06-24-96 CCCity of Otsego
Engineer's Agenda Items
City Council Meeting
June 24, 1996
9.1. UPDATE ON ISTEA 1996 PROJECT
A. John Lefebvre Trail Acquisition
Item 6.2 presents a request to pass a resolution allowing signing the
purchase agreement with John & Kevin Lefebvre, for the proposed trail
and park acquisition.
B. Find accompanying, a copy of the proposal purchase agreement by the
City Attorney. We have reviewed it and agreed with the content,
however, it may need some minor revisions before the final copy is
signed.
C. Merland Otto, of our firm has submitted the Program Development report
to Mn/DOT, with the assumption that Item B. is recorded by
July 1, 1996. The schedule will be close for completion.
No action is needed on the item assuming Item 6.2 is acted on to
approve the resolution.
9.2 PROJECT UPDATE ON ISLAND VIEW AND MISSISSIPPI SHORES
A. Improvement Project 95-1 (Mississippi Shores Addition)
Patching and cleaning of the existing pavement occurred on Tuesday the
18th, and overlay work began the following day. The project was
expected to have been completed by Friday, June 21, 1996.
The City can topsoil and seed after the overlay is done, weather
permitting. The topsoil machine should not be used during warm
weather for three weeks. This will help to avoid marring the new
pavement. Topsoil source has been found in the City of Buffalo, owned
by the City. The cost of material is $1 /C.Y. The project has proceeded
according to schedule and the City crew must haul the material.
B. Improvement Project 95-2 (Island View Estates)
Construction began the week of June 10, 1996. Bridge Water Telephone
is also on-site replacing the telephone cables in the subdivision.
Culvert adjustments are occurring ahead of the grading work. The
contractor seems to be coordinating the subcontractors and utilities per
specifications to date.
Local access, emergency access and mail delivery are being maintained.
Thru traffic will be diverted for short periods of time during construction.
Minor delays for local access will also occur, but are being kept to a
minimum.
Work on 99th Street occurred first to help out the telephone company.
Work will then occur from south to north, starting at CSAH39 and
working towards Kadler Avenue. The Contractor has performed well to
date.
Work has proceeded faster than expected due to the warm, dry weather.
Rainy weather could slow us down considerably, however, we are ahead
of schedule at this time.
A change order was required for clearing Lot 15, Block 7, for storage of
excess material. A Right of Entry was obtained from Lee Nessler to use
this lot. Our firm and Midwest Asphalt could not agree on a fixed price
for the clearing work, so the work is proceeding on a time and material
basis. To date it appears that the Change Order will be less than the
amount that the Contractor had requested on a lump sum basis.
9.3 MOORE PROPERTY
This issue is brought to council for discussion and perhaps direction. The Moore
property is a wedge of undeveloped land between CSAH39, and Mississippi
Parkwood on the south and north with Antelope Park on the east. Mr. Moore
some years ago approached the City to request approval to place a duplex
family housing off the end of 92nd Circle. This request was turned down
mainly due to residences objection.
Due to the Storm Sewer Drainage Study, and in particular, the drainage plan for
the North Mississippi District, the Moore property will be impacted by ponding
and conveyance of storm water to the Mississippi River. The drainage project
prompted by new housing developments in this district, Sorenson Ridge,
Heritage Plain, and Rivers Glen will be funded by an impact fee associated with
plating. Mr. Moore had the parcel split into two lots. It appears that both
parcels are buildable. One of the lots needs access to CSAH39, which is a
Wright County issue. ..
It is staff opinion, that placing two residential dwellings on these parcels with
one having an access to CSAH39 is not the most desirable. We also need to
acquire from Mr. Moore, the easements for ponding and conveyance of the
stormwater. This property would be subject to the impact fee in the amount of
$3,900 at the rate of $1,000/acre for 3.9 acres. At some point in time, when
the housing developments are built out, and the impact fees collected, the
storm trunk needs to be built.
Questions: Can the staff have the direction to recommend solutions to the
issue presented above?
W.
Should we wait until such time when the development upstream
is completed?
The staff is opened to direction on this matter.
9.4 ANY OTHER ENGINEERING BUSINESS
CITY OF OTSEOO
REQUEST FOR COUNCEL ACTION
AGENDA SECTION: DEPARTMENT: MEETING DATE
10.COUNCIL ITEMS CITY CLERK June 24, 1996 6:30PM
ITEM NUMBER: ITEM DESCRIPTION: PREPARED MEMO:
20.1. Discussion of SKB (Demolition Landfill) and if interested
Elaine Beatty, CC/ZA
BACKGROUND:
Rick O'Gara and John Domke from SKB Environmental came to a Workshop Meeting on June 6, 1996
to discuss a construction material landfill and the possibility of locating one in the City of Otsego. Our
City Solid Waste Ordinance does not allow landfills at this time, nor does our zoning ord, and they
would have to be changed to accommodate the use if the Council decides they want to allow a
construction material Iandfill. This would take a public hearing and the Council said they would make a
decision on this issue at the 6/24/96 Council Meeting.
STAFF RECOMMENDATION:
This is a policy decision that would change our ordinances. We have to think long and hard as to the
implications of this use. Keep in mind it is a way to generate money for other things like water and
sewer. This use would need a major road access and be in a rural area of the city as I see it. It is a
Heavy Industrial Use. I tend to believe that we already have so many issues facing us, with feed lot,
annexation, and sewer and water, this may be a big complication with neighborhood opposition if a yes
decision is made. There are some up sides to this such as SKB being community friendly and helping
with clean up day, etc., also the generation of some funds. The use is still the question. A construction
material demolition landfill may be a big issue with the residents. The Council needs to decide.
X
his helps,
Elaine
CITY OF OTSEGO
REQUEST FOR COUNCIL AC I ION
AGENDA SECTION: DEPARTMENT: MEETING DATE
6. CONSENT AGENDA CITY CLERK June 24, 1996 6:30PM
ITEM NUMBER: ITEM DESCRIPTION: PREPARED t3Y: EB,CC
6.1. THOMAS AND CHERYL VASSEUR - CONSIDER EXTENSION OF CUP APPROVAL
FOR AN OVERSIZED GARAGE - (Lot 1, Block 1, Vasseur's Oak Grove
Estates)
BACKGROUND:
The above CUP came before the P.C. for Hearing and the City Council
for approval on the 28TH day of June,1993. This CUP for an oversized
garage was approved with conditions and recorded at Wright County.
Tomkand Cheryl Vasseur did not have the funds to build the garage at
that time, but would now like to build as they do have the funds.
The attached information explains the CUP and letter from Tom and
Cheryl Vasseur request an extension of the CUP for an oversized
garage.
STAFF REMMMDATION :
The Staff recommends that the Council grant T4
request for an extension of this CUP to allow
oversized garage. The reason being that they
through the CUP process, were approved by the
City Council to build this oversized garage.
Wright County and nothing has changed that woi
different outcome as we see it. (See attached
Than s, ,
Elaine
3m and Cheryl Vasseur's
them to build the
have already gone
Planning Commission and
It has been recorded at
jld give them any
information)
/yL'-/�-�iA�J
OTSEGO, MINNESOTA
ZONING/ SUBDIVISION REQUEST
NOTIFICATION FORM
Conditional Use Permit/Oversized Garage
DATE July 19, 1993
PROPERTY; PID * 118-031-001010 Lot 1, Block 1, Vasseurs Oak Gro,
0
REQUEST & ACTION:
Estates
THOMAS AND CHERYS VASSEUR
14114 NE 85TH STREET
ELK RIVER, MINNESOTA, 5 5 3 3 0
REQUEST IS FOR AN CUP\OVERSIZED GARAGE
;OUNCIL APPROVED A CUP FOR AN OVERSIZED GARAGE
ACTION DATE JUNE 2 8, 19 9 3
CONDTION SUMMARY i
(SEE ATTACHED CONDITIONS FROM NAC'S REPORT)
SEE ATTACHED FINDINGS OF FACT FROM NAC
APPLICANTS NOTE
Any request involving a Conditional Use Permit or Uariance must be exercised within twelve months from the date of approval, or the appy
will lapse. If a time extension is necessary, it is the applicant's responsHty to fie for such extension at least 30 days prior to the lapse
approval.
Elaine Beatty/Deputy Clerk/Zoning Ad�!rrator
CITY OF OTSEGO:
8899 Nashua Avenue, Otsego, MN 55330
(CITY SEAL)
CONDITIONAL USE
PERMIT APPROVAL
CITY OF OTSEGO
WRIGHT COUNTY, MJNNESOTA
IN RE: FINDINGS OF FACT
AND RECOMMENDATION
Application of Thomas Vassuer for a conditional use permit to allow
the following:
1. A conditional use permit to allow the construction of an
!accessory building which exceeds 750 square feet in size
within an R-2, Residential -Immediate Urban Service District
(Large Lot).
2. A conditional use permit to allow the total floor area of a
detached accessory building and attached garage to exceed
1,500 square feet within an R-2, Residential -Immediate Urban
Service District (Large Lot).
On 28 June 1993, the Otsego City Council met at its regularly
scheduled meeting to consider the application of Thomas Vassuer for
a conditional use permit to allow:
1. A conditional use permit to allow the construction of an
accessory building which exceeds 750 square feet in size
within an R-2, Res i denti al -Immediate Urban Service Dist,-; cr
(Large Lot).
2. A conditional use permit to allow the total floor area of a
detached accessory building and attached garage to exceed
1,500 square feet within an R-2, Residential -Immediate Urban
Service District (Large Lot).
Based upon the application, the recommendation of the Planning
Commission, and the evidence received, the City Council now makes
the following findings of fact and decision.
FINDINGS OF FACT
1. The applicant is requesting a conditional use permit to allow:
a. A conditional use permit' to allow the construction of an
accessory building which exceeds 750 square feet in size
within an R-2, Residential -Immediate Urban Service
District (Large Lot).
b. A conditional use permit to allow the total floor area of
a detached accessory building and attached garage to
exceed 1,500 square feet within an R-2, Residential -
Immediate Urban Service District (Large Lot).
2. The property is zoned R-2, Residential -Immediate Urban Service
District (Large Lot).
3. The proposed accessory building is a conditional use.
4. The legal description of the property is Lot 1, Block 1,
Vassuers Oak Grove Estates.
5. The site's existing detached accessory structure is a legal
non -conformity in violation of Section 20-16-4.H.1 of the
Zoning Ordinance (Building Type Requirements).
6. Section 20-15-3.0 of the Zoning Ordinance prohibits
alterations to a non -conforming use which extends the non-
conformity.
7. The applicant has proposed a 468 square foot addition to an
existing legal non -conforming accessory building.
8. Section 20-4-2.F of the Zoning Ordinance directs the Planning
Commission and City Council to consider seven (7) possible
adverse effects of the proposed conditional use. The seven
(7) effects and findings regarding them are:
a. The proposed action's consistency with the specific
policies and provisions of the official Citv
Comprehensive Plan.
By requiring the accessory building to be brought into
full compliance with Ordinance building type
requirements, the proposed use will be compatible with
adjacent properties. As such, the use is consistent with
the -,intent of the Comprehensive Plan and the property's
R-2 zoning designation.
b. The proposed use's compatibility with present and future
land uses of the area.
The proposed accessory storage building will be
compatible with present and future uses of the area.
2
C . The proposed use conforms with all performance standards
contained herein (i.e., parking, loading, noise, etc.).
The proposed use will conform to all applicable
performance standards.
d. The proposed use's effect on the area in which it is
proposed.
The proposed use will not tend to or have an adverse
effect upon the area in which it is proposed.
e. The proposed use's impact upon the property values of the
area in which it is proposed.
The proposed use will not tend to depreciate area
property values.
!f. Traffic generated by the proposed use in relation to
capabilities of streets serving the property.
Traffic generated by the proposed use is within the
capabilities of streets serving the property.
g. The proposed use's impact upon existing public services
and facilities including parks, schools, streets and
utilities, and its potential to overburden the City's
service capacity.
The proposed use can be accommodated �y existing public
service facilities. The proposed use will not overburden
the City's service capacity.
6. The planning reported dated 4 June 1993, prepared by Northwest
Associated Consultants, Inc., is incorporated herein.
7. On 16 June 1993, the Otsego Planning Commission conducted a
public hearing to consider the proposed conditional use permit
application preceded by published and mailed notice. Upon
review of the conditional use permit application and evidence
received,. the Otsego Planning Commission closed the public
hearing and recommended that the City Council approve the
conditional use permit based on the aforementioned findings.
3
DECISION
Based on the foregoing considerations and applicable ordinances,
the applicant's request for a conditional use permit to allow: I.
A conditional use permit to allow the construction of an accessory
building which exceeds 750 square feet in size within an R-2,
Residential -Immediate Urban Service District (Large Lot), and 2.
A conditional use permit to allow the total floor area of a
detached accessory building and attached garage to exceed 1,500
square feet within an R-2, Residential -Immediate Urban Service
District (Large Lot) is approved in its present form and subject to
the following stipulations:
1. The accessory building in question is brought into full
compliance with the Ordinance in regard to building type.
2. The City determine that the proposed amount of on-site
►accessory storage (2,010 square feet) is acceptable.
3. A revised site plan, based on a certificate of survey, is
submitted which accurately depicts existing and proposed site
conditions (i.e., structure configurations, driveways,
drainfield etc.).
4. The accessory structure is not utilized for home occupation,
commercial related activities or the keeping of animals.
5. A building elevation of the proposed accessory structure is
submitted to determine structure height aqd proposed finish
materials.
6. If not already existing, drainage and utility easements are
provided along the property lines in accordance with the
City's subdivision regulations. This item should be subject
to comment by the City Engineer.
7. A drainage easement is established over the subject property's
contained drainageway. . This item should be subject to comment
by the City Engineer.
S. The accessory building match the principal building in color.
9. The proposed accessory building not infringe upon recommended
drainageway easement.
10. Comments from other City Staff.
4
ADOPTED by the Otsego City Council this 28th day of June 1993.
CITY OF OTSEGO
By:
Norma "F. Freske, Mayor
ATTEST:
By: t1lCi(
J ore Perrault, City Clerk
K
E
WUHmn S. RadzwiU'
Andrew J. MacAylhur
Michael. C. couli
RADZMrH.L & COUPJ
Attorneys., at Law
705 Central Avenue East
PO Box 369
St. AdichaeZ, MN 55376
1612) 497-1930
(612) 497-2599 (FAX)
June 24,'1996
City Council Members
F
City of Otsegoi.
C/o. Ela4he Beatty,*City Clerk.
8899 Nashua Avenue NE
Elk R-iver
MN .55330'
RE John- Earl'Lefebvre Loving Truatm- Proposed BikewAiy Ease:mobnt.
Dear Council Members:
I have drafted, a proposed Agreement between thelcity and- John
Lefebvre' for acquisition of his property for a Ibike pati_ and
Possible park land. We have asked that he submit the proposed
Agr*eament to his attorney for comment, I have not !heard.. anything
from his attorney, who he will not identify, at this point.
In such an acquisition under a federal grant the City . must; pioceed
under the federal guidelines for property acquisition') which re'quire
that a qualified.appradsal of.the property be unddrtaken..:�Xalcdm
Wat I son has qualified given the approp
,riate f otms and wale to meet with..
Xr.+ Lefebvre today.7
I have contacted the State Aid division of MNDOT and the . keg'*iofial
dirpactor and engineer in Brainerd regarding the Oligibility for
ISTEA and the July. 1 date. I have been told that iin orderito be
eligible for. .the funds the City must have 4. Riqht.=drf-way
Certificate No.: I executed prior to July- 1, 199�6:`. :To `issue a
Certificate No.1 the ; f
property must already be acquiked or-theCit
- I . commence � . y
must have attained the right to enter the -property, and, commence
construction.
I was informed by the Brainerd office thatthey.may grant lgeway
for.eligibilit :if the City y can provide aRight-Of -14Ay.certiflc to
No.: 2, which merely certifies that the City is in' tho
pr6c6s:s_... "of
serious negotiations for the propertyl. a -s. welJ: asi -A. zu6rting-.-.::...
narrative that would satisfy the District office thatosu6bstaia'itla.
Eo, ci 27-eeTt7v 01 TsSo mQj Tinoo 2 IjTmzpv�j woaA WdE T t7O 9661 -OE -90
Ce • d Idlol
CITY OF OTSECO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION: DEPARTMENT: MEETING DATE
6. CONSENT AGENDA CITY CLERK June 24, 1996 6:302M
ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: EB,CC
6.2. Consider Resolution - Abating Join LeFebvre Assessment
by Andy MacArthur.
Background:
The assessment for John LeFebvre of $30,900.00 was originally granted
a two year no interest period. That period is now over and it was
added to the assessment rolls for 1996 payment. John LeFebvre had
requested to have this deferred by the Council. Then the ISTEA
easements for a trail and the negations for 1996 ISTEA Park
trails started. The attached Resolution to Forgive or Abate those
Assessment on PID 118-500-221300 and/or PID 116-500-221301, is
contingent upon transfer of fee title of the described property by
July 1, 1996.
STAFF RECOMMENDATION:
The Staff recommends that the Council approve the attached Resolution
abating John LeFabvre's Assessment as payment for land received, but
contingent upon transfer of the property by July 1, 1996 to the City.
Thanks, ,
Elaine
CITY OF OTsEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO:
RESOLUTION AUTHORISING PAYMENT FOR CERTAIN PROPERTY CURRENTI,
BY THE JOHN LEFEBV'RE LOVING TRUST CONTINGENT UPON AGRB
EM
PURCHASE, EXECUTION OF ACCEPTABLE EASEMENT AGREEMENT, AND A
TO USE FUNDS TO PAY OFF ASSESSMENTs CERTI$IEb AGAINST
OWNED BY THE TRUST AND JOHN E. LEFEBVRE.
WHEREAS, an ,Agreement To Be Assessed was executed on the -3.
kof July 1990: between the then Town of Otsego (now City of of
County of Wright, State of Minnesota ("Otsego"), John E. Lel
the John Earl Lefebvre Loving Trust and other part1es relat
the improvement of 85th Street within the City of Otsego; a
WHEREAS, said agreement set forth two separate assessments e
the amount of $15, 469. 00, plus interest at the rate of 9$ pez
over a period of ten (10) years to be certified again:
respective parcels, i.e. PID 118-500_221300 and PID
and 118-500-2
OWNED
r FOR
st day
sego) ,
ebvre,
ive to
Soh in
annum
t the
31301;
WHEREAS, by the terms Of said Agreement both assessments, principal
and interest, were deferred for a period of two years from in date
of adoption of the assessment; and
WHEREAS, the City of Otsego did defer said assessments and i,n I erest
for the agreed upon term; and
WHEREAS, said assessment was duly adopted on May 25, 1993;nd
WHEREAS, said assessment is now certified upon the records df the
Wright County Auditor as a spOcial assessment against the John Earl
Lefebvre Loving Trust property; and
WHEREAS, the City has reached a verbal Agreement with Jon E.
Lefebvre on behalf of the John Earl Lefebvre Loving Trust to
purchase certain property owned by the trust located upon PID No.
118--500-221300, as described on the attached Exhibit A; and
WHEREAS, said purchase is contingent upon various factor
follows: , as
1. That the parties enter into an agreement acceptable t the
City regarding the terms and conditions regarding an.easemOnt for
ingress and egress across the property in favor of property of John
E. Lefebvre.
2. That John E. Lefebvre and the trust agree that the Ioney
paid by the City for the property shall be immediately used t; pay
EO *d =eT" 0i Ti -10 mel T ino0 's 1 1 TMZPed WOZId WdET :20 9661-0Z-90
20 ' d 1d101
4.
off the above described assessments.
3. That the necessary steps for land acquisition purs� to
the terms of the ISTEA Grant to the city be completed in acc I rdance
With the terms and conditions of that grant so that sa'd land
acquuiisition is an eligible expenditure for reimbursement under
ST.
WHEREAS, a proposed Agreement setting forth the tams and
conditions of the transaction has been presented to Mr. Lefebvre.
NOW THEREFORE BE YT RESOLVED that City Staff are hereby a4uthorized
to pay to John Earl Lefebvre Loving Trust an -amount not 'to. e�eed
thirty thousand nine hundred and thirty eight dollars and 00/100
cents ($30,938.00) for acquisition of land owned by the Jo ;Earl
Lefebvre Loving Trust subject to the contingencies pre iously
stated in this Resolution being successfully resol;ded,
ADOPTED this date of June, 1996 by the Otsego City;
IN FAVOR:
OPPOSED:
CITY 07 OTSEGO i
orman F. Freske,
Elaine Beatty, City clerk
il.
20'd =eeT" 0i T,},}0 mv-1 T inoo T i T TmzPed WObd WdZT :20 9662-0Z-90
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION ORIGINATING DEPT.
MEETING DATE
COUNCIL ITEMS FINANCE
JUNE 24, 1996
ITEM NO: ITEM DESCRIPTION
PREPARED By
10.2 CONSIDER 1996 ELK RIVER FIRE SERVICE
CONTRACT
P.Cokley -TI
Attached is a copy of the 1996 Contract for Fire Protection from the City of Elk River, an invoice for the
1990 contract amount per the fair share formula and a breakdown of the calculations for the 1996
amount. The contract presented is the same as prior year contracts for fire protection.
The City's 1996 fire contract amount per fair share formula is $54,346.75. The City also must pay an
additional $13,615.19 for the 1995 year. This increase is based on the actual percent of calls, 22.73%,
made in 1995. The original 1995 contract billed amount was based on 17.34% of calls, which was the
City's percent of calls in 1994. The 1995 contract reconciliation calculations are also attached for your
review.
It is recommended that the City Council approve the 1996 Contract for Fire Protection with the City of
Elk River.
CONTRACT FOR FIRE PROTECTION
This agreement made and entered into by and between the City of Elk River, a
municipal corporation of the County of Sherburne and State of Minnesota, hereinafter called
the CITY, and the CITY OF OTSEGO of the County of WRIGHT and State of Minnesota,
hereinafter called the OTSEGO.
WHEREAS, the OTSEGO desires the services of the Fire Department of the CITY in
case of fires occurring in the CITY OF OTSEGO, located outside the corporate limits of the
CITY; and,
WHEREAS, the CITY maintains a fire department consisting of volunteer
firefighters, at least one (1) pumping engine and miscellaneous other equipment, which
personnel and equipment are available, subject only to the limitations herein expressed, for
fighting fires in said OTSEGO and elsewhere.
IT IS THEREFORE AGREED BY AND BETWEEN SAID PARTIES AS FOLLOWS:
1. That the CITY through its fire department will answer calls to fight fires
occurring in the CITY OF OTSEGO in the area designated on the attached map with at least
one (1) pumping engine and equipment to deliver at least 1,500 gallons of water and such
volunteer firefighters as may be designated by the Chief of the Elk River Fire Department,
or his/her Deputy, unless in the judgment of said Chief, or Deputy, such fire can be fought
with other equipment maintained by the CITY as part of its fire department, subject only to
the limitations and restrictions hereinafter set forth:
a. If road and weather conditions at the time of the call are such that the fire run
cannot be made with reasonable safety to firefighters and equipment, and the
decision of the Fire Chief or his/her Deputy in charge shall be final in such matter, no
obligation arises under this agreement on the part of the CITY to answer such call.
b. In the event that a sufficient amount of the fire fighting equipment and number of
volunteer firefighters, or both, are committed at the time of the fire call, in the sole
judgment of the Chief or his/her Deputy, to fighting preexisting fires, so as to render
the available fire fighting equipment and volunteer firefighters inadequate to answer
the fire call, in OTSEGO and fight the reported fire, no obligation arises under this
agreement to answer such call, and no person or party shall have recourse against
the CITY for refusal to answer such call. A preexisting fire for the purposes of this
agreement shall be a fire to which the Fire Department of the CITY is called previous
to receiving the call from OTSEGO and which fire is still being fought by the CITY
Fire Department at the time the call from OTSEGO is received.
c. In the event a fire call in OTSEGO is answered by the CITY, but before the fire in
question is extinguished, the fire fighting equipment or volunteer firefighters, or
both, are needed to fight a fire in the CITY or protect property in the CITY from a
fire in the sole judgment of the Chief or his/her Deputy, without liability therefore to
any person or to OTSEGO under this agreement, the Chief may recall the firefighters
and firefighting equipment.
d. The decision of the Fire Chief or his/her Deputy with reference to sending or
recalling fire fighting equipment and volunteer firefighters to or from any fire in
OTSEGO shall be final and no person or party shall have recourse against the CITY
for any damages or losses resulting from such action or decision.
e. The fire protection district in accordance with MSA 368.85 shall be and include the
area as outlined on the attached map.
2. That OTSEGO shall pay to the CITY each year this agreement is in force and
effect, a sum of money as determined by result of application of the following formula:
COST = {Annual Operating Costs + (Equipment 20) + (Building 20) +
Administrative Costs) x % of use
No additional charges on a per call basis will be assessed.
3. The payment specified in paragraph 2, above, shall be made by OTSEGO for any
fire call in OTSEGO answered by the CITY Fire Department regardless of how the call is
received or by whom it is made, no payments shall be due for false alarms unless the call is
made by a resident of OTSEGO.
4. The parties acknowledge the fact that the CITY is under a similar type contract
with other municipalities and that a fire call under any such contract preceding a call in
OTSEGO could be a valid and reasonable basis for the decision of the Fire Chief or his/her
Deputy in refusing to answer a fire call in OTSEGO.
5. Because the CITY has heretofore entered into mutual assistance fire fighting
agreements with other municipalities possessing fire fighting equipment and firefighters,
which equipment and firefighters could be called by the Chief or his/her Deputy to a fire in
OTSEGO, OTSEGO agrees to pay such additional cost as may be incurred thereby if in the
sole judgment of the Chief or his/her Deputy such additional fire fighting equipment and
firefighters are needed to fight in OTSEGO and are in fact called to such fire by the Chief or
his/her Deputy.
6. The duration of the contract shall be a period of one 1) year subject to annual
review from and after the date of its execution by the CITY, subject to cancellation by either
party upon thirty (30) days notice in writing to other party.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this
day of , 1996.
CITY OF ELK RIVER
By: �C
/C.L ayor
City Administrator
In the presence of: CITY OF OTSEGO
City of Elk River
13065 Orono Parkway
P.O. Box 490
Elk River, MN 55330
BILL TO
City of Otsego
8899 Nashua Ave NE
Otseto MN 55330
P.O. NO. TERMS DUE DATE
Net 30 7/5/96
Invoice
DATE INVOICE NO.
6/5/96 96-131
PROJECT
ITEM DESCRIPTION AMOUNT j
34220 1996 Fire Contract per fair share formula $ 54,346.75 67,961.94 j
1995 contract reconciliation
TOTAL DUE
See attached for detail
$ 13,615.19
$ 67,961.94
Total
$67,961.94
CITY OF OTSEGO
1996 FIRE CONTRACT
1996 Budget $245,950
Less: Building (28,400)
Other Capital Outlay (13,000)
Reduction to 1/2 time Fire Chief (29.394)
$175,156
C = (175,156 + 2s -o00 (1) + 14-0000 + 448,5000) + 340,0000) +17,516) x 22.73% (5)
5 10 20 20
C = 239,097 x 22.73%
C = $54,346.75
(1) Turnout gear @ $800 per firefighter
(2) Radios @ $400 per firefighter
(3) Includes new $125,000 Rescue Truck
(4) Building
(5) 1995 actual percent of calls
************************************************************************
1995 CONTRACT RECONCILIATION
1995 Contract Billed $39,947.37
(based on 17.34% of calls)
1995 Actual
C = (172,020 + 2s.000 + 14.000 + 448.500 + 340.000 +17,202) x 22.73%
5 10 20 20
C = 235,647 x 22.73%
C = $53,562.56
1995 Billed $39,947.37
1995 Actual 53.562.56
13,615.19
CITY OF OTSECO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION: DEPARTMENT: MEETING DATE
10.COUNCIL ITEMS CITY CLERK June 24, 1996 6:30PM
ITEM NUMBER: ITEM DESCRIPTION: mtmv:
10.3. Discussion of Funding for the Otsego/Albertville Consolidation
Committee
Elaine Beatty, CC/ZA
BACKGROUND:
As you all know, the Consolidation Committee of Albertville/Otsego was ordered by the Mn Munc. Bd.
The Committee has met twice so far. Once to organize and once to go over the by-laws for the
Committee. Ton Bogart has funded the mailings so far.. The cost to each city for one mailing is $11.65
ea. Nadine Aarvig is Treasurer for Otsego and would like to have this amount paid to Jon, as it is an
out of pocket expense to him. AIbertville had this on their last CC Meeting to approve the same amount
to pay Jon Bogart. The bigger issue here is the funding for this Consolidation Committee to continue.
We all know that it seems if we can agree to a compromise between the 4 -communities, there should be
no need for this Committee. Are we just meeting in vain? Should there be any funding given, other
than mailings of agendas, etc? These are questions the Council needs to answer. Do we continue to
meet and drag our feet, or de we ask to have the meetings canceled for a month or two to see what
materializes with the 4 -community meetings. These and any other issues you have should be discussed.
STAFF RECOMMENDATION:
Discussion and conclusion as how to handle these issues. I feel in the least, you should approve the
$11.65 reimbursement to Jon Bogart, as it should not cost him personally to be Chair of this Committee,
other than the time and effort for meetings.
XpeAkke_l
is helps,
Elaine
Claims List for Approval
i3.
For the period 06/20/96 to
06/20/96
+`!
CITY OF MONTICELLO
3RD QUARTER FIRE CONTRACT
06/20/96
CLAIM
TOTAL
e�
TO WHOM PAID
FOR WHAT PURPOSE
DATF
NUMRER
riATM
+
3
e
PUBLIC EMPLOYEES RETIREMENT FUND
EMPLOYEE/EMPLOYER SHARE 6/15/96
06/20/96
1630
816.47
e�
!
TARPS
06/20/96
1653
17.02
'o
ICMA RETIREMENT TRUST
PERIOD ENDED 6/15/96
06/20/96
1631
507.28
.1
BANK OF ELK RIVER
FED.WITH,SS,MEDICARE,6/15/96
06/20/96
1632
2,512.19
!sl
S.J.GROVES & SONS
FLAT FILES - HERITAGE COMMISSION
06/20/96
1656
500.00
;6
STENCIL CUTTING & SUPPLY CO
NAME PLATFS.ADMTN FTN_P r
Q6/20/96
Ias7
7
+e
'
azo.
55
SUPERIOR FCR LANDFILL INC.
LANDFILL COSTS -CLEAN UP DAY
06/20/96
1658
3,021.87
zz
H G WEBER OIL COMPANY
DIESEL FUEL
06/20/96
1659
499.60
z3
MN DEPT OF REVENUE
STATE WITHHOLDING -JUNE
06/20/96
1633
864.15
zip
STATE CAPITAL CREDIT UNION
PAY PERIOD 6/15/96
O6/7n/9h
1A34
its nn
25�
APPLIANCE .�RECY ' CEN -T ,�
PICKUP -CLEAN UP DAY
06/20/96
1635
40.00
-
26i
BFI - WOOQLAKEl. i7ArfQrf SEiMiZaE
MAY RECYCLING
06!20/96.
1&36:
325.00
27'
CORROW TRUCKING ''
MAY RECYCLING -
OAY7n/�lf,
I�17
28-
DEMCON DISPOSAL, INC
CLEAN UP DAY CHARGES
06/20/96
1638
1,000.00
29
DON'S BAKERY
BUNS,MUFFINS,COOKIES-CLEAN UP DAY
06/20/96
1639
37.36
30
FAST SIDE LEASING CO
COPY MACHINE IFASE
1AA0
__9-47 g2
;T TONKA SANITATION
RECYCLING FOR MAY
06/20/96
1641
300.00
32!
S FENCE. CO,BACKSTOPS&FENCINGFOR
-PARK -
06/20/96
1642
3,948.80
331
QTY OF ELK RIVER
FIRE ROX -
06/20Z96
1644
_ 130 nn
-a
FIRST CHOICE LAWN CARE
MAY LAWN SERVICE
06/20/96
1644
190.00
35I
G & K TEXTILE LEASING SYSTEMS
UNIFORMS,MATS,TOWELS
06/20/96
1645
243.83
36!
31
EDWARD KRAEMER &. SONS -,'.
AG LIME INV.#67715,68065,67373- -
06/20/96
1646
1,479.50
LARSON PUBLICATIONS, INC.
PRINTING
06/20/96
1647
78.24
]9
MINNESOTA COPY SYSTEMS INC
COPY MAC'HTNF L15F
nk ign ZqA
I AAP
_3AI 52
+�
MINNESOTA MUTUAL
LIFE & STD -JULY
06/20/96
1649
134.80
i2
i3.
_..
+`!
CITY OF MONTICELLO
3RD QUARTER FIRE CONTRACT
06/20/96
1650
1,732.50
e�
MONTICELLO FORD MERCURY
PARTS
nAz7niaA
ifc;i
zc 7:Z
+�
NORTHERN AIRGAS
OXYGEN
06/20/96
1652
11.23
37!
NORTHERN HYDRAULICS INC
TARPS
06/20/96
1653
17.02
RINKE NOONAN
LEGAL SFRVICFS-MAY
i(.sa
Ris �s
a3.
JEANINE RYTHER
REFUND DAMAGE DEPOSIT
06/20/96
1655
400.00
So.
S.J.GROVES & SONS
FLAT FILES - HERITAGE COMMISSION
06/20/96
1656
500.00
3'
STENCIL CUTTING & SUPPLY CO
NAME PLATFS.ADMTN FTN_P r
Q6/20/96
Ias7
3 z{
53
3i
55
SUPERIOR FCR LANDFILL INC.
LANDFILL COSTS -CLEAN UP DAY
06/20/96
1658
3,021.87
H G WEBER OIL COMPANY
DIESEL FUEL
06/20/96
1659
499.60
Claims List for Approval
Fnr the perind to 0(' 12n
CLAIM TOTAL
Tn WHOM PATO] FnR WHA7 PuaonSF nATC7 dlIM6ER C1 ATM
WESTSIDE WHOLESALE TIRE CO TIRE REPAIR 06/20/96 1660 6.00
WRIGHT COUNTY AUDITOR -TREASURER COUNTY MAPS AND TAX INFO. 06/20/96 1661 62.65
WRIGHT COUNTY RECORDER
RECORD FEES -MINING PERMIT
06/20/96
1662
19.50
WRIGHT COUNTY SHERIFF'S DEPT
MAY POLICE SERVICE
rnNTRArT
06/20/96
Q6in0/96
1663
1(26a
8,030.00
8000
XFRnX rnRPnRATnN
HAKANSON ANDERSON ASSOC INC
MATNTFNANrr
MAY ENGINEERING SERVICES
06/20/96
1665
8,695.22
'1
71
91
.01
�I
:21
x.
'
W,
..
-2;
�I
TOTAL FOR MONTH
40,660.36
°'
TnTAI YEAR TQ nATF
iL1r+ oSS cr
w
.I
-7'
t
3:
5
'uI
D
�I
:21
.I
-7'
3: