12-27-97 CCCITY OF OTSEGO
WRIGHT COUNTY, MINNESOTA
CITY COUNCIL MEETING
6:30 PM
OTSEGO CITY HALL
DECEMBER 22, 1997
1_ Mayor Fo mi r called h. meeting to order_
Mayor Larry Fournier called the December 22, 1997 City Council Meeting to order at
6:30 PM.
a. Pledge of Allegiance
Mayor Fournier led in the Pledge of Allegiance.
b. Roll Call
Mayor Larry Fournier; Councilmembers: Virginia Wendel, Mark Berning, Vern Heidner,
Suzanne Ackerman.
Staff: Andrew MacArthur, City Attorney; Larry Koshak, City Engineer; Bob Kirmis,
Assistant Planner; Mike Robertson, City Administrator; Elaine Beatty, City Clerk/Zoning
Administrator; Judy Hudson, Deputy Clerk; Gary Groen, City Accountant.
2. Consider agenda aj)j2roy21
Mayor Fournier requested an addition under Item 8.2. Memo from Mike Robertson dated
12-17-97 referencing wells.
CM Berning motioned to approve the December 22, 1997 City Council Agenda as
amended. Seconded by CM Heidner. All in favor. Motion carried.
3. Consider minutes:
a. Regular Council Meeting Minutes of December 8, 1997_
CM Heidner motioned to adopt the City Council Minutes of December 8, 1997.
Seconded by CM Berning. All in favor. Motion carried.
b. Consider Truth in Taxation Hearing of December 11, 1997,
CM Heidner motioned to adopt the Truth in Taxation Hearing Minutes of
December 11, 1997. Seconded by CM Ackerman.
Voting For the Motion: Mayor Fournier, CM Ackerman, CM Heidner, CM
Wendel.
CM Berning abstained since he was not in attendance.
Motion carried.
4. Open Forum:
4.1- Special presentation.
a. Gary Groen - Update Council on November Finances.
Mr. Groen distributed the Cash Flow Statement as of this date. He reviewed the current
financial status with the Council.
No one else appeared on Open Forum.
City Council Meeting of December 22, 1997, cont'd. Page 2.
5. Consent Agenda_
5.1. Council approval of Albertville Fire Contract for 1998_
5.3_ Council approval of L.W27-01309, Community Park - Amendment
No. I- PO#PL.308.
5.4. Set Administrative Sub -committee Meeting for Wednesday,
January 7, 1998 - 4 PM_
5.5. Approve Proclamation for "Winterf s ".
5.6_ Approve Public Works Committee Meeting for Thursday,
7 nary 15th, 1998 at 4 PM_
CM Wendel requested to pull Item 5.2. and place under Item 9.c.
CM Heidner motioned adoption of the Consent Agenda as amended. Seconded by
CM Wendel. All in favor. Motion carried.
b. Rezone the property from A-1. (,General Ag to R-4 Residential
Urban Single Family).
It was noted the applicant and property owners were not in attendance.
Mr. Kirmis briefly reviewed and stated he preferred a withdrawal of request rather than a
continuation. Mr. MacArthur stated he understood there was going to be additional
information submitted and he hasn't seen any. He urged the Council to act on this request.
Elaine Beatty, City Clerk, stated she has not received any additional information.
After Council and staff discussion:
CM Heidner motioned to continue this request to the next City Council Meeting of
January 12, 1998, 6:30 PM. Seconded by Mayor Fournier. All in favor. Motion
carried.
Staff was directed to inform Mr. Emberton of this action and seek his response in writing.
City Council Meeting of December 22, 1997, cont'd. Page 3.
6.2. Any other Planning Business.
a. Discussion of Develonment/Ist Phase Sewer Area,
Mr. Kirmis reviewed with the Council the progress of the Comprehensive Plan Update.
At this time, the three areas that need to be discussed are: Development policies for
properties outside of the Sewer District Boundary, allowances or disallowances with the
Darkenwald System, and the Commercial area in the old Frankfort area. Mr. Kirmis
suggested a Council Workshop in February.
Mayor Fournier suggested, and the Council agreed, to a joint workshop with the Planning
Commission.
CM Berning questioned the time period for completion of the Kincannon Golf Course.
He stated concerns with the holding pond and if the project is not to be completed, it
should be closed or fenced.
CM Berning motioned to direct staff to contact the developer of the Golf Course
informing him what he has to do to continue with the project. Seconded by Mayor
Fournier. All in favor. Motion carried.
7. Andrew MacArthur, City Attorney.
7.1. See 6.1. above_
7.2. Consider proposed Accountants Contract,
Mr. MacArthur reviewed the proposed contract with the Council.
CM Heidner motioned for the City of Otsego to enter into this Contract with Gary
Groen. Seconded by CM Ackerman. All in favor. Motion carried.
7.3. Any other legal business -
Mr.
usin ss.Mr. MacArthur informed the Council he will have the appraisal work for the sewer
treatment plant site by the first meeting in January.
8, John Harwood
Larry Koshak attended.
Mr. Koshak went over his attached information regarding the suggested repair of the
MacIver Culvert. He noted this is a repair and not an improvement.
Mike Robertson, City Administrator, noted where in the budget funds can be obtained for
this project.
After Council discussion:
CM Wendel motioned for staff to contact the City of Albertville to inform them of
the quality of water coming down the creek and that it was causing excessive erosion
of the culverts. Seconded by CM Ackerman. All in favor. Motion carried.
City Council Meeting of December 22, 1997, cont'd. Page 4.
CM Berning motioned to repair the culvert located on MacIver Avenue. To contact
Schmidt and Sons out of Monticello for a second quote and to use the lower of the
two quotes for the labor portion. Seconded by Mayor Fournier. All in favor.
Motion carried.
Mr. Koshak noted the concrete pipe located on 87th Street keeps opening up in the joints.
Public Works fill it in. If this improvement project was done, he advised the city to get the
ROW for the 87th Street at such time.
8.2_ An. h .rgineering BBusiness-
8.2.
usin ss.
8.2.a. Decemher 17.-1997 Memo from Mike Rohertson regarding
Water System Information from surrounding communities.
CM Berning had requested Mike call surrounding communities for well numbers, depth,
and quality of their wells. His concern is with fire flows. Otsego's engineer recommends
2,500 gpm which is what Elk River Fire Chief Bruce West recommended. Some cities
require only 1,000 gpm for residential. Otsego's current well depth is at 145 feet, CM
Berning thought that by going deeper the City would have better wells.
Larry Koshak discussed with the Council the different aquifers, Health Department
regulations, and water quality, all of which are part of well depth recommendations. Mr.
Koshak said the water tower will maintain the two hour water supply availability.
CM Berning also suggested to look at two wells in one spot therefore eliminating the
easements going to the next one.
Mr. Robertson pointed out this is the time to bring up issues of fire flow. A two hour
design is a normal design. Issues of well locations should be left up to the City Engineer.
He questioned having two wells in same spot with issues of failures and contamination and
supports having wells in different locations. He suggested having the engineer review this
but not to delay.
Larry Koshak stated he feels the system design is efficient and can meet the City needs.
Larry Koshak said he informed Mr. Lehn today that surveying of his property for the
treatment plant will start December 23, 1997.
Regarding the possible increase of ISTEA Funds for the Odean Avenue Project, Mr.
Koshak said if Otsego is ready with their Plans and Specs, there is a possibility the project
can be started earlier. There is no assurance of this increase in funds.
CM Berning noted the road needs to be looked at if there is more mileage we can get out
of it. The only benefit , he sees, by moving the project ahead is saving the cost increases
due to inflation.
9. Council Items:
5.2. Council approval of resolution No. 97-22 approving Final Tax
Levy for 1998 Budget a.��ronriations.
CM Wendel would like to go over the budget one more time.
City Council Meeting of December 22, 1997, contd. Page 5.
CM Berning motioned to approved Resolution No. 97-22 approving Final Tax Levy
for 1998 Budget appropriations. Seconded by CM Ackerman. All in favor. Motion
carried.
Mayor Fournier set January 7, 1998, 6:30 PM for a Budget Workshop.
The Council discussed the proposed moving of the Old Town Hall to City Hall site which
is to come up at the January 26, 1998 Planning Commission Meeting.
Mike Robertson suggested a memo listing concerns and building codes. CM Ackerman
would like to see the Heritage Commission and Parks Commission have a joint meeting.
CM Heidner would like to see a time line and where funds will come from. Jeff Bartheld
will set up the joint meeting with Parks Commission and the Heritage Commission.
9.1. Consider Parks and Rees.:
a New Members
CM Heidner motioned to appoint Nicole Martin to the Otsego Park and Rec.
Commission. Seconded by CM Ackerman. All in favor. Motion carried.
Mayor Fournier noted the other applicant, Michael J. Day, did not interview.
CM Heidner motioned for staff to place an advertisement for all the Commissions
applications and run for two weeks. Seconded by Mayor Fournier. All in favor.
Motion carried.
CM Heidner motioned for staff to send letters to all commission members with
terms expiring advising them of this and their intent. Seconded by CM Wendel. All
in favor. Motion carried.
Mayor Fournier requested to have on the next City Council Agenda to extend current
Commission Members terms.
b Roche Martin's resignation.
CM Berning motioned to accept Roche Martin's resignation from the Parks and
Recs. Commission. Seconded by CM Heidner. All in favor. Motion carried.
CM Berning requested a Letter of Appreciation be sent to Mr. Martin.
9Any otherVeTs• V n'
a- Any Sewer and Water Inform ation/husiness-
Previously discussed.
CM Wendel read in the paper about the Tri -County Action Program. Through this group,
cities could possibly apply for grants but would have to be a member. She suggested staff
contact this group.
City Council Meeting of December 22, 1997, cont'd. Page 6.
Mayor Fournier said he talked to Mayor Forseth of Dayton. Dayton has received replies
back from about 45% of the survey recipients. As of this date, the results are running in
favor for Dayton to do something for sewer and water services.
Mike Robertson said he directed Ted Field, Bonestroo, that since the December 15, 1997
date wasn't met by Dayton, they should proceed with a 200,000 gpd system design for the
sewage treatment plant.
9.3. Mike Robertson - City Administrators update.
a_ Update on Insurance for breakdown of ed�nment.
CM Wendel motioned to accept Mike Robertson's recommendation not to purchase
Boiler/Machinery Insurance but rather have periodically maintenance service done
on the heating and well system. Seconded by CM Berning. All in favor. Motion
carried.
Elaine Beatty noted the City will received $892 (PERA) as aid payment from the State.
9.5. Consider Claims List fora ren ov 1_-
CM Heidner motioned to adopt the Claims List. Seconded by CM Ackerman. All
in favor. Motion carried.
CM Heidner questioned when is the year end cut off date for paying the 1997 invoices.
Mike Robertson said he will find out.
Mayor Fournier stated that since this is the last meeting for 1997 he feels this has been a
good and productive year. The City is proceeding with the Comprehensive Plan, going
ahead with sewer and water, hired Mike Robertson and did a Road Maintenance Plan.
Mayor Fournier stated he has enjoyed working with everyone. There have been long
meetings, good discussions but everyone has held together and feels this is a productive
council.
9.6. Adjourn by 10 PM_
CM Ackerman motioned to adjourn. Seconded by CM Wendel. All in favor.
Motion carried.
at
Attest: Elaine Beatty, City Clerk/
Recorded by: Judy Hudson, Deputy
City Seal