09-26-11 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
SEPTEMBER 26, 2011
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug
Schroeder and Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Tami Loff, City Clerk;
Daniel Licht, City Planner; Ron Wagner, City Engineer and Andy MacArthur, City Attorney.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Heather Eidem, New River Medical Center Representative, said the Otsego Festival was a great
event and gave a hospital update.
2. Consider agenda approval.
City Administrator Johnson requested to add item 8.1 calling a Special City Council meeting on
October 10, 2011 for review of the 2012 Budget.
CM Heidner motioned to approve as amended. Seconded by CM Scharber. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial itemsJ.
3.1 Approve Claims List.
3.2 Approve September 12, 2011 City Council Meeting.
3.3 Approve September 12, 2011 Budget Workshop.
3.4 Received minutes of the July 21, 2011 Police Commission mtg.
3.5 Received minutes of the August 9, 2011 HPC mtg.
3.6 Received minutes of the August 10, 2011 Parks & Rec Commission Mtg.
3.7 Approve canceling the December 26, 2011 City Council Meeting.
3.8 Approve Twin City Orthopedics LOC & escrow release.
CM Heidner motioned to approve. Seconded by CM Schroeder. All in favor. Motion
carried.
4. Community Development.
4.1 Environmental Assessment Worksheet (EAW) for proposed 85th Street
Extension (Nashua Avenue to Mason Avenue).
City Planner Licht presented the Planners report.
CM Darkenwald asked what the time line for this project is. City Planner Licht said there is no
time line. CM Heidner said future development and the school district would be a trigger but
that available funding would need to be looked at that time.
CM Heidner motioned to recommend adopting findings that the planned future 8Stn
Street project from Nashua Avenue to Mason Avenue is consistent with the
Comprehensive Plan and does not have potential for significant environmental
effects and that preparation of an EIS is not to be required based on a review of the
EAW and other evidence received. Seconded by CM Scharber. All in favor. Motion
carried.
4.2 Consider amendment to the Zoning Ordinance regarding variances.
City Planner Licht presented the Planners report.
City Council Meeting September 26, 2011. Page 2.
CM Scharber motioned to approve Ordinance 2011-12 amending the Zoning
Ordinance of the City of Otsego regarding variances. Seconded by CM Schroeder. All
in favor. Motion carried.
5. Public Works.
5.1 Phase I inventory required by MPCA.
City Engineer Wagner presented the staff report. City Engineer Wagner said the MPCA is
requiring a Phase 1 inventory of storm water ponds which must be turned in by January 12,
2012. This is an unfunded mandate and has potential for two more stages. CM Scharber asked
what Phase 2 and 3 involves. City Engineer Wagner said Phase 2 is cross sectioning all storm
water ponds and Phase 3 would be dredging the ponds if necessary. CM Darkenwald said Phase
1 is $6,000 and Phase 2 would be more. City Engineer Wagner said yes but is not required at
this time.
CM Heidner motioned to approve Hakanson Anderson to go ahead with Phase 1
which is required by the MPCA with the cost not to exceed $6,000. Seconded by CM
Schroeder. All in favor. Motion carried.
6. Administration.
6.1 Consider website and City Logo update proposals.
City Administrator Johnson presented staff report.
CM Darkenwald motioned to approve the Premium Website Custom Design services
with GovOffice in the amount of $4200. Seconded by CM Scharber. All in favor.
Motion carried.
CM Darkenwald motioned to approve the proposal from Kim Welter for Logo
Services in the amount of $1275. Seconded by CM Schroeder. All in favor. Motion
carried.
CM Darkenwald motioned approve up to $550 in website artwork preparation
services from Kim Welter. Seconded by CM Heidner. All in favor. Motion carried.
CM Darkenwald motioned to call a special City Council meeting on Monday,
November 14, 2011 at 5:30 PM to be held at the Public Works Facility for the
purpose of meeting with all City commissions to discuss City logo, brand and
marketing. Seconded by Mayor Stockamp. All in favor. Motion carried.
6.2 Consider 2011 Bond refunding.
Finance Director Groen presented the staff report. CM Darkenwald said he thinks this is great
to take advantage of the low market and that staff should look where else the city could save
money on our loans.
CM Schroeder motioned to approve Resolution 2011-49 approving the issuance of
General Obligation Crossover refunding Improvement Bonds, Series 2011A with
changing the time in the Resolution to 7:00 PM. Seconded by Mayor Stockamp. All
in favor. Motion carried.
7. City Council Reports and Updates.
No items.
8. Staff Reports and Updates.
City Council Meeting September 26, 2011. Page 3.
8.1 Calling a Special City Council meeting on October 10, 2011 for review of the 2012
Budget.
CM Schroeder motioned to call a special City Council meeting on October 10, 2011
directly following the regular scheduled City Council meeting to review the 2012
Budget. Seconded by Mayor Stockamp.. All in favor. Motion carried.
9. Adjourn.
CM Schroeder motioned to adjourn. Seconded by CM Darkenwald. All in favor.
Motion carried. Adjourned at 7:31 PM.
ATTEST: JaL�-
Tami Loff, City Clerk
P46yor Jessica Stockamp