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12-08-97 CCCITY OF OTSEGO WRIGHT COUNTY, MINNESOTA CITY COUNCIL MEETING 6:30 PM COUNCIL CHAMBERS OTSEGO CITY HALL DECEMBER 8, 1997 I Mayer La= Fournier will call meeting to order: Mayor Fournier called the December 8, 1997 City Council Meeting to order at 6:30 PM. I . Pledge of Allegiance Mayor Fournier led in the Pledge of Allegiance. Mayor Larry Fournier; Councilmembers: Virginia Wendel, Mark Berning, Vern Heidner, Suzanne Ackerman Staff: Bob Kirmis, Assistant City Planner; John Harwood, City Engineer; Mike Robertson, City Administrator; Elaine Beatty, City Clerk/Zoning Administrator; Judy Hudson, Deputy Clerk. 2. Consider Agenda approval, CM Wendel requested an addition under Item 9.3.c. Zip Code/Post Office Update. CM Heidner requested Item 5.1. removed from the Consent Agenda and placed under Item 9.1. Mayor Fournier requested an addition under Item 9.3.b. EDAAC purchase TIF Manual Information CM Wendel motioned to accept the December 8, 1997 City Council Agenda as amended. Seconded by CM Berning. All in favor. Motion carried. 3. Consider Minutes: a Cit, Council Meeting Minutes of November 24, 1997, Mayor Fournier corrected on Page 4, under Item 7.1. in the motion, the word grant should be changed to direct Bonestroo. CM Heidner motioned to adopt the November 24,1997 City Council Meeting Minutes as amended. Seconded by CM Ackerman. All in favor. Motion carried. b Consider Workshop Minutes of November 18, 1997, Mayor Fournier motioned to adopt the November 18, 1997 Workshop Minutes. Seconded by CM Ackerman. All in favor. Motion carried. 4. Open Forum: 4.1. Special Presentation_ a Dan Greene - Information on enllinmPn breakdown coverage. Dan Greene, the City's Insurance Counselor, reviewed with the Council an insurance offering, which has been previously presented. This insurance coverage would cover any equipment that is necessary to make the building function and operate. He encouraged a City Council Meeting of December 8, 1997, cont'd. Page 2. review of all equipment for warranty dates and any maintenance contracts. This coverage would cover all costs of repairs after the $1,000 deductible (per occurrence). The City would have to continue doing preventive maintenance. Mayor Fournier directed City Administrator, Mike Robertson, to review the City's equipment for warranty periods, history of repair expenses, value of equipment, and to bring back a recommendation to the City Council. The Council agreed. Consent5. Agenda. 5.2. Council approval of Resolution No. 97-19 A Resolution Transferring Funds froi� the 1997 Heritage Preservation Commission Budget to the 1999 Heritage Preservation �ommission Budget, 5.3. Approve final pay request for Odean Avenue crackfilling, 5.4. Approve the PC Amendment of Planning Commission Bylaws, CM Heidner motioned for adoption of the Consent Agenda. Seconded by CM Ackerman. All in favor. Motion riniiiiiiiiiiii C•• . •u .I ' .e •.1. Consider api2licant Dennis1 Division Street, )Ai�te ' 1/ \ East Hwy 10. Elk ► \/ \ • of , is as follows - Bob •.:•• presented the •Report. CM Heidner motioned to amend the Zoning Ordinance establishing commercial and public radio and television transmitting and public utility microwave antennas and support structures as conditional uses in the A-1, Agricultural Rural Service Zoning District. Seconded by CM Wendel. All in favor. Motion carried. b. A Conditional Use Permit to allow the erection of a radio transmitting antenna and support structure within an A-1, Agricultural Rural Service Zoning District CM Heidner motioned to approve the Conditional Use Permit to allow the erection of a radio transmitting antenna and support structure within an A-1, Agricultural Rural Service Zoning District subject to the 15 conditions listed in the Findings of Fact with the 15th condition reading "The applicant demonstrate to the satisfaction of the City that the proposed antenna height is the minimum necessary to function as intended and acquire necessary federal licenses. Seconded by CM Ackerman. All in favor. Motion carried. City Council Meeting of December 8, 1997, cont'd. Page 3. c. A Planned Unit Development Conditional Use Permit to allow more than one princip ] structure pon a single lot of record (in recogni ion of existing 260 foot UPA transmission tower). CM Heidner motioned to approve for the applicant, a Planned Unit Development Conditional Use Permit to allow more than one principal structure upon a single lot of record (in recognition of existing 260 foot UPA transmission tower). Seconded by Mayor Fournier. All in favor. Motion carried. Mike Robertson, requested the applicant keep the City informed as to the process of this construction. Mike Emberton, applicant, requested to table this project and discussion and re -set for a future agenda. Mayor Fournier asked Mr. Emberton if he would like to withdraw at this time. Mr. Emberton requested to just table at this time. CM Heidner suggested for continuation which Mr. Emberton agreed to. a. A Comprehensive Plan Amendment as follows: L Change suggested land use of the area south of CSAH 39 to single family 2. Change the whole site to Immediate Urban Service Area. b. Rezone the propert; form A-1 (e'en. g to R-4 Residential Urban Single Family) CM Heidner motioned to continue this until the next City Council Meeting in order for applicant to collect additional information. Seconded by CM Wendel. All in favor. Motion carried. 6.3. Any other Planning Business. There was none. 7.1. Discussion/approyal of contract regarding Plans and Specs for wastewater treatment facilities with Bonestroo Mr. MacArthur was not •. City Council Meeting of December 8, 1997, contd. Page 4. Mike Robertson reported that he and Mr. MacArthur held a phone conference with Bonestroo's attorney. They went over the changes. Mr. Robertson recommended for the Contract to be approved as summarized in Mr. MacArthur's attached letter dated December 3, 1997. The Council discussed the changes. They also discussed the possibility of Dayton's participation and their share of costs. CM Wendel motioned to approve the amended contract with Bonestroo. Seconded by CM Ackerman. Voting For the Motion: CM Ackerman, CM Wendel, CM Heidner, Mayor Fournier Voting Against the Motion: CM Berning Motion carried four (4) to one (1). There was none. 8. John Harwood, City Engineer, 8.1. Authorization/a,gproval for sanitary sewer collection/potable water distribution system- Mayor ys .mMayor Fournier questioned Mr. Harwood if there could be a "not to exceed amount". He also stated he checked with other engineering firms and they quoted a 7 to 8% price and therefore, Mayor Fournier feels Hakanson Anderson's is a good price. Mr. Harwood stated he would be willing to add a "not to exceed amount". CM Heidner questioned the sewer collection system is 5.8% and potable water at 6%, why not combine the two projects. Mr. Harwood stated the projects will be bid separately. Combining the projects, the fees would be less but not much of a difference. There was also discussion on size of trunk lines, service areas, expansion. Mr. Harwood discussed all this with the Council but noted his firm will be making a recommendation on pipe size in January and stressed this is still flexible for pipe size and configuration. CM Berning asked if the current well has been incorporated into the new system. Mr. Harwood noted they have not, as of yet, included it into the costs and this should be reviewed. The council agreed. CM Berning was also concerned with the soft costs that have occurred over the last few years and if these costs will be included in the trunk facility or hookup fees. Mr. Harwood assumes all costs will be assembled and are proposed to be in the municipal bonding. He stated this all needs to be detailed. Mike Robertson stated he is having Gary Groen go back over several years to make sure all costs are part of the whole funding. CM Wendel motioned to approve Resolution No. 97-20 Ordering preparation of Plans and Specifications by Hakanson Anderson Associates, Inc., for Sanitary Sewer Collection System at 5.8% of the construction costs or $70,200, whichever is less. Seconded by Mayor Fournier. City Council Meeting of December 8, 1997, cont'd. Page 5. Voting For the Motion: CM Heidner, CM Wendel, CM Ackerman, Mayor Fournier Voting Against the Motion: CM Berning Motion carried four (4) to one (1). Mayor Fournier motioned to approve Resolution NO. 97-21 ordering preparation of Plans and Specifications by Hakanson Anderson Associates for the Potable Water System at 6.0% of the construction costs or $41,800 whichever is less. Seconded by CM Wendel. Voting For the Motion: Mayor Fournier, CM Heidner, CM Wendel, CM Ackerman. Voting Against the Motion: CM Berning Motion carried four (4) to one (1). 8.2_ Receipt of quotation for MacIver Avenue culvert_ CM Heidner stated this project should be reviewed by the Otsego Creek Authority and should be part of the Otsego Creek Watershed District. CM Wendel motioned for staff to get more information on this project for the next City Council Meeting. Seconded by Mayor Fournier. All in favor. Motion carried. 8.3_ Any other Engineering Business. There was none. 9. Council Items- 9.1- tems:9.1_ Consideration of Park and Rec. as follows: a. Review applications. CM Wendel motioned to accept the applications and set up interviews just prior to the next City Council Meeting. Seconded by CM Ackerman. All in favor. Motion carried. h. Set date to interview candidates_ Mayor Fournier set 6 PM, December 22, 1997. C. Consider Park and Recs-. request for 3rd alternate. The Council discussed concerns of 10 positions with regards to the 1998 budget and there should be motivation for attendance. CM Wendel motioned to deny the third alternate position. Seconded by Mayor Fournier. All in favor. Motion carried. d Approve Resignation of Michelle Tarka. CM Berning motioned to accept the resignation of Michell Tarka from the Park and Rec. Commission. Seconded by CM Wendel. All in favor. Motion carried. City Council Meeting of December 8, 1997, cont'd. Page 6. e. Council annroval of Resolution No. 97-18 A Resolution Approving a Mighty Kids Grant Aulica ion to the State of Minnesota_ (This was removed from the Consent Agenda Item 5.1-1. Mike Robertson reviewed this grant application. CM Heidner and CM Berning expressed concern with spending more money on grass seed. This issue has been previously discussed and the area that would need seeding needs a watering system. The Council had previously decided to leave as is and hopefully create a cover to enable the grass to grow and not to destroy this cover. CM Heidner motioned for Mayor Fournier to sign Resolution 97-18 approving a Mighty Kids Grant Application up to $2,500.00 but whereas modify to reflect money is used in increasing recreational programs as defined by the Park and Rees. Commission. Seconded by Mayor Fournier. All in favor. Motion carried. 9.2. Reschedule Public Works Meeting (canceled for 12-4-97- 4 PM) Mayor Fournier requested Mike Robertson to coordinate with David Chase selecting a date for this meeting. 9.3. Any other Council Business. a. Any Sewer and Water information/business. Previously discussed. b_ EDAAC purchase manual on TIF for $85.00 Mayor Fournier explained the EDAAC would like to purchase a manual on TIF for $85.00. Mike Robertson recommended to hold off on this purchase since TIF changes yearly and Otsego won't be ready to use it next year. Mayor Fournier motioned to accept the City Administrator's Recommendation and not purchase the TIF Manual at this time. Seconded by CM Ackerman. All in favor. Motion carried. Council directed staff to write a letter to the EDAAC informing them of this decision and reason. c. Zip Code/Post Office Update CM Wendel reported she contacted the postmistress at the Albertville Post Office. She shared good information with CM Wendel on the process and gave her a name at the Minneapolis Postal Service to contact. CM Wendel read the letter she would like to send. After Council and Staff discussion, the Council directed Mike Robertson to work with CM Wendel. Mike has discussed this with the City of Albertville. He recommended for the Council to approve the Contract changes and send to Albertville (with list of rates). CM Ackerman motioned to approve the amended contract and send to the City of Albertville for their consideration. Seconded by Mayor Fournier. All in favor. Motion carried. City Council Meeting of December 8, 1997, cont'd. Page 7. CM Heidner had concerns with the billing process and the type of lamps used. CM Wendel feels the City can not afford to do street lighting throughout the city. Mike Robertson suggested he will discuss billing process with the City Attorney if the City can establish an Ordnance to assess outstanding bills. He will review this and bring back to the Council. Elaine Beatty asked if the Council would like a letter sent to Community Recreation rescinding the previous letter stating Otsego was dropping out of the Joint Powers. CM Berning motioned to send a letter to Community Recreation rescinding the previous letter. Seconded by CM Heidner. All in favor. Motion carried. 9.6_ Consider Claims List forapproval- CM rov 1_CM Heidner motioned to approve Claims List. Seconded by CM Ackerman. All in favor. Motion carried. CM Heidner noted that it should be explained at tomorrow's Park and Rec. Meeting that there isn't $500 in their budget for Holiday Lighting. Mike Robertson noted he will be going over their budget and the Purchase Order System with them at the meeting. 9.7. Adjourn by 10 PM. CM Heidner motioned to adjourn. Seconded by CM Ackerman. All in favor. Motion carried. Meeting adjourned at 8:55 PM. Mayor L ournier At t: i6aine Beatty, City Clerk/Zoning dm Recorded by: Judy Hudson, Deputy Clerk City Seal ccl2897.wps carol