring a part-time Receptionist. Mayor Fournier motioned to approve Staffs recommendation of hiring Jody Baily as part-time receptionist immediately and Tami Loff as part-time receptionist effective January 1, 2004 or earlier as needed. Seconded by CM Struthers. All in favor. Motion carried. C. Approve bid for electric work in Prairie Park CM Struthers motioned to award the electric work in Prairie Park to Killian Electric. Seconded by CM Scharber. All in favor. Motion carried. CM Wendel motioned to hire Killian Electric to be at the festival for no more than $350.00 (Council Contingency Fund). Seconded by Mayor Fournier. All in favor. Motion carried. D. Peavey House Update. Mike Robertson updated the Council on the current renter eviction process. CM Scharber will discuss, with the Historical Commission, that the Council wants to the sell this property. 11. Judy Hudson, City Clerk. No updates. 12. Adjourn by 10 PM. Mayor Fournier motioned to adjourn. Seconded by CM Struthers. All in favor. Motion carried. M eti adjourned a :37 PM. you La#y Fournier ATTEST: Jud H dson, Clerk/Zoning Adm.