ITEM 6.1 Adopting CIPP
ots1-1.1 o
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
Administration
REQUESTOR:
Dan Jordet, ASD
MEETING DATE:
January 26, 2015
PRESENTER(s):
REVIEWED BY:
ITEM #:
Dan Jordet, ASD
Lori Johnson, CA
6.1 Resolution 2015-11
adopting a 2015-2019 Capital
Improvement Plan
AGENDA ITEM DETAILS
RECOMMENDATION:
It is recommended that the City Council consider the attached resolution adopting a Capital
Improvement Plan for streets, buildings, vehicles and equipment for the fiscal years 2015 through
2019.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
Meetings and discussions for consideration of the five year Capital Improvement Plan beginning in
2015 were held in November, December of 2014 and January of 2015. During those meetings many
projects were considered with some being accepted as presented, some being modified as to scope
and/or timing and some projects being postponed indefinitely. This process is followed every year so
that a rolling plan of improvements and a related plan for funding of those projects are kept feasible,
realistic and achievable.
The 2015 portion of the plan includes:
Extension of fencing around the Public Works storage yard
Acquisition of three replacement items in the City's fleet of vehicles and equipment
Funds for the development of plans for Wildflower Meadows Park
Construction of a trail segment along 90th Street adjacent to Prairie Park
Development of a Dog Park in Prairie Park
Funding for annual maintenance and improvement of the recreational trail system
Funding for upkeep and improvement of the City's stormwater management system
Funding to consider extension or expansion of water well capacity in the West System
Funding to develop plans and solutions for the West WWTF digester system
Construction and connection of 70th Street from Martin Farms Avenue to Odean Avenue
Addition of an anti -icing brine system to the City's fleet equipment
Annual seal coating, fogging, crack filling and general repair to the City's streets and roads
Funding for these projects will come from a variety of sources including:
Street Pavement Management Fund
Trail Pavement Management Fund
Park Development Fund
Park Capital Equipment Fund
Otsego Municipal Buildings Fund
Capital Equipment Revolving Fund
Stormwater Funds
Water Fund
Sewer Fund
Collector Roads (MSA) Fund
Federal Transportation System Grants
Revolving Capital Improvement Fund
Total Funding for capital improvement projects in 2015 is $ 4,707,570. Attached to this
memorandum are a listing of the projects by department and a listing of the planned projects by
funding source.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
List of Projects by Department
List of Projects by Funding Source
Resolution 2015-11
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Move adoption of resolution 2015-11 approving the Capital Improvement Plan and funding sources
for the 2015 through 2019 fiscal years.
BUDGET INFORMATION
FUNDING: I BUDGETED: X YES
To be Established by this Action I ❑ NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
City of Otsego, Minnesota
Capital Improvement Plan
2015 ti ru 2019
PROJECTS BY DEPARTMENT
Department
Project#
Priority
2015
2016
2017
2018
2019
Total
Administration
Phone System Upgrade
ADM -12-002
n/a
20,000
20,000
Administration Total
20,000
20,000
City Facilities
Prairie Center Parking Lot & Entrance Construction
FAC -12-005
n/a
150,000
150,000
Public Works Building Expansion/Improvements
FAC -12-008
n/a
50,000
1,850,000
1,900,000
Demolition of Old Town Hall
FAC -12-009
n/a
30,000
30,000
Public Works Storage Area Fencing
FAC -15-001
n/a
18,000
18,000
Public Works Cold Storage Building (On Campus)
FAC -16-001
n/a
50,000
50,000
City Facilities Total
18,000
230,000
50,000
1,850,000
2,148,000
Fleet
Vehicle Purchase Summary Needs
VEH-99-001
n/a
297,000
340,000
512,200
650,000
190,000
1,989,200
Fleet Total
297,000
340,000
512,200
650,000
190,000
1,989,200
Parks & Recreation
Waterfront East Park
P&R-12-047
n/a
35,000
35,000
Wildflower Meadows Park
P&R-12-055
n/a
50,000
590,000
640,000
West Lefebvre Creek Park
P&R-12-056
n/a
640,000
640,000
90th Street Trail & Crosswalks
P&R-15-060
n/a
57,070
57,070
Darkenwald Landing
P&R-DL12-033
n/a
480,700
480,700
Norin Landing Park Project
P&R-NL12-032
n/a
477,400
477,400
Prairie Park Ballfield Lighting
P&R-PP12-035
n/a
500,000
500,000
Prairie Park PHASE 1 Parking & Ballfields
P&R-PP12-036
n/a
171,000
171,000
Prairie Park Shelter
P&R-PP12-041
nla
60,000
60,000
Prairie Park PHASE 3 Parking & Ballfields
P&R-PP12-053
n/a
152,000
152,000
Prairie Park Dog Park
P&R-PP15-001
n/a
15,000
15,000
Prairie Park PHASE 2 Parking & Ballfields
P&R-PP17-037
n/a
663,870
663,870
Annual Trail Management
PW-ST12-058
n/a
25,000
25,000
25,000
28,000
30,000
133,000
Parks & Recreation Total
147,070
1,130,700
256,000
28,000
2,463,270
4,025,040
Public Safety
Emergency Sirens (2)
PS -12-001
n/a
18,000
9,000
27,000
Public Safety Fire Department
PS -12-099
n/a
2,450,000
2,450,000
Public Safety Total
18,000
2,459,000
2,477,000
Public Utilities
Well #3 Pump & Aquifer Rehab
UTIL-12-028
n/a
110,000
110,000
Meter Replacement Project
UTIL-12-045
n/a
50,000
50,000
50,000
50,000
200,000
SCADA Computer Replacement
UTIL-12-046
n/a
15,000
15,000
Stormwater Collection System (In District)
UTIL-12-064
n/a
50,000
50,000
50,000
50,000
50,000
250,000
Friday, January 23, 2015
Department Project# Priority 2015 2016 2017 2018 2019 Total
Stormwater Coll Sys (Culverts - Out of District)
UTIL-12-067
n/a
25,000
25,000
25,000
25,000
25,000
125,000
West District Well Capacity - extend to Riverwood
UTIL-12-074
n/a
650,000
650,000
LS #3 (West WWTF)
UTIL-12-075
n/a
85,000
85,000
Water Tower#1 Interior Painting
UTIL-12-078
nla
170,000
170,000
Water Tower#1 Exterior Painting
UTIL-12-079
n/a
45,000
45,000
Lift Station Pump Replacement
UTIL-12-100
n/a
54,000
20,000
20,000
94,000
West WWTF Digester
UTI -14-002
n/a
200,000
3,500,000
3,700,000
Public Utilities Total
1,010,000
3,640,000
394,000
255,000
145,000
5,444,000
Public Works
Annual Street Seal Coating
PW-ST12-059
n/a
240,000
175,000
66,000
120,000
95,000
696,000
Annual Street Crack Filling
PW-ST12-060
n/a
61,000
64,000
67,250
71,000
74,000
337,250
Annual Street Striping
PW-ST12-061
n/a
36,500
38,500
40,250
42,250
44,250
201,750
Annual Street General Repair
PW-ST12-062
n/a
100,000
42,000
44,000
45,000
47,000
278,000
85th Street Extension - Nashua to MacIver
PW-ST12-070
n/a
600,000
1,000,000
1,600,000
70th Street Extension - Martin Farms to Oakwood
PW-ST12-075
n/a
2,600,000
2,600,000
Street Reconstruction
PW-ST12-077
n/a
130,000
225,000
500,000
144,000
800,000
1,799,000
Anti -Icing Brine Production System
PW-ST15-001
n/a
50,000
50,000
Public Works Total
3,217,500
544,500
717,500
1,022,250
2,060,250
7,562,000
GRAND TOTAL
4,707,570
8,344,200
1,949,700
3,805,250
4,858,520
23,665,240
Friday, January 23, 2015
City of Otsego, Minnesota
Capital Improvement Plan
2015 tiru 2019
PROJECTS BY FUNDING SOURCE
Source Pro.iect# Priority 2015 2016 2017 2018 2019 Total
X201 Pavement Management Fund
Annual Street Seal Coating
PW-ST12-059
n/a
240,000
175,000
66,000
120,000
95,000
696,000
Annual Street Crack Filling
PW-ST12-060
n/a
61,000
64,000
67,250
71,000
74,000
337,250
Annual Street Striping
PW-ST12-061
n/a
36,500
38,500
40,250
42,250
44,250
201,750
Annual Street General Repair
PW-ST12-062
n/a
100,000
42,000
44,000
45,000
47,000
278,000
201 Pavement Management Fund Total
437,500
319,500
217,500
278,250
260,250
1,513,000
202 Trail Management Fund
Annual Trail Management
PW-ST12-058
n/a
25,000
25,000
25,000
28,000
30,000
133,000
202 Trail Management Fund Total
25,000
25,000
25,000
28,000
30,000
133,000
203 Park Development
Wildflower Meadows Park
P&R-12-055
n/a
50,000
590,000
640,000
West Lefebvre Creek Park
P&R-12-056
n/a
640,000
640,000
90th Street Trail & Crosswalks
P&R-15-060
n/a
57,070
57,070
Norin Landing Park Project
P&R-NL12-032
n/a
310,366
310,366
Prairie Park PHASE 1 Parking & Ballfields
P&R-PP12-036
n/a
171,000
171,000
Prairie Park Shelter
P&R-PP12-041
n/a
60,000
60,000
Prairie Park PHASE 3 Parking & Ballfields
P&R-PP12-053
n/a
152,000
152,000
Prairie Park PHASE 2 Parking & Ballfields
P&R-PP17-037
n/a
663,870
663,870
203 Park Development Total
107,070
590,000
231,000
1,766,236
2,694,306
205 Park Capital Eqpt Fund
Norin Landing Park Project
P&R-NL12-032
n/a
83,517
83,517
Prairie Park Dog Park
P&R-PP15-001
n/a
15,000
15,000
205 Park Capital Eqpt Fund Total
15,000
83,517
98,517
20 -Capital Eqpt Revolving Fund
Phone System Upgrade
ADM -12-002
n/a
20,000
20,000
Anti -Icing Brine Production System
PW-ST15-001
n/a
50,000
50,000
Vehicle Purchase Summary Needs
VEH-99-001
n/a
297,000
340,000
512,200
650,000
190,000
1,989,200
206 Capital Eqpt Revolving Fund Total
347,000
340,000
532,200
650,000
190,000
2,059,200
208 Community Facilities Fund
Darkenwald Landing
P&R-DL12-033
n/a
480,700
480,700
208 Community Facilities Fund Total
480,700
480,700
Friday, Jmnrmy 23, 2015
Source Pro.iect# Priority 2015 2016 2017 2018 2019 Total
Assessments Total
a 2,450,000 2,450,000
2,450,000 2,450,000
a 25,000 25,000 25,000 25,000 25,000 125,000
25,000 25,000 25,000 25,000 25,000 125,000
a 50,000 50,000 50,000 50,000 50,000 250,000
50,000 50,000 50,000 50,000 50,000 250,000
a 150,000 150,000
a 30,000 30,000
a 35,000 35,000
a 18,000 9,000 27,000
18,000 224,000 242,000
a 18,000 18,000
a 50,000 50,000
18,000 50,000 68,000
a 110,000 110,000
a 50,000 50,000 50,000 50,000 200,000
a 650,000 650,000
a 170,000 170,000
a 45,000 45,000
650,000 50,000 265,000 160,000 50,000 1,175,000
15,000 15,000
85,000 85,000
54,000 20,000 20,000 94,000
200,000 3,500,000 3,700,000
285,000 3,515,000 54,000 20,000 20,000 3,894,000
65,000 112,500 75,000 72,000 400,000 724,500
65,000 112,500 75,000 72,000 400,000 724,500
Friday, Jarruat), 23, 2015
214 Fire Capital Reserve
Public Safety Fire Department
PS -12-099 nl
214 Fire Capital Reserve Total
220 Stormwater - Out of District
Stormwater Coll Sys (Culverts - Out of District)
UTIL-12-067 nl
220 Stormwater - Out of District Total
22Z Stormwater Utility Fund
Stormwater Collection System (In District)
UTIL-12-064 nl
222 Stormwater Utility Fund Total
414 Revolving Capital Impry
Prairie Center Parking Lot & Entrance Construction
FAC -12-005 n/
Demolition of Old Town Hall
FAC -12-009 n/
Waterfront East Park
P&R-12-047 nl
Emergency Sirens (2)
PS -12-001 nl
414 Revolving Capital Irnpry Total
441 Otsego Municipal Bldg Fund
Public Works Storage Area Fencing
FAC -15-001 nl
Public Works Cold Storage Building (On Campus)
FAC -16-001 nl
441 Otsego Municipal Bldg Fund Total
601 Water Fund
Well #3 Pump & Aquifer Rehab
UTIL-12-028 nl
Meter Replacement Project
UTIL-12-045 nl
West District Well Capacity - extend to Riverwood
UTIL-12-074 nl
Water Tower#1lnterior Painting
UTIL-12-078 nl
Water Tower#1 Exterior Painting
UTIL-12-079 nl
601 Water Fund Total
602 Sewer Fund
SCADA Computer Replacement
UTIL-12-046 n/a
LS #3 (West WWTF)
UTIL-12-075 n/a
Lift Station Pump Replacement
UTIL-12-100 n/a
West WWTF Digester
UTIL-14-002 n/a
602 Sewer Fund Total
Assessments
Street Reconstruction
PW-ST12-077 nla
Assessments Total
a 2,450,000 2,450,000
2,450,000 2,450,000
a 25,000 25,000 25,000 25,000 25,000 125,000
25,000 25,000 25,000 25,000 25,000 125,000
a 50,000 50,000 50,000 50,000 50,000 250,000
50,000 50,000 50,000 50,000 50,000 250,000
a 150,000 150,000
a 30,000 30,000
a 35,000 35,000
a 18,000 9,000 27,000
18,000 224,000 242,000
a 18,000 18,000
a 50,000 50,000
18,000 50,000 68,000
a 110,000 110,000
a 50,000 50,000 50,000 50,000 200,000
a 650,000 650,000
a 170,000 170,000
a 45,000 45,000
650,000 50,000 265,000 160,000 50,000 1,175,000
15,000 15,000
85,000 85,000
54,000 20,000 20,000 94,000
200,000 3,500,000 3,700,000
285,000 3,515,000 54,000 20,000 20,000 3,894,000
65,000 112,500 75,000 72,000 400,000 724,500
65,000 112,500 75,000 72,000 400,000 724,500
Friday, Jarruat), 23, 2015
Friday, Jarruat), 23, 2015
Source Project# Priority
2015
2016
2017
2018
2019
Total
Federal Grants
70th Street Extension - Martin Farms to Oakwood
PW-ST12-075
n/a
800,000
800,000
Federal Grants Total
800,000
800,000
MSA State Aid
85th Street Extension - Nashua to MacIver
PW-ST12-070
n/a
600,000
1,000,000
1,600,000
70th Street Extension - Martin Farms to Oakwood
PW-ST12-075
n/a
1,800,000
1,800,000
Street Reconstruction
PW-ST12-077
n/a
350,000
350,000
MSA State Aid Total
1,800,000
350,000
600,000
1,000,000
3,750,000
Other Aids/Grants
Norin Landing Park Project
P&R-NL12-032
nla
83,517
83,517
Other Aids/Grants Total
83,517
83,517
Other Local Sources
1
Prairie Park Ballfield Lighting
P&R-PP12-035
n/a
200,000
200,000
Other Local Sources Total
200,000
200,000
Proceeds of Long Term Debt - Tax Le
Street Reconstruction
PW-ST12-077
n/a
65,000
112,500
75,000
72,000
400,000
724,500
Proceeds of Long Term Debt - Tax Levy
65,000
112,500
75,000
72,000
400,000
724,500
Total
Unfunded
Public Works Building Expansion/Improvements
FAC-12-008
n/a
50,000
1,850,000
1,900,000
Prairie Park Ballfield Lighting
P&R-PP12-035
n/a
300,000
300,000
Unfunded Total
50,000
1,850,000
300,000
2,200,000
GRAND TOTAL
4,707,570
8,344,200
1,949,700
3,805,250
4,858,520
23,665,240
Friday, Jmurm7J 23, 2015
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2015-11
RESOLUTION ADOPTING 2015 — 2019 CAPITAL IMPROVEMENT PLAN
WHEREAS, on November 17, 2014, November 24, 2014 and January 12, 2015 Otsego City
Council held public meeting to discuss and modify the content of a Capital Improvement Plan
proposed for the 2015 - 2019 fiscal years.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
OTSEGO, WRIGHT COUNTY, MINNESOTA THAT:
the Capital Improvement Plan for the City of Otsego incorporating capital facilities, capital
maintenance and capital planning expenditures projects for the 2015 — 2019 fiscal years be
adopted as attached.
BE IT FURTHER RESOLVED THAT:
expenditures for design or development of these projects as well as expenditure of funds for the
implementation of each project along with a detailed funding plan for all costs must be approved
by the City Council prior to commitment to the expenditure of any funds for these projects.
ADOPTED by the Otsego City Council this 26th day of January, 2015.
CITY OF OTSEGO
Vern Heidner, Acting Mayor
ATTEST:
Tami Loff, City Clerk
MOTION made by Council Member and SECONDED by Council Member
IN FAVOR:
OPPOSED: