03-23-98 CC25 YEARS OF NATURAL GAS SERVICE TO OTSEGO
It's a pleasure to be here tonight to mark 1997 as Minnegasco's
25th Anniversary Year of bringing natural gas service to your
community. Back in 1972, Minnegasco was expanding its service to meet
the needs of many growing communities in the Metro area. Otsego was
one of those communities.
Minnegasco now serves more than 1500 residents and businesses in
Otsego. We have greatly appreciated the opportunity to be a part of your
growing community through these last 25 years. It is my pleasure on
behalf of Minnegasco to present the City of Otsego a plaque to
commemorate this occasion--- and a check for $250 for the purchase of a
mature tree or perhaps some plantings for an area of the City to
symbolize our continuing service to your community.
Minnegasco looks forward to working with you and continuing to
meet the future energy needs in the City of Otsego.
THANK YOU
/Ninnegasm
A Nc tAM ENERGY COMPANY
Arnold (Arne) R. Hendrickson j
Program Manager, Local Government & j
Economic Development
Arne Hendrickson aoo Lasalle Avenue, Fl 11
Council Presentation Minneapolis, bIN 55102 f
612-321-5375 612-3214873 FAX
City of Otsego 612-86.5-0174 Cellular
March 23, 1998
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION: DEPARTMENT: MEETING DATE:
DEPARTMENT: PREPARED BY: MEETING DATE
4. OPEN FORAM: Limit) Elaine Beatty
Council of 3/23/98 6:30PM
ITEM NJNBER. ITEM DESCRIPTION: PREPARED BY: EB,CC
4A. Continuation of Council Annual Review of CLP for Dennis Fehn (For Grading, Mining and
Excavation CUP)
BACKGROUND:
This item came before the Council at our last meeting of March 9, 1998
for annual review of CUP for mining. We had a petition from Terry
Olson and neighbors in Hassan Township, across the Crow River from the
Mining. Discussion was had on hours of operation and noise and
traffic, etc.(Minutes are in the packet). It was decided that Dennis
Fehn should bring back information on logs for for
times the trucks are hauling and Mr. Olson is to bring back any
additional information he has. (Letters from neighbors,and original
petition with signatures, etc.) Continuation of Hearing for Council
Meeting of March 23, 1998.
RECNDATION:
This is for Counci_ information and any action/Decision.
Than'Ks,
E_aine
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION: DEPARTMENT: MEETING DATE:
DEPARTMENT: PREPARED BY: MEETING DATE
S.CONSENT AGENDA ;NON-C^NTROVER.S=A� NEMS; E=acne Beatty
Counc_1 of 3/23/98 6:39PM
ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: EB, CC
5.1. Approve Pay Raise for Public Works Maintenance I Position
5.2. Approve Resolution for addition of Quaday Avenue #42 to 85TH ST to MSA System.
5.3. Approve Fee Schedule for Clean Up Day
BACKGROUND:
Attached is information on the above three consent agenda items.
5.1. Memo from Mike Robertson, Administrator
5.2. Resolution from John Harwood, City Engineer.
5.3. Fee Schedule from Judy Hudson, Deputy Clerk.
RECOMMENDATION:
This ;s for Counc�_ _nformat-on and Approva-l.
Than,s,
E_a-ne
MEMO
Date: March 17, 1998
To: Mayor & Council
From: Interim City Administrator Mike Robertson
Re: Public Works Committee Recommendation
Raise for Rick Knutson
At its recent meeting, the Public Works Committee
of the City Council, acting upon a recommendation
from the City Administrator and the Public Works
Director, voted unanimously to recommend to Council
that, since he had successfully completed of his 6
month probation period, Rick Knutson be given a
raise from $12.36 an hour to $13.00 an hour.
cc: Rick Knutson
Dave Chase
MAR.18.1998 10:22AN s-� NO.080 P.1/4
TO:OTSEGO
Hakanson
Anderson
Assoc., Inc.
3801 Thurston Avenue
Anoka, Minnesota 66303
(612) 427-6860
(612) 427-0620 Fax
103 Pine Street
Monticello, MN 55382
(812) 295-5800
(812)295-4488 Fax
Memorandum
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MAR.18.1998 10:23AM
CITY OF OTSEGO
RESOLUTION NO.
A resolution designating a Municipal State Aid street.
N0.080 P.2/4
WHEREAS, Quaday Avenue is proposed to serve as a local collector street to link
CSAH 37 to CSAH 42 and to CSAH 39 and is to serve as a west frontage road for
State Trunk Highway 101 so as to allow traffic circulation without impacting TH 101
usage, and
WHEREAS portions of Quaday Avenue have been and currently are designated as
Municipal State Aid Road 107, and
WHEREAS the City is now eligible for sufficient additional MSA mileage to designate
the entire reach of Quaday from CSAH 37 to a location at CSAH 42 just south of
CSAH 39 as a Municipal State Aid Route.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
OTSEGO:
That the length of Quaday Avenue from 85th Street to CSAH 42 be and hereby is
established and designated a Municipal State Aid Street of the City of Otsego subject
to the approval of the Commissioner of Transportation of the State of Minnesota, and
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation
for consideration and that upon approval of the designation of said road that the same
be improved, and maintained as a Municipal State Aid Street of the City of Otsego to
be numbered and known as Municipal State Aid Street 107.
Adopted this 23rd day of March, 1998.
Larry Fournier, Mayor
ATTEST:
Elaine Beatty, City Clerk
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MAR.18.1998 10:24AM N0.080 P.3i4
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RESOLUTION NO. 96=5
RESOLUTION REVOKING A MUNICIPAL STATE AID STREET
WH REAS, City of Anoka Resolution 94-59 established pL05R
Ent rise e
from Thurston Avenue to McKinley Street as a Municipal Statete, hi route
has been designated as MSAS 103-140 and;
WHEREAS, the platting and, planning for th o Enteark 4th and 5th
Additionshave eliminated the alignment of pNthCity
sed rprise a future street.
NOW THEREFORE, be it resoivedfy C ncil of the City of Anoka, that
the road described as follows,^ wit: �
Enterprise Drivel Thursiin A
y Street
be, and here y is, revokeds a qunici4al State Aid Street of said City subject to the
approval oft a Commission r ghways of the State of Minnesota; and
BE IT F THER RESO VED that the City Clerk is hereby authorized and directed
to forward two ce i i opi s of this resolution to the Commissioner of Highways for
consideration:
Adopted this nd day of January, 1996.
ATTPeter M. Seberg, Mayor
ATTEST:
1 �
Mark Nagel, City berk
CERTIFICATION
1 hereby certify that the above Resolution No. 96-5 is a true and correct copy of a resolution
presented to and adopted by the Council of the City of Anoka, Minnesota, at a duly authorized meeting
thereof held on the 22nd day of January, 1996, as shown by the minutes of said meeting in my
possession.
(SEAL)
Mak Nagel, City Clerk
City of Anoka
Date: January 25, 1996 Anoka, MN 55303
— AN EQUAL OPPORTUNITY EMPLOYER --
2015 FIRST AVE NO. • ANOKA, MINNESOTA 55303-2270 • PHONE (612) 421-6630
— A_N, EOUAL OPPORTUMTY EMPLOYER --
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION: DEPARTMENT: MEETING DATE:
DEPARTMENT: PREPARED BY: MEETING DATE
5. CONSENT AGENDA Elaine Beatty
Council of 3/23/98 6:30PM
ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: EB,CC
5.4. Approve Arlene Holen to move to regular Heritage Preservation Member from IST
Alternate Member
Arlene Holen asked to be 1st Alternate and was approved for same,
but now with Janet Bridgland asking and being appointed to alternate,
she has consented to be a regular Heritage Preservation Commission
member again to fill Janet Bridglands regular Heritage member
position.
This is just to keep our records straight and bring it to the
Council for changes. The Heritage Preservation Commission has already
approved this change.
RECOMMENDATION:
Approve Arlene Ho -en as Regular Heritage Preservation Commission
Member from 1st ate-nate position.
Tran, s,
E-a-ne
V
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION: DEPARTMENT: MEETING DATE:
DEPARTMENT: PREPARED BY: MEETING DATE
r. BOB KIRMIS, ASSISTANT CITY P ANNER Elaine Beatty
Council of 3/23/98 6:30PM
ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY:EB,CC
6.1. Consider closure of Nadler Avenue NE South of I-94
BACKGROUND:
This item came before the Planning Commission for Public Hearing on
March 4, 1998 at 8PM. Attached is a copy of a portion of the Planning
Commission Minutes regarding Kadler Avenue closure.
The Planning Commission recommendation to the City Council is to close
Radler Avenue (Motion was 6 to 1 with Ing Roskaft voting No)
(See attached information).
RECOMMENDATION:
This -s for Council information and -recommendat4�-on from the P-ann�Jng
Commission is Approval of the Closing of Kadler Avenue.
Thanks,
Ela-ne
CITY OF OTSEGO
PLANNING COMMISSION
MARCH 4, 1998
1 Chair Carl Swenson will call meeting to order:
Chair Swenson called the March 4, 1998 Planning Commission Meeting to order at 8 PM.
Roll Call:
Planning Commission: Chair Carl Swenson, Ing Roskaft, Arleen Nagel, Bruce Rask,
Richard Nichols, Eugene Goenner, Jim Kolles arrived 8:06 PM.
City Council: Mayor Larry Fournier, Virginia Wendel, Vern Heidner, Mark Berning,
and Suzanne Ackerman arrived at 8:50 PM.
Staff: John Harwood, City Engineer; Bob Kirmis, Assistant City Planner; Mike
Robertson, City Administrator; Elaine Beatty; City Clerk/Zoning Administrator; Judy
Hudson, Deputy Clerk.
P,
Eugene Goenner questioned a motion on the election.
Richard Nichols motioned to adopt the February 18, 1998 Minutes subject to staff
review of election of officers motion. Seconded by Arleen Nagel. All in favor.
Motion carred.
(South of County Road 37)
Chair Swenson opened the Public Hearing
Elaine Beatty stated the proper publications and postings were done.
John Harwood went over his report dated February 18, 1998. (attached).
Chair Swenson opened the Public Hearing for Public comment.
Bruce Lubke, 9957 65th Street NE.
Mr. Lubke stated his house faces Kadler Avenue. He has heard Kadler Avenue will be
vacated in year 2001. His house would be facing the rear of the townhouses and feels this
would lower the value of his home. Mr. Lubke stated he is opposed to Kadler Avenue
closing. His driveway would end up being 15 feet from his house. He has a drainfield
located in front of his and a drainfield located behind his other buildings.
David Becker, 6165 Kadler Avenue NE.
Mr. Becker stated he farms and asked if Kadler Avenue is closed, where will his access be.
Mr. Harwood stated he understands that the long term plan will have a new street which
will give him his needed access (he reviewed the potential development plat on the
overhead).
Mr. Harwood asked the audience if the third property owner living on Kadler Avenue was
present. It was noted they were not present.
Planning Commission Meeting of March 4, 1998, cont'd. Page 2.
Bruce Rask questioned if half of the road can be closed.
Mr. Don Jensen, Pilot Land Developer, went over the following items using overheads:
Kadler Avenue remains a public road in Albertville and Otsego from CSAR
37 down past the Becker farm as a cul-de-sac.
Nothing in the plan would require 33 feet to be vacated for their plan to work.
If, in the future, Kadler is vacated, the lots in their development are increased.
If Otsego vacates their half street, that land would also go back to the land owners.
Mr. Jensen went over the lay -out of the proposed development showing where
the new streets would be located giving access for David Becker.
Projection for this new street construction completion is year 2002.
Kadler Avenue would have dust control placed during construction and possibly
even a lift of asphalt.
Mr. Jensen also offered a shorter cul-de-sac placed for the two residences.
Bruce Lubke questioned drainage concerns on his property which drains into the area
where the new development will be.
Mr. Jensen pointed out the drainage will continue as is and nothing will be done to disrupt
the flow of water.
Virginia Wendel asked if the new streets will support farm equipment. She also asked if
there are driveway changes, who pays for these changes.
Mr. Jensen replied the street will support farm equipment. In regards to the driveway
costs, Mr. Jensen replied any expenses would be paid by the city and residents at time of
vacation.
Chair Swenson opened for Planning Commission discussion.
Bruce Rask expressed concerns of a substandard cul-de-sac and the city maintaining it.
Ing Roskaft questioned the layout of golf course.
Mr. Jensen showed via overhead where the location of the golf course will be.
Chair Swenson went back to the public for any addition public comment.
There was none.
Chair Swenson closed the Public Hearing.
Planning Commission Discussion.
Ing Roskaft stated concern with big equipment going to the radio towers and will have to
go further around to get there. Also the addition maintenance with a cul-de-sac.
Richard Nichols motioned to recommend to the City Council for Kadler Avenue to
be closed. Seconded by Arleen Nagel.
Voting For the Motion: Richard Nichols, Arleen Nagel, Jim Kolles, Eugene
Goenner, Bruce Rask, Carl Swenson.
Voting Against the Motion: Ing Roskaft.
Motion carried six (6) to one (1).
Hakanson
1111 Anderson
Assoc., Inc.
January 14, 1998
Scott Dahlke - 61 z 6 Fz - 9yg Z
Meyer-Rohlin, Inc,
1 1 1 1 Hwy. 25 North
Buffalo, MN 55313
RE: Kadler Avenue
Dear Mr. Dahlke,
3601 Thurston Avenue
Anoka, Minne.ota 55303
612'427-5860
Fax 612/427.3,;6+- 0520
received your letter dated 119/98 regarding Kadler Avenue. Any plan or intention
to temporarily or permanently close Kadler Avenue has not been reviewed by or
approved by the City of Otsego. If you wish the City to consider any full or partial
road vacation or to consider making any temporary or permanent revisions or
improvements to the road, please make application to the City for appropriate
action.
A permanent closure suggests that you are requesting vacation of the public rights
to the road. Such a vacation requires a public hearing, Please make application for
such action if you desire it. Your client Will be responsible for costs of the process.
If you are not seeking road vacation by Otsego, it appears that you are intending to
eliminate the potential for through traffic between county highway 37 & 118. That
_ action would turn Kadler within Otsego into a 2600 ft long cul-de-sac which length
is in excess of the maximum permitted by Otsego Subdivision Ordinance. A review
and ordinance variance would be required.
We suggest that your desire to close Kadler Avenue on January 26th is premature
and that such action is not permitted. Please make appropriate contact with
Otsego staff to initiate review.
Sincerely,
HAKANSON ANDERSON ASSOCIATES, INC.
n A. Harwood, PE
clk
cc: Mike Robertson, Otsego City Administrator yY! -89 z 3
Linda Houghton, City of Albertville y97 - 3Z+6
Bob Derus, City of S:. Michael J/97 -r3016
Don Jenson, Pilot Land 75-7 - -y0 -9 y ot2t ,g ' .
MEYER-ROHLIN, INC.
ENGINEERS -LAND SURVEYORS 1111 Hwy. 25N., Buffalo, Minn. 55313 Fax 612-682-9492
Phone 612-682-1781 1-800-563-1781
TO: Linda Houghton, City of Albertville
Pete Carlson, SEH
Bob Derus, City of St. Michael
Jeff Roos, MFRA
Elaine Beatty, City of Otsego
Larry Koshak, HAA
Virgil Hawkins, Wright County Highway Department
FROM: Scott Dahlke �4
DATE: January 9, 1998
RE: Kadler Avenue Closing
Please find attached a Kadler Avenue Closing Plan for the
permanent closure of the road that is associated with the Cedar
Creek Golf Course development. The desired date of closing of
the road is January 26, 1998.
All grading permits have been acquired for the grading project
to begin in mid-January. Please review the Plan and forward
your comments and approval to my attention. If you have any
questions or comments, please do not hesitate to contact me.
cc: Don Jensen - Pilot Land
File,97139
Thore P. Meyer, Professional Engineer Robert Rohlin, Licensed Land Surveyor
PILOT
LAND DEVELOPMENT COMPANY
July 9, 1997
`Mayor and Council Members
City Consultants
c/o Ms. Elaine Beatty
City Clerk/Zoning Administrator
8899 NE Nashua Avenue.
Otsego. NIN »330
RE: Kadler Avenue vacarion over rune. acfoorion o road access ooinrs iuuo Conicrehensive Plan
Dear Mayor & Council Members:
This letter serves to inform Otsego of Pilot Land Development Company's pending golf course
housing PUD plans. The project is currently located solely in Albertville for housing and in a
portion of St. Michael to accomplish 18 holes of golf. Plans have been submitted to Albertville
showing a variety of housing and golf hole relationships. The Planning Commission is preparing
to approve the project at their first meeting in August. At this time, Pilot has worked with
Albertville to eliminate the need for Kadler to exist as a major north south road. We have
petitioned St. Michael to vacate their portion of Kadler as well to accommodate the best golf
course layout possible from our consultants.
Vacation of Kadler Ave. is a benefit to both communities because it removes a joint jurisdiction
road from current and future maintenance obligations. It would also allow for subdivision design
to use rear yards on the political boundary versus front yards. Since drainage already exists on
both side of the road today, minimal_drainage problems would occur in the future to affect joint
City approvals for development of the Becker farm in Otsego.
I have attached a small and large copy of our master plan and a sketch plan of the David Becker
site for your information. The residents and uses you will need to consider are as follows:
1. Corner residential use at Kadler and Hwy. 37. Solution: Can use Kadler vacated as a 751
drivev<tav extension. This would not need to be plowed by the City.
2. A second residential use, suspected home machine shop; Solution: would use same joint
driveway for about 200 feet.
3. The David Becker farm is 120 acres with access to both Kadler and Hwy. 37. We propose
vacation of Kadler when proposed 63rd Avenue is complete. This will contain sewer and
water if Albertville and Otsego can solve revenue issues. Regardless, access is publicly
provided. Solution: After 63rd Street is complete. vacated road provides additional LF for
Becker to plow until farm subdivided.
13736 Jen^son Street NE • -iam La!! i,1N 3-3304 • 757-9316 • Fax 757.4094
1. The cellular tower lessors of Sprint. US west are currently accommodated by the combined
plowing of David Becker and the City. We believe that vacation does not pose any threat to
operations for access or snow plowing. Solution: Kadler to remain intact as an expanded
,zravel road until the Becker farm develops. at which time Otsego will create permanent
direct access to the cell towers via the subdivision process.
We are requesting the following from_Otsezo:
• Otsego acknowledge the vacation request and conceptually approve the orderly abandonment
of the Kadler alignment when roadway facilities are in place from Albertville to serve the
Becker farm from the east.
• Support the project as an incentive to development of housing within Otsego which should
benefit from a market amenity such. as a golf course in Albertville.
• Identify any issues formally which impact Otsego. To date. no item is reasonably
identifiable within the EAW process. Since land holdings are over minimum thresholds. an
EAW will be routed to Otsego for comment when completed later this month.
• Identify any procedures required by Otsego if Becker were to sell or lease land adjacent to
golf course for layout expansion.
Since both communities use the same planning consultant, there is not a rational planning reason
that the proposed plans do not meet the mutual benefit of both communities. NAC has been
supportive of the circulation component as designed for over the last two years. We would be
pleased to explain the project at a workshop format if that would be of benefit to the Council.
- - -- —Please -forward arry-positive-or negative oamments to both the City Administrator of Albert-v-iJle---
and myself. Thank you in advance for your cooperation and support.
Sincerely.
Donald Jensen
Garrison Hale
Land Development Director Albertville Administrator
Cc: Kent Roessler. President Pilot Land
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CITE' OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION: DEPARTMENT: MEETING DATE:
DEPARTMENT: PREPARED BY: MEETING DATE
-7.ANDREW YAC ARTHUR, CITY ATTORNEY EB Council 3/23/98 6:30PM
ITEM NUMBER: ITEM DESCRIPTION:
7.1. Present LMC Resolution Re: Right -of -Way
7.2. Consider action for renters at Peavy House - (Past due rent)
7.3. Consider New Liquor License for Randal D and Deborah Carron, 14975 - 95TH
ST NE, Otsego, MN. 55330 for OFF -SALE INTOXICATING
LIQUOR LICENSE - (to be used at F & F Foods Complex leased space
on Hwv #101 and Co. Rd. #42 SE Corner - Owned by Clem Darkenwald)
7.4. Consider Celebration Ordinance
7.5. Consider Animal Control Contracts w/City of Monticello &; Patty
Salzwedel.
7.6. Any other Legal Business
BACKGROUND:
The above information is being provided by Andy MacArthur and is attached. He will explain to the
Council and be available for questions and comments.
7.3. This is a Public Hearing and I have also attached information from the applicant Randal D and
Deborah Carron for Council Review. I have sent the application for a background check to Sheriff Don
Hozempa and have the other information needed, except The Carrons will be providing proof of
insurance to me.
7.5. was on the Agenda last meeting of 3/9/98 and Council asked Andy to review the contracts and
recommend to the Council.
RECOMMENDATION:
This is for Council Information and Action as necessary.
Thanks,
i
Elaine
William S. Radzwill
Andrew J. MacArthur
Michael C. Court
Marcus W. Miller
March 18, 1998
Mr. and Mrs. Ross Hagen
13620 95`h Street N.E.
Elk River, MN 55330
RADZWILL & CO URI
Attorneys at Law
705 Central Avenue East
PO Box 369
St. Michael, MN55376
(612) 497-1930
(612) 497-2599 (FAX)
Re: Past Due Rent on Peavey House
Dear Mr. and Mrs. Hagen:
This firm represents the City of Otsego. Per the direction of the Otsego City Council, I
am writing with regard to the above -referenced matter. Please be advised that as of
March, 1998 a total of $1,650.00 has accrued in unpaid rent and late charges. Pursuant to
the terms of your lease, I request that this amount be promptly remitted to the City.
Please be advised that your rent obligation must be brought up to date as of May 1, 1998.
If, as of May 1, all rent and late fees then due and owing are not paid in full, we will be
initiating unlawful detainer proceedings on behalf of the City. Furthermore, it is
expected that you will remain current with the rent from that point forward. I encourage
you to make payment arrangements with the Otsego City Clerk as soon as possible.
Yours Very Truly,
RADZWILL & COURI
OTSEGO C ATTORNEYS
Marcus W. Miller
Assistant City Attorney
cc: City of Otsego
William S. Radzwill
Andrew J. MacArthur
Michael C. Court
Marcus W. Miller
March 18, 1998
City Council Members
City of Otsego
C/o Elaine Beatty, City Clerk
8899 Nashua Avenue NE
Elk River, MN 55330
RADZWILL & COURI
Attorneys at Law
705 Central Avenue East
PO Box 369
St. Michael, MN55376
(612) 497-1930
(612) 497-2599 (FAX)
RE: Off -Sale Liquor License Public Hearing
Dear Council Members:
Enclosed for your consideration and possible Council action please find a resolution
approving the requested off -sale liquor license which will be the subject of the public
hearing on Monday evening. Issuance of the license is left to the City Council's
discretion. The public hearing is required by City Ordinance.
Also, please find enclosed a copy of the letter from our office, which was delivered to the
applicants regarding recent Council consideration of the issue of muziicipal liquor.
As of this date, the results of background checks by the Wright County Sheriff's office
have not been received, nor has proof of required insurance coverage been provided.
I will be available to more fully address this and other liquor related issues at the City
Council meeting Monday evening.
Very tru s,
An w J. rthur
DZWI & COURI
Encls.
Cc: Randy and Debbie Carron
William S. Rad -will
RA.DZWILL & COURI
Andrew J. MacArthur
Attorneys at Law
Michael C. Couri
705 Central Avenue East
Marcus W. Miller
PO Box 369
St. Michael, MN 55376
(612) 497-1930
(612) 497-2599 (FAX)
March 11, 1998
Randy and Debbie Carron Hand Delivered
14975 NE 95 `h S trees
Elk River, MN 55330
Re: Municipal Liquor
Dear Mr. and Mrs. Carron:
Per the City Council's request, I am writing with regard to your recent4plication for a
liquor license. Please be advised that the City Council is presently considering the
possibility of establishing a municipal liquor store. As part of the procoss of establishing
municipal liquor, the City must decide whether or not it would operate :an exclusive off -sale
liquor store. That is, it must decide whether or not it would allow othe> off -sale liquor
establishments within the City. This matter was raised at the last regul4r City Council
meeting where the City Council requested that additional information regarding
establishment of municipal liquor be presented to the Council at a fuid, date. This
information is being conveyed to you so that you are aware of these discussions which could
conceivably affectthe granting of future liquor license privileges within the City.
If the City decided to establish an exclusive municipal liquor store, it is required by statute to
provide one year's published notice to the public prior to establishing municipal liquor,
either exclusively or non -exclusively. No decision has been made yet Ot your present
application for a liquor license. Nonetheless, the City wishes to informou of these
discussions.
Do not hesitate to call me if you have any questions whatsoever.
Your ly,
e J. M ur,
�DZWIL & COL'RI
Otsego City Attorney
cc: Llike Robertson. City Administrator
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION APPROVING OFF -SALE LIQUOR LICENSE
Resolution No.
WHEREAS, Randal D. and Deborah A. Carron ("applicants"), request approval
of an off -sale, intoxicating liquor license within the City of Otsego.
WHEREAS, the applicants have submitted all required data to the Wright County
Sheriff's office and the City of Otsego; and
WHEREAS, applicants have provided proof of all security and insurance required
by City Ordinance to obtain said license; and
WHEREAS, applicants have submitted all applicable fees required; and
WHEREAS, the City of Otsego held a public hearing on Mar* 23, 1998, to
review applicants request for said license and to hear public testimony regarding the
request.
NOWTHEFORE, the City of Otsego hereby approves applicants request for an
off -sale, intoxicating liquor license subject to compliance with all apoicable state laws
and City Ordinances, said approval is not effective until all security a>: d the license have
been approved by the Minnesota Commissioner of Public Safety.
Dated:
ATTEST:
Elaine Beatty, City Clerk
Larry Fournier,
City of Otsego
William S. Radzwill
Andrew J. MacArthur
Michael C. Couri
Marcus W. Miller
March 18, 1998
City of Otsego
8899 Nashua Avenue North
Otsego, MN 55330
RADZWILL & COUN
Attorneys at Law
705 Central Avenue East
PO Box 369
St. Michael, MN55376
(612) 497-1930
(612) 497-2599 (FAX)
Re: Special Events Ordinance and Permit Application
Dear City Council Members:
7 {
Please find enclosed for your review a draft of a Special Events Ordinance and
corresponding Permit Application. Please let me know if, upon review of these materials,
you have any questions or propose any changes.
As you can see, the ordinance is written very broadly so as to allow the City Council to
impose whatever reasonable conditions may be necessary in issuing 14 Special Events
Permit. One issue that I draw your attention to is that, as written, they ordinance requires
Council approval on all permits. The Council may wish to consider delegating this
responsibility to the city staff. Alternatively, the Council could delegate the
responsibility of granting permits for smaller gatherings, while retaining the authority for
direct approval of larger gatherings. Finally, please note that the pernit application is
quite detailed in the information that it requests from applicants. This is designed to
provide either the City Council or staff with all the necessary information relevant to
issuing a special events permit.
Again, please do not hesitate to contact us if you have any questions �r if you propose
any changes.
Yoursev 3' truly,
Marcus W. Miller
Radzwill & Couri Law Office
City of Otsego
County of Wright
State of Minnesota
Ordinance No.
An Ordinance Regulating Special Events
And Establishing Permit Requirements
Section 1. Purpose and Findings. The purpose of this ordinance is to protect the health,
safety and welfare of the citizens of Otsego by regulating the time, place and manner of
conduct of Special Events and by establishing permit requirements for conducting
Special Events as such are herein defined. The Otsego City Council ,finds that Special
Events often exceed the City's capacity to provide usual city services. Such services
include, but are not limited to sanitary, fire, police, and utility servic�. The Otsego City
Council also finds these regulations necessary to ensure that such events are conducted
with sufficient consideration given to public safety issues, including,!, among other things,
the impact of such events on parking and vehicular traffic within the City.
Section 2. Definitions. For purposes of this ordinance, the following terms shall have the
meanings given to them:
a. `Person' is defined as a natural person, association, organization, club, group
formed for a common purpose, partnership of any kind, limited liability company,
corporation or any other legal entity.
b. `Special Event' is defined as an outdoor gathering of at leas 100 individuals,
whether on public or private property, assembled with a common purpose for a
period of one hour or longer. Special events include, but are not limited to
concerts, fairs, carnivals, circuses, parades, flee markets, marathons, walkathons,
festivals, races, bicycle events, celebrations or any other gathering or event of
similar nature.
Section 3. Permit Required. No person shall hold, conduct or participate in a Special
Event within the City, unless a permit has been issued for such event Ripon timely written
application made to the City.
Section 4. Application for Permit, Fee. Written application for Speci
must be made at least 45 days in advance of the event's proposed dai
prescribed by the City Council. This application period shall not be€
complete application has been filed with the City. Application forms
Event permits
in a form
i to run until a
call be made,
available in the Office of the City Clerk. A fee, in the amount set by the City's fee
schedule, shall be paid to the City along with the completed application form. Failure to
provide a complete application or to pay the fee, as herein required, is sufficient reason to
deny the Special Event permit.
Section 5. Issuance of Permit Conditions, Posting. Special Event permits will be issued
upon Council approval. The Council may attach such reasonable conditions to the permit
as are deemed necessary to protect the public health, safety and welfe. Such conditions
may pertain to any of the following: T
a. location and hours during which the event may be held.
b. sanitation/ availability of potable water.
c. security/ crowd management.
d. parking and traffic issues.
e. emergency and medical services.
f. clean-up of premises and surrounding area/ trash disposal.
g. insurance.
h. lighting.
i. fire service/ safety.
j. temporary construction, barricades/ fencing.
k. removal of advertising/ promotional materials
1. noise levels
in. alcohol consumption
n. any other condition which the Council deems necessary.
Upon council approval, the City Clerk shall issue a permit to the Perspn(s) named in the
permit application. The permit shall clearly state the conditions, if any, imposed by the
Council. Copies of the permit shall be posted in three (3) prominent locations during the
Special Event.
Section 6. Exceptions to the Permit Requirement. The permit requirement contained in
this ordinance does not apply to the following: i
a. Special Events sponsored and managed by the City of Otsego.
b. funerals and funeral processions.
c. the grounds of any school, playground, place of worship, stadium, athletic
fields, arena, auditorium, or similar permanent place of assem ly when used for
regularly established assembly PSPoses.
i
Section 7. Penalty for Violations, Enforcement. Any person who violates any condition
of a Special Event permit or any provision of this ordinance shall beguilty of a
misdemeanor, punishable as prescribed by state law. Enforcement of�this ordinance may,
at the council's discretion, take any of the following forms:
a. citation/ criminal prosecution.
b. injunctions, declaratory judgments or other civil remedies.
c. permit revocation.
d. disbursement of Persons gathered.
This ordinance shall be effective upon adoption and publication in
official newspaper.
Adopted this day of , 1998.
In favor:
Opposed: City of Otsego
Clerk
Elaine Beatty
Mayor,
Larry F
City of Otsego's
The City of Otsego
8899 Nashua Avenue NE
Elk River, MN 55330
(612) 441-4414
SPECIAL EVENT PERMIT APPLICATION
I. TITLE, PURPOSE AND BRIEF DESCRIPTION OF EY$NT:
^INew Application
Renewal of or
;e In Application
Refer media or citizen inquiries to:
Telephone:
II. APPLICANT AUTHORIZATION:
Attach a written communication from the organization or organizations in whose
name the event will be advertised which authorizes you, the applicant, to apply for
this special events permit on its or their behalf.
Applicant's Name:
Address:
Mailing Address:
Affiliation:
Title:
Daytime Phone: Evening Phone: Emergency
III. EVENT PRINCIPALS:
On the next sheet, please list names, addresses, and teleph ne numbers of
all the principals involved in any way in the proposed spec al event.
Include professional event organizers, event promoters, financial
underwriters, commercial sponsors, charitable agencies forlwhose benefit
the event is being produced, the organization or organizations in whose -
name the event is being advertised, and all others administratively,
financially, or organizationally involved as principals in tl�ie production of
the proposed special event. Make additional copies of the next sheet as
needed to include all of the principals involved in the proposed special
event.
Name
Organization/Business/Agency/Affiliation
Mailing Address
Daytime Phone: Evening Phone: Other )hone:
Title and Functional Responsibility with Regard to the Event:
Will this person have authority to cancel or greatly modify event Glans? —yes—no
Will this person be present at the event area or areas and in charge of the event at
all times? _yes no
Name
Organization/Business/Agency/Affiliation
Mailing Address
Daytime Phone: Evening Phone: Other
Title and Functional Responsibility with Regard to the Event:
Will this person have authority to cancel or greatly modify event pl ns? __yes ' no
—
Will this person be present at the event area or area:
all times? _yes _no
IV. REQUESTED EVENT COMPONENTS:
V
A. Requested day and data (first choice):
B. Alternate days and dates:
C. Requested hours of operation, from
AM/PM to AM/PM
D. Set up beginning day and date , time AM/PM
Dismantle by day and date , time AM/PM
i
E. Describe the number and type of animals to be used' in the event:
F. Attach a draft of the entry form for participants/sp
G. Anticipated number of participants: and spectators:
INSURANCE
Attach to this application either an insurance policy or a certificate of
insurance including the policy number, amount, and the prosion that the
city of Otsego is included as an additional insured.
VI. SANITATION:
A. Attach your "Plan for Clean-up/Material Preservatio ." Include
number, type and location of trash containers to be p vided for the
event. Indicate who and how many will be responsib e for emptying
and cleaning up around container during the event. I dicate who and
how many will be responsible for cleaning up after animals if they
are used in the event. Indicate who and how many wpill be
responsible for cleaning up the event area after the ev nt. Describe
the number, type and location of portable toilets to be provided for
the event (or permanent toilets to be used for the event). Include any
other plan you have for ensuring post -event cleanliness and material
preservation of city facilities, equipment, premises and streets.
VII. LOCATION MAP:
Check off below items that apply to your event. Indicate these items on
attached separate maps. Use, where necessary, a to -scale drawing.
A. If a route is involved, the beginning area, the route (indicate directions with
arrows), and the fmished area;
_B. If a route is involved, the places where buses or trains need to be
considered;
_C. If a route is involved, it will expedite approval of your event if you attach
separate maps giving two or three alternate routes;
_D. If a relay is involved, indicate hand-off points;
_E. Entertainment or stage locations (grandstand operators should provide you
with a to -scale drawing);
_F. Alcoholic beverage concession areas;
_G. Non-alcoholic concession area;
_H. Food concession areas;
I. General merchandise concession areas;
J. Portable toilet facilities (indicate number);
_K. First aid facilities;
_L. Event participant and/or spectator parking areas;
_M. Event organizer's command post;
N. Fireworks or pyrotechnics site;
_O. Vehicle fuel handling site;
_P. Cooking areas;
_Q. Tables, enclosures, etc.;
_R. Temporary or permanent structures constructed for the
S. Site of electrical wiring to be installed for the event;
_T. Trash containers (indicate number): ;
U. Other. Please describe:
VIII. AVAILABILITY OF FOOD, BEVERAGES AND/OR ENTERTAINMENT:
A. If there will be music, sound amplification or any o�her noise impact,
please describe, including the intended hours of the (music, sound or
noise.
B. Alcoholic beverages to be served? Yes No
C. If yes, describe what system will be used to ensureat alcoholic
beverages will be consumed only by those persons t, years and
older.
Eli
E.
++ J..v, ..v.ava lvv lav—I I'LL 1V1 ♦T11V11 Clllll Vy "IIV111 LM,
beverages will be served.
0.1t,V11Vlll+
If a casino party, a dance or if live entertainment is part
event, please describe.
of your
F. Please describe all of the activities of your event fok which a license
is required, for example, a cabaret license, a caterer's license, a
general merchandise concession license, etc. (Attach to this
application all required licenses.)
G. Food and/or non-alcoholic beverages to be served? `Yes No
H. If yes, describe sanitation measures, food handling procedures and
the nature of the food (such as pre-packaged foods, hot dogs, pre-
mixed sodas, unpeeled fruit, raw meats, vegetables,' fish or peeled
and cut fruit).
I. If yes, you may need to have a health permit from ether the State of
Minnesota or Wright County. Attach a copy of your health permit to
this application.
J. If you intend to cook food in the event area, describ your area
layout, including fuel or electrical sources to be use 1.
IX. SECURITY AHD SAFETY PROCEDURES:
A. Describe your proposed procedures for set up, oper tion, internal
security and crowd control.
B. If the event is to occur at night, describe how you^ going to light
�F
the event area in order to increase the safety of participants and
spectators coming to and leaving the event.
C. If your event includes vehicles or animals, describo the minimum
and maximum speeds or the event and the minimuri and maximum
intervals of space to be maintained between units.
D. Attach to this application a copy o=Ug
r building permit (or permits)
if you are installing any electrical on a temporary or
permanent basis and/or if you are building any temporary or
permanent structures such as bleachers, scaffolding, a grandstand,
reviewing stands, stages or platforms.
E. Attach a copy of your fire department permit or permits to this
application if you will use parade fl ats; an open flame; fireworks or
pyrotechnics; vehicle fuels; cooking�facilities; enclosures (and tables
within those enclosures); tents, air -supported structures, canopies, or
any fabric shelters.
F. Give name, address and phone numbers of the agency or agencies
which will provide first aid staff and equipment. Attach additional
sheets if necessary.
Name of Agency
Name of Representative
Address
Phone Numbers
Indicate medical services that will he provided for the event.
Medical Service
_Ambulances
_Doctors
Nurses
Paramedics
How Provided
VENDORS OR CONCESSIONAIRES:
A. Describe what vendors or concessionaires you will allow in conjunction
with the event and the purpose or purposes of these concessions.
B. Describe how you intend to regulate, monitor and control the type, number
and quality of vendors/concessionaires whom you may pe;nit to operate in
conjunction with the event.
I
XI. MITIGATION OF THE IMPACT ON OTHERS
I
Describe how you intend to mitigate the impact of the spe�ial event on
businesses, churches, neighbors, motorists, mass transit users and others.
Attach additional sheets, if necessary, entitled "Mitigation of the Impact on
Others."
XII. CITY SERVICES/EQUIPMENT:
Describe city services and/or equipment re uested for this event. City
barricades, cones, and no -parking signs may be borrowed on an as -available
basis. You should plan to pick up and return this equipme#t. If you or your
volunteers cannot pick up and return this equipment, please attach a letter
requesting these services and explaining why your organization cannot
perform them. This will be reviewed and approved or deniled by the City
Administrator.
XIII. OTHER PERTINENT INFORMATION:
CITY OF OTSEGO SPECIAL EVENTS
Name and Type of Event,
Location/Area
Day, Date and Time,
(X or N/A, not applicable)
_7.
8.
Final check has been made of application requirements.
Event is approved by City Administrator.
All required permit are issued and on file.
Refundable clean-up fee has been paid via cashier's check.,
Insurance certificate is on file.
Surety bond is on file to secure payment for applicant's obligation to the
City.
Application is complete.
Special conditions are attached: #
REVOCATION:
The City Administrator, or her or his designated official, may
revoke a special eves "
permit application aj
Permit is hereby revoked
� s -
William S. Radzwill
Andrew J. MacArthur
Michael C. Couri
Marcus W. Miller
March 15, 1998
City Council Members
City of Otsego
C/o Elaine Beatty, City Clerk
8899 Nashua Avenue NE
Elk River, MN 55330
RADZWILL & COURI
Attorneys at Law
705 Central Avenue Fast
PO Box 369
St. Michael, MN55376
(612) 497-1930
(612) 497-2599 (FAX)
RE: Revised Contract for Animal Control
Dear Council Members:
Enclosed for your review and possible action please find a revisedontract for animal
control. It has been changed to more fully cover the City's liabilitytoncerns. The two
separate agreements proposed have been combined into one document.
I will be available to further discuss this matter at the regularly
meeting on Monday, March 23.
Ve yours,
ew J. a
DZW & COURI
Encl.
Cc: Mike Robertson, City Administrator
ed City Council
Animal Control Service Ag�eement
This agreement is made this _day of , 1998, between the City of Monticello,
Minnesota (hereinafter referred to as the City), Monticello lIAnimal Control, a subcontractor of
the City of Monticello for purpose of managing the Animal Control facility owned by the City of
Monticello (hereinafter referred to as Animal Control), and the City of Otsego (hereinafter
referred to as the Client City). The City, Animal Control and the Client City are hereinafter
collectively referred to as the parties. The parties, in consideration of the mutual covenants and
conditions hereinafter contained, do hereby agree as follows:
1. Delivery of Animals for Impoundment. Animal Control will open the Monticello Animal
Control facility, upon reasonable request of the Client City, for the delivery, acceptance and
impoundment of stray, unwanted or loose animals in the custody of the Client City, subject to the
following terms and conditions:
a. Disclosure of Pertinent Information: The Client City will provide all pertinent
information known by the Client City about animals delivered to the Monticello Animal Control
facility to the person(s) accepting such animals on behalf of the City or Animal Control.
Pertinent information includes, but is not limited to, attacks on humans, ownership, veterinary
medical history, disposition and any other information known by the Client City which may
affect public health and safety.
b. Treatment, Care, and Feeding of Impounded Animals, Fee: The City and Animal
Control will treat impounded animals in a humane manner. The City and Animal Control will be
responsible for the direct care and feeding of impounded animals. The Client City will pay a fee
of $10.00 per day of impoundment for each animal.
c. Length of Impoundment, Disposal of Impounded Animals, Fee: The City and Animal
Control agree to hold impounded animals for no longer than the maximum period required under
state law. The Client City will not be liable for any fees or expenses incurred by the City or
Animal Control because an animal has been impounded beyond the maximum period required
under state law. Upon expiration of the impoundment period, the City and/ or Animal Control
may, in its discretion, continue to impound the animals at its own expense for dispose of
impounded animals in any manner as herein provided. The City and/ or Animal Control may, in
its discretion, dispose of animals through euthanasia, private adoption or adoption through the
Humane Society. Impounded animals may, however, only! be euthanized by a qualified
professional. The Client City will pay a disposal fee of $29.00, regardless,,of which method of
disposal is chosen. The Client City will not pay a disposal fee when impounded animals are
released to their owners.
2. Pick up of Animals for Impoundment. Upon the Client City's request, the Animal Control
agrees to provide timely response to animal pick up calls from the Client City between the hours
of B:OOam to S:OOpm, Monday through Friday. The Animal Control agrees to exercise care and
ensure humane treatment of animals during transportation. The Animal Control agrees to
maintain current and accurate records for each animal retrieved from the Client City. The Client
City will pay a fee of $30.00 per animal retrieved by the Animal Control pursuant to this section.
Authorization for retrieval of animals under this section will be provided by a Client City official
or, when possible, the Wright County Sheriff Department Animals retrieved as herein provided
will be impounded subject to the terms and conditions of (a), (b) and (c) 4bove.
3. Billing? Statements, Release of Animals to Owner. The City and/ or Animal Control will
maintain accurate billing records, including a total amountper billing peri d, a description of
services provided, the date service was provided and the aount billed perlservice. The City or
Animal Control will provide regular monthly billing statements to the Client City.
The owner of an impounded animal is responsible for paying all fees which have accrued as a
result of impoundment prior to reclaiming an impounded animal. These fees include any
`Running at Large' fee imposed by the Client City pursuant to its fee schedule. The Client City
will not be billed for any impounded animal released to its owner. If an animal is released to its
owner after the date of billing, then any fees paid by the Client City for impoundment of that
animal shall be either reimbursed or credited to the Client City on the next billing cycle. Failure
by the City or Animal Control to collect all accrued fees from an owner prior to releasing an
impounded animal to its owner will discharge any obligation on the part of Client City to pay
fees with respect to that animal.
4. Indemnity Provisions. Both the City and Animal Control hold the Client City harmless and
agree to defend and indemnify the Client City, its employees and agents, for any claims, causes
of action, damages, losses or expenses of any nature, whether incurred by the City or Animal
Control or by Third Parties, arising in relation to services provided under this contract during its
term.
5. Termination at Will. This agreement may be terminated by any party, for any reason or no
reason at all, upon 30 days written notice to the other parties. Termination of this agreement
shall not discharge the Client City's obligation to pay fees which have properly accrued under
this agreement prior to its termination.
6. Integration Clause Modification by Written Agreement Only. This agreement represents the
full and complete understanding between the parties. Each party agrees to be bound by the terms
of this writing and represents that it is not relying on any prior agreement or statement, whether
oral or written. Modification of this agreement may be made only if in writi g and with the
signed consent of all parties.
7. Severability. Should any provision of this agreement, or lesser part thereof, be found by a
court of competent jurisdiction to be invalid, then all remaining terms and provision shall remain
in full force and effect and shall remain binding on the parties herein named.
The undersigned individuals represent that they have actual authority to bind the entities listed
beneath their respective signatures to this agreement. j
Dated:
City Administrator
City of Monticello
Dated:
Monticello Animal Control
Dated:
City Administrator
City of Otsego
03-20-1998 02:47PM FROM Radzwill 8 Couri Law Offi TO
William S. Radzwill
Andrew J. MacArthur
Michael C. Court
Marcus W. Miller
March 19, 1998
City Council Members
City of Otsego
C/o Elaine Beatty, City Clerk
8899 Nashua Avenue NE
Elk River, MN 55330
RE: Heritage Hills
Dear Council Members:
RAUZWILr L & COURI
Arromep at Law
7105 CGurd Avenue
PO Box 369
Sr. Midsael, MN 55376
(61.2) 497-1930
(612) 497-2599 (FAX)
4418823 P.02
The developers of Heritage Hills have requested Cit acceptance of the streets within the
plat of Heritage Hills.
The City Engineer has indicated, by letter, that the streets can be accepted, subject to a
warranty letter of credit as established in the Developer's Agreement. A second year
warranty on particular work on the streets within thplat as identified in the City
Engineer's correspondence of December 31, 1997 Vuld also have to be provided. The
City also needs to receive further lien waivers, as well as written assurance from the
Developer that there are no other outstanding claims related to the plat improvements.
The enclosed resolution includes these items as con 'ngencies, so there would be no
effective acceptance until all contingencies have been met. The developer's attorney has
represented that the developer wishes to sell the pla within the nex 1, week, but that the
lien waivers will probably not be available until the date of closing.
I will be available to discuss this matter further at the City Council meeting on Monday
evening.
1
03-20-19% 02:48PM FROM Radzwill & Couri Law Offi TO
Letter to Otsego City Council
March 20, 1998
Page 2
Very urs,
w J. C
RA L & COURI
Encl.
Cc: Larry Koshak, Hakanson Anderson
Craig Howse, Attorney
Dennis Chuba
Richard Kincannon
Mike Robertson, City Administrator
4418823 P.03
W-20-1998 02:48PM FROM Radzwill & Couri Law Offi TO
CITY OF OTSEC
COUNTY OF WRI HT
STATE OF MINNESOTA
RESOLUTION APPROVING CONTING
ACCEPTANCE OF STREETS FOR
HERITAGE HILLS PLAT
Resolution No.
4418823 P.04
WHEREAS, the City of Otsego has previously entered into a Development
Agreement, dated June S, 1997, with Heritage Landing Development concerning that plat
known as Heritage Hills; and
WHEREAS, the City Engineer has inspected t6 Heritage Hills plat and
development thereon and has, by letter dated March 17, 1998, indicated that the streets
have been inspected and are ready for acceptance by the City as city streets subject to the
conditions hereinafter set forth; and
WHEREAS the Developer has still not yet fully complied with the conditions of
street acceptance as set forth in the above -referenced Development Agreement and
Subsequent correspondence from the City Engineer; and
WHEREAS, the Developer has requested Council action to accept the streets, and
has represented that all controversies regarding payment between the Developer and its
contractors and subcontractors have been resolved.
NOWTHERFORE BE IT RESOLVED, by the Otsego City lCouncil that the
Heritage Hills streets are hereby accepted, subject to the following teems and conditions;
03-20-1998 02:49PM FROM Radzwill 8 Couri Law Off TO 4418823 P.05
1. Developer must first provide the City with lien waivers on the balance of the
project.
2. Developer must provide a warranty letter 4 credit to the City in the amount of
$63,635.00.
3. Developer must state in writing its agreement to a second warranty year for
certain road work, which would be covered by a letter of credit in the amount of
$20,000.
4. Developer must provide satisfactory written assurance to the City that all claims
relative to construction of improvements within the plat have Teen satisfactorily
resolved.
5. Upon satisfaction of these conditions, and with approval thereon from the City
Attorney, the City Clerk shall be authorized and directed to communicate the City
Council's acceptance of the Heritage Dills streets to Developer.
Dated:
Larry Fournier, Mayor
City of Otsego
ATTEST:
Elaine Beatty, City Clerk
03-20-1998 02:49PM FROM Radzwill & Couri Law Offi TO I 4418823 P.06
Hakanson
Anderson
Assoc., Inc.
March 17, 1998
Andy MacArthur
Radzwill & Couri
705 Central Ave. East
P.O. Box 369
St. Michael, MN 55376
RE. Heritage Hills
Dear Andy,
3601 Thurston Avenue
Anoka, Minnesota 55303
612/427-5860
Fax 612/427-3404.- 0620
MAR 1.9� sm
On December 31, 1997 we transmitted a letter anIfinal check list to the Developers
at the Heritage Landing Development, 19276 Vern;n St. N.W., Elk River, Minnesota.
Since that time only item 6 of the check list has been completed for the site. The
Developer's engineer has provided an as -built plan dated 2/98. The other 5 items are
to be completed in the spring of 1998.
Completion of the five items is not necessary for the City Engineer to recommend
acceptance of the street, All deficiencies need to be completed prior to the
termination of the 1 year warranty period.
Outlot A pond is the regional storm water drainage pond. The Djeveloper`s Engineer
certified to us that the 15.96 ac -ft required toZim
constructed Ilas the Developer's
responsibility for watershed and plat share of water ponding appears to be
completed.
We also wish to note that the regional pond was not construct as shown on the
final grading plan as approved by the City engineerf .
I am not aware of any modification to the pond shape being directed from our office.
However, as long as the required storage volume is met and the area sloped and
restored in an acceptable manner, we can recommend to accept the pond. More
excavation will be done in Outlot A in the future tolexpand the capacity as upstream
property is developed.
Engineers Landscape Architects Surveyors
03-20-1998 02:50PM FROM Radzwill & Couri Law Offi TO
Radzwill & Couri
Page 2
March 17, 1998
4418823 P.07
To accept the streets the current letter of credit (L.O.C.) must�be reduced to zero
assuming lien waivers are provided to the City fo all monies owed and paid to the
Contractor and vendors. At this time the letter of credit is $1115595.33.
A new letter of credit in the amount of $63,635.0is required for the warranty period
of one year. We are requiring an additional $20, 00 letter of c edit for the second
year warranty on the gravel and bituminous pavement due to defi iencies noted in the
pavement test results. Refer to the letter of 12/31/97 for detail.
In reference to Craig Howse, attorney for the Developer's letter of 3/16/98, we can
comment on each item as follows;
1. As noted above, the Oudot A pond was not constructed according to the
approved plans dated 5/23/97. The street plans and profile we have on file is
dated 5/22/97. We also have a Development Plan dated 1211/97.
The site development has been done according to the approved plans except as
noted above. The work is acceptable at this point in time with the completion of
the check list noted above in the spring of 1998.
2. To the best of my knowledge items A through G have been installed except we
are not sure of the following items; Survey corners must be certified in place by
the Developer's surveyor and we do not certify to the installation of electric, gas,
telephone and cable T.V.
We have seen lien waivers for only $113,521.07. We have no knowledge if the
rasp of the p,.Qject cost has beer. paid fo.: .ithout rsce.;v.:rg.jler. waivers.
3. The erosion control plan is continuing matter per the Developer's Agreement until
grass is propagated enough to prevent soil erosion. Thus far the Developer has
adequately performed the erosion control plan.
4. It appears that the grading plan has been followed except in the case noted above
relating to Outlot A regional pond.
An "as -built" plan has been delivered to our office and a review performed.
Hakanson
Anderson
Assoc., Inc.
03-20-1998 02:51PM FROM Radzwill & Court Law Offi TO I 4418823 P.08
Radzwill & Couri
Page 3
March 17, 1998
5. Streets have been constructed in accordance ith the rev
reference to the pavement section deficiencies. The street
conditions noted above.
6, We have no comment on fee payment.
plans except with
i be accepted under
7. We can accept this statement except for not constructing the regional pond
according to approved plans as noted above.
8. We acknowledge that section 16 of the Developer's Agreeriiebt, has been fulfilled
including the piping installed as part of the impact fee for regional watershed
facilities.
The primary issue not yet resolved is the lien waivers to be in hand of the City before
the letter of credit can be reduced to the warranty letter of credit. There is a reported
overrun on the construction cost of the project in excess of the original L.O.C. shown
in the Developer's Agreement, The City needs to protect itself against possible claims
from unpaid contractors for work performed before we accept the streets.
Please call me if you have questions.
Yours truly,
- - - --- , INC.
civ
Attachment
cc: Mike Robertson, Administrator
Elaine Beatty, Clerk
John Harwood, PE
ots, 81.ro1
Hakanson
Anderson
ASSOC., Ing.
TOTAL P.08
Hakanson
Anderson
Assoc., Inc.
March 17, 1998
Andy MacArthur
Radzwill & Couri
705 Central Ave. East
P.O. Box 369
St. Michael, MN 55376
RE: Heritage Hills
Dear Andy,
3601 Thurston Avenue
Anoka, Minnesota 55303
612/427-5860
Fax 612/427-341-- 0520
On December 31, 1997 we transmitted a letter and final check lis to the Developers
at the Heritage Landing Development, 19276 Verndn St. N.W., EI River, Minnesota.
Since that time only item 6 of the check list has been completed for the site. The
Developer's engineer has provided an as -built plan dated 2/98. The other 5 items are
to be completed in the spring of 1998.
Completion of the five items is not necessary for the City Engineer to recommend
acceptance of the street. All deficiencies need to be completed prior to the
termination of the 1 year warranty period.
Outlot A pond is the regional storm water drainag� pond. The D veloper's Engineer
certified to us that the 15.96 ac -ft required to be constructed as the Developer's
responsibility for watershed and plat share of storm water ponding appears to be
completed.
We also wish to note that the regional pond wasnot constructed as shown on the
final grading plan as approved by the City enginee .
I am not aware of any modification to the pond shpe being directed from our office.
However, as long as the required storage volum is met and the area sloped and
restored in an acceptable manner, we can recon mend to accept the pond. More
excavation will be done in Outlot A in the future td expand the capacity as upstream
property is developed.
Engineers Landscape Architects I Surveyors
Radzwill & Couri
Page 2
March 17, 1998
To accept the streets the current letter of credit (L.O.C.) must be reduced to zero
assuming lien waivers are provided to the City for all monies wAfed and paid to the
Contractor and vendors. At this time the letter of credit is $1151595.33.
A new letter of credit in the amount of $63,635.00 is required for the warranty period
of one year. We are requiring an additional $20,000 letter of credit for the second
year warranty on the gravel and bituminous pavement due to deficiencies noted in the
pavement test results. Refer to the letter of 12/31/97 for details.
In reference to Craig Howse, attorney for the Developer's letter of 3/16/98, we can
comment on each item as follows:
1. As noted above, the Outlot A pond was not constructed according to the
approved plans dated 5/23/97. The street plans and profile we have on file is
dated 5/22/97. We also have a Development Plan dated 12/11/97.
The site development has been done according to the approved plans except as
noted above. The work is acceptable at this point in time with the completion of
the check list noted above in the spring of 1998.
2. To the best of my knowledge items A through G have been installed except we
are not sure of the following items; Survey corners must be certified in place by
the Developer's surveyor and we do not certify to the installa ion of electric, gas,
telephone and cable T.V.
We have seen lien waivers for only $113,521.67. We have no knowledge if the
rest of the project cost has been paid for without receiving lien waivers.
3. The erosion control plan is continuing matter per the Developer's Agreement until
grass is propagated enough to prevent soil erosion. Thus far the Developer has
adequately performed the erosion control plan.
4. It appears that the grading plan has been followed except in the case noted above
relating to Outlot A regional pond.
An "as -built" plan has been delivered to our office and a review performed.
' Hakanson
Anderson
Assoc., Inc.
Radzwill & Couri
Page 3
March 17, 1998
5. Streets have been constructed in accordance with the revi
reference to the pavement section deficiencies. The street
conditions noted above.
6. We have no comment on fee payment.
plans except with
be accepted under
7. We can accept this statement except for not constructing the regional pond
according to approved plans as noted above.
8. We acknowledge that section 16 of the Developer's Agreem nt has been fulfilled
including the piping installed as part of the impact fee for regional watershed
facilities.
The primary issue not yet resolved is the lien waivers to be in hand of the City before
the letter of credit can be reduced to the warranty letter of credit. There is a reported
overrun on the construction cost of the project in excess of the original L.O.C. shown
in the Developer's Agreement. The City needs to protect itself against possible claims
from unpaid contractors for work performed before we accept the streets.
Please call me if you have questions.
Yours truly,
HAKANSOI�LANDERSON ASSOCIATES, INC.
nce/G. Woshak, PE
clk
Attachment
cc: Mike Robertson, Administrator
✓Elaine Beatty, Clerk
John Harwood, PE
otz191.rcl
Hakanson
-111 Anderson
Assoc., Inc.
CITY OF OTSEGO
REQUEST FOR COUNCIL, ACTION
srrvnA QVrTTnv. DEPARTMENT: MEETING DATE:
f -W" /-�-t vuv--v -•. -
DEPARTMENT: PREPARED BY: MEETING DATE
9.COUNCIT ITEMS: EB Council 3/23/98 6:30PN
ITEM NUMBER: ia,EM llt;5l.K1Y11V1v
9.1. Update of Park and Rees. Meeting by Mark Berning (See Attached)
A. Discussion of directional signs for "Otsego Prairie Park" (See Attached)
BACKGROUND:
9.1. Attached is a report of the information from Mark Berning to the Council regarding the last
Park and Rees. meeting.
A. Attached is a memo from Elaine and Rick regarding the cost estimate received from Earl F.
Anderson for park directional signs for Otsego Prairie Park.
RECOMMENDATION:
This is for Council Information and any action
Than ,
Elaine
MEMORANDUM
TO:
Mayor and City Council
FROM:
CM Berning
DATE:
March 12, 1998
RE:
1998 Family Fun Fest
At the March 11, 1998 Park and Rec. Commission Meeting, the members presented the
following list of activities for the 1998 Family Fun Fest.
Car Show with a People's Choice Award
Antique Farm Show
Crafters/antique dealer booths
Barnyard/petting zoo
Hay rides
A celebrity attendee
Community Rec. Family Games
Food stands
KRWC Radio
The Park and Recs. Commission decided there will be no dance and, therefore, no beer.
MEMORANDUM
March 17, 1998
RE: Information on directional signs for Otsego Prairie Park
Rick Knutson and I have reviewed the above issue and have gathered the following
information.
1. There are sig signs indicating City Hall w/arrow
(2 - on 85TH and Odean i -North 1 -South)
(2- on Co. Rd. #39 and Nashua 1 -East I -West)
(1- on Co. Rd. #39 and LaBeaux (Co Rd #19)
(I - on Nashua and 85TH)
The following quotes were received:* each for six
1. 18" X 18" Park sign (standard size) $36.65 $219.90
2. 18" X 24" Park sign $42.20 $253.28
3. 24" X 24" Park sign $50.90 $305.40
* We asked for a brown with white lettering sign reading "City of Otsego
Prairie Park" with directional arrow to City Hall.
We are asking the Council to determine if we should order six (6) signs (One for
each area where currently we have City Hall signs) or less? What size sign should
we order. Also what budget will these signs come from? Park and Rees. or City
Budget? These signs have been requested by Park and Rees. and possibly they will
want some more input on same.
The sign will look something like this.
CrrY OF
OTSEGO
PRAIRIE PARK
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
r...,.nVnn-QTMV. rr. MEETING DATE:
AtENVA .M_ l lky:l: �•�•�_••----- -
DEPARTMENT: PREPARED BY: MEETING DATE
9.CCUNCIL ITEMS: EB CouncI 3/23/98 6:3021-11
r TN M T/1 hT .
ITEM NUMBER: 11 V11"1
9.3. Mike Robertson, City Administrator - update:
A. Administrative Sub -Committee Report
B. Update on Municipal Liquor Information
C. Discussion of Elk River - Rogers VFW Grant
D. Discussion of Proposed Loose Dog Policy
BACKGROUND:
Attached is information (Memos) from Mike Robertson, City Administrator. He will be at the Council
Meeting to explain further.
RECOMMENDATION:
This is for Council Information and any action
Than `
Elaine
Erl404f:
Date: March 18, 1998
To: Mayor & Council
From: Interim City Administrator Mike Robertson
Re: Council Administrative Committee
Recommendations - Vacation & Personal
Leave
This memo will describe the direction given to
staff during the Council Administrative Committee
meeting of March 5, 1998. No action is required of
the Council tonight because this will require
obtaining some additional information as well as
amending the City's personnel policy. Please
review the actions taken and let the Council
Administrative Committee or myself know whether you
agree with them.
1) E=loyee Reviews - All employee reviews have
been completed except Dave Chase, who will be
scheduled for the next Public Works Committee
Meeting.
2)
Vacation - The Administrative Committee
recommended the following items;
A) Adding a third week (40 hours)
to staff benefits. This would be
5 years full time work.
B) Allowing a carry over of up t
vacation from year to year.
C) Vacation would be accrued on
basis.
D) Employees in their first year
of vacation
accrued after
0 80 hours of
a monthly
could not
use vacation during their first six months,
could not use more vacation than they have
accumulated.
and
?�e 9.3 ,4
3) Personal r, ave - The Administrative Committee
recommended the following items;
A) Employees will have five personal leave
days. These are intended to cover short term
illnesses, funerals, etc.
B) Longer term illnesses or injuries will be
covered through the City's disability policy.
Right now the City has a short term disability
policy. Staff was directed to check into the
costs of obtaining a long term disability
policy.
C) Council will establish as part of its
amended personnel policy a length of time an
employee can be absent from work for
illness/injuries (6 months?) after which the
Council can terminate them.
I am currently waiting to receive a quote for long
term disability insurance. When I receive that I
will see what the costs would be of putting
together a system which meets the above guidelines.
The City Attorney and I will work together to
develop an amended personnel ordinance which meets
the above guidelines and complies with State and
Federal law. We will take this information to the
Council Administrative Committee for review and
recommendation before bringing it to the City
Council.
cc: City Staff
e13. 6
MEMO
Date: March 18, 1998
To: Mayor & Council
From: Interim City Administrator Mike Robertson
Re: Municipal Liquor Store Operations
I have spoken with Warren Phillips of Riverview
Liquorette regarding his store operation. He said
his accountant will be contacting me to discuss
financial information. I have also examined the
information that Municipal Liquor Stores are
required to provide to the State of Minnesota.
That information is summarized below.
The information is based on 1995 operations as
reported to the State, which is the latest
information that the State has compiled. As such,
the information is only a one year "Snap Shot" of
liquor store operations.
Minnesota State law authorizes a city of under
10,000 in population to establish a liquor store.
Once a store is established it may remain if a
city's population grows above 10,000. Originally,
Minnesota municipalities were authorized to own
liquor stores as a means of controlling the sale of
alcohol. It was also intended as a means for small
communities that could not attract a privately run
liquor store to establish their own.
In 1995 there were 255 cities with municipal liquor
stores operating in Minnesota. 162 cities had both
on -sale (bars) and off -sale stores, while 93 city's
stores were strictly off -sale. The majority of
municipal liquor stores were located in Greater
Minnesota, while only 21 metro area cities had
liquor stores.
Of those 255 cities with liquor stores, 225 had
profits and 30 had losses. The losses ranged from
$595 to $38,553. The profits ranged from $125 to
$661,644. Minnesota State law requires that cities
whose liquor stores do not make a profit at least
two out of every three years must hold a public
hearing to discuss the future of their liquor
store.
In examining strictly the 93 stores that were off -
sale only, they averaged a little over $1,100,000
in sales per store. The profit margin on just
liquor sales averaged 7.5%. Some liquor stores
make additional profit from the sales of
cigarettes, candy bars, and other items.
For the communities around Otsego, in 1995;
Buffalo had sales of $1,098,065, with profits of
$172,766, or 16%
Elk River had sales of $2,420,704, with profits of
$287,323, or 12%.
Monticello had sales of $1,661,333, with profits of
$171,841, or 10%.
Rogers had sales of $839,903, with profits of
$14,901, or 2%.
Everyone agrees that the two keys to
store are 1) A Good Location and 2)
Once I receive the information from
Phillips, I will report back to the
cc: City Staff
a profitable
A Good Manager.
Warren
Council.
3,(2
MEMO
Date: March 17, 1998
To: Mayor & Council
From: Interim City Administrator Mike Robertson
Re: VFW Grant
The Elk River -Rogers VFW has been donating flags to
the City of Otsego for many years. They are
prohibited by their bylaws from charging for these
flags. Staff would like the City to make a
donation to them to show our appreciation for their
past work. Staff would suggest $150 to come from
the City Hall expenditures portion of the budget.
cc: City Staff
CITY OF OTSEGO
PROPOSED LOOSE DOG POLICY
MARCH, 1998
1) Loose dogs are a potential public health menace that
the City must take prudent steps to control.
2) Complaints regarding loose dogs will be dealt with
according to the following procedure;
A) Complaints will be logged at City Hall.
B) A complaint must be verified by the County sheriff
in order to be accepted.
C) The first complaint will be followed by a warning
letter.
D) After a second complaint the Sheriff will be
notified and asked to attempt to apprehend the dog.
E) Dogs that are apprehended will be held at
Monticello Animal Control for a total of 5 days, not
including Saturday and Sunday at owners' expense.
F) People must pay all necessary fees per the City
Fee Schedule in advance at City Hall in order to pick
up their animal. City Hall will then notify Monticello
Animal Control to release the dog when the person comes
to pick it up.
G) Unpaid fees will be assessed on residents'
property taxes as a special assessment.
ae/19/1997 06:17 323-2956 DEFN TREE CO PAGE 81
DEW rRWff COWAW VVC
1.1"OJi ANTHM LINE
Jt0GJ=MNsSJ;F4
42.14lll/FAX AX"546
City of Otsego
9399 NE Nahsus Ave,
Elk River MN 55330
Attn: Judy Hudson 441-4414/Fax 4414823
The Mowing is a bid for work to be completed at:
Otsego Park
Storm damaged trees and
diseased trees to be taken down(43 approx.)
Storm damaged trees to be trimmed and
deadwooded(39 approx.)
GrWd and dig up rooted stumps
Haat brush and wood to pilo with cle=lp
TAX
TOTAL
Thank you for your business I
Sincercly,
Gve8 Deno
August 19, 1997
S 2,800.00
$ 5,400.00
$ 6,500.00
$ 3,900.00
3460
Sc�jillewaert Landscaping
t. 'see SFrvice, Inc
-
93o5 !ii;:rt Ave. N.E.
anon:;cello, MN 55362
rfaE ". KEEP THIS SLIP
5020 FOR REFERENCE
PART III - FLOODPLAIN MANAGEMENT/HAZARD MITIGATION REVIEW
22. IN OR AFFECTS FLOOD- 23. FLOODPLAIN LOC "24: % DAMAGE .25= DISASTER 26. LAND USE 27. FPM REC
PLAIN OR WETLAND - HISTORY -
F W N 1 2 3 4 5 1, 2 3 4 Y N U V1-2 rr3 4 -DI '2 3. 4 Ir 2 3 4 5 6
PART IV - FOR FEMA USE ONLY
28. AMOUNT ELIG 1 29. ELIGIBLE 30. SPECIAL CONSIDERATIONS 131. FLOODPLAIN REVIEW N 32. WORKSITE NO.
O.
$ Y N S V /6
33. INSURANCE COM- Building: ! Building: ! 34. DURATION B. P
MITMENT REQUIRED F G - (Years) F - ' G -
Content: ! Content: ! C: C:
35. COMMENTS/CHANGES
IRST REVIEW (Signature)
DATE SECOND REVIEW (Signature)
A
I
FEMA Form 90-91. JAN 97 REPLACES ALL PREVIOUS EDITIONS -U.S. O PO: 1997.520-44
cRAL EMERGENCY MANAGEMENT AGENCY 1 pECf,ARAT10Ff`;'
' .:..: !�J>Y
2. DSR NO.
s
.,a►nnAGE SURVEY REPORT - DATA SHEET'
PART I PROJECT DESCRUrnON
PUCvT
3. PA IDENTIFICATION NO.AP '
Q
10. PR TITLE --
4 JNSPE P.9m.
8. FItfAL
Y�s�Q
M.0
12 FACR {1'Y LQCAnoPt .;; " ,: `•; x , { J�
f
13. DAMAGE DIMENSIONS/DESCRIPTION/SCOPE OF ELIGIBLE WORK
DIMENSIONS: 7/AfI�C�CAI-T� /��lQ�
DESCRIPTION/SCOPE:
Alla / 1,l/iN17s !//�/1vor.�-+� ���.EES A/vi7 S� -rz/?�� f�BT�i_5
14. INSP NO.
15. NAME OF ECT
16. AGENCY CODEwx
,:
..
18. INSP NO.
NAME.OF STATE .. '
AGENCY CODE
RE69MWNDAT{ON
.ATFACHMEN-1
N
19. NAME OF LOCM REPRESENTATIVE (PrinU
ONCURATTACHM...
{
'
PART II ESTIMATED COST OF PROPOSED
WORK
ITEM
CODE
MATERIAL AND/OR DESCRIPTION
UNH OF
MEAS
QUANTkTY`_
r�i
PRICE
COST
(0)
(a)
Ibl
(d)
......................................
3/
2
OD
9
3
FIi
_7 6001-=11ST
6A0
44eP
_ z' S�ior2 144PID1
7
$
,,vim•
, • �,.�
�
� 'rte
20. EXISTING INSURANCE
21.
TYPE - F: $ G: $
TOTAL $
PART III - FLOODPLAIN MANAGEMENT/HAZARD MITIGATION REVIEW
22. IN OR AFFECTS FLOOD- 23. FLOODPLAIN LOC "24: % DAMAGE .25= DISASTER 26. LAND USE 27. FPM REC
PLAIN OR WETLAND - HISTORY -
F W N 1 2 3 4 5 1, 2 3 4 Y N U V1-2 rr3 4 -DI '2 3. 4 Ir 2 3 4 5 6
PART IV - FOR FEMA USE ONLY
28. AMOUNT ELIG 1 29. ELIGIBLE 30. SPECIAL CONSIDERATIONS 131. FLOODPLAIN REVIEW N 32. WORKSITE NO.
O.
$ Y N S V /6
33. INSURANCE COM- Building: ! Building: ! 34. DURATION B. P
MITMENT REQUIRED F G - (Years) F - ' G -
Content: ! Content: ! C: C:
35. COMMENTS/CHANGES
IRST REVIEW (Signature)
DATE SECOND REVIEW (Signature)
A
I
FEMA Form 90-91. JAN 97 REPLACES ALL PREVIOUS EDITIONS -U.S. O PO: 1997.520-44
MAR.18.1998 3:33PM
TO:OTSEGO
Hakanson
Anderson
IFMV Assoc., Inc.
0� �Z' /'�'
M E M O R A N D U M
TO: Mike Robertson, City Administrator
FROM: John A. Harwood, City Engineer
DATE: March 18, 1998
RE: Otsego Prairie Park
NO. 101 P.1/5
3601 Thurston Avenue
Anoka, Minnesota 55303
612/427-5860
Fax 612/427-344LL- 0620
The Park Commission has requested City Council review and funding authorization for
re -seeding the park. The request is for purchase of seed and fertilizer at an estimated
cost of $5,075.00 with the Park Commission to arrange for volunteer labor for work
required for seeding and fertilization. I recommend discussion of the no cost volunteer
work and recommend that the City contract and pay for seeding, fertilization and
maintenance.
There has been discussion for a long term plan to install irrigation systems for all play
fields and for any areas where well established lawn grass is desired. That irrigation
system has a cost in the $80,000 or $100,000 range and is not in any near term
planning. Without irrigation it must be recognized that turf establishment is more
difficult and that several full or partial re-seedings will be required in conjunction with
good weather and a maintenance program for fertilization, weed control and mowing.
Attached is a memo from Merland Otto recommending re -seeding of the two south
softball fields and the soccer field, a total of 8.66 acres, at an estimated material cost
of $6,075.00. The attached sketch shows the area to be re -seeded which does not
include the areas immediately west of City Hall. Also attached for reference is a memo
from May of 1997 recommending re -seeding and spot seeding in 1997 of about 3
acres with fertilizer application and mowing recommendations. I have also attached
the 1994 memorandum on the annual estimated maintenance expenses.
The areas need re -seeding which should be done even without irrigation. There are a
great number of seeded playfields that do not have irrigation. Suitable turf can be
established. For the fields that we have with sandy soil and minimal topsoil, a
continual program of maintenance is required to first establish the turf and then to
keep it. At this point there is not much grass on the fields and significant re -seeding
is necessary. This is essentially a new start, after which the fertilization and
maintenance program must be consistently applied. Good weather will help.
Additional seeding will be required this fall with more seeding or spot seeding required
over the next few years to complete turf establishment.
ot901.mr5
Asr�u�c.• � h�j��,
Engineers Landscape Architects Surveyors
MAR.18.1998 3:34PM
N0. 101 P.2/5
3ji� jg 8
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MAR.18.1998 3:35PM
!2E S�E�►
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i
N0. 101 P.3/5 a��c
If,
MRR.18.1998 3:36PM NO.101 �P.4i5
5/� 797
fZ ECt� �'✓liUl. �V� �°rTI o � �
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56e- eo
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C T G�CcZ�
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MAR.18.1998 3:37PM N0.101
ITEM 8 - ANNUAL ESTIMATED MAINTENANCE EXPENSES
OTSEGO PRAIRIE PARK
BaLfa ds_
Fertilizer - 4 hzs. * each time 2x/year
Material costs $50/acre x 9 acres x 2
Mowing - 8 hrs. each'time 9 acres - 26x/year x 8 hrs.
Drag fields - 1 each week x 20 wks. - 1 hr/each
Weed control 4 hrs. each 2x/year
Material costs $50/acre x 9 x 2
Aerification 1/year - 5 hrs.
Equipment rental
Fence repairs - 4 br/year
Miscellaneous
Pick up trash - 2 hr/week x 30 wks.
Maintain picnic areas - 1 hr. /wk, 20 weeks
Rent sanitary facilities 1 @ $100/month x 12
Miscellaneous inspections, minor repairs, etc.- 8 hrs./mo. x 7 months
Hourly rate estimated @ $12.00/hr.
Sub -Total:
P.5/5
IIgy .
$96
$900
$2,496
$240
$96
$900
$60
$500
$5,336
$720
$240
$1,200
$768
Sub -Total: $2,928
Total: $8,264
Say: $8,500/year
Additional facilities development is likely to occur over the next tea year period. As a basis,
assume approximately 7.5 % of capital investment for annual maintenance.
As a rough approximation, the following operations and maintenance budget is anticipated:
Capital Investment
$100,000
$200,000
$300,000
$400,000
$500,000
Est.O&M Budget
$8,500
$15,000
$22,500
$30,000
$37,500
If no additional development, annual operations and maintenance expenses adjusted for 3 %
inflation would be:
Year 1 - $8,500
Year 5 - $9,570
Year 10 - $11,090
Year 20 - $14,900
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
DEPARTMENT MEETING DATE
Consent Agenda
March 23, 1998
ITEM NUMBER:
ITEM DESCRIPTION: PREPARED BY:
5.3
1998 Clean Up Day Judy Hudson, Deputy Clerk
Attached is a report tracking costs of past Clean Up Days. I talked to Wright County and there
will be a reimbursement again for this year's Clean Up Day (same as in 1996 and 1997). Figures
not included in the reports are employee wages.
The 1998 budgeted amount for Clean Up Day is $3,000.00.
Appliances - we collect for washers, dryers, dishwaters, stoves, air conditioners and hot water
heaters. We do not collect for such items as microwaves, dehumidifiers, trash compactors.
I have changed the scrap metal vendor. Corrow will be doing the scrap metals and batteries.
Each pull will cost $120.00. The City will be credited for the dollar amount received for the
metal. Last year is was about a break even situation.
All other vendors have been lined up with, basically, the same pricing as last year. Pat Sawatzke
has lined up the Sentence to Serve Group. I have also discussed Clean Up Day with Dave Chase.
Advertisements will be in the Elk River Star News and the Otsego View.
STAFF RECOMMENDATION
Approve the May 2, 1998 Clean Up Day Prices which are outlined on the attached Fee Schedule
and be there to help ! ! ! ! ! !
CLEAN UP DAY
SATURDAY
MAY 2, 1998
9AMto2PM
ARCA (Appliance Recycling) $8.00 $10.00
Air conditioners $15.00 $15.00
First State Tires
Car Tires
$1.00
$1.00
Light Truck Tires
$2.00
$1.00
Large Truck Tires
$5.00
$5.00
Tractor Tires
$15.00
$15.00 and up
(tractor tires
charged at staff discretion)
Innertubes
$ .50
$1.00
Bike Tires
$ .50
$1.00
Motorcycle Tires
$ .50
$1.00
Corrow Sanitation
Scrap metal No Charge
Batteries (vehicle) No Charge
Demcon Disposal
Disposal of household goods No Charge
$125 a pull plus landfill costs
Mattresses, box springs
$15.00 each $10.00
Sofas, recliners
(anything containing springs) $7 item $5.00
NAME OF VENDOR ITEM NUMBER TONNAGE AMOUNT AMOUNT DIFFERENCE
OF ROLL OFFS AMOUNT COLLECTED PAID
1997 Clean Up Da
RCA (Appliances) _
DEMCON
Appliances
Haulin
171 Units
9 - 30 yards
$928.00
_ $0.00
$1,417.00
$1.287.00
$489.00
($1,287.00)
DEMCON
FIRST STATE TIRE
Landfill
Tires
689 tires
8.86 tons
2.61 tons
$705.00
$701.00
$2.843.00
$708.00
$2,138.00
$7.00
OSI ENVIROMENT
Oil Filters
Oil
00 gallons
1.1 tons
$0.00
$0.00
$0.00
SUPERIOR SERVICES
Scrap Steel
7 - 30 yards
21.32 tons
$959.40
$910.00
$49.40
Batteries
Scrap Al
TOTAL RECYCLERS
276
MISCELL COSTS
Food
$115.33
$115.33
DVERTISING
2 times - Ad
$196.80
$196.80
TOTALS
$3,293.40
$7,477.13.
$4 233.13
Country.Reinbursement
$1346.50
FINAL COST TO CITY
$2 886.23
1990
1991
1992
1993
1994
1995
1997
of Recyclers
398
82
400+
400+
335
350
_1.996
326
276
Expenses
non available
$860.00
$8126.00
$7,480.00
$10,080.99
$7,448.00
$7,152.71
$7,477.13
Receipts
non available
$717
$2,615.60
$2,231.00
$3,346.50
$3,531.00
$3,134.00
$3,293.40
Re. from County
None
None
None
_None
$200.00
$2,354.00
$1,457.50_
$1,346.50
OST TO CITY
$143.00
$5,510.40
$5,249.00
$6,534.49
$1,563.00
$2,561.21
_
$2,886.23-
2,886.23Bud
Budget
et Amount---(Approx.
amts
_
$7,000.00
$3,000.00
$3,000.00
i
Claims List
for Approval
MUNICIPAL
OF CITY OF OTSEGO
Pvr-}9d 039}6'(-48•—t9—$99--
------ —
—
'
CLAIM
TOTAL
'
f
ICMA RETIREMENT TRUST
PPE 3/7/98
03/16/98
3333
307.00
STATE CAPITAL CREDIT UNION
PPE 3/7/98
03/16/98
3334
50.00
- lS6G EMP69TEES- ST -IRE 4ENT FYPI9—
PPE -X99---
d..
PRINCIPAL FINANCIAL GROUP
e;
3/15-4/15 PREMIUM
03/16/98
3336
267.41
MINNESOTA MUTUAL
APRIL PREMIUM
03/16/98
3337
198.20
HAKANSON ANDERSON ASSOC INC
FEBRUARY SERVICES
03/16/98
3338
3,642.97
a 'ROW RIVER FARM EQUIPMENT
MAINTENANCE SUPPLIES
03/16/98
33:39
159.98
)r3E CASCADE OFFICE PRODUCTS
OFFICE SUPPLIES -505370
03:16/'8
3340
'336.. 32
-RIVER-{=
-
`'t8
-`3342'3i
.63
-cfE
H G WEBER OIL COMPANY
3/6/98 DELIVERIES
03/16/98
3342
823.42
_3 G & K TEXTILE LEASING SYSTEMS
FEBRUARY SERVICES
03/16/98:-3343
445.25
Z.
BOWES
4/15-7/15/93 RENTAL
03/16/38
3344
205.36
_.PITNEY
_,. rORR;OW TRUCKING
FEBRUARY ;RECYCLING
03/16/98
3345
1,315.00
—SUFER18R SERVieES eENfRAt MH566.41'
-a ISD 728, COMMUNITY RECREATION BOARD
FEBRUARY SERVICES
03/16/98
3347
1,583.59
AFF*3i?0ASt£-S€tRti�Rfi �BRt---
P0ft-fi38L---_-.—
: L 4'
NORTHERN AIRGAS
FEBRUARY SUPPLIES
03/16//8
3349
25.52
iv>1TICELLO :ANIMAL CONTROL
FEBRUARY SERVICES
03/16,'8
3350
e0.00
-_, ErjttE TRr }--trt3`s£idE-Atd - 5—;--Aeft-..tt1T-PtAP--SER�I
- 98-"St--
3•3�0
ECM PUBLISHERS INC
3/4/98 SERVICES
O3/lti!98
3352
80.17
NORTHWEST ASSOCIATED CONSULTANTS
.a
FEBRUARY SERVICES
03/16/98
3353
3,870.19
TOTAL FOR MONTH
15,201.97
TOTAL YEAR ria OA rc