10-10-11 SCCSPECIAL MEETING
CITY COUNCIL BUDGET MEETING
MONDAY, OCTOBER 10, 2011
*7:00 PM
1. Mayor Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7:20 PM.
Roll call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder, Tom
Darkenwald and Dan Scharber.
Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director and Tami Loff, City Clerk.
2. Review of 2012 Budget.
City Administrator Johnson presented a staff report on revenue adjustments and expenditure
adjustments for the 2012 General Fund Budget and the Community Development and Building
Safety Fund.
There was discussion on fees related to utility locates for city lines. The City Council directed
City Administrator Johnson to look into the amount paid on locates to engineering staff. CM
Heidner suggested looking at this amount to come out of the Water Sewer Fund instead of the
General Fund. City Administrator Johnson said she will look into.
There was discussion on the city's current GIS service. The City Council directed City
Administrator Johnson to put out a RFP for GIS service.
There was discussion on Community Development and Building Safety Fund. City Administrator
Johnson said the fund currently has a deficit of approximately $570,000.
City Administrator Johnson said starting November 1, 2011 she has asked Metro West
Inspections Services, Inc to reduce their hours by 8 hours per week.
CM Schroeder motioned that after careful analysis and consideration of all possible
options, due to a substantial decrease in development activity, the number of
building permits processed, and the resulting work load for the Community
Development and Building Safety Department and the building secretary position
over the past three years and to assist in reducing the deficit in the proposed 2012
budget, it is necessary to eliminate the part time building secretary position in one
(1) month effective October 11, 2011. Seconded by CM Heidner. All in favor. Motion
carried.
Finance Director Groen reviewed the Water and Sewer Fund budgets. The Council requested
staff to bring back rate options that includes more of the increase in the base rate.
3. Any other items.
CM Schroeder said he will not be at the December 12, 2011 City Council meeting.
Mayor Stockamp said that the Otsego Festival Chair Rose Cassady has asked for to us City Hall
for the Festival review meetings and also the PW facility for their float. The City Council directed
that Ms. Cassady should find another location for their meetings and their float. The CC asked
for total cost of employees for the Otsego Festival Committee.
Special City Council Budget Meeting October 10, 2011.
4. Adjourn.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourned at 10:02 PM.
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ATTEST:
Tami Loff, City Clerk
*immediately following the adjournment of the City Council meeting at 7:00 PM.
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OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
OCTOBER 10, 2011
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug
Schroeder and Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Tami Loff, City Clerk;
Daniel Licht, City Planner; and Andy MacArthur, City Attorney.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
No items.
2. Consider agenda approval.
Mayor Stockamp requested to add item 8.1 City Council Retreat with City Administrator on
Monday, November 28, 2011. CM Darkenwald requested to add item 8.2 Letter to our
Representative.
CM Heidner motioned to approve as amended. Seconded by CM Scharber. All in
favor. Motion carried.
3. Consent Benda. (Non -controversial items,
3.1 Approve Claims List.
3.2 Approve September 26, 2011 City Council Meeting Minutes.
3.3 Received minutes of the August 15, 2011 Planning Commission meeting.
3.4 Approve Biosolids hauling quote & Approve land application site.
3.5 Approve Resolution 2011-48 appointing Tom Constant to the HPC.
3.6 Approve Resolution 2011-50 readjusting the assessment for Waterfront East.
3.7 Approve Resolution 2011-51 readjusting the assessment for Quantrelle.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
4. Public Hearing.
4.1 Proposed Assessments for unpaid Administrative Fines and Service Charges
relate to Code Enforcement and Escrow Accounts related to Development.
A. City Clerk attests to legal notice.
City Clerk Loff attested.
B. Comments by City Staff.
City Planner Licht said the required notice was not mailed to the property owners related to the
administrative code enforcement fines and charges. City staff mailed a 14 day notice to these
property owners that this matter will be considered at the October 24, 2011 City Council
meeting. City staff recommends continuing the Public Hearing to October 24, 2011 at 7:00 PM.
C. Presentation of proposed assessment roll.
D. Public Comments.
Mayor Stockamp opened the Public Hearing at 7:04 PM. There were no public comments.
E. Continue Public Hearing.
CM Scharber motioned to continue the Public Hearing to the October 24, 2011 City
Council meeting. Seconded by CM Darkenwald. All in favor. Motion carried.
City Council Meeting October 10, 2011.
5. Community Development.
No items.
6. Public Works.
No items.
7. Administration.
No items.
8. City Council Reports and Updates.
8.1 City Council Retreat with City Administrator on Monday, November 28, 2011.
Mayor Stockamp said she would like to set up a City Council off site retreat with City
Administrator Johnson on November 28, 2011 and would like to change the regular scheduled
City Council meeting time to 6:00 PM. CM Darkenwald asked if there would be a facilitator
present. Mayor Stockamp said she doesn't think that is needed at this meeting. City Council
agreed to add to the November 14, 2011 City Council agenda for approval.
8.2 Letter to our Representative.
CM Darkenwald said he would like to direct City staff to write a letter to our Representative
letting them know the effects on our community with the elimination of the Homestead credit.
City Council directed City staff to write a letter for them to sign on the 24ch
9. Staff Reports and Updates.
No items.
10. Adjourn.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourned at 7:10 PM.
ATTEST: JWYVI--M
Tamil Loff, City Clerk
2
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