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12-05-96 PH
CITY OF OTSEGO PROPOSED 1997 GENERAL FUND OPERATING BUDGET PRESENTED DECEMBER 5, 1996 SERVICES/FUNCTIONS PROVIDED BY THE CITY: 24 Hour Care protection 24 Hour ambulance protection 24 Hour public safety protection Street lighting (e.g., intersections) Recycling Street maintenance and snow plowing including grading, gravel, signs, culverts Newsletter Clean up day Recreational activities (e.g., programs and spedal events) Emergency warning system Administration including burn permig, licenses, general information Legislative review and administration Watershed review and administration Election administration Records retention Financial administration (e.g., financial recordkeeping, payroll, investments, auditing, budgeting, and analysis) Property records including valuation and classification of properties, (assessing) Building inspection including junk and blight enforcement Zoning and flood zone properly information Planning and zoning services Engineering services (e.g., storm sewer, septic system, water, and street installation, storm water management, and transportation) Paris planning, development and maintenance Maintenance of city buildings Economic development Historic Preservation Public water system Councilmember Black introduced the following resolution and moved its adoption: RESOLUTION NO 96-23 RESOLUTION APPROVING A PROPOSED TAX LEVY FOR 1997 BUDGET APPROPRIATIONS NOW, THEREFORE, BE IT RESOLVED by the Otsego City Council that there is hereby approved for proposed expenditures from general taxes, the following sums for the purpose indicated: General Government $ 863,034 Park Development 15,000 Bonded Indebtedness 52,700 Total Proposed Levy $ 930,734 Less HACA 140,276 Total Levy To Be Certified $ 790,458 FURTHER BE IT RESOLVED that as required by Truth in Taxation Legislation, the City Clerk shall certify to the Wright County Auditor a copy of this resolution approving a proposed levy of $790,458 for the City of Otsego. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Fournier and upon vote being taken thereon, the following voted in favor thereof: Mayor Norman F. Freske, Councilmembers Ronald Black, Larry Fournier, Vern Heidner and Suzanne Ackerman, the following voted against the same: none, whereupon said resolution was passed this 5th day of September, 1996. Norman F. Freske, Mayor ATTEST: Elaine Beatty, Clerk/Zoning Admin. City Of Otsego Tax Rate Calculation Taxes Payable in 1997 Special Levies: Taxes to pay Bonded Indebtedness and Park Development 67,700 Taxes for General Government 863,034 Less State Aids (Homestead and Agriculture Credit Aid) (140,276) Total Tax Levy Necessary 790,458 Tax Capacity: Tax capacity calculations per property are defined by State Laws 2,454,423 THE TAX RATE IS ARRIVED AT BY DIVIDING THE TOTAL TAXES NECESSARY ($790,458) BY THE TOTAL TAX CAPACITY ($2,454,423) THE PROPOSED RATE IS 32.207. PROPERTY TAXES FOR THE CITY ARE CALCULATED BY N1ULT- PLYING THE TAX CAPACITY OF THE PROPERTY BY THE TAX RATE. The City's 1996 tax capacity is approximately 19.962% greater than the tax capacity rate for 1995. The final tax capacity rate and tax capacity amounts will vary slightly �,vhen the County receives the final figures. City of Otsego Property Tax Calculation Taxes Payable in 1997 RESIDENTIAL HOMESTEAD CLASSIFICATION The Parcel is a home valued at $90,000. The tax capacity is calculated as follows: 1st $72,000 of market valu = $72,000 X 1.00% _ $720 $72,000 to $90,000 of value _ $18,000 X 2.00% = 360 Total Tax Capacity = $13080 TAXES PAYABLE 1N 1997 Tax Capacity = $ 15080.00 Tax Capacity Rate = $ 32.21 Equals City Tax Dollars Levied $ 347.84 City of Otsego Property Tax Calculation Taxes Payable in 1996 PROPERTY TAX CALCULATION ON A $90,000 VALUE HOME FOR TAXES PAYABLE IN 1996 Tax Capacity Tax Capacity ($1,080) Multiplied by the Tax Rate .34637 1996 City Actual Taxes Payable 374.08 1997 Proposed City Taxes Payable 347.84 Property Tax Decrease assuming the Tax Capacity has remained the same for the two year period. 26.24 City of Otsego Property Tax Calculation Agricultural Homestead Classification AGRICULTURAL HOMESTEAD CLASSIFICATION The Parcel contains 71.46 acres. The total estimated market value is S112,000 (land=17,700 and buildings=94,300). For tax calculations, these figures need to be broken down further as follows: House and Garage = 42,500 Building Site = 3,800 Other Buildings = 51,800 Other Land = 13,900 The tax capacity is calculated on this parcel as follows: House, Garage & Building Site Other Buildings to $115,000 Other Land to 5115,000 Total Tax Capacity Tax Capacity Tax Capacity Rate 46,300 X 1.00% = 463 51,800 X .45% = 233 13,900 X.45% = 63 TAXES PAYABLE 1997 Proposed 1997 City Tax Levy Actual 1996 City Tax Dollars Projected Tax Decrease S 759 $ 759 0.3221 244.45 262.89 S18.44 Property 1 62% Other Sourc 2% Rei 1 1997 ESTIMATED REVENUES State/Intergovt'I. Aid 29% License/Permits 5% .harges for Services 1% 700000 600000 500000 300000 200000 100000 C17 General Fund Revenue Comparison A sed Property Taxes License/Permits Grants/Aids Fees for Rents Services 40 30 20 10 X Composition of Proposed 1997 Total Tax Rate County City Elk River Monticello STMA I 2.274 Hospital 1® Sedesll District 723 $0.47 WHERE DOES YOUR TAX DOLLAR GO? Elk River Area '. V.3. V ---------------- --------------- - Hospital $.02 "Y 27 Monticello $0.45 WHERE DOES YOUR TAX DOLLAR GO? Monticello Hospital $.02 ity .2s St. Michael/Albertville 80.46 WHERE DOES YOUR TAX DOLLAR GO? St. Michael] Albertville District Hospital $.02 ity .28 it{¢" }�}gin^•.f F}r?',:tA"� `"'�ih;`.�^�..`• 450000 400000 350000 300000 i ?50000 i ?00000 150000 i 100000 50000 0 General Fund Expenditure Comparison 01995 Actual 01996 Budget 01997 Proposed j r�. k l - I -'- V t General Planner Legal Engineer Police Blg Insp Streets Parks $ Other Govt Rec uses CITY OF OTSEGO PROPOSED 1997 GENERAL FUND OPERATING BUDGET PRESENTED DECEMBER 5, 1996 1� 36001 Del. Special Assessments City of Otsego 1,185 - - - - General Fund 7,855 4,844 10,000 7,197 9,000 Revenue Budget 38000 Old Hall/House Rent - 8,975 9,300 4,540 9;300 9,300 38050 Franchise Fee 30 -Jun 5,727 5,745 7,044 7,044 7,100 1996 1996 1996 1997 Revenue 1994 1995 Adopted Y -T -D Amended Proposed Code Description Actual Actual Budget Actual Budget Budget 242 - - 39500 City Hall Rent 23,368 31010 Property Tax 420,644 603,596 658,440 - 658,440 722,758 32100 Business Licenses - 5,162 5,000 6,716 7,000 7,000 32210 Dog Licenses - 185 150 60 100 100 32260 Building Permits 87,797 39,758 40,650 14,849 35,000 50,000 32270 Septic Permits - 3,375 1,200 1,725 2,500 2,750 32280 Wetland Review - 750 100 385 500 700 32290 Weight Permits - 30 50 70 50 50 33401 Local Government Aid 50,941 63,070 74,893 - 74,893 101,805 33402 Homestead Credit 95,241 152,332 140,579 - 140,579 140,276 33403 Local Performance Aid - - - - - 6,896 33404 Recycling Grant/Aid 9,742 7,004 2,800 858 2,800 3,000 33405 Police Aid 5,453 7,972 5,500 - 8,000 8,000 33406 MSA Maintenance 59,164 69,004 62,000 68,846 76,496 77,000 Charges for Services - 34000 General - 37,429 10,000 1,313 2,400 5,000 34100 CUP/Variance 46,594 2,848 2,400 1,200 2,400 2,500 34102 Subdivision - 1,625 2,000 700 1,000 1,000 34103 Zone/Ordinance - 1,050 1,300 650 1,000 1,000 34120 Assessment/Septic - 2,580 2,100 1,545 2,100 2,100 34130 Streets 13,791 1,036 1,000 1,029 1;100 1,100 34140 Maps/Copies/Misc. 6,268 904 500 335 500 500 34150 Topo Sales - - - 2,479 2,500 2,500 34710 Recreation Fees - 343 2,150 - 2,150 2,575 36001 Del. Special Assessments - 1,185 - - - - 36210 Interest Earnings 7,855 4,844 10,000 7,197 9,000 10,000 38000 Old Hall/House Rent - 8,975 9,300 4,540 9;300 9,300 38050 Franchise Fee 5,211 5,727 5,745 7,044 7,044 7,100 39000 Other Revenue 127,048 273 600 475 600 600 39300 Clean Up Day - 3,531 3,000 3,344 3,344 3,000 39400 Refunds & Reimb. - 15,494 - 242 - - 39500 City Hall Rent 23,368 13,698 10,000 3,082 5,000 5,000 TOTAL REVENUES 959,117 1,053,780 1,051,457 128,684 1,055,796 1,173,610 2 700000 - $ O $IN 400000 300000 200000 100000 General Fund Revenue Comparison Services Cl) ®1995 <>> Actual 1111996 Budget ❑ 1997 Proposed Property Taxes License/Permits Grants/Aids Fees for Rents Misc/Other Services Cl) Account Function General Government 41100 Mayor & City Council 41400 Administration 41600 Finance 41550 Assessing 41700 Legal 41530 Planning Commission 41570 Planner 41900 EDA 41940 City Hall & Peavey House City of Otsego General Fund Expenditure Budget 6/30/96 1996 Year -To 1996 1997 1994 1995 Adopted Date Amended Proposed Actual Actual Budget Actual Budget Budget 35,530 38,502 52,410 14,473 41,110 72,410 317,955 186,607 202,452 72,543 181,216 188,566 30,329 59,473 58,600 27,290 58,154 61,431 16,045 14,063 14,060 6,728 14,060 14,750 64,264 62,153 28,200 29,337 65,200 30,000 3,240 3,246 3,300 168 3,468 3,700 57,878 48,704 52,250 18,385 47,000 59,900 - 2,792 14,005 4,357 10,555 14,790 3,293 71,506 74,180 23,557 75,202 79,276 Total General Government 528,534 487,046 499,457 196,838 495,965 524,823 Public Safety 79,518 47,953 40,000 22,253 40,000 52,000 42100 Police 42410 Building Inspection 89,100 93,440 96,360 47,937 96,360 100,740 Animal Control 36,332 22,272 20,000 6,730 18,000 29,500 Total Public Safety 125,432 115,712 116,360 54,667 114,360 130,240 Public Works .1560 Engineeering 43200 Street Lighting 79,518 47,953 40,000 22,253 40,000 52,000 43100 Street Maintenance 10,054 368,358 10,342 223,616 10,000 267,633 4,607 80,761 10,300 265,616 10,600 267,633 Animal Control 41610 Recycling - 29,196 - 30,754 - 30,000 13.275 30.000 3,100 36.000 Total Public Works 487,126 312,665 347,633 120,896 345,916 369,333 Community Services 45100 Community Recreation - 13,000 17,777 8,886 17,777 18,725 45200 Park Maintenance 1,481 9,913 32,770 10,572 29,699 37,989 45300 Heritage Preservation - - 1,550 220 1,150 4,800 Total Comm. Services 1,481 22.913 52.097 19,678 48,626 61,514 Other Uses 45000 Capital Outlay 20,897 - _ 49360 Transfers(Capital Equipment. - - 35,910 - 35,910 87,700 Total Other Uses 20,897 - 35,910 - 35.910 87,700 TOTAL EXPENDITURES 1,163,470 938,336 1,051.457 392,079 1,040,777 1.173.610 5 450000 400000 350000 300000 250000 200000 150000 100000 50000 3 General Fund Expenditure Comparison General Planner Legal Engineer Police Big Insp Streets Parks & Other Govt Rec UF rol City of Otsego General Fund Expenditures Budget Mayor & Council Code Item Personal Services 101 Salaries & Wages 122 Employer -FICA 126 Employer -Medicare Total Personal Services Supplies 203 General Supplies Total Supplies Other Services & Charges 321 Mileage/Travel ' 355 Dues & Memberships 360 Education/Training/Conferences 310 Miscellaneous Total Other Svs & Chgs Other Financing Uses 801 Contingency Total Other Fin. Uses Total Mayor & Council June 30, 1996 1996 1996 1997 1994 1995 Adopted Y -T -D Amended Proposed Actual Actual Budget Actual Budget Budget 32,923 2,042 477 35,525 2,075 485 32,850 2,035 475 12,575 780 182 32,850 2,035 475 32,850 2,035 475 35,442 38,085 35,360 13,537 35,360 35,360 - 18 - - - 18 - - 88 84 200 7 200 200 - 205 3,900 170 3,900 3,900 - 110 1,650 135 650 1,650 - - 1,300 624 1,000 1,300 88 399 7,050 936 5,750 7,050 - - 10,000 - - 30,000 - - 10,000 - - 30,000 35,530 38,502 52,410 14,473 41,110 72,410 7 Line Item # /� I Line Item # 3, Line Item # Line Item #--Z Line Item # BUDGET WORKSHEETS Line Item Detail A -4L, /1 = —11usigirA Line Item # Detai FUND: 101 -General Service Activity: Administration - 41400 EXPENDITURES: CODE ITEM PERSONAL SERVICES 101 Salaries & Wages 102 Overtime 103 Election Judges 121 Employer Contribution - PERA 122 Employer Contribution - Soc.Sec. 126 Employer Contribution - Medicare 123 Employer Contribution - Health & Dental 130 Employer Contribution - Disability TOTAL PERSONAL SERVICES SUPPLIES 201 Office Supplies 203 General Supplies 205 Election Supplies 240 Small Tools 206 Postage TOTAL SUPPLIES OTHER SERVICES AND CHARGES 204 Insurance 320 Telephone Communications 321 Mileage 340 Recording Fees 347 Newsletter 348 Maps 350 Printing & Publishing 355 Dues & Memberships 360 Education/Training/Conferences 365 Refunds & Reimbursements 310 Miscellaneous TOTAL OTHER SERVICES AND CHARGES CONTRACTUAL CHARGES AND SERVICES --------------- 371 Clean Up Day 390 Contracted Services 400 R & M - Equipment 410 Rentals 430 Miscellaneous Other Charges TOTAL CONTRACTUAL CHARGES AND SERVI GRAND TOTAL E JUNE 30 1994 1995 1996 1996 1996 1997 ACTUAL ACTUAL ADOPTED Y -T -D AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET 95,376 81,262 88,567 41,849 83,887 87,360 0 12,381 9,556 3,285 8,080 8,360 2,173 0 3,300 0 3,300 0 4,485 4,256 4,598 2,022 4,122 4,288 5,913 5,715 6,565 2,634 5,907 5,935 1,084 1,330 1,535 616 1,387 1,387 12,534 7,593 7,200 2,685 7,072 7,200 0 599 486 378 486 486 121,565 113,136 121,807 53,469 114,241 115,016 9,462 9,530 12,000 2,568 10,000 12,000 0 901 500 187 500 500 2,663 0 3,000 0 3,000 0 0 142 150 0 150 150 0 0 1,500 1,000 2,000 2,500 12,125 10,573 17,150 3,755 15,650 15,150 23,400 16,061 21,650 0 17,410 19,500 3,963 4,550 4,500 1,824 4,250 4,500 42 224 200 0 200 200 706 550 500 156 500 500 5,350 3,694 5,000 1,781 5,000 5,000 0 0 2,000 0 2,000 3,000 8,309 9,921 12,000 1,520 5,000 7,000 5,293 3,790 300 185 300 300 1,446 2,675 1,500 635 1,500 1,500 8,697 8,971 0 0 0 0 0 2,447 500 0 500 0 57,206 52,883 48,150 6,101 36,660 41,500 10,136 7,448 8,000 6,304 7,220 8,000 45,384 1,563 500 92 500 500 5,362 460 500 413 500 500 47,746 44 6,045 2,129 6,045 7,500 18,431 500 300 280 400 400 127,059 ------- 10,015 ------ 15,345 ------- 9,218 ------- 14,665 ------- 16,900 ------- 317,955 ------- ------- 186,607 ------- ------- 202,452 ------- ------- 72,543 ------- ------- 181,216 ------- ------- 188,566 ------- ------- E Line jtem # �Q BUDGET WORKSHEETS Line Item Detail MAIM !i Imp" .� M-11NION, IRISH i . A7991i Line Detail— _ __ Line Item # ZD ,,2, Detail Line Item # / (J Detail �/�p�� • V2e� Line Item # �ZDetai � � O 10 2 Z1 /997 10/ C�s.,x• Line Item # 020 Detail �o Line Item # 2-o ID Line Item #� BUDGET WORKSHEETS Line Item Detail %tet, z�i Line Item # -:&A l Detail --zle-e- f�� C e.,::20 Line Item # 3 --/aDetail &4�- ,�D-r) Line Item #2 Line Item #2-1- Detail 11 /a� Od�ry ' �-�,,3 ,�-Y)/ e �7�A BUDGET WORKSHEETS Line Item Detail �ine Item # �-5- Detail„�� Line Item # 3�D Detail 2�E,2e G Line Item #_Z4V Detail J, Line Item #_l Y- Line Item #JJ�O Detail ��w-r� e GLIV '5Z 5-0-0 Line Item #Z� Detail i4?y7 Line Item # ? Detail //fid eAl- 4'�lcq - co 12 S00 BUDGET WORKSHEETS FUND 101 Service Activity for ADMINISTRATION ACCOUNT: 41400 EXPENDITURES: Workers Compensation - Clerical & City Council $ 1,500 General Liability - This estimate is assuming an increase in expenditures and an insurance rate increase, therefore projecting an approximate 12% overall increase $18,000 TOTAL $19,500 13 FUND: 101 -General Service Activity: Finance - 41600 EXPENDITURES: CODE ITEM PERSONAL SERVICES 101 Salaries & Wages 102 Overtime 121 Employer Contribution - PERA 122 Employer Contribution - Soc.Sec. 126 Employer Contribution - Medicare 123 Employer Contribution - Health & Dental 130 Employer Contribution - Disability TOTAL PERSONAL SERVICES SUPPLIES 201 Office Supplies 203 General Supplies TOTAL SUPPLIES OTHER SERVICES AND CHARGES 305 Printed Forms 321 Mileage 350 Printing & Publishing 355 Dues & Memberships 360 Education/Training/Conferences TOTAL OTHER SERVICES AND CHARGES CONTRACTUAL CHARGES AND SERVICES 304 Audit -------- -- - --- 390 Contracted Services 400 R & M - Equipment 430 Miscellaneous Other Charges TOTAL CONTRACTUAL CHARGES AND SERVI GRAND TOTAL 14 JUNE 30 1994 1995 1996 1996 1996 1997 ACTUAL ACTUAL ADOPTED Y -T -D AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET 27,168 43,262 45,190 21,928 45,190 47,382 0 0 0 0 0 0 941 2,037 2,025 982 2,025 2,123 1,551 2,691 2,801 1,350 2,801 2,938 394 629 656 318 656 687 0 810 2,040 810 1,819 1,938 0 169 138 106 138 138 30,054 49,598 52,850 25,494 52,629 55,206 0 33 100 37 50 100 0 10 0 0 0 0 0 43 100 37 50 100 0 0 500 169 500 500 275 102 100 0 50 50 0 115 300 0 600 600 0 0 150 0 150 150 0 95 500 15 100 250 275 312 1,550 184 1,400 1,550 0 9,520 4,000 1,575 3,975 4,475 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100 0 100 100 0 9,520 4,100 1,575 4,075 4,575 30,329 59,473 58,600 27,290 58,154 61,431 14 BUDGET WORKSHEETS FUND 101 Service Activity for FINANCE ACCOUNT: 41600 1997 EXPENDITURES: Line Item# 201 Office Supplies Binders, covers,spirals for computer and budget reports $ 100.00 Line Item# 305 Printed Forms Payroll and Accounts Payable checks, claim forms, and printed covers $ 500.00 Line Item# 321 Mileage Anticipated mileage to workshop or conference, dependent upon location $ 50.00 Line Item# 350 Printing and Publishing. Printing of the summary financial report and the summary budget report as required by statute $ 600.00 Line Item# 355 Dues and Memberships Membership to the Minnesota Finance Officers Association and to the Government Finance Officers Assoc. $ 150.00 Line Item# 360 Education/Training/Conference Attendance at the Finance Officer Conference, dependent upon location, Computer software training $ 250.00 Line Item# 304 A Orli Estimate $500.00 more than 1996 due to more funds, projects and bond issue $4,475.00 15 Ling Item# 430 Miscellaneous Other Charges Possible calculator replacement, or other required expenditure without specific category $ 100.00 TOTAL $6,225.00 16 City of Otsego General Fund Expenditure Budget Assessor June 30, 1996 1996 1996 1997 1994 1995 Adopted Y -T -D Amended Proposed Code Item Actual Actual Budget Actual Budget Budget Personal Services 101 Salaries & Wages 121 Employer Cont. -Pers 122 Employer Cont.-Fica 126 Employer Cont. -Medicare Total Personal Services Other Services & Charges 360 Education/Training/Conf. Total Other Svs. & Chgs Total Assessor 13,534 562 12,464 645 12,360 554 6,000 269 12,360 554 12,978 581 763 196 773 181 766 180 372 87 766 180 805 186 15,055 14,063 13,860 6,728 13,860 14,550 990 128 200 - 200 200 990 128 200 - 200 200 __16,045 14,191 14,060 6,728 14,060 14,750 17 BUDGET WORKSHEETS FUND 101 Service Activity for ASSESSOR ACCOUNT: 41550 1997 EXPENDITURES: Line Item# 360 Fd iration/Training[ onferenn/ lil are Annual certification training and conference including mileage $200.00 TOTAL $200.00 FUND: 101 :General Service Activity: Legal - 41700 EXPENDITURES: CODE ITEM OTHER SERVICES AND CHARGES 301 Legal Services GRAND TOTAL JUNE 30 1994 1995 1996 1996 1996 1997 ACTUAL ACTUAL ADOPTED Y -T -D AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET 64,264 62,153 28,200 29,337 65,200 30,000 64,264 62,153 28,200 29,337 65,200 30,000 19 BUDGET WORKSHEETS FUND 101 Service Activity for LEGAL ACCOUNT: 41700 1997 EXPENDITURES: Line Item# 301 gal 'sPrv. -- Two city council meetings and two extra meetings per month Planning & zoning issues, including ordinances,variances,conditional use permits and communication NAC Sewer,water,storm sewer issues General city business,easements, hearings and communication with Engineer TOTAL 20 $ 9,600.00 $10,000.00 $ 5,000.00 $ 5,400.00 $30,000.00 Code Item Personal Services 101 Salaries & Wages 122 Employer Cont.-Fica 126 Employer Cont. -Medicare Total Personal Services Supplies 203 General Supplies 360 Ed./Training/Conference 310 Miscellaneous Total Supplies City of Otsego General Fund Expenditures Budget Planning Commission June 30, 1996 1996 1996 1997 1994 1995 Proposed Y -T -D Amended Proposed Actual Actual Budget Actual Budget Budget 3,000 2,660 3,100 - 3,100 3,100 196 165 156 - 156 156 44 39 44 - 44 44 3,240 2,864 3,300 - 3,300 3,300 3 - - - 100 - - 168 168 300 379 - - - - - 382 - 168 168 400 Total Planning Commission 3,240 3,246 3,300 168 3,468 3,700 21 Line Item #-L2L BUDGET WORKSHEETS Line Item Detail C - �Zi 5-3d Line Item #-azado 1,111C 1 LCII1 ft lit!" 11 Line Item # Detail Line Item # , Detail Line Item # Detail ---- Line Item # Detail 22 FUND: 101 -General Service Activity: Planner - 41570 EXPENDITURES: CODE ITEM OTHER SERVICES AND CHARGES 302 Planning Services GRAND TOTAL JUNE 30 1994 1995 1996 1996 1996 1997 ACTUAL ACTUAL ADOPTED Y -T -D AMENDED PROPOSED BUDGET ACTUAL BUDGET 57,878 48,704 52,250 18,385 47,000 59,900 57,878 48,704 52,250 18,385 47,000 59,900 ------------------------------------------ ------------------------------------------ 23 BUDGET WORKSHEETS FUND 101 Service Activity for PLANNER ACCOUNT: 4170 1997 EXPENDITURES: Line Item# 302 Planning Services Sixty-six meetings $ 9,900.00 General city assignments, including ordinances, zonings, communications with engineer, attorney, city staff, miscellaneous information $30,000.00 City comprehensive plan update $25,000.00 TOTAL $9,900.00 24 AUG-09-1996 08:52 �;Pc 612 595'9837 P.01ie5 [rFN Northwest Associate d Consultants, Inc. C C O M M U N I T Y PLANNING DESIGN • MARKET R E S E A R C H MEMORANDUM - Via Fax Transmission TO: Elaine Beatty FROM: Bob Kirmisl David Licht DATE: 9 August 1996 RE: Otsego - Budget - 1997 Planning FILE NO: 176.08 - 96.10 At your request, we have attempted to project various planning activities in Otsego which will impact the City budget. This information is summarized below: 1. Meetings. Meeting charge rates will remain $150 per session for staff and $200 for principals. Meeting charges for the past year and one-half have been as follows: 1995 57 Meetings $7,000 1996 ('/Z) 37 Meetings $5,700 Based upon the foregoing, the projection for 1997 is: 1997 66 Meetings $9,900 2_ Private Development Applications. Our office's time and expenses for private development applications are intended to be "pass through" costs charged directly to the applicant. As such, no City expenses are projected. 3. General City Assignments. Assignments performed for the City are typically sporadic and are most often responses to specific City Council directives and preliminary development applications. While it is difficult to judge expectant charges for 1997, historical charges can be utilized as a general guide. Our charges for the past one and one-half years have been as follows: '5 Wayzata Blvd. • Suite 555 • St. Louis Park, MN 55416 • (612) 595 -9636 -Fax. 595-9837 25 ALG -09-1996 ©e:53 NAC 612 595 9637 P.02/05 4. 1995 $27,469.01 1996 ('/) $15,547.98 Based upon past trends, $30,000 is projected for 1997. Special Projects, A. Comprehensive Plan Due to the relative instability of Otsego's boundaries in 1996, two comprehensive plan projects (which were initially budgeted for) were either not completed or only partially completed. Such efforts were to focus upon the areas which border Albertville ($5,000 originally projected) and the southeast area of the City ($15,000 projected). In consideration of Otsego's current boundary stability, the anticipated conclusion of the sewer study, possible development issues associated with the Riverwood Conference Center and the age (1991) and the limited applicability of the current plan, an update of the City's Comprehensive Plan is in order. Obviously, such effort will require recognition of Otsego's recent detachments and annexations. Without having prepared a specific work program, our preliminary estimate for such work is $25,000 to $30,000. To be noted in regard to such work is the need to update all physical, social and economic information rased on the new municipal boundaries (including City map updates). Also to be noted is that the utilization of "computer graphics" will result in a high end estimate (i.e., $30,000). Should the City wish to pursue this effort or desire a detailed estimate immediately, such information can be provided upon request. Also, an example of a plan which utilizes "computer graphics" can be provided for review. Zoning/Subdivision Ordinance As a result of recent City boundary changes, some modifications to the City's Zoning and Subdivision Ordinance may become necessary. Undoubtably, a new zoning map will need to be created which includes the former Frankfort Township area. As a result of possible changes in City policy (as part of comprehensive plan update effort), changes to the City's Zoning and Subdivision Ordinance may 011 26 ALG -09-1996 08:53 NAC 612 59s 9837 P.03i05 become necessary. For example, the designation of a "third industrial area" for relocated home extended businesses could prompt a modification to City Performance standards. Specific projections related to this work will fall under general city assignments and may be provided at the City's directive. C. Codification of Ordinances While our office's degree of involvement may (or may not be) limited, a codification of the City's various ordinances is a task we believe is overdue. Projections for this work would depend on our company's involvement. 5. Economic Development. We are uncertain of possible 1997 involvement in this area. Past charges are as follows: 1994 $4,673.19 1995 $2,664.74 1996 No Charges Possibly $2,500 for 1997 might be a reasonable projection. We emphasize that this is a preliminary projection of activities and related budget implications. Hopefully this material will serve as a reasonable estimate for budgeting purposes. 1996 Budget Summary For 1996, our office submitted a planning budget proposal of $65,750 to the City. Such proposal was broken down as follows: Meetings 9,750 General City Assignments 32,500 Special Projects - Comp Plan - S.W. Area 5,000 - Camp Plan - Sewer Study 15,000 Economic Development 3,500 TOTAL $65,750 3 27 ALG -09-1996 08 54 NAC 612 s95 9637 P.04i05 The aforementioned budget proposal was subsequently reduced by the City Council to $52,250. Specifically, the Council reduced the special projects work by $10,000 and eliminated the economic development budget. Through the first six months of this year, $23,200 has been expended on planning services. It should be noted that such expenditures exclude approximately $18,700 which was to be devoted to special projects (per original NAC budget estimate). Following the submission of our 1996 budget projections, we were highly surprised to find that some figures were similarly changed without any comment or discussion taking place with our office. While we recognize the Council's authority in this area, we would at least request the courtesy of discussing possible modifications. It is only through such communication that we believe both parties can gain an understanding of what is expected or what will be delivered. M 2 ;3 City of Otsego General Fund Expenditure Budget EDA ?9 June 30, 1996 1996 1996 1997 1994 1995 Adopted Y -T -D Amended Proposed Code Item Actual Actual Budget Actual Budget Budget Personal Services 101 Salaries & Wages - 2,038 8,000 3,870 8,000 8,361 121 Employer Cont. -Pers - - 360 173 360 375 122 Employer Cont.-Fica - 109 496 240 496 518 126 Employer Cont. -Medicare - 25 115 56 115 120 123 Employer Cont. -H & D - - 360 - 360 342 130 Employer Cont. -Disability - - 24 - 24 24 Total Personal Services - 2,172 9,355 4,339 9,355 9,740 Supplies 201 Office Supplies - - - - - 100 203 General Supplies - 270 100 18 50 - Total Supplies - 270 100 18 50 100 Other Services & Charges 321 Mileage - 147 150 - - 150 350 Printing & Publishing - - 500 - - 500 355 Dues & Memberships - 50 1,150 - 1,000 1,700 360 Meetings & Conferences - 95 650 - 150 500 Total Other Svs & Chgs - 292 2,450 - 1,150 2,850 Contractual Charges & Svs 390 Contracted Services - - 2,000 - - 2,000 430 Misc. Other Charges - 58 100 - - 100 Total Contr. Svs & Chgs - 58 2,100 - - 2.100 Total EDA - 2,792 14,005 4,357 10.555 14,790 ?9 BUDGET WORKSHEETS FUND 101 Service Activity for EDA ACCOUNT: 41900 1997 EXPENDITURES: Line Item# 201 Office Supplies Supplies for business contact mailing $ 100.00 Line Item# 321 Mileage Mileage for attendance at EDAM conference, and Wright County Partnership meetings $ 150.00 Line Itemv# 350 Printing & Publishing Business information, survey, newsletter $ 500.00 Line Item# 355 Dues & Memberships Membership to EDAM -$150.00 Membership to Partnership -$1,550.00 $1,700.00 Meetings & Conferences EDAM conference, Economic Development workshops, seminars $ 500.00 CONTRACTUAL CHAR ..S & SERVICES Line Item# 390 Contracted Services Consultant fees for business development and analysis through either survey or specific business inquiry $2,000.00 Line Item# 430 Miscellaneous Other Charges Miscellaneous charges warranted by intern needs $ 100.00 TOTAL $5,050.00 30 FUND: 101 -General Service Activity: City Hall & Peavey House - 41940 EXPENDITURES: CODE ITEM PERSONAL SERVICES 101 Salaries & Wages 122 Employer Contribution - Soc.Sec. 126 Employer Contribution - Medicare TOTAL PERSONAL SERVICES SUPPLIES 203 General Supplies 220 R & M Supplies TOTAL SUPPLIES OTHER SERVICES AND CHARGES 322 Utilities 410 Rent TOTAL OTHER SERVICES AND CHARGES CONTRACTUAL CHARGES AND SERVICES 325 Garbage Service 389 Cleaning Service 390 Contracted Services 400 R & M - Equipment 402 R & M - Building 403 R & M - Imp Other Than Bldg. 430 Miscellaneous Other Charges TOTAL CONTRACTUAL CHARGES AND SERVI GRAND TOTAL 31 JUNE 30 1994 1995 1996 1996 1996 1997 ACTUAL ACTUAL ADOPTED Y -T -D AMENDED PROPOSED BUDGET ACTUAL BUDGET 0 1,650 0 0 1,600 2,160 0 102 0 0 99 134 0 24 0 0 23 32 0 1.776 0 0 1,722 2,326 0 749 500 303 600 650 1,954 2,000 664 2,000 2,000 0 2,703 2,500 967 2,600 2,650 0 11,558 11,500 4,994 11,500 11,500 0 46,317 46,380 11,674 46,380 45,100 0 57,875 57,880 16,668 57,880 56,600 0 1,130 1,250 616 1,250 1,250 0 0 0 3,387 7,000 9,500 186 7,459 9,400 968 2,000 4,000 3,107 624 500 357 500 400 319 1,500 0 1,500 1,500 0 230 500 44 100 500 0 1,166 660 550 650 550 3,293 10,928 13,800 5,922 13,000 17,700 3,293 ------- ------- 73,282 ------- ------- 74,180 ------- ------- 23,557 ------- ------- 75,202 ------- ------- 79,276 ------- ------- 31 EXPENDITURES: BUDGET WORKSHEETS FUND 101 Service Activity for CITY HALL & PEAVEY HOUSE ACCOUNT: 41940 2 Building Supervisors @ $5.00 per hour 1 Building Supervisors & $6.00 per hour Average Number of Hours per month - 40 hours TOTAL $2,160.00 122 Employer Contribution - Soc Sec $ 134.00 126 Employer Contribution - Medicare $ 32.00 TOTAL $2,326.00 SUPPLIES 1997 Line Item#203 Detail General Supplies for City Hall ri o Duerr's Water Care (Water softener for City Hall) $100.00 Supplies for City Hall $500.00 Miscell. $ 50.00 TOTAL $60.00 G & K Textile Leasing Rugs & towels $1,400.00 Miscell $ 600.00 TOTAL $2,000.00 OTHER SERVICES AND CHARGES 1997 Line Item#322 Detail Utilities for City Hall ER Municipal (Old City Hall) $1,900.00 Minnegasco (New City Hall) $6,000.00 Wright Hennepin (New City Hall and Shed) $3,600.00 TOTAL $11,00.00 32 Bank of Elk River $45,100.00 CONTRACTUAL CHAR .S AVD SERVI .ES 1997 Line Item #325 Detail Garbage Service for City Hall LaPlant Sanitation Inc $1,250.00 Line Item #389 Cleaning Service for City Hall Long and Sons (Reg. and routine cleaning of City Hall $6,700.00 Extra Cleaning - From renters $ 2,800.00 TOTAL $ 9,500.00 Line Item #390 Contracted Services for City Hall First Choice Lawn Care $3,000.00 Bear Alarms $ 300.00 Corrow Lawn & Irrigation $ 130.00 Miscel $ 70.00 TOTAL $4,000.00 Line Item #400 Repair and Maintenance for City Hall Equipment Fyle's Excavating $ 300.00 Dehmer Fire Protection $ 100.00 TOTAL $ 400.00 Line Item #402 Repair and Maintenance for City Hall Building Ceiling Tiles, carpet & the cleaning TOTAL $1,00.00 Line Item #403 Repair and Maintenance for other than Building Irrigation System, parking lot, $ 500.00 Line Item #430 Miscellaneous Other Charges TOTAL 33 $ 550.00 FUND: 101 - General Service Activity: Police - 42100 EXPENDITURES: CODE ITEM OTHER SERVICES AND CHARGES 390 Contract Police Service GRAND TOTAL JUNE 30 1994 1966 1996 1996 1996 1997 ACTUAL ACTUAL ADOPTED Y -T -D AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET 89,100 93,440 96,360 47,937 96,360 100,740 89,100 93,440 96,360 47,937 96,360 100,740 34 BUDGET WORKSHEETS FUND 101 Service activity for POLICE ACCOUNT: 42100 1997 EXPENDITURES: Line Item# 390 Contract Police Services Wright County Sheriff Contract 2,920 hours at $34.50 per hour $100,740 TOTAL $100,740 35 Code Item 390 Inspection Services City of Otsego General Fund Expenditures Budget Building Inspection 1996 1994 1995 Adopted Actual Actual Budget June 30, 1996 1996 1997 Y -T -D Amended Proposed Actual Budget Budget 36,332 22,272 21, C00 6,730 18,000 29,500 36 BUDGET WORKSHEETS FUND 101 Service Activity for BUILDING INSPECTION ACCOUNT: 42410 1997 EXPENDITURES: Line Item# 390 Inspection Sprvirpq Building Inspection Contract with building inspector; half of building permit fees estimated at $50,000 - $25,000 -24"ours of code enforcement at $25.00 per hour - $Y4 0W , �CG' �e6, TOTAL $! ,00a— - �CC� i 37 FUND 101 -.General Service Activity: Engineering - 41560 EXPENDITURES: CODE ITEM OTHER SERVICES AND CHARGES 350 Engineering Services GRAND TOTAL JUNE 30 1994 19% 1996 1996 1996 1997 ACTUAL ACTUAL ADOPTED Y -T -D AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET 79,518 47,953 40,000 22,253 40,000 52,000 79,518 47,953 40,000 22,253 40,000 52,000 BUDGET WORKSHEETS FUND 101 Service Activity for v ENGINEERING ACCOUNT: 41560 1997 EXPENDITURES: Line Item# 390 Engjneering Services Water source, trunk and storage facilities plan $12,000.00 Trunk and sub -trunk sanitary sewer study $ 6,000.00 Wetland, storm water and storm water utility service $ 6,000.00 MSA issues and projects $ 4,000.00 General city business including staff meetings, city council meetings, communications with planner, attorney, staff, ordinance issues $24,000.00 $52,000.00 TOTAL $52,000.00 39 Hakanson 3601 Thurston Avenue F7 103 Pine Street Anderson Anoka, Minnesota 55303 —Monticello55362 Assoc., Inc. (612) 427-5860 (612) 295-- 58G80 0 (61 2) 427.3+49f Pax C5GO (612) 295-4488 Fax Memorandum To: City of Otsego Date: August 9 1996 8899 Nashua Avenue Subject: _ Budget 1997 Otsego, MN 55330 Attn: Elaine and Phyllis File #: OT901 Narrative: cc Budget items over and above regular engineering services: - Water Source, Trunk and Storage Facilities Plan $12,000 - Trunk and Sub -trunk Sanitary Sewer Study 6,000 - Storm Water Management Plan to comply with Wright County requirements 4,000 - Mapping 3,000 - Storm Water Utility Fee 2,000 40 By: Lawrence G. Koshak, PE FUND: 101 --General Service Activity: Street Lighting - 43200 EXPENDITURES: CODE ITEM OTHER SERVICES AND CHARGES 322 Electrical Service GRAND TOTAL JUNE 30 1594 1995 1956 1996 1966 1997 ACTUAL ACTUAL ADOPTED Y -T -D AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET 10,054 10,342 10,000 4,607 10,300 10,600 10,054 10,342 10,000 4,607 10,300 10,600 ------------------------------------------ ------------------------------------------ 41 BUDGET WORKSHEETS FUND 101 Service Activity for STREET LIGHTING ACCOUNT: 43200 1997 EXPENDITURES: Line Item# 322 Electrical Services Street lights, security lights, traffic signals, serviced by Elk River Utilities and Wright -Hennepin Co-op $10,600.00 TOTAL $10,600.00 42 City of Otsego General Fund Expenditure Budget Streets & Roads Supplies June 30, 202 Gas, Oil & Propane 14,912 11,909 1996 1996 1996 1997 203 General Supplies 1994 1995 Adopted Y -T -D Amended Proposed -ode Item Actual Actual Budget Actual Budget Budget Personal services 32,981 22,256 5,000 5,315 12,13C0 12,000 101 Salaries & Wages 89,997 65,226 65.265 34,011 64,675 75,092 102 Overtime - 4,758 6,469 3,120 5,700 5,977 121 Employer Cont. -Peva 3,659 2,922 3.372 1,584 3,153 3,632 122 Employer Cont.-Fica 5,573 4,230 4,666 2,389 4,363 5,027 126 Employer Cont. -Medicare 1,303 989 1,090 559 1,020 1,176 123 Employer Cont. -H & D 3,459 4,205 6,000 1,952 4,000 6,200 130 Employer Cont. -Disability - 372 406 220 270 418 Total Personal Services 103,891 82,702 87,268 43,835 83,181 97,522 Supplies 202 Gas, Oil & Propane 14,912 11,909 16,000 6,879 14,000 11,600 203 General Supplies 13 320 500 611 1,200 500 210 Operating Supplies - 134 2,000 - - 2,500 220 R & M Supplies 32,981 22,256 5,000 5,315 12,13C0 12,000 392 Culverts 1,214 939 5,000 - 1,500 3,000 393 Street Signs 1,164 1,010 1,500 556 1,500 - 394 Rock - - 2,800 - 2,800 - Total Supplies 50,284 36,568 32,800 13,361 33,000 29,600 Other Services & Charges 225 Uniforms 2,449 1,328 1,560 699 1,560 1,560 204 Insurance - 4,626 2,400 - 3,560 3,700 '40 Small Tools - 25 200 - 200 500 10 Miscellaneous 1,528 25 2,000 257 200 390 .320 Telephone/Communications 889 807 780 285 700 700 322 Utilities 1,216 270 550 1,380 2,600 2,600 360 Ed./Training/Conferences 122 - 750 - - - 370 Gravel 19,056 447 12,000 - 12,000 15,000 372 Salt - 3,934 2,400 1,888 2,400 11,400 373 Salt & Sand - 2.053 13.000 4.654 10,000 20,250 Total Other Svs & Chgs 25,260 13,515 35,640 9,163 33,220 56,100 Contractual Chgs & Svs 302 Engineering 26,962 9,637 12,500 1,785 12,500 - 301 Legal 397 - - - - - 390 Contracted Services 14,452 32,773 10,000 - 6,000 - 4C0 R & - Equipment - 2,757 2,000 2.405 4,000 - 410 Rentals - 108 5,000 - 5.000 5,000 431 Gravel Contracting 147,112 20,980 15,000 20,980 31,215 432 Sealcoating - - 27,000 - 27,771 433 Crackfilling - 3,500 30,500 - 434 Blacktop Patching - - 15,000 15,000 - 435 Street Sweeping - 1,500 1,810 - Total Contractual Chgs & Svs 188,923 66,255 91,500 4,190 95,790 63,986 Capital Outlay 501 Equipment Lease -Truck - 20,424 20,425 10,212 20,425 20,425 530 Improv. Other Than Buildings 4,152 - - - - Total Capital Outlay - 24,576 20,425 10,212 20,425 20,425 Total Streets & Roads 368,358 223,616 267,633 80,761 265,616 267,633 43 t - APPENDIX B CITY OF OTSEGO FIVE YEAR CAPITAL IMPROVEMENT PLAN SUMMARY OF ANALYSIS DESCRIPTION 1996 I 19971 1998 I 1999 ! 2000 2001 Class 5 Arg Based Roads *11 $36,2201 $31,215 *1 I *1 *1 I *1 Seal -Coating & Crack -Sealing *2I *3 $27,771 I *3 I $29,7161 *3 I $26,5401 Bituminous Overlays *51 $182,534' $130,65211 $6.6,8471 $115,027; $139,2431 $72,6491 I Roadway Reconstructions *5 j $600,000 $600,000; $361,781 ! $361,781 i i Roadway Surfacing *5 1 $455,894 i $59,762!i $122,844 I I YFARI Y TnTAI R I S676.6441 5791,635' $668,845, $568,285' $625,868; $101,190; NOTES: *1 This amount is anticipated to remain approximately the same as the 1997 amount until the number of gravel roads are reduced. The number of gravel roads will be reduced through paving projects. *2 The seal coating amount will increase as the number of paved roads increases. Seal -coating will alternate every other year with crack -sealing. 3 Crack -Sealing has been estimated at $20,000 per year, every other year. *4 Class 5 Agg Base Roads, Seal -Coating & Crack -Sealing, and Bituminous Overlays are presently budgeted as Maintenance items in the Road & Bridge Budget. *5 Funding Sources for these items will include: Assessments, MSA Funding, and Storm Sewer Impact Fees. 44 FUND: 101 - General Service Activity: Animal Control EXPENDITURES: CODE ITEM OTHER SERVICES AND CHARGES 390 Animal Control Services GRAND TOTAL JUNE 30 1964 1995 1996 1966 1956 1997 ACTUAL ACTUAL ADOPTED Y -T -D AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET 0 0 0 0 0 3,100 0 0 0 0 0 3,100 ------------------------------------------ ------------------------------------------ 45 BUDGET WORKSHEETS FUND 101 Service Activity for ANLNIAL CONTROL ACCOUNT: 42710 1997 EXPENDITURES: Line Item# 390 Animal Control Services Boarding fees $9.00 per day (must keep animal at least 7 days) Disposal $27.00 Total of $90.00 for an unclaimed animal Animal pickup $20.00 a trip Estimate four animal pickup's a month with two unclaimed and boarded $3,100.00 TOTAL $3,100.00 46 Code Item Other Services & Charges 203 Supplies 390 Contract Services Total Recycling City of Otsego General Fund Expenditures Budget Recycling June 30, 1996 1996 1996 1997 1994 1995 Adopted Y -T -D Amended Proposed Actual Actual Budget Actual Budget Budget - 3,651 - - - 29,196 27,103 30,000 13,275 30,000 36000 29,196 30,754 30,000 13,275 30,000 36000 47 BUDGET WORKSHEETS FUND 101 Service Activity for RECYCLING ACCOUNT: 41610 1997 EXPENDITURES: Line Item "23 Supulies cycling bins $3 0 Line Item# 390 Contract Recycling Services Estimate 1200 stops at $1.25 twice a month for 12 months $36,000.00 -J�,f 'n TOTAL $39 0 FUND: 101 -General Service Activdy: Community Recreation - 45100 EXPENDITURES: CODE ITEM OTHER SERVICES AND CHARGES 390 Community Recreation Programing GRAND TOTAL JUNE 30 1964 1966 1996 1996 1996 1997 ACTUAL ACTUAL ADOPTED Y -T -D AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET 0 13,000 17,777 8,886 17,777 18,725 0 13,000 17,777 8,886 17,777 18,725 49 BUDGET WORKSHEETS FUND 101 Service Activity for CO),I1MUNITY RECREATION ACCOUNT: 45100 1997 EXPENDITtiRES: Line Item# 390 Community Recreation Programming, City share of joint recreation programming administration budget, calculations based on school district area population of 5,020 $18,725.00 TOTAL $18,725.00 50 Per Capita - Assessment Breakdown 1997 (x 3.73) 13,323 / $49,695 5,020 / $18,725 776/$2,894 1017 / $3,793 1962 / $7,318 2794 / $10,422 2,100 / $7,833 26,992 / $100,680 The population data for 1997 was determined by information from ISD 728 that has been adopted by the State Demographer Office. 51 1995 (x 2.68j 1996 (x3.7 Ek River 12,060 / $32,320 12,811 / $47,785 Otsego 4,497 / $12,050 4,766 / $17,777 Dayton 704 / $1,886.72 746/$2,782 Rogers 862/$2,310 978/$3,648 Zimmerman 1,781 / $4,773 1,887 / $7,038 Livonia 2,535 / $6,793 2,687 / $10,022 Hassan 1,906 / $5,108 2,020 / $7,534 24,345 / $65,240.72 25,895 / $95,586 1997 (x 3.73) 13,323 / $49,695 5,020 / $18,725 776/$2,894 1017 / $3,793 1962 / $7,318 2794 / $10,422 2,100 / $7,833 26,992 / $100,680 The population data for 1997 was determined by information from ISD 728 that has been adopted by the State Demographer Office. 51 Budget Detail Breakdown Salary / Benefits 3 F.T. with Benefits 99,375 Support Staff 300 99,675 88% of Total Budget Program Expenses Printing - 3800 Postage 75% 675 Advertising / Printing 300 Trans / Mileage 80% 1280 Dues/ Conf. 50% 600 6655 6% of Total Budget Organizational Expenses Office Supplies 1000 Postage 25% 225 Adv. / Printing 85% 1700 Fiscal Agency Service 1800 Trans / Mileage 20% 320 Dues/ Conf. 50% 600 Office Equipment 800 6445 6% of Total Budget 112,775 52 Coord. Salary FICA/PERA Sec 125 Insurance Work Comp - Clerical Staff Clerical FICA/PERA Work Comp. Benefits nec Program Sup, FICA/PERA/Work Comp Trans./Mileage Dues / Conferences Office Equipment Capital Eqpt. Supplies Printing Advertising /PR Postage Support SIL Cont. Fiscal Admin. Staff Tmg. Technology 7,500 Community Recreation Administration - Budget Analysis 600 1,600 br,-WLAU klual - 1994 A WAL- L9K -&QMed1996 M /Amended AdvW P_t QQL d PLQ"-Sad W 1,200 700 2,500 2,800 M"- M Ih uJ- -vnQ M TI1ru_ 12LN 650 28,890 33,000 34,060 38,675 38,675 19,338 38,675 43,000 3,700 4,100 4,100 4,660 4,660 2,330 4,660 5,200 5,000 2,700 5,250 2,650 2,650 1,325 2,650 2,800 - _ _ 255 255 128 255 275 7,500 12,150 600 1,600 1,050 1,100 650 800 600 500 1,200 ('Comp) _ 1,200 700 2,500 2,800 900 1,100 600 650 1,300 1,500 350 500 56,040 63,200 12,500 15,000 1,600 1,900 16,625 8,300 16,625 2.0,400 SMI 1,100 1,100 600 350 800 2,600 1,000 600 500 500 74,660 2,400 15,000 2,435 1,500 1,200 1,200 4,000 1,800 700 400 3,000 96,775 22,160 9,500 1,500 800 1,200 750 1,200 900 4,000 2,500 1,800 1,000 700 350 400 180 3,000 500 97,625 47,901 (850) 22,160 1,500 1,200 1,000 4,000 1,800 700 400 500 96,125 +650 26,900 1,600 1,200 800 1,000 3,800 2,000 900 300 1,800 112,775 3 F.T. with Benefits - Considers 3 F.T. Employees wages for 1997. All wages are managed/ and recommended by the personnel committee. Support Staff - To support additional support during peaks, to cover vacation or other absenteeism. Printing - Brochure production and distribution. 3 brochures per year and 1 supplement. Cost per page is approx. $100. Postage - Considers approx.. 56 pieces of mail per week. Advertising / Printing - To cover costs associated with attendance at exhibits, general printing, giveaway items & occasional ads. All to enhance public awareness. Transportation / Mileage - To cover costs associated with Admin. staff driving individual vehicles throughout region visiting program sites, attend meetings, etc. Dues / Conferences - Considers professional association membership, attendance at annual conference and other seminars as appropriate. Office Supplies - Letterhead, notepads, etc. Office Equipment - Computer/ Tech upgrades for Program Supervisor. Fiscal Agency Service - Would allow unity of all administration staff under one employer and policy handbook. Personnel Committee is researching this. 54 City of Otsego General Fund Expenditure Budget Park Maintenance 55 June 30, 1996 1996 1996 1997 1994 1995 Adopted Y -T -D Amended Proposed Code Item Actual Actual Budget Actual budget Budget Personal Services 101 Salaries & Wages - 1,159 13,068 3,632 13,068 18,096 102 Overtime - - - - - 776 121 Employer Cont. -Peva - - 477 - 477 705 122 Employer Cont.-Fica - 65 810 83 810 1,170 126 Employer Cont. -Medicare - 15 190 19 190 274 123 Employer Cont. -H & D - - 1,200 - 800 1,000 130 Employer Cont. -Disability - - 80 - 54 68 Total Personal Services - 1;239 15,825 3,734 15,399 22.089 Supplies 203 General Supplies - 651 - 76 500 750 220 R & M Supplies - 157 2,200 - 300 1,200 202 Gas & Oil - 253 - 301 700 1,000 Total Supplies - 1,061 2,200 377 1,500 2,950 Other services & Charges 320 Telephone/Communications - 517 500 209 500 500 355 Dues & Memberships - - 200 - - 200 360 Ed./Training/Conferences - - 500 - - 500 350 Printing & Publishing - 243 500 - - 200 Fertilizer/Weed Control,etc. - - - - - 4,400 310 Miscellaneous - - - - Total Other Services & Chgs - 760 1,700 209 500 5,800 Contractual Chgs & Svs 302 Engineering - 5,410 6,500 4,812 6,500 2.500 400 R & M Equipment 1,481 146 500 - - - 410 Rentals - 1,172 1,300 533 1,300 1,350 440 Recreation Programming - 125 4,245 550 4,000 2.800 430 Miscellaneous Other - - 500 357 500 500 Total Cont. Svs & Chgs 1,481 6,853 13,045 6,252 12.300 7,150 Total Park Maintenance 1,481 9,913 32,770 10,572 29,699 37,989 55 BUDGET WORKSHEETS Line Item Detail Line Item # b3 Detail AV,? _sscEwac=cs, li')7bGECLANgp1�S HA -/?Z) Wood pE)?5512VA-t-S'vEI, �urnBF R '—Line Item #-2 02 Detail Foe /r0wT L, mR�T°iZ Gh��I�S�w W EF_p Tr2 nim E IZ , S NO�.J QLOWE,Q Line Item #_3w Detail tj - 5 . w Es r — f� r T- TFc�'caN�N� [:iMM (�t�1w CRT2Gas Line Item Detail 7-00LS p1Z �Q �_T_J /Z DA-ve,(CS 1�1,9-�Nr,EiyA/, GE Line Item # • Line Item # Detai Line Item # Detail 56 HvD a-r!-,�rnS BUDGET WORKSHEETS Line Item Detail Line Item # Detail 1z:-ol2 ScE SkA-rrvb S/%E]L,,;rsEJ Line Item # Detail 2,2 46Rg-S />2�2,5Rr1 4xg. .7-ivccu405'S Zo G= Y HAZZ A erv9, Wa7O,5-0 "4- 4 AJV /��tc Fs"EcU /76.g E 1�1=j-' • P 4`71SLine Item # Detail l AW All IOWE? L:>ar2 rS P -,J D 1Z 5pas)? o o 00 1,v ; r -o rrR&LLine Item # Detail So Fart E X 2.2 A,- rt E'S )C -r-�m s 2 I Z!.A,2 /227— Line Item # , Detail Line Item # Detail Line Item # Detail 57 FUND: 101 - General Service Activity: Heritage Preservation - 453300 EXPENDITURES: CODE ITEM SUPPLIES 203 General Supplies 240 Small Tools & Equipment TOTAL SUPPLIES OTHER SERVICES AND CHARGES 360 Education/Training/Conference 390 Contracted Services 310 Miscellaneous TOTAL OTHER SERVICES AND CHARGES GRAND TOTAL 1564 1995 1996 1996 1956 1997 ACTUAL ACTUAL ADOPTED Y -T -D AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET 0 0 550 0 50 500 0 0 0 0 0 300 0 0 550 0 50 800 0 0 500 150 300 500 0 0 0 0 0 3,000 0 0 500 120 800 500 0 0 1,000 270 1,100 4,000 0 ------- ------- 0 ------- ------- 1,550 ------- ------- 270 ------- ------- 1,150 ------- ------- 4,800 ------- ------- 58 BUDGET WORKSHEETS FUND 101 Service Activity for HERITAGE PRESERVATION ACCOUNT: 45300 1997 EXPENDITURES: Line Item# 203 General Supplies Archival document and photo storage supplies, photocopying and finishing $ 500.00 Line Item# 240 Small Tools & Equipment Bookcase and audio tape recorder and tapes $ 300.00 OTHER SERVICES & CHARGES Line Item# 360 d ation/Trainin IConf rence Seminars and other educational expenses $ 500.00 Line Item# 390 Contracted Services Professional assessment of historic sites in Otsego $3,000.00 Line Item# 310 Miscellaneous Miscellaneous expenses not categorized $ 500.00 TOTAL $4,800.00 59 OTSEGO HERITAGE PRESERVATION COMMISSION 19 August 1995 PROPOSED BUDGET !996 -1997 Archival document and photo storage supplies $350 Professional assessment of historic sites S3000 in Otsego Photocopying and finishing S150 Book case $100 Audio tape recorder and tapes $200 Seminars and other educational expense 5500 Miscellaneous expense 5500 Total $4800 OF -IPC -3 1. `QTS 60 Code Revenue Transfer from General Fund Appropriations Capital Outlay - Administration 41400 Furniture & Fixtures 41400 Other Equipment 41400 City Hall & Buildings Emergency Preparedness 42100 Siren Street & Road Maintenance 3100 Improv. Other Than Buildings .3100 Motor Vehicle Repairs 43100 Other Equipment Heritage Preservation 45300 Furniture & Fixtures 45300 Other Equipment City of Otsego Captial Equipment Fund Captital Outlay Transfer - - 1,520 378 June 30, - - 10,200 3,110 3,250 9,000 1996 1996 1996 1997 1994 1995 Adopted Y -T -D Amended Proposed Actual Actual Budget Actual Budget Budget - - 35,910 - 35,910 87,700 - - 1,520 378 800 - - - 10,200 3,110 3,250 9,000 - - - - - 16,000 - - 2,500 1,298 1,298 12,000 - - 6,500 - - 22,000 - - 6,000 - - - - - 7,500 - - 28,700 1.140 - - _ - 550 500 500 - Total Capital Outlay - - 35,910 5,286 5,848 87,700 Excess Revenue (Expenditures) - - - (5.286) 30,C62 - 61 Budget Worksheets Fund 206 Service Activity for Capital Equipment 1997 Expenditures -Capital Equipment Streets & Roads Amount Trailer 7,700 Bobcat Lease 10,000 2 Overhead Doors 10,000 Air Compressor 4,000 Pressure Washer 3,000 2 Gas Fan Heaters 4,000 Salt Shed 5,000 Paint Pole Shed 7,000 Total 50,700 General Government Special Assessment Software 1,000 PID Software 5,000 Payroll Software 3,000 Awning -Service Counter 1,000 Paint Shed at 8899 Nashua 5.000 Replace Front Steps -School 10,000 Total 25,000 Emergency Preparedness Siren System 12,000 Total Capital Outlay 87,700 02