ITEM 3.2B 1.12.2015 MinutesITEM 3-2B
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
JANUARY 12, 2015
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Tom Darkenwald, Jason
Warehime and Doug Schroeder.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Andy MacArthur, City Attorney; Dan Jordet, Administrative Services Director and Tami Loff, City
Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Special Presentation: City Council to acknowledge Compass Transition Program for their
volunteer work.
The City Council and Parks & Recreation Staff Connie Schwecke and Amy Stemler presented
certificates of appreciation to the Compass Transition Program members for their volunteer
work at Prairie Center.
2. Consider a_e�pproval.
CM Heidner motioned to approve. Seconded by CM Schroeder. All in favor. Motion
carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. December 8, 2014 6:30 PM Special Meeting..
B. December 8, 2014 Meeting.
C. December 8, 2014 Special Meeting.
D. December 19, 2014 Special Meeting.
3.3 Approve 2016 and 2017 Assessment Services Agreement.
3.4 Approve Resolution 2015-01 Adopting official Newspaper.
3.5 Approve Resolution 2015-02 Establishing Depositories for City Funds.
3.6 Approve Resolution 2015-03 Investment Policy.
3.7 Approve 2015 Garbage Hauler's Licenses.
3.8 Received Commission Meeting Minutes.
A. Public Safety Commission November 12, 2014.
B. Heritage Preservation Commission November 18, 2014.
C. Parks 8t Recreation Commission November 18 2014.
3.9 Pay Estimates/Requests:
A. Final Pay Estimate to Allied Blacktop Company in the amount of $36,736.00 for
the 2014 Crack Sealing Project.
B. Pay Estimate #1 to Allied Blacktop Company in the amount of $212,599.86 for
the 2014 Street Maintenance Project.
C. Final Pay Estimate to Knife River Corporation in the amount of $7,435.58 for
the Jalger Avenue and 100th Street Improvement Project.
3.10 Adopt Ordinance 2015-01 amending the City Code to establish rules governing the use of
the ice rinks within City parks.
CM Heidner motioned to approve as written. Seconded by CM Schroeder. All in favor.
Motion carried.
4. Public Works:
ution
MNDOT to act as the City's agent in accepting federal aid in connection with 70"' Street
Project.
City Engineer reviewed the staff report. CM Darkenwald asked if the funds go into the state
account. City Administrator Johnson said the state will disburse the funds to the city as they will
be acting as the Representative.
CM Schroeder motioned to approve Resolution 2015-04 and enter into an
agreement with MnDot which allows for MnDot to act as the City's agent in
accepting federal aid in connection to the 70th Street Project and advance
construction prior to Federal funding becoming available. Seconded by CM Heidner.
All in favor. Motion carried.
5. Administration:
5.1 City of Otsego 25th Anniversary Discussion.
City Administrator said the 25th Anniversary of the City of Otsego's incorporation is coming up
this year. At a recent Administrative Subcommittee meeting the Subcommittee discussed ideas
for an event; possibly pairing with the Otsego Prairie Festival or a separate celebration. Mayor
Stockamp said the Anniversary date is November 15. CM Darkenwald suggested a symbol
marketing the Anniversary. The City Council agreed and liked the idea of using the symbol this
year in the Otsego View. There was discussion of a committee. CM Warehime suggested
opening it up the City Commissioners and City staff. Mayor Stockamp said she would be
interested in being on the committee and CM Warehime said he would be interested too if more
members are needed. City Administrator Johnson said this item will be kept on the agenda for
an update.
5.2 Council Meeting Topics and Schedule.
A. Set meeting dates for Board and Commission Interviews.
B. Schedule Worksession.
City Administrator Johnson reviewed a list of topics and items for future Council action.
The City Council set the following special meetings:
Personnel Policy Update; February 4, 2015 at 6:00 PM. They set February 18, 2015 at 6:00 PM
as the alternate date in case the consultant is not available on February 4.
Advisory Commission Interviews; February 18, 2015 at 6:00 PM and February 19, 2015 and
6:00 PM.
Organizational Items- Vacant Public Works Position; February 23, 2015 at 5:30 PM with dinner
to be served.
Prairie Festival and It Systems/Services; February 9, 2015 at 5:30 PM.
New E-8 School and Strategic Goals; March 9, 2015 directly following the regular scheduled City
Council meeting at 7:00 PM.
Organizational Items- New Administrative Position and Position Descriptions; March 30, 2015 at
6:00 PM.
City Administrator Johnson said there also needs to be the annual EDA meeting. The City
Council agreed on February 9, 2015.
City Administrator Johnson said she will add these dates to the next City Council meeting calling
all these special meetings.
5.3 Non -waiver of Insurance Limitations.
Administrative Services Director reviewed the staff report. City Attorney MacArthur said he
recommends the city not waive those limits and he said it might be a good idea to talk about
the claims at a separate meeting.
CM Heidner motioned the City of Otsego chooses not to waive monetary limits on
municipal tort liability established by Minnesota Statutes 466.04 for the 2015
insurance policy period. Seconded by CM Darkenwald. All in favor. Motion carried.
CM Heidner said he has noticed other cities are updating their sewer back up per the League of
MN Cities. Administrative Services Director said those policies are not up until November 15 or
later so it will not come up for us until the end of September.
6. Annual Business.
6.1 Appoint Acting Mayor.
CM Darkenwald nominated Councilmember Vern Heidner. Seconded CM Schroeder.
All in favor. Motion carried.
6.2 City Council Subcommittees & Liaison Appointments for 2015.
Mayor Stockamp presented the 2015 appointments as noted below. She also stated she would
like to see CM Warehime paid for the monthly fire meeting he attends.
City Council Subcommittees & Liaison Appointments for 2015
Planning Commission: CM Heidner; Alternate: CM Darkenwald
Parks and Rec: CM Schroeder; Alternate: Mayor Stockamp
Heritage: Mayor Stockamp; Alternate: CM Schroeder
Public Safety Commission: CM Warehime; Alternate: CM Schroeder
Public Works Sub -committee: CM Schroeder, CM Heidner; Alternate: CM Warehime
Administrative Sub -committee: Mayor Stockamp, CM Heidner; Alternate: CM Darkenwald
Otsego Creek Authority: CM Warehime, CM Darkenwald; Alternate: CM Schroeder
Fire Advisory Sub -Committee (two CC members): CM Warehime, CM Heidner
Albertville Monthly Fire Meetings: CM Warehime, CM Heidner
EDA Finance Committee: CM Warehime, CM Darkenwald
CM Darkenwald motioned to appoint as presented. Seconded by CM Heidner. All in
favor. Motion carried.
7. City Council Reports and Updates.
CM Warehime said Albertville the Assistant Fire Chief has submitted his resignation as of
January 4, 2015. He also stated that Albertville has received 20 plus applications for Fire Chief
and the board will start the process of looking through those.
CM Schroeder said yes he is interested in being on the planning committee for the E-8 project.
8. Staff Reports and Updates.
8.1 Receipt of Government Finance Officers Association Certificate of Achievement for
Excellence in Financial Reporting for the year ended December 31, 2013.
City Administrator Johnson said the city received a certificate of Achievement for Excellence in
Financial Reporting. Administrative Services Director Jordet said he would like to recognize the
finance staff and KDV for their work. The City Council thanked Administrative Services Director
Jordet and staff and asked for acknowledgement to be sent to KDV.
Administrative Services Director Jordet said last Saturday he presented at the Newly Elected
Officials Seminar and stated he has three more presentations to go.
9. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in
favor. Motion carried. Adjourned at 8:00 PM.
ATTEST:
Tami Loff, City Clerk
4
Mayor Jessica Stockamp