10-15-97 SCCCITY OF OTSEGO
WRIGHT COUNTY, MINNESOTA
SPECIAL CITY COUNCIL MEETING
7PM
COUNCIL CHAMBERS
OTSEGO CITY HALL
OCTOBER 15, 1997
1. Mayor Larry Fournier will call meeting to order.
Mayor Fournier called meeting to order at 7PM. Pledge of allegiance was
recited by all.
ROLL A
Mayor Larry Fournier, Council Members Vern Heidner, Suzanne Ackerman, Virginia
Wendel and Mark Berning were present. Bob Kirmis, City Planner, Kevin Kielb, City
Engineer, Ted Field and John Harwood Project Engineers, Elaine Beatty, City
Clerk/Zoning Administrator and Carol Olson, Secretary were also present.
Agenda Anna oval:
CM Wendel asked to add 6 City Administrators Contract discussion.
and 6-4- U date on A1bemi11P Sub -Committee Meeting
CM Berning asked to add 6-5- P rk and Trail Resolution to award Contract (cont. from
10/13/97 CC Meeting
Mayor Fournier asked to delete No. 3. and Add:
3. Direct Staff to obtain following estimates:
a. Bonestroo - Plans and Specs. for the
Wastewater Treatment Plant
b. Hakanson Anderson & Associates provide the
following:
1. Sanitary Sewer Collection System
2. Potable Water Collection System
6.1. Order Survey of Plant Site.
6.2. Contract appraiser to appraise plant site.
CM WENDEL MOTIONED AND CM ACKERMAN SECONDED THE MOTION
TO ADOPT THE AGENDA AS AMENDED. MOTION CARRIED
UNANIMOUSLY.
2. Site selection review process by Council and Staff:
Project Engineer John Harwood reviewed the process to date for the site selection
process. (See attached material from the overheads shown).
Mayor Fournier said two issues were directly involved:
No 1 The way- treated NLr_ Ways T .ahn's Family-. He said he was
involved and apologized for any mistreatment by himself or Staff. He asked John
Harwood for a map to draw on. Mayor Fournier stated he recommended 10 acres of Mr.
Lahn's property in the NW corner. John Harwood drew the 10 acre parcel on the map
550'x 800' . Next he suggested we purchase an easement for discharge pipe to the Crow
SPECIAL COUNCIL MEETING RE: SITE SELECTION FOR SEWAGE
TREATMENT PLANT OF OCTOBER 15, 1997 AT 7PM - PAGE 2 -
River and obtain a temporary easement for a service road to that site, parallel to the
permanent easement (dotted line). The reason as follows:
BENEFITS:
1. Location of the plant in the NW corner of Lahn's property has less impact.
2. It moves plant further away from the existing residential area.
3. If Dayton participates, a force main can be run along the North boundary of
the Lahn property to Dayton.
4. This will help to preserve the Crow River.
Discussion was had on the site and terrain being fairly flat until you get to the Crow River
with some trees and pasture.
Kevin Kielb noted that it was close to the sites originally analyzed and is pasture,
crop land and farmland to the west. CM Heidner thought it was woods to the west.
Mr. Tom Korowitz, 17069 - 53RD ST said it is ground zero up there. The corner is a
wetland of approximately 5 acres. Kevin Kielb confirmed it with map. More discussion of
the wetland was had. Kevin Kielb felt it could be worked out around the wetland and Ted
Field reminded everyone that 6.7 acre site is actually needed w/expansion and talked about
some thought should be given to greater capacity in the future.
Mr. Korowitz asked how manly Council Members had toured the sites. He talked about
costs involved.
CM Berning had concerns with a new site and concerned with wetland, maybe not
a good, buildable site and didn't see a lot of difference from other site to South.
CM Wendel replied to Mr. Korowitz that she had relied on information given to us
and she hasn't heard a lot of negatives. We cannot please everybody.
Mayor Fournier asked Mr. Kirmis for positive or negative planning issues.
Mr. Kirmis stated that Zoning approvals are necessary, a variance and CUP for public
related utilities within an Ag. Zoning District. Think of long term land use and one
concern is assumption of single family residential. It makes sense to move the site to the
edge of the single family development and buffering, etc.
CM Berning said Bonestroo did the plant design, did they look at this site?
Mr. Kielb said land to the West of the site is more marginal land and possibly a buffer.
Mr. Field answered they weren't involved in site selection process, but agreed with Kevin
Kielb that it is the same soil conditions. The visual impact of this site appears to be the
number one factor, compared to previous sites.
CM Berning asked if the temporary easement would be a nine ton road to get back
to this site? Mr. Kielb stated that one key to getting plant site and designing landscaping
on a temporary basis id to build gravel or rock surface to be compatible with surrounding
farm area. It can be done and kept clear of snow.
Discussion of if amendment needed for site selection to MPCA. Mr. Field agreed
nothing in the facilities plan needs changing. EAW should be done after final site
selection. He explained further when EAW is done is when you are committing to final
site.
SPECIAL COUNCIL MEETING RE: SITE SELECTION FOR SEWAGE
TREATMENT PLANT OF OCTOBER 15, 1997 AT 7PM - PAGE 3 -
VIRGINIA WENDEL MOTIONED TO ACCEPT THE RECOMMENDATION OF
THE NEW LAHN PROPERTY SITE AS THE SITE FOR THE WASTEWATER
FACILITY PLANT SITE. VERN HEIDNER SECONDED THE MOTION.
MOTION CARRIED 4 TO 1 WITH MARK BERNING VOTING AGAINST.
CM Heidner stated concern that EAW and Survey needs to be done on this site
and it could turn out it is not a good site.
CM Berning asked if trunk line would change. Mr. Kielb felt it would not and the
contingencies will cover the 1/4 mile more of pipe.
CM Berning asked if 10 A site. Mayor Fournier said yes, plus permanent
easement.
3 Direct Staff to Obtain the following estimates:
a Bonectroo plans and specs for wastewater treatment plant,
Mr. Field explained the City needs to know the cost for the next phase which is a
significantly greater investment. The City needs to know that the cost can be, but not
necessarily, covered under the loan program. But may have to be borne by the City prior
to receiving the loan funds.
CM Berning asked what is included in the estimate. Mr. Field said it can be done a
number of ways. An estimate or firm figure can be done. Scope of work figure right up
to the bidding phase is typically design phase.
CM Berning asked if we will know additions at the end of the project? Mr. Field
stated it can be included or not, we can talk about that. The bidding phase proceeds with
real numbers - not estimates. We can have estimates through the construction phase if the
Council wants.
CM Berning asked if taking this trough the construction phase, do we know if it is
a flat contract, hourly with one general engineer or a cap or rate charge. Mr. Field said
the construction phase we prefer rates with estimated hours and costs as opposed to a
lump sum. The reason is that there is a lot of variability in construction. Estimates can be
used as a budget.
CM Heidner asked the cost of estimates. Mr. Field said nothing and can be ready
for October 29, 1997 Council Meeting. Another thing is Dayton participation in the
project ( A revised number without Dayton participating).
CM Wendel asked about the cost of construction, is something written in the case
of delays for labor, etc.? Mr. Field said standard for nearly all plans and specs. is a
schedule with completion dates, and bidder agreeing to meet completion dates. Damages,
etc. are included as part of the construction contract.
CM HEIDNER MOTIONED AND CM ACKERMAN SECONDED THE MOTION
TO ASK BONESTROO TO FURNISH US WITH AN ESTIMATE FOR THE
COST OF THE WASTEWATER TREATMENT FACILITY. MOTION
CARRIED UNANIMOUSLY.
CM Berning noted that we can throw it out if we don't like it. Mayor Fournier answered
yes.
SPECIAL COUNCIL MEETING RE: SITE SELECTION FOR SEWAGE
TREATMENT PLANT OF OCTOBER 15, 1997 AT 7PM - PAGE 4 -
3.a & b Direct Hakanson Anderson Associates, Inc.o provide estimates for costs
for plans and specifications for the sanitary sewer system and notable water system.
Mr Kielb stated that the fee curve contract is what we receive the fees on. Mayor
Fournier stated that we want the most accurate estimate you can give us.
CM HEIDNER MOTIONED TO HAVE HAKANSON ANDERSON AND
ASSOCIATES, INC. PROVIDE US WITH COST ESTIMATES FOR THE
SANITARY SEWER COLLECTION SYSTEM AND POTABLE WATER
SYSTEM. CM WENDEL SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
4 Update from Ted Field on Wastewater Treatment Facility/Dayton Meeting
Mr Field stated that Dayton Council action in the last month was to direct their City
Engineer to have a cost estimate for two other options for wastewater treatment.
1. Metro system to Champlin
2. Small treatment plant to the Crow River
The cost showed that the Otsego capacity, per connection basis is the least costly route to
Clair VandeCommert, 18680 - 152ND Ave N., Days, MN.
Asked Mayor Fournier the motive for development of the plant. Mayor Fournier stated
needs for the wastewater treatment plant/water project are several reasons, including 1 -
acre lots allowed in early 70's and 25 yr. old systems with no alternative for failing
systems. We want a system in place for an emergency. Another reason is tax base. Ms.
VandeCommert commented on placement of treatment plant and Dayton as one of the
reasons why it is back there. Mayor Fournier didn't feel what Dayton does would affect
our project and how it proceeds.
Lou Sus i, 5651 n will .y Ave, Rogers, MN.
Many of the 25 yr old homes are 7 miles North of the plant. If Dayton doesn't come in,
why is plant so far away? Talked about Industrial Development. Mayor Fournier said
location of the plant is because of only Crow River discharge option.
Terry Olson 15099 Scenic Drive, Dayton, MN.
Believes it is possible to discharge into the Mississippi, but higher cost. Took samples of
wastewater at St. Michael and Delano. St. Michael sample is very poor. ( Fecal matter in
it and very cloudy). Delano has better water quality. Mayor Fournier agreed and said we
are choosing Delano's design.
Shirley Khoshnevis, 15089 Scenic Drive, Deyton, n.
Asked us to be good neighbors. This is an impact to property/houses in Hassan Twp. I'm
opposed. Appreciate the Mayors time. Odor issue, live downwind, my property will be
impacted. Understand the Crow River discharge. Put this in a Comm/Ind area. Bldg is
one small step, mgm./maint. is critical. Hope it is good quality, aerated ponds, odor
minimized.
SPECIAL COUNCIL MEETING RE: SITE SELECTION FOR SEWAGE
TREATMENT PLANT OF OCTOBER 15, 1997 AT 7PM - PAGE 5 -
Mayor Fournier stated we will do the best job we can
CM BERNING MOTIONED AND CM HEIDNER SECONDED THE MOTION
TO APPROVE THE SUMMARY OF THE ETHICS ORDINANCE FOR
PUBLISHING AS WRITTEN. MOTION CARRIED UNANIMOUSLY.
6. Any other Sewer and Water issues
6.1. Survey of Plant Site
Engineer Kielb stated that he will not need to implement a physical field survey at
this time. Attorney MacArthur needs a written description of the property site to use.
Attorney MacArthur will then complete title research of the sewage treatment facility site
and present the documents to the Council.
Engineer Kielb asked the Council if they want the stakes pounded in now or want
him to hold off? Council consensus was hold off for now.
CM WENDEL MOTIONED AND CM HEIDNER SECONDED THE MOTION TO
HAVE ENGINEER KIELB PROVIDE INFORMATION ON THE 10 ACRE
SEWAGE TREATMENT PLANT SITE (550' BY 800', WITH A 20' WIDE
PERMANENT PIPELINE EASEMENT AND 50' TEMPORARY EASEMENT
FOR THE ROAD TO THE SITE) MOTION CARRIED UNANIMOUSLY.
It was noted that work on the EAW and the site description will start right away.
MAYOR FOURNIER MOTIONED TO DIRECT THE CITY ENGINEER TO
PROCEED WITH THE EAW ON THE COLLECTION SYSTEM FOR
SANITARY SEWER. CM HEIDNER SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
6.2. Direct Staff to prepare nppra-icer estimates
The Council asked Elaine Beatty, City Clerk/Zoning Adm. to obtain three appraisals
estimates for the cost of appraising the City of Otsego sewage treatment facility plant site.
These appraisers names with estimates to be on the October 29th Council Meeting
Agenda.
6.3. Interim City Administrators Contract
CM Heidner explained that the sub -committee met with Michael Robertson this afternoon
(10/15/97 - 4PM). The range we advertised of $25 to $35 per hour, he wanted the high
end amount. We came back with an agreement based on $30.00 per hour rate, but errors
and omissions policy costs $1,400 to $1,500. He only needs this working for us as a
contractor. (He pays this even if we hire him for only a week.) The City of Otsego will
pay up to $150.00 per month for the errors and omissions policy out of the monthly
amount.
CM HEIDNER MOTIONED AND MAYOR FOURNIER SECONDED TO SIGN
THE CONTRACT WITH MICHAEL ROBERTSON FOR INTERIM CITY
ADMINISTRATOR AT $30.00 PER HOUR RATE AND UP TO $150.00 A
MONTH FOR ERRORS AND OMISSIONS INSURANCE. MOTION CARRIED
UNANIMOUSLY.
SPECIAL COUNCIL MEETING RE: SITE SELECTION FOR SEWAGE
TREATMENT PLANT OF OCTOBER 15, 1997 AT 7PM - PAGE 6 -
It was noted the Michael Robertson can start on November 17th (Monday). He will also
attend some Council Meetings, etc. on his own time before this date.
6.4. Update on Albertville Meeting of 10/14/97 - 8PM at Albertville
CM Wendel provided a handout of the notes she had taken at the Albertivlle Meeting.
She explained that Albertville would like some questions answered by Otsego City
Council. She reviewed these with the Council and explained. (See attached handout). This
information should be on the Council Agenda of October 29, 1997. Albertville wants to
have an answer by November 2, 1997. The Council asked that Bob Kirmis, Planner and
Kevin Kielb Engr. comment on these issues.
6.1. MOTION:
MAYOR FOURNIER MOTIONED TO PURCHASE AERIAL SURVEYS/TOPOS
FOR THE FRANKFORT PORTION OF OTSEGO AND STATE HWY #101
AREA AT A PRICE OF $20,250.00 -'ROM MARK HURD. CM ACKERMAN
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
6.5. Resolution for Park and Trail Upgrades award of contract
It was noted that if we award the bid for the Park and Trail update amount we can get it
refunded from the DNR Grant and the entire project can be closed out.
CM BERNING MOTIONED TO AWARD THE BID FOR $5,378.00 TO RUM
RIVER CONTRACTING TO COMPLETE THE OVERLAY ON TRAILS, ETC.
CM ACKERMAN SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
CM BERNING MOTIONED AND CM ACKERMAN SECONDED THE MOTION
TO ADJOURN THE MEETING. MOTION CARRIED UNANIMOUSLY.
CITU WGd.11 Aft'a,
LARRY KURNIER, MAYOR
ATTEST: -
ELAIP& BEATTY, CIW CLERK/
ZONING ADMINISTRATOR
EB