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12-22-97 CCMUNICIPAL OF CITY OF OTSEGO C A S H C 0 N T R 0 L For--t-he--Pe-2-t222/97--- - -- — __-_ �_�----- TOTAL $1,253,869.28 $1,724,555.48 $1,593,153.56.$1,385,271.20 BEGINNING — TOTAt ING - NAME OF FUND BALANCE RECEIPTS DISBURSEMENTS BALANCE GENERAL FUND $ 441,430.10 $1,197,215.06 $1,212,864.04 $ 425,781.12 -ROAD -- & RI -96E - FIRE FUND FUND 54,885.94 82,471.55 91,806.92 45,550.57 PARK DEVELOPMENT FUND -28,647.48 91,860.44 10,513.69 52,699.27 INSURANCE---f2�5ERVE--FUND•- 6-1849.1 2-,036-.00 SECURITY DEPOSITS FUND 0.00 0.00 0.00 0.00 CAPITAL EQUIPMENT FUND 29,859.17 0.00 0.00 29,859.17 -f)EB-F--5E ZV-lC-E-f=H -------2"89±.04 �YY;233:00"----t8c 894.-55- PACKARD AVE CONSTRUCTION FUND 0.00 0.00 0.00 0.00 BUILDING CONSTUCTION FUND FUN@34,622.98 0.00 0.00 134,622.98 i46--4--.1'9-- WATERSHED PROJECT FUND FUND 7,989.61 44,865.00 0.00 52,854.61 PROJECT 94 -2 -37TH & ODEAN FUND10,732.40 0.00 0.00 10,732.40 ISt-AfdD-t�IEi�t-flR�3EC�-45 tdB9-7`;�Ys�'� .00 ---34;75-T`740---.-57;510-:62 MISSISSIPPI SHORES FUND 0.00 0.00 0.00 0.00 G.O.BONDS OF 1996A FUND 97,661.39 115,344.85 33,480.00 179,526.24 -MUN-I-C--3PAi_ WEtL FfdND 5tV9000.22_28:28 DEVELOPMENT ESCROW FUND -.3,3tt.00 -11,398.32 67,942.35 70,056.46 -13,512.43 BUT#_DERS ESCROW FUND 10,484.60 4,550.00 5,950.00 9,084.60 TOTAL $1,253,869.28 $1,724,555.48 $1,593,153.56.$1,385,271.20 �/ CITY OF OTSEGO INVESTMENT SCHEDULE YEAR ENDED DECEMBER 31, 1997 Investment Type Purchase Date Maturity Date Balance 12/31/96 1997 Purchases 1997 Sales Balance 11/30/97 Lasalle CD 7/14/95 12/2/02 $ 22,176.00 $ 22,176.00 FHMA 7/14/95 12/10/98 98,750.56 98,750.56 MBNA -CD 7/18/95 5/10/99 51,274.17 51,274.17 FNMA 7/18/95 3/10/97 50,932.95 50,932.95 FNMA 7/19/95 4/13/98 78,572.81 78,572.81 CD 7/24/95 1/24/97 50,000.00 50,000.00 - FNMA 8/2/95 2/18/97 49,855.00 49,855.00 FNMA 12/27/95 8/12/98 51,171.88 51,171.88 FNMA 7/10/96 5/21/99 50,291.34 50,291.34 FHLM 7/19/96 7/9/98 25,080.21 25,080.21 FHLB 7/25/96 3/5/01 29,885.87 29,885.87 FHLB 10/8/96 3/6/01 59,641.99 59,641.99 CD -Bk of ER 12/31/96 12/31/97 100,000.00 100,000.00 - FN MA 3/25/97 11/10/05 65,330.59 65,330.59 CD -Bk of ER 12/31/96 12/31/97 100,000.00 100,000.00 - CD -Bk of ER 12/31/96 12/31/97 200,000.00 200,000.00 CD -Bk of ER 7/15/97 7/15/98 100,000.00 100,000.00 - CD -Bk of ER 7/16/97 7/16/98 100,000.00 100,000.00 - CD -Bk of ER 7/17/97 7/17/98 100,000.00 100,000.00 Marquette Bank 7/9/97 9/7/97 100,000.00 100,000.00 - Marquette Bank 7/9/97 10/7/97 100,000.00 100,000.00 - Totals $1,017,632.78 $ 565,330.59 $250,000.00 932,963.37 PLUS SMITH BARNEY FUNDS 12,164.12 TOTAL $ 945,127.49 August Cash and Investments consistsof: Checking $ 61,865.41 Money Market Savings 4,688.43 Investments as scheduled above 945,127.49 Total $ 1,011,681.33 Page 1 MUNICIPAL OF CITY OF OTSEGO C A S H C O N T R O the Pe-fled---AX49}-,1q;z to j-i-f30•t L NAME OF FUND BALANCE RECEIPTS 832,291.20 DISBURSEMENTS $1,104,292.25 $ BALANCE 169,429.0; GENERAL FUND 441,430.10 5 ROAD & BRIDGE FUP49 0.00 0.00 0.00 V. c FIRE FUND FUND 54,885.94 44,691.89 91,806.92 7,770.9: PARK DEVELOPMENT FUND —28,647.48 84,869.49 10,513.69 45,708.3. —lN URANeE RESERVE FUND 6,849.13 2,036.00 0.00 8,88-5.T-, ,SECURITY DEPOSITS FUND 0.00 0.00 0.00 0.0( CAPITAL EQUIPMENT FUND 29,859.17 0.00 0.00 29,859.1; DEBT SERVICE FUND 267,236.51 17,375.29 111,233.00 173,378.8( PACKARD AVE CONSTRUCTION FUND 0.00 0.00 0.00 0.0( BUILDING CONSTUCTION FUND FUN@34,622.98 0.00 0.00 134,622.9E MSA CONSTRUCTION FUND 131,090.23 31,216.90 22,705.01 139,602.1 WATERSHED PROJECT FUND FUND- 7,989.61 44,865.00 0.00 52,854.6 -- PROJECT 94 -2 -37TH & ODEAN FUND10,732.40 0.00 0.00 10,732.4C .ISLAND VIEW PROJECT 95-01 FUND97,762.02 0.00 30,251.40 67,510.62 ,MISSISSIPPI SHORES FUND 0.00 0.00 0.00 O.00 .G.O.BONDS OF 1996A FUND 97,661.39 72,645.22 33,480.00 136,826.61 MUNICIPAL WELL FUND 3,311.00 27,340.80 4,259.66 26,392.14 .DEVELOPMENT ESCROW FUND -11,398.32 73,791.81 63,369.62 -976.1' -'VILDERS ESCROW FUND 10,484.60 4,550.00 5,950.00 9,084.6C TOTAL $1,253,869.28 $1,235,673.60 $1,477,861.55 $1,011,681.3' ,, m 2: MUNICIPAL OF CITY OF OTSEGO 155.00 ',' INTERIM FINANCIAL REPORT BUILDING PERMITS 'j -- -- 62,522.86 -- --- i' I GENERAL FUND SEPTIG SYSTEM PERMITS WETLAND REVIEW FEES 700.00 2,095_00 iso 1,395.00 s+ WEIGHT PERMITS i e r Variance Favorable Receipts: Budget (7 U f VO ( BLDG PERMIT SURCHG PAYABL 0.00 =1 2,695.30 2,695.30 -SALES TAX PAYABLE ^ .9A '' 7 -7 :8, -3-7-7-781 DAMAGE DEPOSIT PAYABLE 0.00 5,900.00 5,900.00 ` PROPERTYTAXES ---_ 722,758.00 408,928.19 ( 313,829.81) X171 DOG LICENSES 100.00 155.00 55.00 BUILDING PERMITS 50,000.00 62,522.86 12,522.86 `L SEPTIG SYSTEM PERMITS WETLAND REVIEW FEES 700.00 2,095_00 1,395.00 s+ WEIGHT PERMITS 50.00 90.00 40.00 :_, LOCAL GOVERNMENT AID 101,805.00 54,982.00 ( 46,823.00) HOMESTEAD CREDIT 140,276.00 73,427.00 ( 66,849.00) 23 -f}�SASTER , 89E-700--- 6,896.00) ?a RECYCLING GRANT/AID 3,000.00 2,959.05 ( 40.95) POLICE AID 81000.00 0.00 ( 8,000.00) -- -•M5A---MA INT -ENA , 000-06---- 73-; ?5? . _, CHARGES FOR SERVICES -GENERAL 5,000.00 477.50 ( 4,522.50) CONDITIONAL USE/VARIANCE FEES 2,500.00 4,650.00 2,150.00 ---StiBD��IS�9N-FEES 1,000.00 -69:50-f-----430:50-} - ZONING/TEXT AMENDMENT FEE '' 1,000.00 450.00 ( 550.00) �,. INTERIM USE FEES 0.00 200.00 200.00 --ASSES-SMEN-�fSEPF-i .00-----'--2-4'78-75 -----X78.75 0.00 35.00 35.00 _ SNOW PLOWING 1,100.00 1,047.50 ( 52.50) -----MAPS /COP 500-700 607.50 -10-7 : 58---- 38, TOPO SALES 2,500.00 0.00 ( 2,500.00) GRAVEL HAULING 0.00 46.00 46.00 -FEE9--_____ ---2;575-.00---__._ __.2;394-.-26-(----- INTEREST EARNINGS 10,000.00 47,850.09 37,850.09 DONATIONS 0.00 3,375.33 3,375.33 -- PARK-DED-IeAT-1 :00 ----2:0@-- --4- ... OLD CITY HALL/PEAVEY HSE RENT 9,300.00 7,490.00 ( 1,810.00) FRANCHISE FEES 7,100.00 8,285.02 1,185.02 OTHER/MISCEt.t ----- --._.--600:00_.__ _-_._-294.-72 (--- 305:28) ESCROW ACCOUNT 0.00 25.00 25.00 <<„ CLEAN UP DAY 3,000.00 3,891.50 891.50 ---REFttND5--RE1M8t1R3E 0,3860-3OS4:6�' CITY HALL RENT 5,000.00 5.430 00 430.00 Total Revenues 1,173,610.00 832-291,20 ( 341,318,80) ,Other Financing Sources SALE OF INVESTMENTS 0.00 �; `-- -'T RAMSF ERS'FftO �e� MUNICIPAL OF CITY OF OTSEGO ,i INTERIM FINANCIAL REPORT AS OF FUND at. PURCHASE OF INVESTMENTS 0.00 TRANSFERS TO OTHER FUNDS 0.00 .,Beginning Cash Balance 441,430.10 Cash Balance as of 11/30/97 176,024.06 z .I- Variance 3 Favorable ,,;Disbursements: _j ADMINISTRATION 188,566.00 160,040.94 28,525.06 „I PLANNING COMMISSION 3,700.00 3,055.22 644.78 ASSESS-VIR 14,?50.00 52,000.00 t4,479.79 98,718.26 ( 2-70.2i 46,718.26) 11ENGINEER PLANNER 59,900.00 50,969.68 8,930.32 131 32 ;,j RECYCLING 36,000.00 68 39 ,119 .56 ( . 3,119.56) zc V LEGAL SERVICES 30,000.00 57,610.00 ( 27,610.00) s ecoriorr , %`-2 1 t4,4 4 CITY HALL 79,276.00 118,867.16 ( 39,591.16) _ POLICE 100,740.00 108,405.00 ( 7,665.00) -- BU5,150.62) 28 ANIMAL CONTROL - _.. 3,-100,00. 392.00 2,708.00 HIGHWAYS, STREETS & ROADWAYS 297,633.00 256,920.23 { 407712.77 " — -STREE'T--t MH IING :, RECREATION PROGRAMS 18,725.00 41,210.47 ( 22,485.47) PARKS MAINTENANCE 37,989.00 15,853.23 22,135.77 - --PARK–MMMISION 0.00 HERITAGE PRESERVATION 4,800.00 1,795.50 3,004.50 OTHER FINANCING USES 57,700.00 0.00 57,700.00 ,. _--'rota-17- 1-7-3, 510.00--T-,-01Y7--,6-917---Z4 5,9t2-776 – at. PURCHASE OF INVESTMENTS 0.00 TRANSFERS TO OTHER FUNDS 0.00 .,Beginning Cash Balance 441,430.10 Cash Balance as of 11/30/97 176,024.06 z .I- CITY OF OTSEGO KLVU ar HJK LUUNUtL AU HUN II AGENDA SECTION: DEPARTMENT: MEETING DATE 11 15.CONSENT AGENDA (Non -controversial items)December 22,1997 - 6:30PM ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: EB,CC 5.1. Council approval of Albertville Fire Contract for 1998 NOTE: Items 5.2 through 5.6 below are self explanatory and the information is attached and approval is recommended of all. 5.2. Council Approval of Res. No. 97-22 Approving Final Tax Levy for Budget Appropriations 5.3. Council Approval of LW27-01309, Community Park - Amendment No. 1 P.O. #PL308 5.4. Set Adm. Sub -Committee Meeting for Wed., January 7, 1998 - 4PM 5.5. Approve Proclamation for Winterfest" 5.6. Approve Public Works Committee Meeting for Thurs. January 15th, 1998 at 4PM BACKGROUND: 5. 1. This was on our December 8, 1997 Agenda. It was delayed until we could try to get the Otsego/Albertville Road Maintenance Contract signed. We have sent the completed signed contract to Albertville for their signatures. This fire service contract should be approved before the first of the year and this is the last meeting before January. That is why it is back on the Agenda. Keep in mind that the residents in that area seem to want Albertville Fire Service and are willing to pay more, or at least they were last time there was an issue with fire service. Albertville has approved and signed the Otsego/Albertville joint Road Maintenance Agreement at their last meeting. F.Y.I. Copy is attached. RECOb1MENDATION : This is for Council information/Approval. Staff recommends approval of al_ of items above 5., - 5.6. Tha ks, 52Elaine 5-,/. This agreement made and entered into by and between the City of Albertville, a municipal corporation of the County of Wright in the State of Minnesota and the City of Otsego, in the County of Wright in the State of Minnesota. WHEREAS, Otsego desires the services of the fire department of Albertville in case of fires occurring in Otsego as well as the emergency medical services of Albertville in case of a medical emergency, and WHEREAS, Albertville maintains a volunteer fire department with emergency medical response capability, which department is available to provide fire protection and emergency medical response services to properties located in Otsego, and THEREFORE, it is agreed by and between said parties as follows: 1. Albertville, through its fire department, shall provide fire protection and emergency medical response services to those properties in Otsego lying within the areas outlined in red on the attached map. Such fire protection and emergency medical response services shall be provided from January 1 through December 31, 1998. 2. Otsego shall agree to pay Albertville $15,121.57 in exchange for the provision of fire protection and emergency medical response services. Payment due for the year 1998 shall be made in two installments of $7,560.79 on or before July 1, 1997, and $7,560.78 on or before December 31, 1998. 3. Albertville's obligation to provide fire protection service and emergency medical response shall be subject to the following: a. If road and weather conditions at the time of the call are such that the fire/medical run cannot be made with reasonable safety to men and equipment, and the decision of the Fire Chief or his Deputy in charge shall be final in such matter, no obligation arises under this agreement on the part of the City of Albertville to answer such call. 1 b. In the event that a sufficient amount of the fire fighting/medical equipment and number of volunteer firemen, or both, are committed at the time of the fire call, in sole judgement of the Fire Chief or his Deputy, to fighting pre-existing fires or attending pre-existing medical emergencies, so as to render the available equipment and manpower inadequate to answer a fire or medical call from Otsego, no obligation shall arise under this agreement to answer such call, and no person or party shall have recourse against the City of Albertville for refusal to answer such call. A pre-existing fire/medical emergency to which the fire department of Albertville is called previous to receiving the call from Otsego and which fire is still being fought or medical emergency is still being attended to by the Albertville fire department at the time the call from Otsego is received. c. In the event a fire call by Otsego is answered by Albertville, but before the fire in question is extinguished, the fire fighting equipment or volunteer firemen, or both are needed to fight a fire in Albertville or protect property in Albertville from a fire, the Chief or his Deputy without liability therefore to any person or to Otsego under this agreement, may in their judgement recall the fire equipment and firemen to Albertville for the purpose of fighting the fire in Albertville. The judgement of the Fire Chief or his Deputy shall be final and no person or party shall have recourse against the City of Albertville for any damages or losses resulting from such action or decision. 4. The parties acknowledge the fact that Albertville may enter into similar contracts with other municipalities, and acknowledge that Albertville has entered into mutual aid contracts with other fire departments in other municipalities, and that a fire call under any such contract preceding a call in Otsego could be a valid and reasonable basis for the decision of the Fire Chief or his Deputy in refusing to answer a fire call in Otsego. 5. Because the City of Albertville has heretofore entered into mutual assistance fire fighting agreements with other municipalities possessing fire fighting equipment and firemen, which equipment and firemen could be called by the Chief or his Deputy to a fire in Otsego, the City of Otsego agrees to pay such additional cost as may be incurred thereby if in the sole judgement of the Chief or his Deputy, such additional fire fighting equipment and firemen are needed to fight a fire in Otsego and are in fact called to such fire by the Chief or his Deputy. 2 IN WITNESS WHER OF the parti s have here nto set their hands and seals this day of 1-c 1997 CITY OF ALBERTVILLE Mark Ols 4511, Mayor Linda Houghton, City 51erk 3 CITY OF OTSEGO Larry Fournier, Mayor Elaine Beatty, City Clerk 1997 NET TAX CAPACITY FOR THE ALBERTVILLE FIRE DISTRICT 1998 CONTRACT YEAR Parts of Sections 14, 23, 24, 25 $177,344.00 Sections 30, 31, 32 & 33 $91,152.00 CITY OF OTSEGO $268,496.00 Township 120, Range 23 ---------------------- Section 4 Section 5 Parts of Section 6 CITY OF ST. MICHAEL $379,508.00 CITY OF ALBERTVILLE $1,387,897.00 1997 NET TAX CAPACITY $2,035,901.00 ---------------------------------------------------- 1998 FIRE BUDGET $125,646.00 1998 STATE FIRE AID ($10,985.00) TOTAL COSTS ALLOCATED= $114,661.00 ---------------------------------------------------- PERCENT OF PORTION OF COST TOTAL VALUE ALLOCAT9D Albertville $1,387,897.00 68.17% $78,165.72 St. Michael $379,508.00 18.64% $21,373.71 Otsego $268,496.00 13.19% $15,121.57 -------------------------------------------------------------- $2,035,901.00 $114,661.00 ALBERTVILE FIRE DEPARTMENT Service Sections 1997 NET TAX CAPACITY Part of 14-121-24 26-121-24 23-121-24 Part of 27-121-24 24-121-24 34-121-24 25-121-24 Part of 36-121-24 TOTAL NET TAX CAPACITY 177,344 30-121-23 31-121-23 32-121-23 33-121-23 TOTAL NET TAX CAPACITY 91,152 CITY OF ST. MICHAEL 4-120-23 5-120-23 Prt 6-120-23 TOTAL NET TAX CAPACITY 379,508 TOTAL NET TAX CAPACITY 1,387,897 • ae• AGREEMENT FOR SHARING ROAD EXPENSES BETWEEN THE CITIES OF OTSEGO AND ALBERTVILLE WHEREAS, the City of Otsego and the City of Albertville have certain shared streets located along the boundaries of the respective jurisdictions; and, WHEREAS, the two cities desire to set forth in writing their agreement as to responsibilities for maintenance and sharing of expenses for said shared streets; and, WHEREAS, the shared streets which are the subject of this Agreement are as follows: 1. 70th Street (CSAR 19 to Kadler Avenue)- bituminous paved, designed to 10 ton capacity with 12 foot lanes and 4 foot paved shoulders. 2. 70th Street (CSAR 19 to MacIver Avenue)- gravel surfaced with approximately 22 feet of driving surface. 3. MacIver Avenue (70th Street to 62nd Street)- gravel surfaced with approximately 22 feet of driving surface. 4. Kadler Avenue (70th Street to dead end)- gravel surfaced with approximately 20 feet of driving surface with limited turn around. 5. Kadler Avenue (CSAH 37 North to I-94)- gravel surfaced with approximately 16 feet of driving surface. 6. Kadler Avenue (CSAH 37 to 60th Street)- gravel surfaced with approximately 20 feet of driving surface. NOW THEREFORE, the City of Otsego and the City of Albertville agree as follows: 1. The maintenance to be completed by the municipalities as assigned in this Agreement is defined as follows; the care and upkeep of the existing roadway so as to provide a durable all weather transportation route, including the following, motor patrol blading, dust control, gravel overlay, crack sealing, seal coating, periodic replacement of culverts, mowing, signage and replacement of signage. a. On gravel roads, regular maintenance includes grading the road periodically with a motor patrol grader, during the frost free season. Grading will occur once a week during the summer unless it is determined by the party responsible for maintenance, and at their sole discretion, that less frequent grading is necessary. b. Gravel road maintenance also includes adding new gravel to the surface approximately every four years. Depending upon traffic volumes and weather and soil conditions, additional spot gravel may be needed from time to time. The frequency of adding gravel to the surface shall be at the sole judgment and discretion of the City responsible for maintenance, and upon notification to the City of Albertville. c. During the snow season regular maintenance shall include plowing the designated streets after each two inch or more snow event, or more frequently depending upon drifting conditions. d. Bituminous surfaced streets will be maintained by crack sealing and seal coating periodically. Crack sealing shall be performed on average every two to three years. Seal coating will be done on average every five to seven years. Streets that are striped for traffic lanes will be re -striped after seal coating and when markings cannot be clearly distinguished by motorists. 2. The City of Otsego agrees to provide the regular street maintenance as set forth above upon the roads listed above with equipment and operators sufficiently skilled to perform the necessary maintenance. 3. The City of Albertville agrees to compensate the City of Otsego for said services at a rate which equally divides the costs of such maintenance, including one half the cost of all materials and one half of all reasonable charges for time and equipment (including fuel costs and costs for depreciation of equipment) provided by the City of Otsego, at those rates contained within this Agreement, subject to yearly adjustment by resolution of the Otsego City Council and notification of any changes provided to the Albertville City Council. 4. Maintenance concerns on these shared roads will be directed to the City of Otsego which shall respond to concerns raised using the normal criteria for priority of response used throughout the City. 5. Otsego shall provide two years in advance its proposed maintenance program for such items as seal coating, crack sealing, culvert replacement, and graveling. 6. The City of Otsego will maintain and install street and traffic signs along the shared roads designated for maintenance in this Agreement. New signs, if needed, will be installed at cost plus the reasonable hourly cost for time and equipment as set forth above, these costs will be shared equally. 7. Grass and weeds will be cut at least once per year on the inslopes of the designated roads. Additional mowing will be done as needed, at the discretion of the Otsego Maintenance department. 8. All costs related to administration of this Agreement and drafting of the Agreement and any addendum to the same shall be shared equally. 9. In the event that there is a dispute regarding the terms and conditions of this Agreement the following process shall be followed: the dispute shall be fust submitted to the standing Public Works Subcommittees of each City at a joint meeting. If no resolution is reached at such a meeting, the matter may be referred to the City Councils of both Cities which can either resolve the matter or agree upon a neutral third party to arbitrate the dispute. All costs related to resolution of the dispute shall be shared equally between the Cities. 10. This Agreement may be dissolved by either party hereto with six months notice to the other party in the form of a resolution passed by a majority of the City Council delivered to the other party. Dissolution of this Agreement shall not relieve either party from any financial obligation incurred because of the Agreement. 11. If any portion of this Agreement is held to be invalid by a Court of competent jurisdiction the invalidity of that portion or portions shall not effect the validity of the other terms and conditions of this Agreement. IV h ADOPTED by the Otsego City Council on this d y of 97. IN FAVOR: Larry Fournier, Mayor Council Members Vern Heiclner, Suzanne Ackerman OPPOSED: Vieginia Wendel and Mark Bernir g No Orib Was opposed ADOPTED by the Albertville City Council on this day o 1997. IN FAVOR: OPPOSED: CITY OF OTSEGO: CITY OF ALBERTVILLE: MAYO MAYOR LARRY CITY CLERK CITY CLERK ELAINE BEATI'Y Exhibit A Maintenance Needs List for Shared Streets Between Otsego and Albertville COST SPLIT Otsego Albertville Kadler Avenue ( 60th Street to 1-94) .......... $1,134.46 ... $1,134.46 -2" Gravel Overlay. Cost is based upon Otsego forces hauling and placing material Material - 598 Ton @ $1.79/Ton - 12 Tandem Hours @ $42/Hour - 7.5 Tandem & Trailer Hours @ $52/Hour - 3.5 Motor Grader Hours @ $75/Hour 70th Street (CSAH19 to Kadler Avenue) ....... $3,465.00 ... $3,465.00 - Crack Sealing (10,500 lbs. @ $0.66/lb) Kadler Avenue (CSAH39 to 60th Street) ......... $434.28 .... $434.28 - Dust Control (Magnesium Chloride) TOTAL 1997 COSTS .................... $5,033.74 ... $5,033.74 1998 (Estimated Costs) 70th Street (CSAH19 to Kadler Avenue) ......... $4,263 ..... $4,263 - Seal Coating MacIver Avenue (70th Street to 67th Street) ........ $273 ...... $273 - Dust Control (Magnesium Chloride) MacIver Avenue (67th Street to South end) ........ $597 ...... $597 - Dust Control (Magnesium Chloride) TOTAL ESTIMATED 1998 COSTS .............. $5133 ..... $5133 i MacIver Avenue (70th Street to 67th Street) ....... $1,260 ..... $1,260 - Gravel (2" lift, 420 tons @ $6/ton) MacIver Avenue (67th Street to South end) ....... $2,757 - • $2,757 - Gravel (2" lift, 919 tons @ $6/ton) 1 70th Street (CSAH19 to MacIver Avenue) ......... $917 ...... $917 - Dust Control (Magnesium Chloride) TOTAL ESTIMATED 1999 COSTS ...: .......... $4939 ..... $4934 COST SPLIT 2000 (Estimated Costs) Otsego olhertville 70th Street (CSAH19 to MacIver Avenue) ........ $4,238 ..... $4,238 - Gravel (2" lift, 1,212 tons @$6/ton) MacIver Avenue (70th Street to 67th Street) ........ $273 • . • ... $273 - Dust Control (Magnesium Chloride) MacIver Avenue (67th Street to Soutli'end) ........ $597 ...... $597 - Dust Control (Magnesium Chloride) TOTAL ESTIMATED 2000 COSTS .... • . $5108 ..... $5108 2001 (Estimated Costs) 70th Street (CSAH19 to MacIver Avenue) ......... $917 ...... $917 - Dust Control (Magnesium Chloride) TOTAL ESTIMATED 2001 COSTS .... • .. • . • . $917 ...... $917 Kadler Avenue (CSAH37 to 60th Street) .......... $2,127 ..... $2,127 - Gravel (2" lift, 709 tons @ $6/ton) Kadler Avenue (70th Street to 1-94) ..:.... • ..... • $893 ...... $893 - Gravel (2" lift, 298 tons @ $6/ton) MacIver Avenue (70th Street to 67th Street) ........ $273 ...... $273 - Dust Control (Magnesium Chloride) MacIver Avenue (67th Street to Southend) ........ $597 ...... $597 - Dust Control (Magnesium Chloride) TOTAL ESTIMATED 2002 COSTS .............. $3890 ..... $3890 ot910.exa 2 5, C� RESOLUTION NO. 97-22 RESOLUTION APPROVING FINAL TAX LEVY FOR 1998 BUDGET APPROPRIATIONS CITY OF OTSEGO NOW, THEREFORE, BE IT RESOLVED by the Otsego City Council that there is hereby approved for proposed expenditures from general taxes, the following sums for the purpose indicated: GENERAL GOVERNMENT $908,360 PARK DEVELOPMENT $ 15,000 BONDED INDEBTEDNESS S 29.550 TOTAL PROPOSED LEVY $952,910 LESS HACA $146,855 TOTAL LEVY TO BE CERTIFIED $806055 FURTHER BE IT RESOLVED that as required by Truth in Taxation Legislation, the City Clerk shall certify to the Wright County Auditor a copy of this Resolution approving the final levy of $806,055 for 1998 Budget Appropriations for the City of Otsego. Dated this 22ND Day of December, 1997 CITY OF OTSEGO Larry Fournier, ;Mayor ATTEST: Elaine Beatty, City Clerk/Zoning Administrator rb Pur. RESOLLMON.WPs CITY OF TOSEGO SUMMARY OF PROPOSED 1998 TAX LEVY Revenue S 761,505 S 722,758 Bonds 29,550 52,700 Parks 15,000 1&000 S 806,055 S 790,458 Percent Increase 1.97% 15/ 3 Minnesota Department of Natural Resources L December 4, 1997 Ms. Elaine Beatty Deputy Clerk 8899 Nashua Avenue NE Otsego, MN 55330 500 Lafayette Road St. Paul. Minnesota 55155-4010 RE: LW27-01309 , Community Park Dear Ms. Beatty: DEC - 8 i997 Enclosed are three copies of the grant amendment from the State of Minnesota, Department of Natural Resources for the above referenced project. Please have the authorized official sign each of the grant amendments and return them to our office within 30 days. A fully executed copy will be sent to you for your files. If you have any questions regarding this information, please contact me at 296-5468. Sincerely, Sandra S. Lueth Contract/Budget Officer DNR Information: 612-296-6157, 1-8(X)-766-6000 • TTY: 612-296-5484, 1-800-657-3929 An Equal Opportunity Employer A Printed on Recycled Paper Containing a Who Values Diversity t4S Minimum of 10% Post -Consumer Waste 8 STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES Amendment # 1 to:X_ Land and Water Conservation Fund (LW) P.o. # PL308 State Natural Resources Fund (NR) State Outdoor Recreation Grant Fund (OR) Minnesota Future Resources Fund (NR) rTTY nF amsRan (Local Unit of Government) rnMhn=TY PnRY (Project Title) WR T r'T-TT (County) rw27-niin9 (Project Number) This Amendment to Project Agreement Number LW27-0130 9 hereby made and agreed upon by the State of Minnesota through the Department of Natural Resources pursuant to: —_ Land and Water Conservation Fund Act of 1965, 78 Stat. 897. (LW) Minn. Laws 1965, Ch. 810 and subsequent applicable laws, and rules and guidelines of Outdoor Recreation Grant Program. (NR) Minn. Laws 1997, Ch. 216, Sec. 15, Subd. 4(c), subsequent applicable laws, rules, and guidelines of the Outdoor Recreation Grant Program. (OR) Minn. Laws 1997, Ch. 216, Sec. 15. Subd. 26(a)local recreation grants. In mutual consideration of the promises made herein and in the Agreement identified above, the parties hereto do agree to amend said Agreement as follows: Because the weather complicated the construction scheduling, extend agreement to 12/31/98. THE GRANTEE SHALL COMPLY WITH 43 CFR. PART 12, SUBPART B. AUDIT REQUIREMENTS FOR STATE AND LOCAL GOVERNMENT. Except as herein amended, the provisions of the original Agreement are expressly reaffirmed by the parties and remain in full force and effect. STATE.OF MINNESOTA BY AND THROUGH THE DEPARTMENT OF NATURAL RESOURCES Title Date Approved as to form and execution Hubert H. Humphrey, III Assistant Attorney General Date CONTRACT\6P.AMD LOCAL UNIT: For By Mayor or ai erson (Name and Tit e) Date By Clerk or Auditor (Name and Title) Date SEAL AFFIXED PROCLAMATION - CITY OF OTSEGO - * WINTERFEST * ********* WHEREAS, the City of Otsego Parks and Recreation Commission has planned and set a date for a yearly Winterfest celebration for the City of Otsego, and WHEREAS, the place for this celebration is the New City Hall and Otsego Prairie Park location at 8899 Nashua Avenue NE, and WHEREAS a date of January 17, 1998 has been set by the Parks and Recreation Commission for this celebration of Winterfest, NOW THEREFORE, the Mayor and City Council of the City of Otsego hereby declare that the date of January 17, 1998 be recognized officially as CITY OF OTSEGO "WINTERFEST DAY". Dated this 22nd day of December, 1997 CITY OF OTSEGO: LARRY FOURNIER, MAYOR ATTEST: Elaine Beatty, City Clerk VUr P.rt.Rx%7S CITY OF OTSEGO REOUEST FOR COUNCIL ACTION I AGENDA SECTION: DEPARTMENT: MEETING DATE 6. BOB KIRMIS, ASST. CITY PLANNER December 22,1997 - 6:30PM ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: EB,CC 6.1 Consider Applicant Michael W. Emberton, Allied Mortgage of Brooklyn Center, Inc., 19230 Evans St. Elk River, MN for owners Donald and Phyllis Greninger, 9383 Kadler Ave. NE, Monticello, MN. PID #118-800-142402, all of the property located East of Kadler Ave NE and N and S of Co. Rd. #39 (95TH ST NE) abutting Island View Estates to N, 186.63 approximate acres with any and all exceptions, and PID # 118-800-232101, 96.80 approx. acres E of Kadler Ave NE with any and all exceptions. The total acres of the two parcels is approximately 283.43 acres. Request is as follows: (Cont. from 12/8/97) a. A Comprehensive Plan Amendment as follows: 1. Change suggested land use of the area S. of Co. Rd. 939 to single family. 2. Change the whole site to Immediate Urban Service Area. b. Rezone the property from A-1 (Gen. Ag. to R-4 Residential Urban Single Family) 6.2. Any Other Planning Business a. Discussion of Development Phase Sewer Area Note: Bob Kirmis will explain what we discussed at Staff Meeing and how this is being handled. BACKGROUND: 6.1. This item was on 12/8/97 Agenda and was continued to allow the City Attorney to be at our meeting for comment. Please refer to your information from last Agenda and Andy MacArthur will be here for comment and questions. I£ you don't have your information from 12/8/97 Agenda, please let me know and I will provide same. Attached is a letter from Andy regarding this item. RECOMMENDATION: This is for Council information/Approval or Denial. 7t_s a Policy issue. Thanks, William S. Radzwill Andrew J. MacArthur Michael C. Couri Megan M. McDonald December 17, 1997 City Council Members City of Otsego C/o Elaine Beatty, City Clerk 8899 Nashua Avenue NE Elk River, MN 55331 RADZWILL & COURI Attorneys at Law 705 Central Avenue East PO Box 369 St. Michael, MN55376 (612) 497-1930 (612) 497-2599 (FAX) RE: Greninger Property Proposed Comprehensive Plan Amendment And Rezoning Dear Council Members: It is my understanding that the above- entitled matter was continued to possibly receive additional information from the applicant. Based upon what has been presented to this point, I still am in agreement with the Planning Commission and the recommendation of the City Planner that the request should be denied. It is also my understanding that the issue of the effect of withdrawal of the application has been raised. If the application is withdrawn it does not preclude an additional application within the next year. Based upon the applications exemption from the present moratorium, this would not preclude an additional application within the terms and conditions of the existing moratorium. However, should the moratorium be extended, it may be extended upon different terms and conditions, and thus this applicant would not be excluded unless such an exclusion was specifically a part of the Interim Ordinance extending the moratorium. In my opinion, much of the above is irrelevant since, absent any startling new information, any recommendation from staff under the current Comprehensive Plan and controls would be the same. The matter of whether or not development such as that proposed should be considered in the subject area is clearly an issue that will be addressed during the Comprehensive plan amendment process. Assuming that there is substantial change in the existing Comprehensive Plan, any application, even if identical Letter to Otsego City Council December 17, 1997 Page 2 to that already submitted, would be subject to further public hearing since it would most likely be reviewed under different criteria. I have not seen any submitted additional material relevant to this application as of this date. As to the matter of the waiver of application fees, that is left to the discretion of the Council, with the understanding that the City would only be waiving initial fees and none of the costs of City review. If the application is not withdrawn it should be acted upon. If you have any further questions regarding this matter I will be available to answer them at the City Council meeting on Monday evening. Veryly-yours, , ew J. cArthur� ZWWi & COURI Cc: Bob Kirmis, NAC John Harwood, Hakanson Anderson Mike Robertson, City Administrator Mike Emberton Don Greninger CITY OF OTSEGO REQUEST FOR COUNCIL ACTION AGENDA SECTION: DEPARTMENT: MEETING DATE: DEPARTMENT: PREPARED BY: MEETING DATE 7. ANDY MAC ARTHUR, CITY ATTY. EB December 22, 1997 6:30PM ITEM NUMBER: ITEM DESCRIPTION: 7.1. See 6.1. Above. Andy MacArthur will comment on same and update with information. 7.2. Consider proposed Accountants Contract 7.3. Any Other Legal Business BACKGROUND: 7.1. Andy will be here to comment on our Staff Meeting regarding Comp Plan issues and Sewer and Water (See 6.1. under Planner) 7.2. Andy has prepared a proposed contract for Gary Groen which is attached. He will explain and answer any questions on same. 7.3. None at this time. RECOMMENDATION: 7.2. This is for Council decision on the Accountants Contract. The other items are for Council Information. Thanks, Laine William S. Radzwill Andrew J. MacAithur Michael C. Couri Megan M. McDonald December 17, 1997 City Council Members City of Otsego C/o Elaine Beatty, City Clerk 8899 Nashua Avenue NE Elk River, MN 55331 RA.DZWLL & CO URI Attorneys at Law 705 Central Avenue East PO Bas 369 St. Miduul, MN55376 (612) 497-1930 (612) 497-2599 (FAX) RE: Proposed Accountant Contract Dear Council Members: Please find enclosed for your review and comment a proposed contract for accounting services for 1998. I have also provided a copy to Gary Groen for his review and comment. Obviously, whether or not you want to maintain this relationship is a City Council decision. So as not to reinvent the wheel, I have simply modified the contract that the City used with the Interim City Administrator, eliminating some of its terms and conditions and adding terms more applicable to the finance work being performed. This is just a draft, so I invite comments and discussion. I will be available to discuss this matter further at the regularly scheduled City Council meeting on Monday, December 22. L s, c ur L & COURI Encl. Cc: Gary Groen INDEPENDENT CONTRACTOR AGREEMENT BETWEEN THE CITY OF OTSEGO, IVHNNESOTA AND GARY GROEN, C.P.A. THIS AGREEMENT is made and entered into this day of , 1998, by and between the City of Otsego, a municipal corporation under the laws of the State of Minnesota ("City") and Gary Groen, C.P.A. ("Independent Contractor") RECITALS: WHEREAS, the City is in need of financial services on a periodic basis, including financial advise, accounting services, and assurance that the City is keeping proper books and is in compliance with applicable state and federal laws and applicable accounting standards; and WHEREAS, the Independent Contractor has substantial experience in these areas, and is qualified to assist the City as a consultant; and WHEREAS, the City desires to contract with the Independent Contractor for the performance of certain consulting tasks; and WHEREAS, the Independent Contractor's principal place of business is located at the following address: ; and WHEREAS, the Independent Contractor declares that he is engaged in an independent business and has complied with all federal, state and local laws regarding business permits and licenses of any kind that may be required to carry out said businesses and the tasks as set forth in this Agreement; and WHEREAS, the Independent Contractor declares that he is, or remains available to be, engaged in the same or similar activities for other clients during the term of this contract, and that the City is not to be construed as the Independent Contractor's only client or customer. NOW, THEREFORE, for the reasons set forth above, and in consideration of the mutual promises and covenants made herein, it is agreed as follows: 1. Services to be Performed: The City engages the Independent Contractor to perform the following consulting tasks and services: 1) Provide basic financial advise to the City on a regular basis. 2) To consult with the City on financing of special projects, assessments, and bonds. 3) To advise the City regarding investment of idle funds. 4) To assure that the City is following proper accounting standards and is maintaining adequate financial records. 5) To attend City Council meetings when requested 6) To provide financial reports and updates to the City Council when requested. 7) To assist in the preparation of an annual budget. 8) Any other tasks set forth by the City Council. 2. Terms of Payment: The City shall pay the Independent Contractor according to the following terms and conditions: the Independent Contractor shall be compensated at the rate of thirty dollars ($30.00) per hour. It is estimated that the consultant will provide services to the City averaging approximately 15 hours per week. Payment shall be made on or about the first day of each month and shall be based on the submission of an invoice showing the number of hours of work actually performed by the Independent Contractor during the previous month. 3. Instrumentalities: The Independent Contractor shall provide for his or her own vehicle, and any necessary equipment, tools, materials and supplies, except for nominal office supplies, for the performance of the obligations specified herein. The Independent Contractor shall carry all insurance necessary to operate as an Independent Contractor and with coverage limits adequate to protect the City. The acceptability of the limits of coverage will be determined by the City, at its sole discretion. The City shall provide the Independent Contractor with use of a work area within the City offices, including use of a computer and usual furnishings. 4. Expenses: The Independent Contractor shall be responsible for his or her own expenses, except that the City will reimburse him or her for any necessary photocopies, mileage and meal or lodging expenses as usually approved by the City. The expenses reimbursed by the City shall be paid monthly and shall be based on the submission of an expense reimbursement invoice by the Independent Contractor. 5. Control: The Independent Contractor retains the sole and exclusive right to control or direct the manner or means by which the work described herein is to be performed. The City retains only the right to control the ends to insure its conformity with that specified herein. 2 6. Payroll or Employment Taxes: No payroll or employment taxes of any kind shall be withheld or paid with respect to payments to the Independent Contractor. The payroll or employment taxes that are the subject of this paragraph include, but are not limited to, FICA, FUTA, federal personal income tax, state disability insurance tax, and state unemployment insurance tax. The Independent Contractor is responsible for payment of any and all taxes related to compensation received under this Agreement. 7. Worker's Compensation: No workers' compensation insurance has been or will be obtained by the City on account of the Independent Contractor or any employees of the Independent Contactor. 8. Termination: This agreement shall terminate no later than December 31, 1998. Termination prior to that date (except for cause) cannot occur without seven (7) days prior written notice from one party to the other. For purposes of this Agreement, cause is defined as any violation of law occurring during a period when City work is being performed, or any other actions by the Independent Contractor deemed to be detrimental to the City by, and at the sole discretion of, the City Council. 9. Option to Extend: Upon written agreement of the parties, this Agreement may be extended to any other future date mutually agreed upon. It is agreed that the value of any such extension will be at the same hourly rate as set forth in paragraph 2 above. 10. Severability: Should any term or condition of this Agreement be found invalid by a court of competent jurisdiction, such finding shall not affect or invalidate the remaining terms and conditions of this Agreement. 11. Merger: Any previous agreements between the parties, either written or oral, are hereby merged into this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year written above. CITY OF OTSEGO Larry Fournier, Mayor Elaine Beatty, City Clerk INDEPENDENT CONTRACTOR Gary Groen, C.P.A. CITY OF OTSEGO REOUEST FOR COUNCIL ACTION AGENDA SECTION: DEPARTMENT: MEETING DATE 8. JOHN HARWOOD, CITY ENGR. December 22, 1997 - 6:30PM Note: LARRY KOSHAK will be here.John is on vacation ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: EB,CC 8.1. Update and decision on MacIver Culvert BACKGROUND: This was on the 8th of December agenda and it was thought that this was a part of Otsego Creek joint agreement with Albertville and should go to the Otsego Creek Authority Meeting to discuss further. John Harwood informed us that, after discussion with Larry Koshak, culverts are Otsego's responsibility and not part of Otsego Creek Authority. See attached information form John Harwood and Larry Koshak will be here to discuss further and answer any questions. John Harwood is on vacation for two weeks. RECOMENDATION : This is for Council information and decision. This is a safety issue as the culvert is rusted. T. anks, Elaine Hakanson Anderson lo171Assoc.,Inc. December 16, 1997 Mike Robertson City Administrator City of Otsego 8899 Nashua Avenue N.E. Otsego, MN 55330 RE: Replacement of Culvert Dear Mike, 3601 Thurston Avenue Anoka, Minnesota 55303 612/427-5860 Fax 612/427-3484-- 0520 Attached is a quotation from Elk River Concrete in the amount of $7,527.80 exclusive of sales tax for pipe material. Also attached is a quote from Dennis Fehn Gravel & Excavating in the amount of $8,684.00 for installation. We recommend construction of the work via the two quotes. The total construction cost will be $16,211.80. We have incurred engineering costs to date to survey the existing pipe and obtain quotes. We anticipate several hours of survey and having an inspector on the site during the work. Total completed project cost is estimated at $18,000.00. We reviewed the agreement between Otsego and Albertville that established the Otsego Creek Authority. The Creek Authority has control and responsibility only for the main creek channel. Any costs of culvert replacement under public roads or private driveways are the sole responsibility of the owner of the property or road. There is no cost sharing for culvert replacement. When the culvert under 70th Street was replaced, the costs were shared due to the joint Otsego/Albertville road ownership, not because of the Creek Agreement. We recommend work as soon as possible. The work should either occur now or should be postponed until next year around this time. While we don't think that culvert collapse is imminent, the problem is enough of a concern so that we recommend replacement at this time via quotations. Sincerely, HAKANSON ANDERSON ASSOCIATES, INC. r A. Harwoo , PE clk ot901.mr2 Engineers Landscape Architects Surveyors DEC- 3-97 WED 14;48 P,01 Page I or QUOTATION - Elk River Concrete Products 6550 Wedgwood Road, P.O. Box 1660, Maple Grove, NLN 553:11-6660 Phone (612) 545-7473 FAX (612) 545-8399 WATS 800-557-7473 DATE: 12-3-97 COMPANY CALLING: HAKANSON ANDERSON ASSOC ADDRESS: ANOKA PHONE: 427-5860 NAME OF CALLER: JOHN HARWOOD FAX: 4274PW 057-0 PROJECT: CITY OF OTSEGO LETTING DATE: DIRECT BID ENGINEER: HAKANSON ANDERSON ASSOC. WE ARE PLEASED TO QUOTE THE FOLLOWING MATERIAL: ADD APPLICABLE TAXES TO THE ABOVE PRICES vp/7 DELIVERY TO THE JOBSITE IS INCLUDED IN THE ABOVE PRICES FOR THE QUANTITIES AS QUOTED. ACCEPTANCE "'hject to being awarded the contract for the project described above and act to the terms and conditions on the reverse side hereof, we hereby er the products described herein at the unit prices quoted above. By ELK RIVER CONCRETE PRODUCTS MvLdon of the Crctcx Companies, tnc. By Title_ Date Title PRESIDENT DIAM CLASS DESCRIPTION UNIT PRICE TOTAL 48 FT 6011 3 RCP R4 $110.50/FT $5304.00 2 EA 6011 RC APRON $1030.50/EA $2061.00 14 EA 6011 EYE BOLT TIES $10.20/EA $142.80 GASKET LUBE (ESTIMATE) $20.00 80 '7S-07 TERMS NET 30 DAYS ADD APPLICABLE TAXES TO THE ABOVE PRICES vp/7 DELIVERY TO THE JOBSITE IS INCLUDED IN THE ABOVE PRICES FOR THE QUANTITIES AS QUOTED. ACCEPTANCE "'hject to being awarded the contract for the project described above and act to the terms and conditions on the reverse side hereof, we hereby er the products described herein at the unit prices quoted above. By ELK RIVER CONCRETE PRODUCTS MvLdon of the Crctcx Companies, tnc. By Title_ Date Title PRESIDENT DEC. 4. 1997 5:11PM DENNIS FEHN GRAVEL N0.633 P.2i2 phone (612) 497-2428 'ax (612) 497-3893 "m4VEL - EXCAVA�'' INC. TO: CITY OF OTSEGO 8899 NASHUA AVE NE OTSEGO, MN 55330 P.O. Box 256 11900 50th Street N.E. AlbcrtviUc, MN 55,301 DATE: JOB: LOCATION: DECEMBER 4, 1997 MACIVER AVE OTSEGO, MN **************rcry************************************************************************** PROPOSAL INSTALL ONLY 48 LF OF 60" RCP & 2 F.E.S. LUMP SUM $6,200.00 THE FOLLOWING WILL BE PAI D ON A PER UNIT PRICE BASIS: DESCRIPTION QUANTITY UNIT UNIT S AMOUNT TRAFFIC CONTROL SIGNS 1 LS 500.00 500.00 SILT FENCE 60 LF 3.00 180.00 1 1/2" ROCK 48 TON 16.00 768.00 CLAY BACKFILL 88 CY 7.00 616.00 CLASS 5 22 CY 10.00 220.00 SEED 1 LS 200.00 200.00 TOTAL: $2,484.00 INSTALL; $6,200.00 GRAND TOTAL: $8,684.00 COMMERCIAL & RESIDENTIAL SLTEWORK * ROADBUILDING SAND & GRAVEL' DECORATIVE MATERIALS EQUAL OPPORTUNI7Y EMPLOYER r • 7 Hakanson Anderson Assoc., Inc. December 3, 1997 Mike Robertson City Administrator City of Otsego 8899 Nashua Avenue N.E. Otsego, MN 55330 RE: Replacement of Culvert MacIver Avenue at Otsego Creek Dear Mike, 3601 Thurston Avenue Anoka, Minnesota 55303 612/427-5860 Fax 612/427-3j=- 0520 During a recent road inspection, Dave Chase reviewed the condition of the culvert under MacIver Avenue at Otsego Creek, south of 80th street, and found the bottom of the corrugated metal pipe to be eroded or rusted out. The culvert needs replacement. The best time for such work is now, during low creek flow and before the ground is totally frozen. We are seeking City Council authorization to solicit quotations. For this project time is of the essence due to the winter weather. We propose that the City purchase the material directly from the pipe supplier and that the installation be done under contract based on a quotation. The requested action is for the City Council, by motion, to authorize the City Administrator to purchase the material and to enter into a contract for placement. After such authorization, we will solicit quotations and price information for City review. We anticipate the material cost to be in the range of $7,500 to $8,500. We anticipate the installation cost to be in the vicinity of $8,000 to $9,000. In addition, the survey, inspection and administration will bring the total cost of the replacement to near $20,000. A recent review of the 1997 public work maintenance budget showed a remaining budget amount of 516,139.13. The work can be funded from this 1997 budget balance plus a portion of the 1998 budget as necessary. The informal purchase, quotation & construction procedure that we propose for this project has in the past been very successful in completing work of this kind at low cost. We will keep costs as low as possible for completion of the necessary replacement. Sincerely, HAKANSON ANDERSON ASSOCIATES, INC. A. Harwood, PE clk A�ta.chmentstgol.mr' ngiricers Landscape Architects Surveyors 98 96 94 92 90 88 98 96 94 92 90 88 86 CITY OF OTSEGO EXISTING 60" CMP 0ULVERT ---- I4ACIVER AVENUE (SOUTH OF 80TH ST.) q, ',�_�fi�'1»•�t'Juli�l'l�'L�lii��_�_ 20 10 0 10 "LU EXISTING COVER IS 2.83' NO F.E.S. ON EXISTING CMP PROPOSED 60" RCP CULVERT MACIVER AVENUE (SOUTH OF 80TH ST.) LEVEL ® ASSUMED ELEVATION 100.00' 98 96 94 92 90 88 1 1/2- WATER 86 IN CULVERT /"��l�r�=��OR= 30 20 10 0 1U 1U WEST EAST 98 96 94 92 90 88 86 F:\DWGS-13\oT910MCG.Dyi MEMO Date: December 17, 1997 To: Councilmember Mark Berning From: Interim City Administrator Mike Robertson Re: Water System Information from Surrounding Communities At your request I have talked with the surrounding communities to find out the number, depth, and quality of their wells. ELK RIVER Elk River has four wells. They vary in depth from 240-320 feet. All of them draw water from the Mt. Simon/Hinckley aquifer, and all of them produce good quality water. MONTICELLO Monticello has four wells. They vary in depth from 185-265 feet. They all draw water from the Jordan aquifer. Three of them are considered good quality, one them is considered only medium quality because the water is high in hardness. ST. MICHAEL/ALBERTVILLE WATER BOARD St. Michael/Albertville has three wells. They vary in depth from 240-315 feet. One of the wells draws from the Mt. Simon/Hinckley aquifer and the other two draw from the glacial drift area. They are all considered good quality water. pc: Mayor & Council City Staff City Engineer v CITY OF OTSEGO REGI JEST FOR COT T TT . A nTrnN AGENDA SECTION: DEPARTMENT: MEETING DATE 9. COUNCIL ITEMS: December 22, 1997 - 6:30PM i-XZdn rNUX=Pilc: ITEM DESCRIPTION: PREPARED BY: EB, CC 9.1. Consider Parks and Rec: a. New Members b. Roche Martin's resignation- effective January 31, 1998 BACKGROUND: The Council will interview the two new applicants for the Parks and Rec. Commission on December 22, 1997 at 6PM, Michael J. Day at 6PM and Nicole L. Martin at 6:15PM. The Council should consider them for a position on Park and recs. The positions they would be filling are two full time positions. Roche Martin's position is open as of January 31st he is resigning and moving and Michelle Tarka has already resigned and moved. Jeff Bartheld said that Teri Kohler has requested to be moved to first alternate because of her time limitation. Jeff Bartheld said he will try to be at this meeting. RECCHMENDATION: This is for Council information and decision. If Council Agrees that these two new applicants, Michael Day and Nicole Martin should be approved for Parks and Rec. positions, they should be approved for regular Parks and Rec. Members Attached is a list of terms for Boards and Commissions for your information. Thanks, Elaine Appointment Schedules for Commissions file/jh/boards Park and Rec. Board Term Appointed Term Ending Rea ointed Term Term Ending Roche Martin 4 ear 1-1-95 12-31-98 Tom Balliargeon 4 year 1 1-1-93 12-31-96 2-24-97 4 year 12-31-00 Darlene Solberg 4 year 1-1-93 12-31-96 2-24-97 4 year 12-31-00 III Olson 4 year 1-1-95 12-31-98 Resi ned as a full-Nme member 10-96 replaced by Jeff Bartheld Tom Constant 4 year 1-1-95 12-31-98 Debbie Carron 3 year 1-1-94 12-31-96 Resigned as of1-1-97 replao9d by sue Kroll Teri Kohler 3 year 1-1-95 12-31-97 JeNBarthe/d 4 year 1-1-95 12-31-98 effective 6-10-96 Sue Kroll 4 year 2-24-97 12-31-00 Itemates: Michelle Tarka 1st Alter 9-25-97 Bill Olson 2nd Alternate 6-10-96 file/jh/boards U 01000. Appointment Schedules for Commissions file/jh/boards Heritage Preservation Term Appointed Term Ending Reappointed Term Term Ending Janet Brid land 3 year 3-13-95 12-31-97 Arlene Holen 2 year 3-13-95 12-31-96 —changed to Aftemate 2-24-97 replaced by Ron Black Frieda Lobeck 1 year 3-13-95 12-31-95 1-1-96 3 year 12-31-98 Joan Nichols 3 year 3-13-95 12-31-97 Elaine Norin 2 year 3-13-95 12-31-96 2-24-97 4 year 12-31-00 Joy Swenson 3 year 3-13-95 12-31-97 Nonnan Schwanbeck 1 year 3-13-95 12-31-95 1-1-96 3 year 12-31-98 Ron Black 4 year 2-24-97 12-31-00 Alternate: Arlene Holen 2-24-97 file/jh/boards Appointment Schedules for Commissions filetjh/boards EDAAC Term Appointed Term Ending Reappointed Term Term Reappointed Term Term Ending Ending Liz E. Wilder 4 ear 1-1-95 12-31-98 LeRoy Lindenfelser 4 year 1-1-95 12-31-98 Rudy Thlbodeau 4 year 1-1-95 12-31-98 LuVem Klinkner 3 year 1-1-93 12-31-95 RESIGNED END OF 1995 iaoedb Gabe Davis Wally Odell 4 year 1-1-93 12-31-96 RESIGNED Effective 10-14-96 2-24-97 4 ear 12-31-00 David Sederberg 2 year 1-1-95 12-31-96 RESIGNED Effective 1-1-97 replaced b Vincent Peterson Darlyn Kofoed 3 year 1-1-93 12-31-95 1-1-96 4 ear 12-31-99 resigned 7-14-97 Vincent Peterson 4 year 2-24-97 12-31-00 Gabriel Davis 4 year 2-24-97 12-31-00 Itemate: OPEN filetjh/boards e* 0 Appointment Schedules for Commissions Planning Commissior Term Appointed Term Ending Reappointed Term Term Endin Carl Swenson 4 year 1-1-93 12-31-96 2-24-97 4 year 12-31-00 Ing Roskaft 4 year 1-1-94 12-31-97 Bruce Rask 4 year 1-1-95 12-31-98 Jim Kolles 4 year 1-1-92 12-31-95 1-1-96 4 year 12-31-99 Eugene Goenner 4 year 1-1-94 12-31-97 Arleen Nagai 4 ear 1-1-92 12-31-95 1-1-96 4 year 12-31-99 Rkhard Nichols 4 year 1-1-94 12-31-97 Alternate: William Jones 2-24-97 resigned 9-25-97 file/jh/boards CITY OF OTSEGO REQUEST FOR COUNCIL ACTION AGENDA SECTION: DEPARTMENT: MEETING DATE 9. COUNCIL ITEMS: December 22, 1997 - 6:30PM ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: EB , CC 9.3. Mike Robertson - City Administrators update a. Update on Insurance for breakdown of equipment. BACKGROUND Attached is a memo from Mike which explains the above. He will be here to discuss and answer any questions. RECOMMENDATION: This is for Council information and decision. Mike recommends having the motors on the heating system and the well pump checked periodically rather than purchase this insurance. Thanks, Elaine N=0 Date: December 16, 1997 To: Mayor & Council From: Interim City Administrator Mike Robertson Re: Proposal for Boiler/Machinery Insurance At the City Council meeting of December 8, 1997, Dan Green presented a proposal for Boiler & Machinery insurance coverage costing $400 a year. This insurance would have a $1,000 deductible, and would cover damages to City Hall's heating & cooling systems, as well as other equipment in City Hall not specifically insured on the general building coverage policy. Council directed me to examine current equipment, maintenance agreements, purchase price and warranties to see whether the insurance was worthwhile. I have enclosed a list of City Hall equipment prepared by Deputy Clerk Judy Hudson. The list includes purchase price, purchase year, and the status of any warranty or maintenance agreement. Some of the equipment, due to original purchase price or depreciation, has a current value under $1,000 and so would not benefit from this policy. Other equipment that is electrical in nature, such as the computers, printers, phones, sound system, and alarm system, is only likely to suffer major damage from a lightning strike. We are already covered for a lightning strike under our existing general building insurance. That leaves the heating/air system, well, and septic as the big ticket items which could suffer major damage and not be covered under another insurance policy. I think it makes more sense to have the motors on the heating system and the well pump checked periodically than to purchase this insurance. pc: City Staff City Hall Equipment Equipment List WarranV Maintenance Agree MA Cost Purchased Purchase Cost 3M Overhead no 1993 Alarm System 1993 $2,387.64 Dita hone 2 _ no 1996 $744 each Election System Yes $520.00 1992 $6,500.00 Epson Printer limited no 1994 Five Computers limited no 1993,1994,1997 approx$2,000ea Heating/Air System no 1993 $56,226.00 Hobart dishwasher 1 year no 1993 IBM Notebook limited no 1994 $2,100.00 Irrigation System 1993 NEC Printer limited no Olympia T ewriter no 1990 Phone System limited no 1993 $4.729.50 Powomhred 5 yr cutting No 1996 $1,278.00 Projection Screens None NO 1995 $4,100.00 Range 60 da no used 1993 $1,400.00 Reffig 60 day no used 1993 $1,795.00 Septic System no no 1993 $3,500.00 Sound System no 1993 approx $30,000.00 Television Hitachi 10 yr transistor No 1994 $876.00 CR Hitachi expired NO 1994 $296.00 Well no no 1992 $4,780.00 Prepared by Judy Hudson, Deputy Clerk TOTAL YEAR TO DATE 33 i3_ 12 - Claims Liat for Approval I" i] MUNICIPAL OF CITY OF OTSEGO d: —For -ther-pe, ied--�2Sf97 to-�2f36{47----- ---- -- d- i. CLAIM TOTAL ACCOUNT t+u ,uoco ACCOUNT Aunt IAIT l- TARGET STORES unr—n, nor �iir,rrr-r OFFICE SUPPLIES ^^--�161MAF^ 12/15/97 12/15/97 3102 3103 oLAIM 7.39 34.53 101-41400-201 101-43100-210 7.39 34.53 9 . " �. NAPA OF ELK RIVER INC PARTS 12yt5/97 %04 101 49100 220---84.97 12/15/97 3105 47.14 101-43100-203 47.14 e THE HARDWARE STORE SUPPLIES 12/15/97 3106 195.85 101-43100-220 195.85 b ZIEGLER INC SUPPLIES �- .10 " NORTHERN12/15/97 ES-- 3108 79.76 101-41400-310 79.76 e CUB FOODS SUPPLIES 12/15/97 3109 184.93 101-43100-220 184:93 I=' ST JOSEPHS EQUIPMENT INC PARTS 99 tet 49tee 22e CROW RIV 12/15/97 3111 257.73 101-41400-570 257.73 23 i� BOISE CASCADE OFFICE PRODUCTS TABLE RECYCLING 12/15/97 3112 1,302.50 101-41610-390 1,302.50 BORROW TRUCKING NOVEMBER , M ' 101-43100-220 43.64 Sze DECEMBER DELIVERIES 12/15/97 3114 1,216.78 101-43100-202 1,216:78 H G WEBER OIL COMPANY 21VA-'""a-MAP9- y973YY5-'-- 35,651.00 }RPA�t-�hfQtML'L'R2fIQ Yt8 BUFFALO BITUMINOUS, INC. ODEAN AVENUE REPAIRS 12/15/97 12/15/97 3116 3117 35,651.00 8,395.00 101-43100-434 101-42100-390 8,395.00 ix �r WRIGHT COUNTY AUDITOR -TREASURER DECEMBER PATROLLING 39 C/L!6io 101-41940-325 102.72 13-1 3-" 12/15/97 3119 26.63 101-43100-220 26.63 aei 3V , GLENS TRUCK CENTER INC PARTS 177T6/97 '� I'T FAS —COPTER CEASE 12/16/97 3124 106.50 101-41940-410 106.50 36 AFFORDABLE SANITATION DECEMBER RENTAL 12/16/97 3125 254.78 101-41600-201 254.78 DELUXE BUSINESS FORMS & SUPPLIES ENVELOPES & CHECKS 67/97-31 I,a WRIGM -N— TOTAL YEAR TO DATE 70 33 i3_ I" e.: d: d- l- ei .7' 70 Rate (16 ) 18 * 11.75 ( 175 W MV $11.75 ) 150 W HPS 100 W HPS $12.75 (17) 250 W HPS $19.00 (22) _. 400 W HPS $20.00 (28) - * Existing Services onlybut an ** Poles may be mounted on a concretredase, aid -to -construction will be req V' Paces- III lighting for residential Designed for very attractive area lig acorn style development areas this package features 3n e style: post. light on a fiberglass antiqu _ .. Waw Mon_ t�Rate J _ 100 W $15.00 (29) - - s VI. Additional Charges of the costs��for he for Following is a listingnot be needed to complete that may or may project: Wood Pole $100:25 each foot # 6 Duplex Wire � .25 per foot per Trenching $ 75.oq each Transformer $ 50.00 each Anchors after es will bassessed on any trenching Winter Charg l l be eto March 31st, at the rate in November 15th or prior affect. VII, Power Cost Adjustment assed lesale power rates will normally be p Changes g in whorevised electric rate schedules. on to the member throughauthorize the However, the Board of Directors may adjustment method instead of revise following power cost schedules: Lighting Rate shall be increased h�rHennepine The Street Lig 1 mill by which Wright-Hennepin rig average cost of by 0.1 mill for each 0,above or below Cooperative Electric Association ourssoldaisabov purchased power per kilowatthour. 65.60 mills per kilowatt Effective Date: March , kerbocker, Sec. 14 t991 S. Knic Claims List for Approval MUNICIPAL OF CITY OF OTSEGO -For- the -per4ed•- 32/03/97 -to --4-2 03/97 -1-2/03/97 -- - . - CLAIM TOTAL ACCOUNT ACCOUNT FOR WHAT PURPOSE-- ----- --- DATE NUMBER----- CLAIf4---NUMBER- - AMOHNT - 12/03/97 3076 25.00 149.32 101-32260- 101-41400-201 25.00 149.32 ;HAEL LOUISIANO REFUND BUILDING PERMIT _UXE BUSINESS FORMS & SUPPLIES PURCHASE ORDERS 12/03/97 32/03/97 3077 3078 - - 386 -0O--101-43100-220-- -282.48 HC-TEXi3tE ��ASri.� --NOVEMBER SERVI-EES __... __ ._ -------_-___ 101-43100-220 282.48 [SE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 12/03/97 3079 47.88 101-41400-201 -1-01-414-00-310-- 47.88 (--RIVER AEA -COMMERCE---C-HRiSTMAS- GREE -NS - -- - - 12/03/97 -3080 12/03/97 3081 1,050.00 101-41600-390 1,050.00 2Y A. GROEN, CPA NOVEMBER SERVICES OCTOBER SERVICES 12/03/97 3082 13,645.59 101-41560-302 9,067.33 <ANSON ANDERSON ASSOC INC 101-45200-302 187.50 K RIVER MUNICIPAL UTILITIES SERVICE TO 11/4/97 12/03/97 3083 711.45 101-43100-322 101 Y 59.42 -599--78 - -- - --- 101-41940-322 52.25 S. WEST COMMUNICATIONS SERVICE TO 11/22 12/03/97 3084 422.60 101-43100-322 -lot-•4Y-400-92t?-' 52.01 ----357 101-45200-320 34.72 IGHT COUNTY SURVEYOR PLAT COPIES 12/03/97 3085 133.00 101-41400-310 133.00 50'8O 41 - I{,}C - SPA 12/03/97 3087 65.74 101-43100-220 65.74 F ANDERSEN, INC iRLRGET SUPPLIES OFFICE SUPPLIES 12/03/97 3088 31.31 101-43100-201 31.31 STORES -- - ---SEf2Vi-0E- T4-11 f22 _ ._ __ _... __ _...., _ ��_._.._ . 12io3y97 _-�-� -_-_-- - 101-41400-320 5.33 101-43100-320 10.60 �6hF�-HENNEPi 5ERVTeE--T@- 117/1x- 101-41940-322 225.07 101-43200-322 22.63 30 SERVICE TO 11/24 12/03/97 3091 626.78 101-41940-322 626.78 :NNEGASCO OCT & NOV RECYCLING 12/03/97 3092 550.00 101-41610-390 550.00 ANDY'S SANITATION G-'&-PUBLiSltiidG- . -----12/43/97-X093-----4:79 � "EPHEN CONROY, ATTORNEY OCTOBER SERVICES 12/03/97 3094 176.00 27.90 101-41700-301 101-43100-203 176.00 27.90 )ERRS WATERCARE SERVICE NOVEMBER SERVICE ' -- 12/03/97 - 12/03/97 3095 3096- - -83.75 --101-_4151'=390 83.75 .ST _-DI pOSAt-SERvIL"L-- __. .__.__--.-- UEZ£MBER-RECYCLING 12/03/97 3097 38.45 101-41400-310 38.45 _K RIVER FLORAL 'I - WOODLAKE SANITATION SERVICE PLANT NOVEMBER RECYCLING 12/03/97 3098 317.50 --5,399:20 101-41610-390 X746.50 317.50 *ZWItt-LAW-OFFICE ----------OCTOBER/NOVEMBER-SERVICES 12/03/97 3099 701-41700-301 4 STATE TREASURER 3RD QTR SURCHARGES 12/03/97 3100 916.00 435.47---- 101-21801-000 1-01"-41940-390 916.00 )M6-'�--SONS ----- - - ----- - --NOVEMBER ""5£RVICES- _ _.- � - - 12/03/97 3101 if "C' 7. 7� `fi�lei.7� �l -TOTAtF-0R 1101itt___- - ---- ----------------- 31, 978. AZ 31, 37S.0.2 2;Z A;ZQ ;0 - TOTAL YEAR TO DATE A'� 27,470.92 - -2 - - 31j 878, 02- 3�j MY, D;