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10-24-11 CCCITY OF OTS EG O ON THE GREAT RIVER ROAD Call to Order: Roll Call: Pledge of Allegiance: 1. Open Forum: Consider agenda approval. CITY COUNCIL AGENDA Monday, October 24, 2011 7:00 PM Otsego City Hall COUNCIL ACTION 10/24/11 3. Consent Agenda: 3.1 Approve Claims List. 3.2 Approve October 10, 2011 City Council Meeting Minutes. 3.3 Approve October 10, 2011 City Council Budget Meeting Minutes. 3.4 Received minutes of the September 13, 2011 HPC Mtg. 3.5 Received minutes of the September 13, 2011 Police Commission Mtg. 3.6 Received minutes of the September 14, 2011 Parks & Rec Commission Mtg. 3.7 HPC annual report. 3.8 Approve Liquor License for CAP Financial DBA Riverwood Inn and Conference Center. 3.9 Approve Pay Estimate #1 to Rum River Contracting in the amount of $15,778 for Frankfort Park tennis court and path and other misc. paving projects. 4. Public Hearing/Continued from October 10, 2011: 4.1 Proposed Assessments for unpaid Administrative Fines and Service Charges related to Code Enforcement and Escrow Accounts related to Development. A. City Clerk attests to legal notice. B. Comments by City Staff. C. Presentation of proposed assessment roll. D. Public Comments. E. Continue the Public Hearing until November 14, 2011. Community Development. 5.1 Boondox Bar & Grille: a. Amended PUD Development Stage Plan modifying the site plan to include volleyball and other outdoor recreational activities as accessory to a restaurant use. Public Works. 7. Administration. 7.1 Consider Resolution for I-94 Transportation Coalition and Financial Commitment. 7.2 Consider Resolution supporting the grant application to MN Dept of Natural Resources for the Local Trail Connections Program. 7.3 City Hall Roof Design Update. City Council Reports and Updates. Staff Reports and Updates. 10. Adjourn. Open Forum: All comments are appreciated. If you have any questions, comments or information regarding an item not on the agenda, please step forward to be recognized by the Mayor during the "Open Forum" item on the agenda. Please state your name and address for the record. Public Hearing Items: The City Council wants to assure that citizen comments are received at the proper time and place to be most effective. In order for some comments to be legally considered by the City Council they must be presented at a properly noticed public hearing specifically related to a certain issue. This includes comments related to zoning or subdivision applications, public improvement projects, assessments, code enforcement or other issues that are by State law or City Code subject to a hearing process. You may be advised by the City Council and/or the City Attorney to present comments related to the issues listed above at the appropriate forum to assure that your comments are given proper consideration. Consent Agenda Items: Are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Councilmember, Staff member, or Citizen so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. Information: The City Council has been provided background information for agenda items in advance by staff and appointed commissions, committees and boards. Decisions are based on this information, as well as City policy, practices, input from constituents and a Councilmember's personal judgment. Note: The City Council members and/or City staff may gather at the Rockwoods Bar and Grill, 9100 Quaday Avenue, NE, following the meeting for a purely social event. All members of the public are welcome. The next regular City Council Meeting will be held on Monday,. November 14, 2011, 7:00 PM at Otsego City Hall. THE CITY COUNCIL WILL BE MEETING FOR A SEPERATELY POSTED SPECIAL MEETING IMMEDIATELY FOLLOWING ADJOURNMENT OF THE REGULAR MEETING. CLAIMS LIST CITY COUNCIL MEETING OCTOBER 24, 2011 TO: Tami Loff ITEM 3-1 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 10-19-2011 $ 316,606.56 Check # 50719 - 50786 PAYROLL 10-19-2011 $ 31,204.39 ELECTRONIC PYMTS FOR OCTOBER: Bldg Permit Surcharge $ 2,443.58 Qwest $ 274.93 Centerpoint Energy $ 244.22 Dept. of Revenue -Fuel Tax $ 23.80 Dept. of Revenue -Sales Tax $ 1,126.00 Elk River Utilities $ 2,097.93 Wright -Hennepin $ 15,761.38 Delta Dental $ 1,229.10 Total: $ 23,200.94 GRAND TOTAL $ 371,011.89 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 10/19/11 9:42 AM Page 1 *Check Summary Register© OCTOBER 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 050719 ADVANCED ENGINEERING AND 10/19/2011 $4,257.25 2011 1 & C SERVICES Paid Chk# 050720 AFLAC 10/19/2011 $2,198.28 SUPPLEMENTAL INSURANCE Paid Chk# 050721 AIRGAS NORTH CENTRAL 10/19/2011 $38.25 ACETYLENE/HAZMAT/OXYGEN Paid Chk# 050722 ALLIANCE BENEFIT GROUP HSA 10/19/2011 $1,326.99 PPE 10/15/11 CH DTD 10/19/11 Paid Chk# 050723 BANK OF ELK RIVER 10/19/2011 $175.05 2011 INTEREST REFUND - CSAH 42 Paid Chk# 050724 BARGEN INC. 10/19/2011 $45,078.75 TRAIL SEAL COAT Paid Chk# 050725 BEAUDRY OIL & SERVICES INC. 10/19/2011 $6,208.80 GAS & OIL Paid Chk# 050726 BROCK WHITE CO LLC 10/19/2011 $41.06 SPLASH PAD CLEANER Paid Chk# 050727 ROSE CASSADY 10/19/2011 $420.54 PUMPKIN PATCH SUPPLIES Paid Chk# 050728 CENTRAL BANK 10/19/2011 $333.63 2011 INTEREST REFUND - CSAH 42 Paid Chk# 050729 CENTRAL HYDRAULICS, INC. 10/19/2011 $111.17 MISC REPAIR SUPPLIES Paid Chk# 050730 CHET'S SHOES, INC. 10/19/2011 $176.80 BRAD S - SAFETY BOOTS Paid Chk# 050731 CITY OF ALBERTVILLE 10/19/2011 $28,235.84 3RD QTR 2011 FIRE SVC Paid Chk# 050732 CITY OF OTSEGO 10/19/2011 $2,631.03 7551 LANCASTER -WEST WWTF Paid Chk# 050733 CP OTSEGO PARTNERS LLC 10/19/2011 $790.19 2011 INTEREST REFUND - CSAH 42 Paid Chk# 050734 CRAG ENTERPRISES LLC 10/19/2011 $184.23 2011 INTEREST REFUND - CSAH 42 Paid Chk# 050735 CROW RIVER FARM EQUIPMEN 10/19/2011 $275.04 OPERATING SUPPLIES Paid Chk# 050736 DJ'S TOTAL HOME CENTER 10/19/2011 $21.33 BRUSH FITTINGS Paid Chk# 050737 ECM PUBLISHERS INC 10/19/2011 $75.00 LEGAL - PUBLIC HEARING Paid Chk# 050738 ENVENTIS TELECOM, INC. 10/19/2011 $562.02 TELEPHONE Paid Chk# 050739 FINKEN'S WATER CENTERS 10/19/2011 $37.09 BOTTLED WATER Paid Chk# 050740 G & K TEXTILE LEASING SYSTE 10/19/2011 $561.34 UNIFORMS & MATS Paid Chk# 050741 GCI CAPITAL INC. 10/19/2011 $34,598.83 2011 INTEREST REFUND - WATERFR Paid Chk# 050742 GENERAL RENTAL CENTER 10/19/2011 $190.24 PARK PATH EDGER Paid Chk# 050743 GIS RANGERS, LLC 10/19/2011 $3,145.00 GIS SERVICES Paid Chk# 050744 GREENBERG IMPLEMENT INC. 10/19/2011 $1,271.81 REPAIR SUPPLIES Paid Chk# 050745 HAKANSON ANDERSON ASSOC 10/19/2011 $21,479.10 TRAIL MGMT PROGRAM Paid Chk# 050746 CHRISTA HALONEN 10/19/2011 $100.00 REFUND OVERPAY - ADMIN FEE Paid Chk# 050747 HEALTH PARTNERS 10/19/2011 $6,834.50 NOVEMBER MEDICAL Paid Chk# 050748 HOME DEPOT CREDIT SERVICE 10/19/2011 $120.69 MAT'L FOR SPLASH PAD SIGN POST Paid Chk# 050749 ICMA RETIREMENT TRUST 10/19/2011 $75.00 PLAN #304185 Paid Chk# 050750 IIMC 10/19/2011 $135.00 ANNUAL MEMBERSHIP - TAM] LOFF Paid Chk# 050751 LORI JOHNSON -WARNER 10/19/2011 $83.34 NOV DEPOSIT - ACCT #98887 Paid Chk# 050752 LONG & SONS 10/19/2011 $1,286.57 PW SEPT CLEANING Paid Chk# 050753 ANDREW MADSON 10/19/2011 $1,000.00 12686 96TH - LNDSCP ESC REFUND Paid Chk# 050754 MAYIMY LLC 10/19/2011 $125.28 2011 INTEREST REFUND - CSAH 42 Paid Chk# 050755 MENARDS 10/19/2011 $90.43 IRRIGATION REPAIR SUPPLIES Paid Chk# 050756 METRO WEST INSPECTION SVC 10/19/2011 $6,500.00 BLDG INSP SVCS - 130 HRS Paid Chk# 050757 MIDWEST PLAYSCAPES, INC. 10/19/2011 $1,728.93 MULCH FOR PARKS Paid Chk# 050758 MINNESOTA UNEMPLOYMENT 1 10/19/2011 $4,046.00 3RD QTR 2011 - ACCT #7993041 Paid Chk# 050759 MONTICELLO ANIMAL CONTROL 10/19/2011 $270.00 ANIMAL CONTROL Paid Chk# 050760 NELSON ELECTRIC MOTOR REP 10/19/2011 $300.00 LS #1 - REMOVE DEBRIS FROM IMP Paid Chk# 050761 NOVA COMMUNICATIONS 10/19/2011 $145.00 PHONE WORK Paid Chk# 050762 OFFICEMAX - A BOISE CO 10/19/2011 $182.96 OFFICE SUPPLIES Paid Chk# 050763 OMANN BROTHERS INC. 10/19/2011 $339.34 AC FINES MIX Paid Chk# 050764 OMANN SHINGLE RECYCLING, L 10/19/2011 $205.20 CRUSHED ASPHALT Paid Chk# 050765 PCHELP, LTD 10/19/2011 $177.00 TATEMS SUPPORT/UPGRADES Paid Chk# 050766 PEOPLE SERVICE INC. 10/19/2011 $47,278.00 MONTHLY SERVICE Paid Chk# 050767 PETERBILT NORTH 10/19/2011 $269.86 FILTERS, ELEMENTS Paid Chk# 050768 PLAISTED COMPANIES 10/19/2011 $284.77 ROCK FOR HYDRANT REPAIR Paid Chk# 050769 PUBLIC EMPLOYEES RETIREME 10/19/2011 $4,422.16 #677600 PPE 10/15/11 Paid Chk# 050770 RICOH AMERICAS CORPORATIO 10/19/2011 $1,061.74 3RD QTR 2011 COPIES Paid Chk# 050771 RTB LLC 10/19/2011 $1,741.05 2011 INTEREST REFUND - WATERFR Paid Chk# 050772 SERVICE FIRE PROTECTION, IN 10/19/2011 $850.00 ANNUAL FIRE SPRINKLER INSP Paid Chk# 050773 SOFTRONICS, INC. 10/19/2011 $3,144.94 ADMIN - LABOR Paid Chk# 050774 SRF CONSULTING GROUP, INC. 10/19/2011 $716.66 PRAIRIE PARK SPLASH PAD CITY OF OTSEGO 10/19/11 9:42 AM Page 2 *Check Summary Register© OCTOBER 2011 Name Check Date Check Amt Paid Chk# 050775 TERMINAL SUPPLY CO 10/19/2011 $63.23 OPERATING SUPPLIES Paid Chk# 050776 TITAN MACHINERY 10/19/2011 $173.56 MISC OPER SUPPLIES Paid Chk# 050777 TRACTOR SUPPLY CREDIT PLA 10/19/2011 $6.81 BOLTS FOR PLAY EQPT Paid Chk# 050778 TRYCO LEASING INC. 10/19/2011 $57.55 ESTUDIO 282 COPIER Paid Chk# 050779 VANCE BROTHERS INC 10/19/2011 $201.99 BLACKTOP SUPPLIES Paid Chk# 050780 VERIZON WIRELESS 10/19/2011 $97.22 LAP TOP SERVICE Paid Chk# 050781 VESSCO, INC. 10/19/2011 $486.22 CONTROL BOX - EAST WWTF Paid Chk# 050782 WRIGHT COUNTY AUDITOR -TRE 10/19/2011 $71,783.33 OCT SHERIFF PATROL Paid Chk# 050783 XCEL ENERGY 10/19/2011 $2,830.30 5400 RANDOLPH - PARK Paid Chk# 050784 XCEL ENERGY 10/19/2011 $212.39 RIVERPOINTE LIGHTS Paid Chk# 050785 YALE MECHANICAL 10/19/2011 $1,482.00 FALL MAINT - EAST WWTF Paid Chk# 050786 ZARNOTH BRUSH WORKS INC 10/19/2011 $1,272.88 SWEEPER SUPPLIES Total Checks $316,606.56 CITY OF OTSEGO 10/19/11 9:43 AM Page 1 *Check Detail Register© OCTOBER 2011 Paid Chk# 050672 10/5/2011 BARGEN INC. E 101-43100-438 Pavement Management $1,980.00 211549 INFRARED PATCHES INSTALLED Total BARGEN INC. $1,980.00 Paid Chk# 050673 10/5/2011 BLUESTAR HOMES LLC E 702-41400-310 Miscellaneous $1,000.00 11387 73RD ST NE - LNDSCP ESC REFUND Total BLUESTAR HOMES LLC $1,000.00 Paid Chk# 050674 10/5/2011 BOYER TRUCKS E 101-43100-220 Repair/Maint Supply (GENERAL) $45.12 101271 R BATTERY CA Total BOYER TRUCKS $45.12 Paid Chk# 050675 10/5/2011 BROWN TRAFFIC PRODUCTS, INC. E 101-43100-393 Sign & Signal Mat'I Purchased $273.60 029507 TRAFFIC SIGNAL LED Total BROWN TRAFFIC PRODUCTS, INC. $273.60 -Paid Chk# 050676 10/5/2011 CAPSTONE HOMES, INC. E 702-41400-310 Miscellaneous $1,000.00 9073 KAEDING AVE - LANDSCAPE ESCRO Total CAPSTONE HOMES, INC. $1,000.00 Paid Chk# 050677 10/5/2011 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.00 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.00 Paid Chk# 050678 10/5/2011 CITY OF MONTICELLO E 101-42710-390 Contracted Services $1,009.97 0011285 AUGUST 2011 ANIMAL CONTROL Total CITY OF MONTICELLO $1,009.97 Paid Chk# 050679 10/5/2011 CRYSTEEL TRUCK EQUIPMENT E 602-49450-220 Repair/Maint Supply (GENERAL) $385.03 F30088 PARTS FOR CRANE Total CRYSTEEL TRUCK EQUIPMENT $385.03 Paid Chk# 050680 10/5/2011 E H RENNER & SONS E101-45200-400 Repairs & Maint - Cont $163.00 119830000 PRAIRIE PARK WELL Total E H RENNER & SONS $163.00 Paid Chk# 050681 10/5/2011 ECM PUBLISHERS INC Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 050667 10/5/2011 AFFORDABLE SANITATION E101-45200-410 Rentals (GENERAL) $1,913.63 10090 PORTA RENTALS Total AFFORDABLE SANITATION $1,913.63 Paid Chk# 050668 10/5/2011 AFLAC -FLEX ONE E 101-41400-390 Contracted Services $50.00 FLEX FEES Total AFLAC -FLEX ONE $50.00 Paid Chk# 050669 10/5/2011 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $526.93 PPE 10/01/11 CH DTD 10/05/11 Total ALLIANCE BENEFIT GROUP $526.93 Paid Chk# 050670 10/5/2011 ANDERSON, GAIL�� E 101-45300-360 Education/Training/Conferences $81.00 Registration -State History Preservation Conf. Total ANDERSON, GAIL $81.00 Paid Chk# 050671 10/5/2011 AVENET, LLC E 101-41400-390 Contracted Services $700.00 29255 ANNUAL WEB HOSTING MAINTENANCE E 101-41100-801 CONTINGENCY $4,200.00 29316 WEB DESIGN PKG Total AVENET, LLC $4,900.00 Paid Chk# 050672 10/5/2011 BARGEN INC. E 101-43100-438 Pavement Management $1,980.00 211549 INFRARED PATCHES INSTALLED Total BARGEN INC. $1,980.00 Paid Chk# 050673 10/5/2011 BLUESTAR HOMES LLC E 702-41400-310 Miscellaneous $1,000.00 11387 73RD ST NE - LNDSCP ESC REFUND Total BLUESTAR HOMES LLC $1,000.00 Paid Chk# 050674 10/5/2011 BOYER TRUCKS E 101-43100-220 Repair/Maint Supply (GENERAL) $45.12 101271 R BATTERY CA Total BOYER TRUCKS $45.12 Paid Chk# 050675 10/5/2011 BROWN TRAFFIC PRODUCTS, INC. E 101-43100-393 Sign & Signal Mat'I Purchased $273.60 029507 TRAFFIC SIGNAL LED Total BROWN TRAFFIC PRODUCTS, INC. $273.60 -Paid Chk# 050676 10/5/2011 CAPSTONE HOMES, INC. E 702-41400-310 Miscellaneous $1,000.00 9073 KAEDING AVE - LANDSCAPE ESCRO Total CAPSTONE HOMES, INC. $1,000.00 Paid Chk# 050677 10/5/2011 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.00 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.00 Paid Chk# 050678 10/5/2011 CITY OF MONTICELLO E 101-42710-390 Contracted Services $1,009.97 0011285 AUGUST 2011 ANIMAL CONTROL Total CITY OF MONTICELLO $1,009.97 Paid Chk# 050679 10/5/2011 CRYSTEEL TRUCK EQUIPMENT E 602-49450-220 Repair/Maint Supply (GENERAL) $385.03 F30088 PARTS FOR CRANE Total CRYSTEEL TRUCK EQUIPMENT $385.03 Paid Chk# 050680 10/5/2011 E H RENNER & SONS E101-45200-400 Repairs & Maint - Cont $163.00 119830000 PRAIRIE PARK WELL Total E H RENNER & SONS $163.00 Paid Chk# 050681 10/5/2011 ECM PUBLISHERS INC CITY OF OTSEGO 10/19/11 9:43 AM Page 2 *Check Detail Register© OCTOBER 2011 Check Amt Invoice Comment E 101-41400-350 Print/Binding (GENERAL) $225.00 IC 00339721 LEGAL PUBLIC HEARING ASSESSMENTS Total ECM PUBLISHERS INC $225.00 Paid Chk# 050682 10/5/2011 EXCEPTIONAL OUTDOOR SERVICES E 208-45210-390 Contracted Services $1,150.00 97 SPLASH PAD DECK Total EXCEPTIONAL OUTDOOR SERVICES $1,150.00 Paid Chk# 050683 10/5/2011 FASTENAL COMPANY E101-43100-210 Operating Supplies (GENERAL) $24.50 MNELK33015 MISC OPERATING SUPPLIES Total FASTENAL COMPANY $24.50 Paid Chk# 050684 10/5/2011 GOPHER STATE ONE -CALL INC E 250-42410-310 Miscellaneous $313.30 19895 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $313.30 Paid Chk# 050685 10/5/2011 GRAINGER E101-41940-203 Other Supplies $85.93 9645257255 RECYCLING WASTEBASKET/BOTTLE & CAN LID E 101-41940-203 Other Supplies $75.00 9648225085 GRAY CONT & SWING TOP Total GRAINGER $160.93 Paid Chk# 050686 10/5/2011 HUPPERT, MATTHEW R 601-37150 WATER SALES $283.95 7633 PALOMINO AVE - UTILITY REFUND Total HUPPERT, MATTHEW $283.95 Paid Chk# 050687 10/5/2011 ICMA RETIREMENT TRUST G101-21705 Other Retirement $75.00 PLAN #304185 Total ICMA RETIREMENT TRUST $75.00 Paid Chk# 050688 10/5/2011 LUBRICATION TECHNOLOGIES E101-43100-210 Operating Supplies (GENERAL) $240.69 1960198 GREASE - MOBILITH SHC 100 Total LUBRICATION TECHNOLOGIES $240.69 Paid Chk# 050689 10/5/2011 MACARTHUR LAW OFFICE LLC E 602-49450-301 Legal Services $739.50 BONESTROO E 414-49490-301 Legal Services $420.50 ISLAND VIEW E101-41700-301 Legal Services $5,824.50 GENERAL G701-22268 OP2 EASEMENT VACATIONS $290.00 OTSEGO PRESERVE EASEMENT Total MACARTHUR LAW OFFICE LLC $7,274.50 $235.75 Paid Chk# 050690 10/5/2011 MENARDS $559.37 E101-43100-210 Operating Supplies (GENERAL) $10.67 98141 ANGLE PLUG E101-43100-210 Operating Supplies (GENERAL) $11.54 99872 STOVE BOLT/ANGLE PLUG 4TH QTR SAFETY MGMT PROG Total MENARDS $22.21 Paid Chk# 050691 10/5/2011 MINNESOTA BOOKSTORE E 250-42410-201 Office Supplies and Expenses $235.75 BUILDING CODE BOOKS $559.38 Total MINNESOTA BOOKSTORE $235.75 Paid Chk# 050692 10/5/2011 MN MUNICIPAL UTILITIES ASSOC E 250-42410-360 Education/Training/Conferences $559.37 37930 4TH QTR SAFETY MGMT PROG E 101-43100-360 Education/Training/Conferences $559.37 37930 4TH QTR SAFETY MGMT PROG E 101-41600-360 Education/Training/Conferences $559.38 37930 4TH QTR SAFETY MGMT PROG E 101-41400-360 Education/Training/Conferences $559.38 37930 4TH QTR SAFETY MGMT PROG Total MN MUNICIPAL UTILITIES ASSOC $2,237.50 Paid Chk# 050693 10/5/2011 NAPA OF ELK RIVER INC E101-45200-210 Operating Supplies (GENERAL) $12.43 583487 CABLE TIE E101-45200-210 Operating Supplies (GENERAL) $16.07 583605 CABLE TIE E101-43100-210 Operating Supplies (GENERAL) $4.16 583641 MACS BATTERY CLEANER CITY OF OTSEGO *Check Detail Register© OCTOBER 2011 Check Amt Invoice Comment E101-43100-210 Operating Supplies (GENERAL) $81.20 584694 BRAKE PADS - 2006 SILVERADO E101-43100-210 Operating Supplies (GENERAL) $57.70 584751 BELT, FAN & ALT - 1998 FORD TRUCK E101-43100-210 Operating Supplies (GENERAL) $9.03 584998 HOS CLAMP Total NAPA OF ELK RIVER INC $180.59 Paid Chk# 050694 10/5/2011 NATIONAL BUSINESS FURNITURE�� E101-41400-201 Office Supplies and Expenses $253.30 ZJ767163-OT OFFICE CHAIR E 101-41600-570 Office Equip and Furnishings $253.29 ZJ767163-OT OFFICE CHAIR Total NATIONAL BUSINESS FURNITURE $506.59 Paid Chk# 050695 10/5/2011 NELSON ELECTRIC MOTOR REPAIR E 602-49450-400 Repairs & Maint - Cont $300.00 5451 LS #1 ALL PUMPS Total NELSON ELECTRIC MOTOR REPAIR $300.00 Paid Chk# 050696 10/5/2011 NORTH STAR AWARDS E 101-45250-310 Miscellaneous $35.54 3349 PARK & REC NAME PLATES Total NORTH STAR AWARDS $35.54 Paid Chk# 050697 10/5/2011 OFFICEMAX E 250-42410-201 Office Supplies and Expenses E101-41400-201 Office Supplies and Expenses E101-41400-201 Office Supplies and Expenses E101-41400-201 Office Supplies and Expenses Total OFFICEMAX $126.94 330861 OFFICE SUPPLIES $16.39 330861 OFFICE SUPPLIES $27.79 344317 OFFICE SUPPLIES $90.17 509426 OFFICE SUPPLIES $261.29 Paid Chk# 050698 10/5/2011 PRAIRIE RESTORATION, INC. E 101-43100-402 Repairs/Maint Buildings $130.05 18048 LANDSCAPE MGMT @ PW Total PRAIRIE RESTORATION, INC. $130.05 Paid Chk# 050699 10/5/2011 PUBLIC EMPLOYEES RETIREMENT FD E 101-41600-121 PERA E 101-41400-121 PERA G 101-21704 PERA E 250-42410-121 PERA E 601-49400-121 PERA E 602-49450-121 PERA E 101-43100-121 PERA 3tal PUBLIC EMPLOYEES RETIREMENT FD Paid Chk# 050700 10/5/2011 PURCHASE POWER $395.56 #677600 PPE 10/01/11 $570.91 #677600 PPE 10/01/11 $2,031.09 #677600 PPE 10/01/11 $181.80 #677600 PPE 10/01/11 $53.68 #677600 PPE 10/01/11 $53.68 #677600 PPE 10/01/11 $1,100.41 #677600 PPE 10/01/11 $4,387.13 E 101-41400-206 Postage $800.00 POSTAGE Total PURCHASE POWER $800.00 Paid Chk# 050701 10/5/2011 RANDY'S SANITATION --...- E 101-43100-325 Garbage Service $117.75 13400 90TH ST NE E 101-41940-325 Garbage Service $130.70 8899 NASHUA Total RANDY'S SANITATION $248.45 Paid Chk# 050702 10/5/2011 RICOH AMERICAS CORPORATION E 101-41400-413 Office Equipment Rentals $379.43 13704553 RICOH COPIER LEASE Total RICOH AMERICAS CORPORATION $379.43 Paid Chk# 050703 10/5/2011 RICOH AMERICAS CORPORATION E 250-42410-410 Rentals (GENERAL) $311.70 13704554 WIDE FORMAT PRINTER Total RICOH AMERICAS CORPORATION $311.70 Paid Chk# 050704 10/5/2011 SEROSHEK, TONI E 101-45300-360 Education/Training/Conferences $81.00 State History Preservation Mtg E 101-45300-360 Education/Training/Conferences $93.24 Mileage 10/19/11 9:43 AM Page 3 CITY OF OTSEGO 10/19/11 9:43 AM Page 4 *Check Detail Register© OCTOBER 2011 Paid Chk# 050710 10/5/2011 SUPERIOR LAWN E 101-45200-390 Contracted Services Check Amt Invoice Comment HERBICIDE SPRAYING Total SEROSHEK, TONI $174.24 $2,621.79 283 Paid Chk# 055705 10/5/2011 SIGNS & BANNERS Contracted Services $942.49 283 E 101-43100-393 Sign & Signal Mat1 Purchased $153.15 99472 SIGN MAT'L W/S PROPERTIES Total SIGNS & BANNERS $153.15 $8,266.54 Paid Chk# 050706 10/5/2011 SIMPLEX GRINNELL 10/5/2011 TARGET BANK E 101-41940-402 Repairs/Maint Buildings $137.00 67039779 REWIRE AV INTO SYSTEM SUPPLIES Total SIMPLEX GRINNELL $137.00 $22.94 Paid 77 -090-70 10/5/2011 SOFTRONICS, INC. 10/5/2011 TERMINAL SUPPLY CO, INC. E 601-49400-390 Contracted Services $50.00 2364 UB -LABOR E 101-41400-390 Contracted Services $1,020.63 2364 ADMIN - LABOR E 101-41400-201 Office Supplies and Expenses $99.33 2364 ADMIN OFFICE SUPPLIES E 250-42410-390 Contracted Services $175.00 2364 BUILDING - LABOR E 101-41600-390 Contracted Services $350.00 2364 FINANCE - LABOR E 101-43100-210 Operating Supplies (GENERAL) $74.76 2364 PW - BATTERY BACKUP E 101-41400-391 GIS Services $100.00 2364 GIS - LABOR E 101-41400-390 Contracted Services $1,025.00 2364 ADMIN IT - LABOR E 602-49450-390 Contracted Services $50.00 2364 UB - LABOR E 101-43100-390 Contracted Services $358.59 2364 PW - LABOR Total SOFTRONICS, INC. $3,303.31 Paid Chk# 050708 _. 10/5/2011 SRF CONSULTING GROUP, INC. E 208-45210-390 Contracted Services $1,752.08 005521 PARKS CONSULTING Total SRF CONSULTING GROUP, INC. $1,752.08 Paid Chk# 050709 10/5/2011 STANDARD INSURANCE CO E 101-43100-130 Employer Paid Ins (GENERAL) $319.68 #150697 OCT LIFE INS E 250-42410-130 Employer Paid Ins (GENERAL) $101.45 #150697 OCT LIFE INS E 602-49450-130 Employer Paid Ins (GENERAL) $12.40 #150697 OCT LIFE INS E 101-41400-130 Employer Paid Ins (GENERAL) $129.36 #150697 OCT LIFE INS E 101-41600-130 Employer Paid Ins (GENERAL) $143.22 #150697 OCT LIFE INS E 601-49400-130 Employer Paid Ins (GENERAL) $12.41 #150697 OCT LIFE INS Total STANDARD INSURANCE CO $718.52 Paid Chk# 050710 10/5/2011 SUPERIOR LAWN E 101-45200-390 Contracted Services $3,759.78 283 HERBICIDE SPRAYING E 101-45200-390 Contracted Services $2,621.79 283 PARK PROPERTIES E 601-49400-390 Contracted Services $942.49 283 W/S PROPERTIES E 602-49450-390 Contracted Services $942.48 283 W/S PROPERTIES Total SUPERIOR LAWN $8,266.54 Paid Chk# 050711 10/5/2011 TARGET BANK E 101-41400-201 Office Supplies and Expenses $22.94 24560862602 SUPPLIES Total TARGET BANK $22.94 Paid Chk# 050712 10/5/2011 TERMINAL SUPPLY CO, INC. E 101-43100-210 Operating Supplies (GENERAL) $329.68 76927-00 OPERATING SUPPLIES Total TERMINAL SUPPLY CO, INC. $329.68 Paid Chk# 050713 10/5/2011 TPC E 101-41570-303 Planning Fees $200.00 494 HOSPITAL E 101-41570-303 Planning Fees $1,150.00 495 PARKS - GENERAL E 203-45210-303 Planning Fees $250.00 495 FRANKFORT PARK E 208-45210-303 Planning Fees $650.00 496 SPLASH PAD E 101-41570-303 Planning Fees $800.00 497 HPC E 101-41570-303 Planning Fees $700.00 498 CITY CODE CITY OF OTSEGO 10/19/11 9:43 AM Page 5 *Check Detail Register© OCTOBER 2011 Total TPC $10,495.46 Paid Chk# 050714 10/5/2011 US INTERNET Check Amt Invoice Comment E 101-41570-303 Planning Fees $100.00 499 70TH STREET E 403-43100-303 Planning Fees $750.00 500 MSA/TRANS PLAN -85TH ST E 101-41400-347 Newsletter $300.00 501 OTSEGO VIEW E 414-49490-303 Planning Fees $100.00 502 ISLAND VIEW E 101-41570-303 Planning Fees $100.00 503 UTILITIES E 101-41570-303 Planning Fees $1,650.00 504 GENERAL E 101-41570-303 Planning Fees $40.00 505 CITY CODE E 101-41570-303 Planning Fees $2,500.00 506 MEETINGS E 250-42410-303 Planning Fees $1,085.46 507 GENERAL -CODE ENFORCEMENT E 101-41570-303 Planning Fees $120.00 509 REGAN Total TPC $10,495.46 Paid Chk# 050714 10/5/2011 US INTERNET $4,218.78 5850 RANDOLPH AVE E 101-41400-390 Contracted Services $51.25 950009 SECURENCE - OCT E 602-49450-322 Total US INTERNET $51.25 16935 56TH CT Paid Chk# 050715 10/5/2011 USA INFLATABLES $54.77 17388 52ND ST E 101-45250-440 Recreation Programming $575.00 15018 PUMPKIN PATCH ACTIVITIES Total USA INFLATABLES $575.00 Paid Chk# 050716 10/5/2011 W.W. GOETSCH ASSOCIATES INC E 602-49450-400 Repairs & Maint - Cont $4,598.82 85685 REPAIR LS #1, PUMP #3 Total W.W. GOETSCH ASSOCIATES INC $4,598.82 Paid Chk# 050717 10/5/2011 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $1,330.08 AUG FINE/FEE DISB tal WRIGHT COUNTY AUDITOR -TREASURE $1,330.08 Paid Chk# 050718 10/5/2011 XCEL ENERGY E 602-49450-322 Utilities $4,218.78 5850 RANDOLPH AVE E 601-49400-322 Utilities $2,605.99 5750 RANDOLPH - WELL #3 E 602-49450-322 Utilities $130.78 16935 56TH CT E 602-49450-322 Utilities $54.77 17388 52ND ST $2,198.28 394471 SUPPLEMENTAL INSURANCE Total XCEL ENERGY $7,010.32 $2,198.28 Paid Chk# 050719 10/19/2011 AE2S E 602-49450-500 Capital Outlay (GENERAL) $3,074.20 27175 2011 1 & C SERVICES E 601-49400-500 Capital Outlay (GENERAL) $1,183.05 28696 2011 1 & C SERVICES Total AE2S $4,257.25 Paid Chk# 050720 10/19/2011 AFLAC -INSURANCE G 101-21706 Hospitalization/Medical Ins $2,198.28 394471 SUPPLEMENTAL INSURANCE Total AFLAC -INSURANCE $2,198.28 Paid Chk# 050721 10/19/2011 AIRGAS, INC. E101-43100-210 Operating Supplies (GENERAL) $38.25 105777324 ACETYLENE/HAZMAT/OXYGEN Total AIRGAS, INC. $38.25 Paid Chk# 050722 10/19/2011 ALLIANCE BENEFIT GROUP E 101-41600-123 Health $250.02 PPE 10/15/11 CH DTD 10/19/11 E 101-43100-123 Health $416.70 PPE 10/15/11 CH DTD 10/19/11 E 250-42410-123 Health $133.34 PPE 10/15/11 CH DTD 10/19/11 G 101-21706 Hospitalization/Medical Ins $526.93 PPE 10/15/11 CH DTD 10/19/11 Total ALLIANCE BENEFIT GROUP $1,326.99 Paid Chk# 050723 10/19/2011 BANK OF ELK RIVERA R380-36100 Special Assessments $175.05 118-057-00101 2011 INTEREST REFUND - CSAH 42 Total BANK OF ELK RIVERA $175.05 CITY OF OTSEGO 10/19/11 9:43 AM Page 6 *Check Detail Register© OCTOBER 2011 Check Amt Invoice Comment Paid Chk# 050724 10/19/2011 BARGEN INC. E 202-45200-390 Contracted Services $45,078.75 211544 TRAIL SEAL COAT Total BARGEN INC. $45,078.75 Paid Chk# 050725 10/19/2011 BEAUDRY OIL & SERVICES INC. E 101-43100-202 Gas & Oil $6,208.80 765694 GAS & OIL Total BEAUDRY OIL & SERVICES INC. $6,208.80 Paid Chk# 050726 10/19/2011 BROCK WHITE CO LLC E101-45200-210 Operating Supplies (GENERAL) $41.06 12149563-00 SPLASH PAD CLEANER Total BROCK WHITE CO LLC $41.06 Paid Chk# 050727 10/19/2011 CASSADY, ROSE E 101-45250-440 Recreation Programming $420.54 PUMPKIN PATCH SUPPLIES Total CASSADY, ROSE $420.54 Paid Chk# 050728 10/19/2011 CENTRAL BANK R380-36100 Special Assessments R380-36100 Special Assessments R380-36100 Special Assessments R380-36100 Special Assessments Total CENTRAL BANK $92.16 118-257-00001 2011 INTEREST REFUND - CSAH 42 $79.52 118-257-00002 2011 INTEREST REFUND - CSAH 42 $93.10 118-257-00101 2011 INTEREST REFUND - CSAH 42 $68.85 118-257-00102 2011 INTEREST REFUND - CSAH 42 $333.63 Paid Chk# 050729 10/19/2011 CENTRAL HYDRAULICS, INC. E101-43100-220 Repair/Maint Supply (GENERAL) $111.17 19166 MISC REPAIR SUPPLIES Total CENTRAL HYDRAULICS, INC. $111.17 Paid Chk# 050730 10/19/2011 CHETS SHOES, INC. Utilities E 101-43100-227 Safety supplies $176.80 24077 BRAD S - SAFETY BOOTS Utilities Total CHETS SHOES, INC. $176.80 Paid Chk# 050731 10/19/2011 CITY OF ALBERTVILLE T E 211-42200-390 Contracted Services $28,235.84 2011177 3RD QTR 2011 FIRE SVC $585.14 Total CITY OF ALBERTVILLE $28,235.84 Paid Chk# 050732 10/19/2011 CITY OF OTSEGO E 602-49450-322 Utilities $127.29 5850 RANDOLPH - EAST WWTF E 602-49450-322 Utilities $103.97 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $6.41 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $20.20 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $384.48 7551 LANCASTER -WEST WWTF E 101-45200-322 Utilities $585.14 5400 RANDOLPH - IRRIG E 101-45200-322 Utilities $464.75 15501 83RD - IRRIG E 101-45200-322 Utilities $443.75 6480 MASON - IRRIG E101-45200-322 Utilities $181.31 1040071ST-IRRIG E 101-45200-322 Utilities $313.73 11313 77TH - IRRIG Total CITY OF OTSEGO $2,631.03 Paid Chk# 050733 10/19/2011 CP OTSEGO PARTNERS LLC _ R380-36100 Special Assessments $790.19 118-262-00001 2011 INTEREST REFUND - CSAH 42 Total CP OTSEGO PARTNERS LLC $790.19 Paid Chk# 050734 10/19/2011 CRAG ENTERPRISES LLC R380-36100 Special Assessments $184.23 118-096-00104 2011 INTEREST REFUND - CSAH 42 Total CRAG ENTERPRISES LLC $184.23 Paid Chk# 050735 10/19/2011 CROW RIVER FARM EQUIPMENT E101-45200-220 Repair/Maint Supply (GENERAL) $254.04 150500 BLEACHER REPAIR SUPPLIES CITY OF OTSEGO *Check Detail Register© OCTOBER 2011 Check Amt Invoice Comment E 101-43100-210 Operating Supplies (GENERAL) $21.00 150603 OPERATING SUPPLIES Total CROW RIVER FARM EQUIPMENT $275.04 Paid Chk# 050736 10/19/2011 DJ'S TOTAL HOME CENTER E101-45200-210 Operating Supplies (GENERAL) $13.87 56469 INSECT SPRAY E 101-43100-210 Operating Supplies (GENERAL) $7.46 57039 BRUSH FITTINGS Total DJ'S TOTAL HOME CENTER $21.33 Paid Chk# 050737 10/19/2011 ECM PUBLISHERS INC E 101-41400-350 Print/Binding (GENERAL) $75.00 IC340078 LEGAL - PUBLIC HEARING Total ECM PUBLISHERS INC $75.00 Paid Chk# 050738 10/19/2011 AENVENTIS 10/19/11 9:43 AM Page 7 E 101-41400-320 Telephone $140.50 TELEPHONE E 101-43100-320 Telephone $140.50 TELEPHONE E 250-42410-320 Telephone $281.02 TELEPHONE E 101-43100-225 Total ENVENTIS $562.02 1043805669 Paid Chk# 050739 10/19/2011 FINKEN'S WATER CARE $106.06 1043810473 E 101-41940-390 Contracted Services $37.09 BOTTLED WATER E 101-43100-225 Total FINKEN'S WATER CARE $37.09 1043815312 Paid Chk# 050740 10/19/2011 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance $43.46 1043796071 E 101-43100-225 Uniforms/Clothing Allowance $70.46 1043800856 E 101-41940-390 Contracted Services $127.22 1043800857 E 101-43100-225 Uniforms/Clothing Allowance $43.46 1043805669 E 101-43100-225 Uniforms/Clothing Allowance $106.06 1043810473 E 101-41940-390 Contracted Services $127.22 1043810474 E 101-43100-225 Uniforms/Clothing Allowance $43.46 1043815312 Total G & K TEXTILE LEASING SYSTEM $561.34 $34,598.83 Paid Chk# 050741 n 10/19/2011 _GCI CAPITAL INC. UNIFORMS & MATS UNIFORMS & MATS MATS UNIFORMS & MATS UNIFORMS & MATS MATS UNIFORMS & MATS R 375-36100 Special Assessments $1,918.92 118-217-00011 2011 INTEREST REFUND -WATERFRONT EAST R 375-36100 Special Assessments $14,304.75 118-264-00001 2011 INTEREST REFUND - WATERFRONT EAST R 375-36100 Special Assessments $7,263.04 118-264-00002 2011 INTEREST REFUND - WATERFRONT EAST R 375-36100 Special Assessments $2,476.34 118-264-00003 2011 INTEREST REFUND - WATERFRONT EAST R 375-36100 Special Assessments $2,144.33 118-264-00004 2011 INTEREST REFUND - WATERFRONT EAST R 375-36100 Special Assessments $5,464.56 118-264-00101 2011 INTEREST REFUND - WATERFRONT EAST R 375-36100 Special Assessments $1,026.89 118-264-00201 2011 INTEREST REFUND - WATERFRONT EAST GREENBERG IMPLEMENT INC. Total GCI CAPITAL INC. $34,598.83 Paid Chk# 050745 Paid Chk# 050742 10/19/2011 GENERAL RENTAL CENTER E 101-45200-410 Rentals (GENERAL) $190.24 167685 PARK PATH EDGER Total GENERAL RENTAL CENTER $190.24 Paid Chk# 050743 10/19/2011 GIS RANGERS, LLC E 101-41400-391 GIS Services $2,935.00 445 E 602-49450-391 GIS Services $210.00 445 Total GIS RANGERS, LLC $3,145.00 Paid Chk# 050744 — 10/19/2011 GREENBERG IMPLEMENT INC. E 101-45200-220 Repair/Maint Supply (GENERAL) $997.39 PS72172 E 101-45200-220 Repair/Maint Supply (GENERAL) $142.03 P372222 E 101-45200-220 Repair/Maint Supply (GENERAL) $132.39 PS72299 Total GREENBERG IMPLEMENT INC. $1,271.81 Paid Chk# 050745 10/19/2011 HAKANSON ANDERSON ASSOC INC GIS SERVICES GIS SERVICES REPAIR SUPPLIES REPAIR SUPPLIES REPAIR SUPPLIES CITY OF OTSEGO 10/19/11 9:43 AM Page 8 *Check Detail Register© OCTOBER 2011 Paid Chk# 050746 10/19/2011 HALONEN, CHRISTA G 250-12300 Special Assess Rec-Deferred $100.00 REFUND OVERPAY -ADMIN FEE Total HALONEN, CHRISTA $100.00 Paid Chk# 050747 10/19/2011 HEALTH PARTNERS E 101-43100-123 Health Check Amt Invoice Comment G 701-22315 RIVERWOOD NATIONAL $42.76 28509 RIVERWOOD NATL G701-22268 OP2 EASEMENT VACATIONS $327.35 28510 OTSEGO PRESERVE VACATION R 101-34330 GRADING REVIEWS $970.00 28511 GRADING REVIEWS E 101-41560-302 Engineering Fees $505.50 28512 2011 MSAA E 403-43100-302 Engineering Fees $252.80 28513 85TH ST ROW E 403-43100-302 Engineering Fees $467.40 28514 70TH ST (MARLOWE TO MF) E 202-45200-302 Engineering Fees $1,155.83 28515 TRAIL MGMT PROGRAM E 101-41560-302 Engineering Fees $480.88 28516 WETLANDS CONS ACT E 101-41560-302 Engineering Fees $27.23 28517 OTSEGO NPDES E 222-49490-302 Engineering Fees $143.00 28517 OTSEGO NPDES E 414-49490-302 Engineering Fees $1,331.99 28518 ISLANDVIEW/KADLER AVE SW ISSUES E 203-45210-302 Engineering Fees $122.55 28520 NASHUA AVE/PR PK TRAIL E 203-45210-302 Engineering Fees $104.55 28521 OTSEGO ELEM BIKE TRAIL E 203-45210-302 Engineering Fees $940.26 28522 SAFE ROUTES TO SCHOOL E 208-45210-302 Engineering Fees $1,349.27 28523 CITY PARK MAINT E 101-41560-302 Engineering Fees $1,987.87 28525 MISC ENG E 602-49450-302 Engineering Fees $50.00 28525 MISC W/S E 101-41560-302 Engineering Fees $139.19 28525 MISC GRADING & SS ISSUES E 250-42410-302 Engineering Fees $250.00 28525 MISC PERMITS E 601-49400-302 Engineering Fees $454.46 28525 MISC W/S E 101-41560-302 Engineering Fees $150.00 28526 PW SUBCOMM MTG E 101-41560-302 Engineering Fees $127.23 28526 CITY HALL ROOF E 602-49450-302 Engineering Fees $725.00 28526 WWTF ROOF E 101-41560-302 Engineering Fees $1,216.60 28527 STAFF MTGS E 101-41400-348 Maps $4,419.07 28528 GOPHER ONE CALL MAPS E 201-43100-302 Engineering Fees $2,067.18 28530 PACKARD AVE/88TH ST E 203-45210-302 Engineering Fees $617.50 28531 FRANKFORT PARK E 602-49450-302 Engineering Fees $1,053.63 28532 L1 61 PLEASANT CREEK FARMS Total HAKANSON ANDERSON ASSOC INC $21,479.10 Paid Chk# 050746 10/19/2011 HALONEN, CHRISTA G 250-12300 Special Assess Rec-Deferred $100.00 REFUND OVERPAY -ADMIN FEE Total HALONEN, CHRISTA $100.00 Paid Chk# 050747 10/19/2011 HEALTH PARTNERS E 101-43100-123 Health $3,392.80 38680876 NOVEMBER MEDICAL E 101-41400-123 Health $1,068.00 38680876 NOVEMBER MEDICAL E 101-41600-123 Health $1,118.90 38680876 NOVEMBER MEDICAL E 250-42410-123 Health $1,254.80 38680876 NOVEMBER MEDICAL Total HEALTH PARTNERS $6,834.50 Paid Chk# 05074 O' /19/2011 HOME DEPOT N E 208-45210-530 Improvements Other Than Bldgs $120.69 5025479 MAT'L FOR SPLASH PAD SIGN POST Total HOME DEPOT $120.69 Paid Chk# 050749 ' x10/19/2011 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $75.00 PPE 10/15/11 PLAN #304185 Total ICMA RETIREMENT TRUST $75.00 Paid Chk# 050750 10/19/2011 IIMC E 101-41400-355 Dues & Memberships $135.00 ANNUAL MEMBERSHIP - TAMI LOFF Total IIMC $135.00 Paid Chk# 050751 10/19/2011 JOHNSON -WARNER, LORI G101-21706 Hospitalization/Medical Ins $83.34 NOV DEPOSIT - ACCT #98887 Total JOHNSON -WARNER, LORI $83.34 Paid Chk# 050752-a 10/19/2011 LONG &SONS CITY OF OTSEGO 10/19/11 9:43 AM Page 9 *Check Detail Register© OCTOBER 2011 Check Amt Invoice Comment E 101-41940-389 Cleaning Services $748.13 11-426 CITY HALL SEPT CLEANING E101-41940-203 Other Supplies $175.06 11-426 CITY HALL SUPPLIES E 101-43100-389 Cleaning Services $363.38 11-426 PW SEPT CLEANING Total LONG & SONS $1,286.57 Paid Chk# 050753 10/19/2011 MADSON, ANDREW E 702-41400-310 Miscellaneous $1,000.00 12686 96TH - LNDSCP ESC REFUND $4,046.00 7371960 3RD QTR 2011 -ACCT #7993041 Total MADSON, ANDREW $1,000.00 Paid Chk# 050759 10/19/2011 MONTICELLO ANIMAL CONTROL Paid Chk# 050754 10/19/2011 MAYIMY LLC Total MONTICELLO ANIMAL CONTROL w_ R380-36100 Special Assessments $125.28 118-096-00101 2011 INTEREST REFUND - CSAH 42 Total MAYIMY LLC $125.28 Paid Chk# 050755 10/19/2011 MENARDS E101-45200-220 Repair/Maint Supply (GENERAL) $90.43 3017 IRRIGATION REPAIR SUPPLIES Total MENARDS $90.43 Paid Chk# 050756 10/19/2011 METRO WEST INSPECTION SVC INC. E 250-42410-390 Contracted Services $6,500.00 BLDG INSP SVCS - 130 HRS Total METRO WEST INSPECTION SVC INC. $6,500.00 Paid Chk# 050757 10/19/2011 MIDWEST PLAYSCAPES, INC. E 101-45200-220 Repair/Maint Supply (GENERAL) $1,728.93 4839 MULCH FOR PARKS Total MIDWEST PLAYSCAPES, INC. $1,728.93 Paid Chk# 050758 10/19/2011 MINNESOTA UNEMPLOYMENT INS E101-41400-140 Unemployment Comp (GENERAL $4,046.00 7371960 3RD QTR 2011 -ACCT #7993041 Total MINNESOTA UNEMPLOYMENT INS $4,046.00 Paid Chk# 050759 10/19/2011 MONTICELLO ANIMAL CONTROL E 101-42710-390 Contracted Services $270.00 587 ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $270.00 Paid Chk# 050760 10/19/2011 NELSON ELECTRIC MOTOR REPAIR E 602-49450-400 Repairs & Maint - Cont $300.00 5469 LS #1 - REMOVE DEBRIS FROM IMPELLERS Total NELSON ELECTRIC MOTOR REPAIR $300.00 Paid Chk# 050761 10/19/2011 NOVA COMMUNICATIONS E 101-41400-320 Telephone $145.00 54008 PHONE WORK Total NOVA COMMUNICATIONS $145.00 Paid Chk# 050762 10/19/2011 OFFICEMAX E 101-41400-201 Office Supplies and Expenses E 101-41400-201 Office Supplies and Expenses E 101-41400-201 Office Supplies and Expenses E 101-41400-201 Office Supplies and Expenses Total OFFICEMAX Paid Chk# 050763 10/19/2011 OMANN BROTHERS INC. $215.78 509660 OFFICE SUPPLIES ($210.55) 554829 OFFICE SUPPLIES $101.85 809134 OFFICE SUPPLIES $75.88 970462 OFFICE SUPPLIES $182.96 E 101-43100-434 Blacktop Supplies $202.92 9369 AC FINES MIX E 101-43100-434 Blacktop Supplies $136.42 9377 AC FINES MIX Total OMANN BROTHERS INC. $339.34 Paid Chk# 050764 10/19/2011 OMANN SHINGLE RECYCLING, LLC E 101-43100-370 Sand andGravel $205.20 9562 CRUSHED ASPHALT Total OMANN SHINGLE RECYCLING, LLC $205.20 Paid Chk# 050765 10/19/2011 PCHELP, LTD�� E 101-43100-201 Office Supplies and Expenses $177.00 9281106 TATEMS SUPPORT/UPGRADES CITY OF OTSEGO 10/19/11 9:43 AM Page 10 *Check Detail Register© OCTOBER 2011 Paid Chk# 050773 10/19/2011 SOFTRONICS, INC. E 101-41400-391 GIS Services Check Amt Invoice Comment GIS - LABOR Total PCHELP, LTD $177.00 $50.00 2366 Paid Chk# 050766 10/19/2011 PEOPLE SERVICE INC. Contracted Services $50.00 2366 E 601-49400-390 Contracted Services $14,703.46 18472 MONTHLY SERVICE E 602-49450-390 Contracted Services $32,574.54 18472 MONTHLY SERVICE FIN - TONER CARTRIDGE Total PEOPLE SERVICE INC. $47,278.00 $575.00 2366 Paid Chk# 050767 10/19/2011 PETERBILT NORTH Office Equip and Furnishings $271.41 2366 E101-43100-210 Operating Supplies (GENERAL) $269.86 F212630104 FILTERS, ELEMENTS BLDG - LABOR Total PETERBILT NORTH $269.86 $774.79 2366 Wiz- _z Paid Chk# 050768 d - 10/19/2011._ --- PLAISTEw�D COMPANIES Contracted Services $401.72 2366 E 601-49400-220 Repair/Maint Supply (GENERAL) $284.77 40876 ROCK FOR HYDRANT REPAIR ADMIN IT - LABOR Total PLAISTED COMPANIES $284.77 $3,144.94 Paid Chk# 050769 10/19/2011 PUBLIC EMPLOYEES RETIREMENT FD E 602-49450-121 PERA $50.99 #677600 PPE 10/15/11 E 601-49400-121 PERA $51.00 #677600 PPE 10/15/11 E 101-43100-121 PERA $1,088.06 #677600 PPE 10/15/11 G 101-21704 PERA $2,047.31 #677600 PPE 10/15/11 E 101-41400-121 PERA $582.14 #677600 PPE 10/15/11 E 101-41600-121 PERA $420.86 #677600 PPE 10/15/11 E 250-42410-121 PERA $181.80 #677600 PPE 10/15/11 Aal PUBLIC EMPLOYEES RETIREMENT FD $4,422.16 Paid Chk# 050770 10/19/2011 RICOH AMERICAS CORPORATION E 101-41400-413 Office Equipment Rentals $1,061.74 413535638 3RD QTR 2011 COPIES Total RICOH AMERICAS CORPORATION $1,061.74 Paid Chk# 050771 ,r 10/19/2011 RTB LLC R375-36100 Special Assessments $1,741.05 118-217-00013 2011 INTEREST REFUND -WATERFRONT EAST Total RTB LLC $1,741.05 Paid Chk# 050772 10/19/2011 SERVICE FIRE PROTECTION, INC. E 101-43100-402 Repairs/Maint Buildings $850.00 6627 ANNUAL FIRE SPRINKLER INSP Total SERVICE FIRE PROTECTION, INC. $850.00 Paid Chk# 050773 10/19/2011 SOFTRONICS, INC. E 101-41400-391 GIS Services $50.00 2366 GIS - LABOR E 602-49450-390 Contracted Services $50.00 2366 UTIL - LABOR E 601-49400-390 Contracted Services $50.00 2366 UTIL - LABOR E 101-43100-390 Contracted Services $125.00 2366 PW - LABOR E 101-41900-201 Office Supplies and Expenses $9.99 2366 FIN - TONER CARTRIDGE E 101-41600-390 Contracted Services $575.00 2366 FINANCE - LABOR E 250-42410-570 Office Equip and Furnishings $271.41 2366 BLDG - MONITOR, ANTI VIRUS SFTWR E 250-42410-390 Contracted Services $312.03 2366 BLDG - LABOR E 101-41400-501 Equipment $774.79 2366 ADMIN - MONITOR, OFFICE 2010 E 101-41400-390 Contracted Services $401.72 2366 ADMIN - LABOR E 101-41400-390 Contracted Services $525.00 2366 ADMIN IT - LABOR Total SOFTRONICS, INC. $3,144.94 Paid Chk# 050774 10/19/2011 SRF CONSULTING GROUP, INC. - E 208-45210-390 Contracted Services $716.66 5521.00-52 PRAIRIE PARK SPLASH PAD Total SRF CONSULTING GROUP, INC. $716.66 Paid Chk# 050775 10/19/2011 TERMINAL SUPPLY CO, INC. E101-43100-210 Operating Supplies (GENERAL) $63.23 76927-01 OPERATING SUPPLIES Total TERMINAL SUPPLY CO, INC. $63.23 CITY OF OTSEGO 10/19/11 9:43 AM Page 11 *Check Detail Register© OCTOBER 2011 Paid Chk# 050781 10/19/2011 VESSCO, INC. E 602-49450-220 Repair/Maint Supply (GENERAL) $486.22 52080 CONTROL BOX - EAST WWTF Total VESSCO, INC. $486.22 Paid Chk# 050782 10/19/2011 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $71,783.33 PATROL -11-1 OCT SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $71,783.33 Paid Chk# 050783 10/19/2011 XCEL ENERGY E 101-45200-322 Utilities Check Amt Invoice Comment Paid Chk# 050776 10/19/2011 TITAN MACHINERY - ROGERS .—._.__.___._.______.___._�. _._.. E101-43100-210 Operating Supplies (GENERAL) $173.56 UC01493 MISC OPER SUPPLIES Total TITAN MACHINERY - ROGERS $173.56 Utilities Paid Chk# 050777 10/19/2011 TRACTOR SUPPLY Total XCEL ENERGY E101-45200-220 Repair/Maint Supply (GENERAL) $3.83 65293 BOLTS FOR PLAY EQPT E 101-45200-220 Repair/Maint Supply (GENERAL) $2.98 65326 BOLTS FOR PLAY EQPT Total TRACTOR SUPPLY $6.81 Paid Chk# 050778 10/19/2011 TRYCO LEASING INC. E 101-43100-413 Office Equipment Rentals $57.55 5740 ESTUDIO 282 COPIER Total TRYCO LEASING INC. $57.55 Paid Chk# 050779 10/19/2011 VANCE BROTHERS INC E 101-43100-434 Blacktop Supplies $201.99 21668 BLACKTOP SUPPLIES Total VANCE BROTHERS INC $201.99 Paid Chk# 050780 10/19/2011 VERIZON WIRELESS E 101-43100-320 Telephone $97.22 2639108705 LAP TOP SERVICE Total VERIZON WIRELESS $97.22 Paid Chk# 050781 10/19/2011 VESSCO, INC. E 602-49450-220 Repair/Maint Supply (GENERAL) $486.22 52080 CONTROL BOX - EAST WWTF Total VESSCO, INC. $486.22 Paid Chk# 050782 10/19/2011 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $71,783.33 PATROL -11-1 OCT SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $71,783.33 Paid Chk# 050783 10/19/2011 XCEL ENERGY E 101-45200-322 Utilities $207.01 5400 RANDOLPH - PARK E 601-49400-322 Utilities $173.87 16575 61 ST - WT #3 E 101-43160-322 Utilities $30.51 16501 53RD - ST LIGHT E 601-49400-322 Utilities $2,418.91 5740 RANDOLPH - WELL #8 Total XCEL ENERGY $2,830.30 Paid Chk# 050784 10/19/2011 XCEL ENERGY E 101-43160-322 Utilities $212.39 RIVERPOINTE LIGHTS Total XCEL ENERGY $212.39 Paid Chk# 050785 10/19/2011 YALE MECHANICAL E 602-49450-402 Repairs/Maint Buildings $708.63 123037 FALL MAI NT - EAST WWTF E 602-49450-402 Repairs/Maint Buildings $773.37 123061 FALL MAI NT - WEST WWTF Total YALE MECHANICAL $1,482.00 Paid Chk# 050786 10/19/2011 ZARNOTH BRUSH WORKS INC E101-43100-210 Operating Supplies (GENERAL) $1,272.88 135874 -IN SWEEPER SUPPLIES Total ZARNOTH BRUSH WORKS INC $1,272.88 10100 BANK OF ELK RIVER $388,756.33 CITY OF OTSEGO 10/19/11 9:43 AM Page 12 *Check Detail Register© OCTOBER 2011 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $171,542.73 201 STREET PAVEMENT MANAGEMENT $2,067.18 202 TRAIL PAVEMENT MANAGEMENT $46,234.58 203 PARK DEVELOPMENT $2,034.86 208 COMMUNITY FACILITIES FUND $5,738.70 211 Albertville Fire District $28,235.84 222 Citywide Stormwater(NPDES II) $143.00 250 Comm. Dev. & Bldg Safety $12,375.17 375 WATERFRONT EAST & MISS. SHORES $36,339.88 380 2006 Street Improvement $1,608.38 403 COLLECTOR RDS (FORMERLY MSA) $1,470.20 414 Revolving Capital Improvements $1,852.49 601 WATER FUND $23,268.04 602 SEWER FUND $52,185.17 701 DEVELOPMENT ESCROWS FUND $660.11 702 BUILDERS ESCROW FUND $3,000.00 $388,756.33 ITEM 3-2 OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL OCTOBER 10, 2011 7:00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug Schroeder and Tom Darkenwald. Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Tami Loff, City Clerk; Daniel Licht, City Planner; and Andy MacArthur, City Attorney. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. No items. 2. Consider agenda approval. Mayor Stockamp requested to add item 8.1 City Council Retreat with City Administrator on Monday, November 28, 2011. CM Darkenwald requested to add item 8.2 Letter to our Representative. CM Heidner motioned to approve as amended. Seconded by CM Scharber. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items). 3.1 Approve Claims List. 3.2 Approve September 26, 2011 City Council Meeting Minutes. 3.3 Received minutes of the August 15, 2011 Planning Commission meeting. 3.4 Approve Biosolids hauling quote & Approve land application site. 3.5 Approve Resolution 2011-48 appointing Tom Constant to the HPC. 3.6 Approve Resolution 2011-50 readjusting the assessment for Waterfront East. 3.7 Approve Resolution 2011-51 readjusting the assessment for Quantrelle. CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in favor. Motion carried. 4. Public Hearing. 4.1 Proposed Assessments for unpaid Administrative Fines and Service Charges relate to Code Enforcement and Escrow Accounts related to Development. A. City Clerk attests to legal notice. City Clerk Loff attested. B. Comments by City Staff. City Planner Licht said the required notice was not mailed to the property owners related to the administrative code enforcement fines and charges. City staff mailed a 14 day notice to these property owners that this matter will be considered at the October 24, 2011 City Council meeting. City staff recommends continuing the Public Hearing to October 24, 2011 at 7:00 PM. C. Presentation of proposed assessment roll. D. Public Comments. Mayor Stockamp opened the Public Hearing at 7:04 PM. There were no public comments. E. Continue Public Hearing. CM Scharber motioned to continue the Public Hearing to the October 24, 2011 City Council meeting. Seconded by CM Darkenwald. All in favor. Motion carried. City Council Meeting October 10, 2011. 5. Community Development. No items. 6. Public Works. No items. 7. Administration. No items. 8. City Council Reports and Updates. 8.1 City Council Retreat with City Administrator on Monday, November 28, 2011. Mayor Stockamp said she would like to set up a City Council off site retreat with City Administrator Johnson on November 28, 2011 and would like to change the regular scheduled City Council meeting time to 6:00 PM. CM Darkenwald asked if there would be a facilitator present. Mayor Stockamp said she doesn't think that is needed at this meeting. City Council agreed to add to the November 14, 2011 City Council agenda for approval. 8.2 Letter to our Representative. CM Darkenwald said he would like to direct City staff to write a letter to our Representative letting them know the effects on our community with the elimination of the Homestead credit. City Council directed City staff to write a letter for them to sign on the 24tH 9. Staff Reports and Updates. No items. 10. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 7:10 PM. ATTEST: Tami Loff, City Clerk Mayor Jessica Stockamp FtEVISEE> ITEM 3_3 SPECIAL MEETING CITY COUNCIL BUDGET MEETING MONDAY, OCTOBER 10, 2011 *7:00 PM 1. Mayor Stockamp will call the meeting to order. Mayor Stockamp called the meeting to order at 7:20 PM. Roll call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder, Tom Darkenwald and Dan Scharber. Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director and Tami Loff, City Clerk. 2. Review of 2012 Budget. City Administrator Johnson presented a staff report on revenue adjustments and expenditure adjustments for the 2012 General Fund Budget and the Community Development and Building Safety Fund. There was discussion on fees related to utility locates for city lines. The City Council directed City Administrator Johnson to look into the amount paid on locates to engineering staff. CM Heidner suggested looking at this amount to come out of the Water Sewer Fund instead of the General Fund. City Administrator Johnson said she will look into. There was discussion on the city's current GIS service. The City Council directed City Administrator Johnson to put out a RFP for GIS service. There was discussion on Community Development and Building Safety Fund. City Administrator Johnson said the fund currently has a deficit of approximately $570,000. City Administrator Johnson said starting November 1, 2011 she has asked Metro West Inspections Services, Inc to reduce their hours by 8 hours per week. CM Schroeder motioned that after careful analysis and consideration of all possible options, due to a substantial decrease in development activity, the number of building permits processed, and the resulting work load for the Community Development and Building Safety Department and the building secretary position over the past three years and to assist in reducing the deficit in the proposed 2012 budget, it is necessary to eliminate the part time building secretary position in one (1) month effective October 11, 2011. Seconded by CM Heidner. All in favor. Motion carried. Finance Director Groen reviewed the Water and Sewer Fund budgets. The Council requested staff to bring back rate options that includes more of the increase in the base rate. 3. Any other items. CM Schroeder said he will not be at the December 12, 2011 City Council meeting. Mayor Stockamp said that the Otsego Festival Chair Rose Cassady has asked for the use of City Hall for the Festival review meetings and also the PW facility for their float. The City Council directed that Ms. Cassady should find another location for their meetings and their float. The CC asked for total cost of employees for the Otsego Festival Committee. Special City Council Budget Meeting October 10, 2011. 4. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 10:02 PM. ATTEST: Tami Loff, City Clerk Mayor Jessica Stockamp *immediately following the adjournment of the City Council meeting at 7:00 PM. IN ITEM 3.4 OHPC Minutes 9-13-11 Otsego Heritage Preservation Commission — Sept. 13, 2011 Present: Toni Seroshek, Chris Wilson, John Noll, Dan Licht; Guest: Tom Constant Chair Toni called the meeting to order and the minutes of the last meeting were approved. Planning ensued for the Otsego Fest this Saturday and was completed. The Mississippi River map was created through the mutual efforts of Chris, Toni, Gail, John and Dan (GPS locations) and the final copy was presented and affirmed. Toni and Gail volunteered to make a poster presenting the free map of the Historical Interpretation of the Mississippi River adjacent to Otsego. They also agreed to set up a poster advertising the Dig and to refurbish the '65-'66 flood posters for the Otsego Fest. Dan led a discussion on the McDonald House Dig & House Architectural Review which was tentatively scheduled for October 12-16. The project has the ability to accommodate up to 36 volunteers who must be 15 years of age or older. Dan presented an example flyer which was approved pending a revision to make clear any objects found are the property of the owner (City of Otsego.) Dan presented an example Flyer and City waiver which were discussed. Dan will bring the completed flyer and waiver to the Festival this Saturday, including a map of the site on the back of the flyer. We discussed getting snacks and water or other beverages for the event and we hope to contact local merchants who may support our efforts. Public Days for the event will be October 13, 14 & 15. Volunteers will sign up for half -days (3-6 volunteers each segment) by calling the City hall. Volunteers should bring gloves, a dust mask and appropriate footwear. Chris will contact Diamond Bakery. John will distribute flyers in the Otsego -Elk River area to stores and public places. Chris will contact Wright County Historical Center and Rogers High School and Gail will contact the Sherburne County History Center. Toni will contact the Minnesota History Center's electronic Local History News which contacts statewide local history subscribers. The City will contact the City of Elk River, the Elk River Star News and place information on the City's website. City staff will coordinate with Dr. Rothaus re: site preparations in advance and any resources the City will need to provide (portapotty, garbage can/s.) A request that a sign be put up at the McDonald house was acknowledged by Dan and he will contact Brad with this request. A phone call to Dr. Rothaus was held to clarify questions and identify the dates firmly. (He did confirm with Dan the requested dates after the meeting.) The Commission discussed what steps to take to move toward installing a permanent major historical interpretative sign at Prairie Park about the original Otsego townsite . We need to locate a couple of vendors and get quotations. Toni stated that the Fast track grants for Legacy Money fund up to $7,000. and are relatively easy to prepare. We have one vendor recommended by our consultant Heather Koop. Toni will pursue other options and we will devise a plan after the Otsego Days and McDonald Dig days. 1 OHPC Minutes 9-13-11 Commissioners talked with Tom Constant who spent 12 years on the Otsego Parks and Recreation board and who recently retired. He has an interest in history and city government and a willingness to help us. The Commission nominated, seconded and unanimously voted to recommend Tom Constant be appointed as a Commissioner on the Otsego Heritage Preservation Commission. We discussed getting the archives organized. Toni will invite Laura Schroeder to the next meeting to discuss that project with the Commission. The meeting was adjourned at 8:05pm. Gail Anderson, Secretary 2 ITEM 3.5 Otsego Police Commission Minutes September 13, 2011 Present: Jason Warehime, Mayor Jessica Stockamp, Dana VanDenBerg, Joel Torkelson, Paul Fields. Police Officer: Kevin Olson Meeting called to order at: 6:36 p.m. Informational Handouts reviewed Agenda: APPROVED MINUTES from: July 21, 2011 - Approved OPEN FORUM: Interviewed Kristi Stanislawski for Police Commission Position. Resident Jacob Postuma brought to the police commission's attention the lack of shoulder space on 70th Street and County Rd 19 for riding bikes or walking, he feels it to be an unsafe road. According to Mayor Jessica Stockamp this is being reviewed by the city for future expansion. Also Mayor Stockamp informed us that the city will be installing 3 new tornado sirens. One will at 78th and Quaday, one at City Hall and one will be by Boulder Meadows development. The city will also be installing more lighting at Prairie Park. OLD BUISNESS: Jason updated us on the bike donations for the Otsego Elementary School Bike Rodeo, Target donated one and he was able to get a second for a 15% discount. Total cost $38.00. McGruff Updates will be discussed at our next meeting Sherriff Contract update: Approved. NEW BUSINESS: • Otsego Festival — Police commission has decided not to have a booth at the Festival this year; however Dana will pass out information at her Girl Scout booth. • McGruff will not be attending the festival. • PC will do Fall Clean up at our October 11th meeting. • Motion to table making a decision on the new applicant until our next meeting October 11th further discussion with the rest of the members is needed. Joel will contact Kristi and inform her that we will be having further discussions at our next meeting. • Jason and Joel will put together a newsletter for the view regarding the Wright County Drug Take Back Program. • Wright County Drug Take Back Program: The Wright County Sheriff's Office in partnership with Wright County Environmental Health, Public Health, and surrounding Law Enforcement agencies has instituted a household pharmaceutical waste Drug Take Back Program. Residents are encouraged to bring their unused or expired medication, to the Sherriff's Office, or local law enforcement agency in Wright County, and place them in the secure repository. The Drug Take Back Program was established in an attempt to reduce the volume of unused medications being flushed down sewer systems. Research has shown that flushing medication can damage the environment. Studies also show that current technology at wastewater treatment facilities is unable to remove these compounds from the wastewater. These same compounds are increasing found in our lakes, streams, and rivers. In you have any questions regarding the program please contact Lt. Todd Hoffman at 763-682-7640. Calendar of Events: Otsego Festival —September 17, 2011- Police Commission will not hold a booth this year. Pumpkin Patch — October 22, 2011 Otsego View Submission Dates — Summer (May 6th), Fall (July 22), Winter (October 7) City Council Meeting Updates: July 25, 2011—Jason- Nothing to report August 8, 2011- Joel — Nothing to report August 22, 2011- Jason — Nothing to report September 12, 2011— Shawn — Nothing to report City Council Meeting assignments: September 26, 2011— Dana October 10, 2011- Paul Next Meeting: October 11, 2011- Street Clean Up Meeting Adjourned 8:10 p.m. ITEM 3-6 OTSEGO PARKS AND RECREATION COMMISSION MEETING OTSEGO CITY HALL September 14, 2011 7:00 PM 1. Call to Order. Chair Mike Brumm called the meeting to order at 7:01PM Roll Call: Chair Mike Brumm; Vice Chair Krista Bean; Commission Members; Peter Torresani, Rose Cassady, Kathy Roberts, Susan Krekelberg, Jim Kjendle, Triste Freeburg and Charles VonBerg. City Council; Mayor Jessica Stockamp. City Staff; Brad Belair, Public Works Supervisor, Sandy Lindenfelser, Special Licensing, Gary Groen, Finance Director and Daniel Licht, City Planner. 2. Consider agenda approval. City Planner Licht requested to add Item 6.2. Update on Recreation Services and to remove Item 11.1. Update on City Council Items. Chair Brumm motioned to approve the agenda as amended. Seconded by Commissioner Torresani. All in favor. Motion carried. 3. Consider the following minutes: 3.1. August 10, 2011 Regular Meeting Minutes. Commissioner Krekelberg noted a correction of the spelling of her last name under Item 11.1. Chair Brumm motioned to approve the minutes as amended. Seconded by Commissioner Bean. All in favor. Motion carried. 4. Open Forum: Elk River Boy Scout Troop 378 approached the Parks and Recreation Commission offering to volunteer their time if needed. City Planner Licht said that he had spoke with them prior to the meeting and that a future meeting with City Staff will be scheduled. 5. New Business. No Items. 6. Unfinished Business. 6.1. Frankfort Park Tennis Court Update. City Planner Licht reviewed the staff memorandum. Commissioner Krekelberg noted that park rules signs had not been installed yet. 6.2. Update on Recreation Services. City Planner Licht reviewed the staff memorandum. Commissioners discussed what has been budgeted for Elk River Community Education in the past and what would be budgeted in the future. The consensus of the Commissioners was to further study establishment of an in-house recreation program as well as an interim buy -down of non-resident activity fees as an interim measure parallel to the current discussions with the City of Elk River. City Planner Licht said that further discussion will be added to a future Parks and Recreation Commission meeting agenda. 7. Public Works Update. Public Works Supervisor Belair said that the Public Works department is excited to finish up their year of work on City parks. Overlays of some of the oldest trails in the city have been completed and by the end of next week, seal coating will begin on other City trails, noting the improvements have been noticed by residents. Splash Pad is operating and final issues are being completed. The close date for the Splash Pad has been set for October 2, 2011, weather permitting. 8. Pride in our Parks. No Updates. 9. Update on City Council actions by Council Member Doug Schroeder. Council Member Doug Schroeder was absent. Mayor Stockamp noted that she was contacted regarding some safety concerns on 70th Street NE, West of MacIver Avenue NE. Since there is no bike/walking paths, kids are riding their bikes on this very narrow and dangerous road that has a speed limit of 50 mph. This issue has been brought up to the Administrative Subcommittee meeting to try to get some bike paths in that area. The design would be to locate the bike path to the North the roadway, a design similar to the bike/walking path along Nashua Avenue NE. City Planner Licht noted that he and Mayor Stockamp will also be scheduling a meeting with resident Faye Jacobs regarding a path through her property to join Riverpointe and Riverplace developments to Queens Avenue. Mayor Stockamp said that the City Council is working with Kim Welter to come up with a new City Logo and is also working with .Gov for a new website design. Commissioners will be invited to a meeting likely in early November for imput on both items. Mayor Stockamp thanked the Parks and Recreation Commission for their donation of bikes for the bike rodeo. Commissioner Krekelberg voiced safety concerns regarding bus stops for school district 728 school children. Children are to gather and wait for the bus to pick them up at neighborhood stop signs, some being a distance from the home. Mayor Stockamp suggested that School Board Member Jolene Jorgensen be contacted regarding this issue. City Planner Licht said that Staff will contact the School District to get more information on this decision as it relates to City policy regarding stop sign placement. Finance Director Gary Groen left the meeting at 7:40PM. 10. Subcommittees. a. All Sports (Commissioner Torresani . No Items. No Items. b. Community Ed/Ids 728 (Commissioner Bean). C. Communication (Commissioner Krekelbera). No Items. No Items. d. Pumpkin Patch (Commissioner Roberts). Saturday, October 22, 2011 Discussion of renting inflatables and getting volunteers for the Pumpkin Patch Day. Commissioners decided that three (3) inflatables will be rented as long as there is enough volunteers to man them so nobody gets injured. Commissioner Freeburg noted that high school students attending religion classes at the local churches need to earn volunteer hours and this would be a good way to get volunteers for the Pumpkin Patch Day as well as the other events put on by the Parks and Recreation Commission. The Parks and Recreation Commission will again have three (3) pumpkins for guessing the weight game. The Boy Scouts will be contacted about volunteering for this event and the Scout Master will be reminded that the Boy Scouts volunteers will get their free pumpkin at the end. Commissioner Cassady will order trinkets from Oriental Trading and Commissioner Torresani will purchase the candy for the event. Public Works Supervisor Belair said they will have the wagon available for use. Pumpkins will arrive at 9:30am and Commissioner Members attending are to be there at 9:00am. e. Santa Day — (Commissioner Cassady Saturday, December 10, 2011 Commissioner Torresani said that the Parks and Recreation Commission should decide on purchasing good backdrops to be hung in the conference room for this event. Commissioner Cassady will also contact Sandy of Quality Photo to see if they are available that day as well as if they have the equipment to take the pictures and have them for the purchaser that same day instead of having to go to their studio to pick them up. f. Egg Hunt — (Commissioner Brumm). Saturday, March 31, 2012 No Items. 11. Information. No Items. 12. Adjourn by 10 PM. Commissioner Cassady motioned to adjourn the meeting. Seconded by Commissioner Torresani. All in favor. Meeting adjourned at 8:11 PM Written by Sandy Lindenfelser, Special Licensing ITEM 3.7 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPC(_a Plan ningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 12 October 2011 RE: Otsego — Heritage Preservation Commission; Annual Report TPC FILE: 101.01 BACKGROUND The Heritage Preservation Commission (HPC) at their meeting on 11 October 2011 considered the annual report required to be submitted to the State Historic Preservation Office (SHPO). The annual report is required to maintain the HPC's status as a Certified Local Government. Exhibits: A. HPC Annual Report RECOMMENDATION The HPC voted 3-0 to recommend City Council approval of the annual report and submission to SHPO. POSSIBLE ACTIONS A. Motion to approve the 2011 HPC Annual Report and submit the document to SHPO. B. Motion to table. C. Lori Johnson, City Administrator Tami Loff, City Clerk 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPCkZ_ Plan ni ngCo. com MEMORANDUM TO: Otsego Historic Preservation Commission FROM: Daniel Licht, AICP DATE: 6 October 2010 RE: Otsego — HPC Annual Report TPC FILE: 101.01 — 11.03 BACKGROUND The Otsego Heritage Preservation Commission (HPC) is a Certified Local Government (CLG) for the purposes of expanding local involvement and participation in historic preservation issues. The CLG program is administered by the State Historic Preservation Office (SHPO). A requirement of the CLG program is that the City submit an annual report to SHPO documenting the activities of the HPC for the previous Federal fiscal year, which runs October 1 to September 1. Exhibits: A. HPC Members B. HPC Bylaws C. StEP Report D. Fall 2011 Otsego Newsletter E. Mississippi River map F. McDonald House project flyer G. Annual HPC Certified Local Government Assurances Form ANALYSIS Meetings. The HPC has met 13 times during the reporting period. This schedule includes workshops related to the Standards and Excellence Program (StEP) project. All meetings were posted as public meetings and conducted in accordance with the requirements of the Minnesota Open Meeting Law (Minnesota Statues 471.705). Document Inventory. The HPC continues an effort to catalog and organize documents owned by the City of Otsego identified as a priority as part of the StEP project. Documents are being stored in a room designated for use by the HPC at the Public Works Building. Archiving these materials by Commissioners is being coordinated with the Wright County Historical Society for proper formatting to ensure compatibility. Education. The HPC undertook the following education efforts during the reporting period: ■ The HPC had a booth at the Otsego Festival held on 17 September 2011 highlighting information about Otsego's historic properties, books previously published by the HPC regarding the community and promote the HPC and historic preservation in Otsego. ■ A tour map of the Mississippi River identified local heritage sites was developed and posted on the City website and distributed at the Otsego Festival on 17 September 2011. ■ Excerpts from Otsego, the Family Farm Years: 1880 to 1910, (Elaine Norin) published by the Otsego Heritage Preservation Commission in 2002and available for purchase at Otsego City Hall was included in the Fall 2011 edition of the City newsletter. ■ The HPC is planning an archeological dig and architecture study of the McDonald house on 12-16 October 2011 in cooperation with Trefoil Cultural Resources Inc. The public is invited to volunteer and participate in shifts each day on October 14, 15 and 16 in archeological digs of the site and assist in documenting construction methods used in building the McDonald House. McDonald House. The HPC discussed the McDonald house as part of a StEP project related to organizing and directing the City's efforts at historic preservation. The results of these discussions were that while the HPC thinks that the McDonald house is a very significant marker of Otsego's history and that there could be viable alternative reuse strategies, the City Council is not supportive of putting any resources into such a strategy and the HPC acknowledges this position. Following the receipt of the StEP project report from the HPC, the City Council conducted public hearing on 27 June 2011 to consider a site alteration permit for the McDonald house for its demolition. Site alternation permits for Heritage Preservation Sites are addressed in Section 20-96-6 of the Zoning Ordinance. The Site Alteration Permit was approved and the McDonald house is scheduled for demolition following the archeological dig and architecture study in October 2011. StEP Grant. The HPC was awarded a grant to complete a StEP project to have assistance in developing the HPC's standards and procedures for better implementing its responsibilities. This process was being started in November 2010 and completed in May 2011 with City Council approval of the HPC's final report, which is attached. 2 Designations. The HPC considered no local designations during the year other than the Site Alternation Permit to demolish the McDonald house. The HPC has identified as list of 14 properties within the City of Otsego with potential historical significance. Research regarding the history of these properties was discussed and prioritized as being of less importance than the current document inventory and other outreach efforts. National Register of Historic Places. The HPC has not made nomination or commented on a nomination for the National Register. Building Permits. No building permits for locally designated heritage preservation sites were submitted or reviewed during the reporting period. State Conference. Commissioners Anderson and Seroshek attended the SHPO conference held 22 and 23 September 2011 in Faribault. CONCLUSION The HPC will consider the annual report at their meeting on 11 October 2011. If approved by the HPC, the report will be placed on the City Council agenda for consideration on 24 October 2010. Following approval by the City Council, the HPC annual report is to be sent to SHPO. C. Lori Johnson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney City Of Otsego Heritage Preservation Commission 2011 Toni Seroshek-Chair 10410 Kahler Ave NE Home: 763.295.5426 Otsego, MN 55362 tsseroshek@tds.net Chris Wilson -Co -Chair 8600 O'Dean Ave. NE Home: 763 441.1563 Otsego, MN 55330 Chris@chriswilsonstudios.com Gail Anderson 10410 Kahler Ave NE Home: 763.295.5426 Otsego, MN 55362 Gailoa125@tds.net John Noll 15420 89th St NE Home: 763.441.3715 Otsego, MN 55330 Thomas Constant 13776 NE 85th ST NE Home: 763-441-3654 Otsego, MN 55330 Constant7l@msn.com Mayor Jessica Stockamp- Council Representative CM Doug Schroeder- Alternate Council Representative 0 Scheduled Meetings marked * Any updates please email Tani at tami@ci.otsego.mn.us Updated 10-12-11 CITY OF OTSEGO HERITAGE PRESERVATION COMMISSION BY-LAWS A. Organization. 1. Membership of the Commission shall consist of five (5) members appointed by the City Council, alternate member(s) as may be appointed by the City Council, and one (1) non-voting City Council representative. 2. The Commission shall elect officers from its membership at its first meeting in February. 3. The officers of the Commission shall be: a. Chair. b. Vice -Chair. C. Secretary. 4. Duties of the officers: a. Chair: 1. The Chair shall preside at all meetings of the Commission. 2. The Chair shall preserve order and decorum and shall decide all questions of order. 3. The Chair shall appoint any necessary committees and shall appoint any committees requested by a majority of the members. b. Vice -Chair: 1. The Vice -Chair shall preside at all meetings in the absence of the Chair and perform such duties as requested by the Chair. C. Secretary: 1. The Secretary shall take minutes of all Commission meetings or special meetings, which are to be distributed to 1 the members prior to the next Commission meeting. 2. Approval of the minutes is by a majority of the members present at the meeting at which the minutes are on the agenda. 3. Upon approval, the minutes shall be signed by the Chair and attested to by the Secretary and forwarded to the City Clerk. Tyfen.11mom � 1. There shall be one (1) regularly scheduled meeting the second Thursday of each month, unless an alternative is scheduled due to an unforseen conflict or canceled by the Chair due to a lack of business items. Notice of the change must be communicated to the members at least four (4) days prior to the meeting date. 2. A quorum of the Commission shall consist of three (3) members. 3. All meetings shall be open to the public. 4. A special meeting of the Commission may be called by a motion of the majority of the members stating the purpose of such meeting with written notice posted at least twenty-four (24) hours in advance of the meeting. 5. Any site inspection involving three (3) or more members as a group must be scheduled and noticed as a special commission meeting. 6. The alternate member(s) shall sit at the table during any scheduled meeting, but the alternate shall only vote if a member of the Commission is absent. 7. A member may be excused from an individual meeting for reasons of illness, work, or out of town trips. Notice of the member's absence must be communicated to the City staff before 4:00 PM on the date of the meeting. 8. The order of business shall be as listed in the meeting agenda to be prepared by the City Clerk before each meeting. 9. Motions shall be made only by persons recognized by the Chair. 10. Any resolution or motion may be withdrawn at any time before action is taken on it. 2 11. When a question is under debate, no other motion shall be entertained except to table or call for the questions, act on the question, postpone, refer to committee, or amend. Motions shall take precedence in that order and the first two shall be without debate. 12. All motions shall be carried by a majority vote of the members present, except a call for the question. Any members or the Chair may call for a roll call vote on any issue. 13. All commission recommendations shall be sent to the City Council in written meeting minutes and shall include a record of the division of votes on each recommendation. 14. Any Commission member having a personal interest, a financial interest, or a family member with a financial interest in any individual action to be considered by the Commission shall: a. Notify the Chair of the conflict in advance of the meeting. b. Allow the Chair to explain the potential conflict to the Commission. C. At the request of the Chair, the member shall excuse themselves from the Commission in advance of the discussion and voting on this item. 15. Any Commission member who conducts themselves in a manner conflicting with these By -Laws provides grounds for removal by the City Council. 16. Any rule not covered by these By -Laws shall be governed by Robert's Rules of Order. 17. These By -Laws shall not be repealed or amended except by a four (4) member vote of the Commission and after notice has been given at a previous meeting. Changes in these By -Laws become effective upon approval of the City Council. 3 ADOPTED by the Otsego Heritage Preservation Commission this 8th Day of April, 2010: HERITAGE PRESERVATION COMMISSION 2010. By: Ron Black, Chair Attest: Toni Seroshek, Secretary APPROVED by the City Council of the City of Otsego this 8th day of April, Attest: Tami Loff, City Clerk CITY OF OTSEGO By: Jessica Stockamp, Mayor 4 ti A! 'V'. M NN_SUT.A HISTORICAL & CULTURAL GRANTS Minnesota Historical and Cultural Grants FINAL. REPORT Otsego Heritage Preservation Commission 3787L -11 -WR Grantee StEPs Assessment Program Project Grant Number Answer all the following questions as thoughtfully and succinctly as possible. Include a copy of the project product (e.g. consultants report, exhibit text, etc). Submit as many photographs as necessary to show completed work. 1. Briefly describe the work that was completed. Include a copy of the project product (e.g. consultants report, exhibit text, etc) The Otsego Heritage Preservation Commissioners, City Planner and Mayor met with our consultant, Heather Koop, using the StEPs workbook as a framework to revamp and strengthen our commission and its work. We reviewed most chapters, applying those topics particular to our organization. The ethics and by-laws did not need to be changed. Our collection policy was rewritten, incorporating best practices. We prioritized collection management and will be able to proceed with our inventory using the principles discussed. Audience identification helped us prioritize projects also, focusing us on select groups rather than the general public. This process was. especially helpful regarding management of historic structures, particularly one house. This property has been a very difficult subject for this commission and the city. Ms. Koop was able to draw us out and plan constructively around this. Our strategic planning for future projects was quite satisfying for all involved - we became excited and hopeful again regarding our mission. We were also able to use the AASLH membership to take advantage of free or low cost webinars and an online basics of archives workshop. AASLH was the source for many sample documents for our collections policies. (See final report that will be submitted to Otsego City Council) 2. Budget (Totals will calculate automatically):* Approved Project Budget (See last page of Grant Agreement) Budget Item Grant Cash In -Kind Total AASLH's StEPs workbook $250.00 $250.00 Heather Koop, consultant $1,695.00 $1,695.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,945.00 $0.00 $0.00 $1,945.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS $1,945.00 $0.00 $0.00 $1,945.00 Actual Expenditures Grant Cash In -Kind Total $250.00 $250.00 $1,695.00 $1,695.00 $0.00 $0.00 $0.00 $0.00- $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,945.00 $0.00 $0.00 $1,945.00 *For grants larger than $7,000: Item V -Financial Documentation and Final Reporting in the Minnesota Historical and Cultural GrontAgreement outlines the required documentation that must be submitted with the final report. 3. In your grant application, you provided details on how this project would be measured (see Application Question 5). Were targets achieved, exceeded, or missed? Why do you suppose you achieved those results? :We achieved the results we did because we were committed as a group to work on this and we had a great facilitator in Heather ;Koop. Goals were met or exceeded in that we worked well together; there was no censoring of ideas or opinions. We were able to come up with fresh ideas as well as to reinforce some of the things we were doing well. The final measurement will be the follow-through on ideas brought forth in this process. 4. List the names, addresses, telephone numbers, websites, and emails for contractors and/or subcontractors who worked on the project. r Koop, 711 Dayton Ave., St. Paul, MN 55104 2rekoop@gmail.com> 5. In what ways did the contractors/subcontractors modify or accomplish original work plans? iThis was Heather's first experience with the StEPs program but her years of experience and expertise made for quick learning. She ialso easily understood our organization and was able to apply the appropriate parts of StEPs to us. She was especially valuable in 3working through the issues regarding an historic property. Her strategic planning session was extremely helpful. Her fund of iknowledge and friendly approach were successful in bringing our group together, enhancing our discussions, keeping us on task. i 1 t i 6. A legacy is a gift to future generations. Discuss how your project of enduring value will live on for future generations to enjoy. As a commission, it is important to have valid, working by-laws, ethics practices, and collections policies and inventory. These will serve future commissions. We defined our mission and audience. This will help our current work and the work of future commissions. A signage project idea that came out of this process will help current and future citizens of Otsego learn and appreciate their heritage. That project will be pursued this year. The charter commissioners of OHPC left us quite a legacy in collections, writings, photographs. It is valuable for us to protect those things for future generations. But we, the current commissioners, need to share and promote that legacy using current methods and modalities. Our process using StEPs helped us to plan, brought out several ideas for future projects to share that legacy with .uture generations. 7. Feel free to provide additional guidance or thoughts about your grant project. We really appreciated the simplicity and clarity of this grant process. We learned of the StEPs program at a MnHS grant workshop. We may be the first MN group to complete StEPs. Of course we are grateful for the generosity of MN citizens providing the Legacy funds. We honor this gift by committing ourselves to these projects for future generations. W-�M p Authr'ze Officer 1 Project Director OTSEGO HERITAGE PRESERVATION COMMISSION Summary Report on the StEPs Program May 31, 2011 The OHPC received a grant of $1945.00 on August 18, 2010 from Legacy Funds, administered through the Minnesota Historical Society. This grant funded StEPs, a Standards and Excellence Program which is an assessment program for small and medium-sized history museums, historic houses, historic sites and history organizations. It was created by the American Association for State and Local History (AASLH) to encourage awareness and achievement of national standards. The grant also provided a one year membership in the AASLH and funds to hire a consultant to take us through the six areas of competencies in the program. After reviewing recommendations and proposals, Commissioners chose Heather Koop, a historian with an 18 -year employment with the Minnesota History Center who also had executive experience at various regional historical sites such as the Hill House and the Kelley Farm near Elk River as well as assessment for the MN state legislature. The Commissioners met with Heather Koop on the following dates: November 9, 2010, 1.5 hours; (December meeting cancelled due to weather), January 11, 2011, 1.5 hours; February 19, 10am-fpm; [March 8, 2011 the OHPC met with Mayor Stockamp and not Heather to review proposed collection policy forms to forward to the City Attorney for review], March 19, 10am to fpm; and our last meeting with Heather was on April 30, 9am- noon. City Planner Dan Licht attended all of the meetings with Ms. Koop and Mayor Stockamp attended the first two meetings. Commissioners Ron Black, Chris Wilson, Toni Seroshek and Gail Anderson attended all the meetings, Commissioner Shirley Isaacson attended the November 9, 2010 meeting after which she resigned, and Laura Schroeder attended on February 19, 2011 and March 8, 2011 as a guest. Our six topics of focus were: mission, vision, governance; audience (marketing, PR, community relations); interpretation (programming, exhibits, publications); stewardship of collections; stewardship of historical structures and landscapes and management (fundraising, long term sustainability, records management.) 1 We concluded with a strategic planning session which identified our priorities in the short term and the long term. Results of Our Studies 1. All Commissioners reviewed the existing By-laws and Ethics laws regulating our Commission. These laws were deemed appropriate and up-to-date. 2. Commissioners wrote anew Mission Statement and Vision statement to be submitted to the City Council for endorsement or revision. (attached) 3. We identified who our current and potential audiences are. (attached) 4. Commissioners reviewed our current collections policy and replaced it with six forms generated from uncopyrighted materials from an AASLH online course on collections; we modified these for our organization, approved them and submitted them to the City Attorney for review. (approved forms attached) 5. Commissioners visited and discussed at length the McDonald house. Ms. Koop reinforced the quality of the studies of the McDonald house done in the past (Vogel Report "Intensive Survey & Evaluation of the McDonald - Peavey House in the City of Otsego, Minnesota dated July, 2004 and the Claybough Preservation Architecture report dated July 13, 2008.) Ms. Koop stated that "everything had been done right" in reviewing the status of the historic structure with quality historical preservation providers. Commissioners further reviewed the previous discussions that had been held between the City Council and the OHPC about moving the building to the Prairie City Park or to the site of the historic City Hall at the corner of CSAH 39 East and Nashua Avenue. Also it had been determined that moving the house from its original location would remove any possible funding for historic preservation. While we had suggested reuse possibilities at the Prairie Park or at the old City Hall, the City Council and 2 the Park and Recreation Board were not favorably inclined to any relocation of the house to the sites suggested. The house's current placement so close to CSAH 39 East is not desirable for safety reasons and for future road expansion. The Commissioners concluded that, while the OHPC thinks that the McDonald house is a very significant marker of our City history and that there could be viable alternative reuse strategies, the City Council is not supportive of putting any resources into such a strategy. It was decided that the OHPC acknowledge the City Council's position and request that: 1) Possible toxicity (asbestos, mold, lead paint) of working with the house be first determined; 2) If no toxicity exists, the University of MN or State Cloud State University Archeology departments or IMA be contacted to conduct a methodical deconstruction and cataloguing of the McDonald/Peavey house and grounds. It would be a wonderful opportunity for local residents, including children, to become involved in an educational opportunity. Also, if no toxicity exists and if there is sufficient interest and expertise involved, a methodical system of deconstruction could be employed so that the building could possibly be stored and reconstructed at another site in the future. 3) If toxicity exists, the McDonald/Peavey house would be destroyed. Strategic Planning Process Ms. Koop led the Commissioners through a prioritizing exercise and we arrived at the two following short term priorities: 1) Develop interpretative signage to be placed at Prairie Park at the enclosed end of the windbreak structure. Signage should be significant in scope and size and should contain pertinent and attention -worthy information (pictures, grid, etc.) possibly of early Otsego including the McDonald house, Methodist parsonage, school. Funding possibilities were discussed including MHS, CLG, Legacy funding as well as City support including matching funding. We discussed investigating City signage standards, writing/editing, graphic design, composite graphics, embedded pictures. We should consider historical signage at other City parks as well. We discussed GPS tours and public events for unveiling signs involving historical figures or their relatives. 2) Inventory archival materials using a method which is easily migratable to other systems so that the materials could be properly stored and easily publicly accessed. A discussion followed about donating our archival materials to the Wright County Historical Society in Buffalo, MN or to the Sherburne Historical Museum in Becker, MN; that discussion will resume once the inventory is complete. ►21 OTSEGO HERITAGE PRESERVATION COMMISSION COLLECTION POLICY The Otsego Heritage Preservation Commission (OHPC) operates under the authority of the city of Otsego, MN, which is a Certified Local Government. Its mission is to discover, preserve, interpret and communicate Otsego history and culture and to educate and enhance the community's connection and appreciation for each other, our present environment and our past legacy. To help serve that mission, OHPC: 1. collects and preserves archival material which illustrates the history and culture of Otsego; 2. arranges and describes these materials according to archival principles and makes them accessible to the public by prearrangement, unless access is restricted by legal requirements or written agreements with the donor; and 3. provides adequate and proper conditions for the storage, protection, and preservation of archival material. The OHPC retains the right to reproduce materials by mechanical, electronic, or photographic means for security, conservation, or research purposes. The OHPC will accept historical material including textual records, photographs, maps, plans, architectural records, and sound recordings and oral history tapes. Books, printed material, and electronically stored data will be accepted at the discretion of the OHPC. Artifacts cannot be accepted. (see Accession Form) The OHPC will only accept material on a permanent basis. Material may be acquired by gift, bequest, purchase or any other transaction that passes title of the material to OHPC. (see Deed of Gift) Material will not be loaned to other institutions, organizations, or individuals without written approval by OHPC and only if the borrower ensures adequate care and handling of the material on loan. If at anytime the OHPC determines that the material on loan is not being cared for adequately, the OHPC will cancel the loan and request immediate return of the material. Material acquired by the OHPC shall become the permanent property of the OHPC archives, and therefore, the city of Otsego, until such time as the OHPC deems it no longer relevant to the archives or if it deems the material outside of the collecting scope of the OHPC, in which case the material may be deaccessioned. Deaccessioning will not take place without the written approval of the OHPC. All information pertaining to the deaccessioning and disposition of the material will be retained in the archive record. (see Deaccessioning Policy and Forms) The OHPC will comply with the Minnesota Data Practices Act, when applicable. OHPC ACCESSION FORM Date Received Accession No. Title Originator Donor Name/Address Restrictions Location Total Size General Description and Condition of Material Specific Description of Material: Type Amount Type Amount ❑ Audio Recordings ❑ Photographs ❑ Bound Volumes ❑ Microfilm ❑ Storage Boxes ❑ Movie Film ❑ Newspapers ❑ Scrapbooks ❑ Maps ❑ Other Arrangement of Material: ❑ Alphabetic ❑ Chronologic ❑ Numeric ❑ Topical (Subject) ❑ Not Arranged ❑ Other Approximate Inclusive Dates Accessioned By Date Additional Comments OTSEGO HERITAGE PRESERVATION COMMISSION REFERENCE POLICY The OHPC archive materials are available to researchers and the public with prearrangement with the OHPC and with the city of Otsego for building access. An authorized representative of the OHPC must be present when the materials are being used. In addition: • All researchers and users are requested to register, providing their name, address, phone number, signature and list of archival material they will using. • All researchers and users will provide a photo ID that will be copied. • The OHPC retains the right to charge for any reproductions or copies made for researchers or others using the archive. • Coats, briefcases, backpacks, and personal books are not permitted in the archive area. • No ink of any kind may be used; use only pencils. • Computers may be brought into the archive area. Personal scanners are not permitted without specific advance permission in writing of the OHPC. • Smoking, eating, and drinking are prohibited. • All archival materials must be handled carefully; wear the provided white gloves; do not place books or volumes face down; do not lean or press on materials; do not trace maps or other records. • No material in the archives may be removed from the archive area. • It is the user's responsibility, not OHPC's, to obtain copyright clearance to publish or otherwise reproduce or distribute archival material. Whenever possible, OHPC will provide the names and addresses of copyright holders. • If publishing material from the archives of the OHPC collection, the user will credit the OHPC collection and include the accession number, title and date of the material. • The OHPC will comply with the Minnesota Data Practices Act, when applicable. OTSEGO HERITAGE PRESERVATION COMMISSION DEACCESSION POLICY AND FORMS Deaccessioning is the process of removing accessioned material from the collections of the OHPC. This process should be cautious, deliberate, and ethical. OHPC material includes archival textual material, photographs, and books. Deaccessioning Criteria: In all instances of potential deaccessioning, the historical significance of an object shall be considered of primary importance and will override any of the other criteria. Material from the OHPC's collections to be considered for deaccessioning must meet at least one of the following criteria: 1. The material is outside the scope of, or is irrelevant to the mission of the OHPC and its collection policies. 2. The material lacks physical integrity. (It is incomplete, broken, or in poor and unsalvageable condition). 3. The material has failed to retain its documentation or authenticity, or has been lost or stolen and remains lost for longer than two years. 4. The material is discovered not to be authentic. 5. The material is duplicate in that the OHPC's collections contain other examples of the same type of material which are sufficient or better -suited to the needs of the Commission. 6. The OHPC is unable to preserve the material properly. 7. The material has deteriorated to the degree that it cannot be used for exhibit or research purposes. 8. The material has doubtful potential use in the foreseeable future. 9. There exists a more appropriate repository for the material. 10. Compliance under a legal requirement. Application of Criteria: The OHPC is authorized to deaccession material from its collection based on the above criteria. Outside experts may be asked for advice as appropriate. The OHPC may appoint a deaccession committee to make these evaluations and recommendations to the Commission. Disposition: Documentation will be maintained by the OHPC on the disposition of all deaccessioned material or objects. Material or objects approved for deaccessioning from the OHPC's collections will be handled or disposed of in accordance with State statute or in one of the following six methods: 1. Sold at public auction or sale. 2. Exchanged with individuals, organizations, institutions, or other sources for objects needed in the collection. 3. Redesignated as prop or educational tool. 4. Transferred to another museum, library, archives, or public educational institution. 5. Returned to the donor or donor's family. 6. Destroyed. Conflict of Interest: Items from the OHPC collections shall not be given, sold, or otherwise transferred, publicly or privately, to employees or their immediate families or representatives. Items from the collections shall not be given, sold, or otherwise transferred, publicly or privately, to OHPC commissioners or their immediate families or representatives under any terms different from those extended to the general public. Proceeds: If sold, deaccessioned material from the OHPC's collections will be publicly auctioned. The OHPC may contract, as authorized by the city of Otsego, with a qualified appraiser to assure the best price. All proceeds resulting from the sale of deaccessioned material from the collections of the OHPC shall be deposited to the credit of the OHPC account with the city of Otsego to be used solely for the acquisition, conservation, or preservation of the OHPC's collections. Public Disclosure: In the event of an auction or sale, the OHPC will properly notify the public and its donors that items of the OHPC collections will be sold. A list of all materials and collections which have been deaccessioned from the collections within the past five years. DEACCESSION FORM Accession Number: Object Name: Provenance: Condition: Reason for Deaccession: Disposition: Sold at public auction or sale. Exchanged with individuals, organizations, institutions, or other sources for objects needed in the collection. Redesignated as prop or educational tool. Transferred to another museum, library, archives, or public educational institution. Returned to the donor or donor's family. Destroyed. Date Approved by Committee: Date Approved by OHPC: Signature of OHPC authorized representative: DEACCESSION CHECKLIST Accession Number: Initial and date as completed: 1. Deaccession Form filled out. 2. Certificate of Transfer of Title filled out. 3. Records updated, accession record and object record. 4. Donor file noted with "Deaccessioned." 5. Accession Forms noted with "Deaccessioned." 6. Number removed from object. 7. Deed of Gift noted with "Deaccessioned." 8. Deaccesion Form filed with Deed of Gift. 9. Certificate of Transfer of Title filed with Deed of Gift. 10. Deaccession Checklist filed in donor file. CERTIFICATE OF TRANSFER OF TITLE In accordance with the established policies of the OHPC and upon the directive of that Commission, the object(s) described below, which are accessions of the Commission, are hereby given, granted, and conveyed to the following: Organization or Individual: Address: City, State, Zip Code: Telephone: Description of Object(s) Transferred: Date Transferred from the OHPC: OHPC authorized representative signature: Date Accepted: Accepting Representative: a 0 r1 !.0 b a OHPC's new life grows with grant y Bob Grawey Staff writer A year ago the Otsego Heritage Preservation Commission (OHPC) was nearly disbanded by the city council due to inactivity and a seemingly ge- neral lack of interest beyond restoring the Peavy House in Otsego. That has all changed. Talk of the controversial Peavy House, which city council members say is cost prohibitive, has been pushed off -center by OHPC members. January 27, 2011 B"ob Grawey! Steps include and cover: • Mission, vision and governance. • Audience. • Interpretation. • Stewardship of collections. • Stewardship of historic structures and landscapes. • Management. Newpeople havejoinedthe OHPC and fresh projects "It's away of revamping andlearning strategic plan - have surfaced that are not only getting the attention ning," Toni Seroshek, one of the OHPC members ex- of xof Otsego City Council members, but the renewed plains. She also wrote the group's grant application. push for preserving Otsego's overall heritage is get "As a commission, we are going to look at who we ting action as well. are and what we want to do. What is our purpose and how do we see ourselves down the road?" In July, 2010, council members stopped talking of de -commissioning the OHPC, and gave the group a new home; office space in the city's public works building. Since then, projects have been brought forward with newfound vigor. Here is what the OHPC plans in 2011: One of the first things it wants to focus on is to re- build the foundation of the OHPC. The commission obtained a $1,945 grant from the Minnesota Legislature's Arts and Cultural Heritage Fund to take part in the StEPs program offered by the American Association for State and Local History. StEPs is a self-assessment program that looks at spe- cific areas that build a solid foundation for heritage groups like the OHPC. A project recently completed is a driving tour of historical places of interest in Otsego. It includes a map with 14 points of interest along with photos. http://erstamews.com]2011101/27/0hpc%E2%80%99s-new life -grows -with -grant/ Page 1 OHPC's new life grows with grant Otsego historic driving tour Other sites have since beenuncovered and maybe included in a revised map or as a separate driving tour map. A historical river canoe tour could also be in the offing as well, Seroshek says, as there are remnants of old mills and crossing points along the Mississi- ppi River. Another project the OHPC plans is to digitalize old photos and old Otsego plat records. Though no one yet knows how old this plat record is, the data is recorded on cloth and preserved by the OHPC. Seroshek says this information is a vital link for those interested in genealogical records, not only from local citizens, but from people in places like Maine and NewYorkwhere many Otsego pioneers came from. These records have been digitalized along with re- cords of the justice of the Peace dockets from 1884 —1916. "That is very fascinating reading," Seroshek says. "These cases of someone stealing a bucket and a piece of rope tellus aboutwhowe are andwherewe came from, Back then, how hard was it to afford a bucket and some rope? Those things were valuable" Seroshek adds that evenwhen Otsego was a fledgling town, it had a process in place to govern through law and order. "It's pretty cool to see that in 1884, the community followed a due process," she says, "using arrest o warrants, sending the constable out, arresting the person and gathering evidence connected with the crime; all to make the community a law abiding 40 place to live in." b a January 27, 2011 Yet another area of historical documentation ge- nealogists seek is cemetery records. OHPC members would like the Otsego Cemetery records digitally preserved so people canhave better access to them. Many times, Seroshek explains, genealogy groups will even adopt a local cemetery and make it their project to detail all a cemetery's records and to fill in any missing data gaps for families who may want to trace their ancestry. The OHPC has other projects in mind, too. To find out more about the Otsego Heritage Preser- vation Commission, call 763-295-5426 or city hall at 763-441-4414. Otsego residents are always encouraged tobecome involved with the OHPC, Seroshek says. The com- mission's next meeting is Saturday, Feb. 19 at Otsego City Hall from 10 a.m. to 1 p.m. Meetings are otherwise normally held at city hall every second Tuesday of the month at 7 p.m. i p Share/save �91.� : � Tags: feature. Ot= http://erstamews.com]2011/01/27/ohpc%E2%80%99s-new life -grows -with -gr ant/ Page 2 Otsego Heritage Preservation Commission — Commissioners discussed 1-11-11 within the StEPs Study Possible shareholders in the category of audience include such groups as: Old-timers School children Boy Scouts Girl Scouts Recent immigrants Libraries Businesses Genealogists City Leaders Wright County Historical Society Sherburne County Historical Society DEED OF GIFT OTSEGO HERITAGE PRESERVATION COMMISSION 8899 Nashua Ave NE, Otsego, MN 55330 763-441-4414 Date Accession Number(s) Donor Street City/State/ZIP Contact Person Telephone / E-mail The donation has been received by the OHPC as a gift, and the owner or his agent with full authority, desiring to absolutely transfer full title by signing below, hereby gives, assigns, and conveys finally and completely, and without any limitation or reservation, the property described below to the OHPC and its successors and assigns permanently and forever, together with (when applicable) any copyrights therein and the right to copyright the same. Description of Donation Credit Line Signatures Donor Date Printed Name OHPC authorized representative Date Conditions Governing Gifts 1. It is understood that all gifts are outright and unconditional unless otherwise noted upon this gift agreement. 2. Gifts to the OHPC may be deductible in accordance with provisions of federal income tax laws. 3. The Donor has not received any goods or services from the OHPC in return for the gift. 4. The staff of the OHPC is not permitted to furnish appraisals. 5. The OHPC gratefully acknowledges your gift. 6. Please indicate on the form beside "CREDIT LINE" how you would like to be acknowledged in any news releases, exhibit labels, or other publicity regarding this donation. 7. The Donor represents and warrants to the OHPC and to the city of Otsego that the Donor is the owner of gift and the Donor has full authority to transfer the item to city. The Donor will indemnify and hold the city harmless from any claims arising out of the donation. Mission Statement OHPC The mission of the Otsego Heritage Preservation Commission is to discover, preserve, interpret and communicate Otsego history and culture to educate and to enhance our sense of connection and appreciation for each other, our present environment and our legacy. Vision Statement OHPC The Otsego Heritage Preservation Commission will be the agent within the Otsego Community locating, preserving, interpreting and communicating our stories. ITEM 3-8 REQUEST FOR COUNCIL ACTION Z CITY OF OTSEGO ON THE GREAT RIVER ROAD TO: Otsego Mayor and City Council FROM: Sandy Lindenfelser, Special Licensing DATE: October 24, 2011 RE: On -Sale and Special Sunday Liquor License for CAP Financial LLC DBA Riverwood Inn and Conference Center. Actions: 1. Motion to Approve an On -Sale and Special Sunday Liquor License for For CAP Financial LLC, DBA Riverwood Inn and Conference Center. Attachment: Liquor License application for CAP Financial LLC, DBA Riverwood Inn and Conference Center. cc Lori Johnson, City Administrator Tami Loff, City Clerk Pagel of 3 CITY OF OTSEGO 8899 Nashua Avenue NE Otsego, NIN 55330 APPLICATION FOR LICENSE r5 OCL- Cft" Address Name nR7\ City State Social Security # Title DOB Percent stock or partnership interest Address V On Sunday Liquor License On -Sale Intoxicating Liquor License -Sale V" Off Liquor License On -Sale Wine -Sale On -Sale 3.2 Malt Liquor License Off -Sale 3.2 Beer License f A.1,)CtA t3 N�-� ACL r%004'"T 'Cy (�.Sl�� A9ti rc, Floor establishment is located on Seating capacity 1 Loa Workers Compensation Insurance Companyi• •-- -—.�z ^SPolicy# - LICENSEE'S SALES & USE TAX ID k To apply for sales tax umber, can 651-29 Applicant's name (Business, partnership, co oration) uvB Social Security # DBA or trade name License address Business phone Applicant's home phone City County State Zip Code License Period C' 'ten tv SECS (� 5S FromSC?Give name residence, title and date of birth for all partners, or the officers and directors of a corporation. Also, state the partnership interest of each partner and for a corporation the percent of stock held by each officer. _ Name Social Security # Title DOB Percent stock or partnership interest r5 OCL- Cft" Address Name nR7\ City State Social Security # Title DOB Percent stock or partnership interest Address City State Name Social Security # Title DOB Percent stock or partnership interest Address City State Date of incorporation State of incorporation Certificate Number Is corporation authorized to do business in Minnesota? C ----Yes No Purpose of corporation If a subsidiary of another corporation, give name and address of parent corporation 1. Describe premises to be licensed (location, facilities). 6y't �bC,n .d`!�a»C N d'C �-►•� f A.1,)CtA t3 N�-� ACL r%004'"T 'Cy (�.Sl�� Floor establishment is located on Seating capacity 1 Loa Hours food will be available Number of people restaurant employs 11)1X%%417 Number of months per year establishment will be open � �--- Name of manager 13�cR-ti CayGW '5-337 Application for Liquor License 2. If this establishment is in conjunction with any other business (resort, etc.), describe business 4. Page 2 of 3 �.j Cr�-Q � ,� J•.�1� � OJuF' -233L-� Cv � �''R s'l Has applicant, partners, officers or employe ever had any Liquor Law violations in Minnesota or elsewhere, including State Liquor Control Penalties? Yes No If yes, give date, charges and final outcome. Is the applicant or any partner, officer, director, agent, employee, or anyone having an interest in relation to this application a member of the City Council in which the license will be issued? Yes � No If yes, in what capacity? (if the applicant for this license or any of the associates is the spouse of a member of the governing body or where a family relationship exists, the member shall not vote on this application.) (PS 9015-94) v % Yes No 5. Have the applicants any interest, directly or indirectly, in any other liquor establishment in the city issuing this license? If yes, give the name and address of the establishment. VJ o\ \ DD`s -*-k SSC—C_. G Yes No 6. During the past license year, has a summons been issued under the Liquor Civil Liability Law (Dram Shop) M.S. 340A.802. If yes, attach a copy of the summons. _Yes No 7. Will you serve liquor on Sunday? Amount of Sunday License Fee I certify that I have read the above questions and that the answers are true and correct to the best of my knowledge. Name of applicant (pleaseprint or e) Applicant's siznature Date' The License must have one of the following: Intoxicating Liquor License Check One A. Liquor Liability Insurance (Dram Shop) - 51,000,000 per person; $1,500,000 more than one person; $100,000 property Destruction; $100,000 for loss of means of support. ATTACH "CERTIFICATE OF INSURANCE" TO THIS FORM. or _B. A Surety bond from a surety company with minimum coverage as specified above in A. or C. A certificate of the State Treasurer that the licensee has deposited with the State Treasurer $1,500,000.00 in cash or securities which may legally be purchased by savings banks or for trust funds having a market value of 1.5 million dollars. 3.2 Liquor License Check One A. Liquor Liability Insurance (Dram Shop) - $50,000 per person; $100,000 more than one person; $10,000 property Destruction; $50,000 and $100,000 for loss of means of support. ATTACH "CERTIFICATE OF INSURANCE" TO THIS FORM. or _B. A Surety bond from a surety company with minimum coverage as specified above in A. or C. A certificate from the State Treasurer that the licensee has deposited with the State Treasurer $100,000.00 in cash or securities which may legally be purchased by savings banks or for trust funds having a market value of $100,000.00. Page 3 of 3 REPORT BY SHERIFF I certify that to the best of my knowledge, the applicants named above have not been convicted within the last five years for any felony or violation of State law or municipal ordinance relating to the sale of liquor, except as follows: ./' u-- J-, V /o r3 / J S' re Sheriff County Date If you have any qu ons concerning these recommendations or require additional information, please feel free to contact me. Alcohol & Gomhling Enlorc... M Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division (AGED) 444 Cedar Street, Suite 133, St. Paul, MN 55101-5133 Telephone 651-296-6979 Fax 651-297-5259 TTY 651-282-6555 Certification of an On Sale Liquor License, 3.2% Liquor license, or Sunday Liquor License Cities and Counties: You are required by law to complete and sign this form to certify the issuance of the following liquor license types: 1) City issued on sale intoxicating and Sunday liquor licenses 2) City and County issued 3.2% on and off sale malt liquor licenses Name of City or County Issuing Liquor License (37 SEC.,(, License Period From: :_-J�Av To:Z>J1'7 `1 Z Circle On New License License Transfer Suspension Revocation Cancel ---__.._.�----- (former licensee name) (Give dates) License type: (circle all that apply) < On Sale Int_ o titin Sunday Liquo 3.2% On sale 3.2% Off Sale Fee(s): On Sale License fee:$ �j7 ez;Sunday ),these fee: $ OD, 00 3.2% On Sale fee: $ 3.2% Off Sale fee: $ — Licensee Name: Qbpy Nb�NC\ n , l.L C DOB_ _ Social Security # (corporation, partnership, LLC, or Individual) ---W. _ ev.V-Ce e -xC e �� Business Trade Name WOE S�yry Business Address X099 0 9 S� City GTSE (-C Zip CodeS5-3d County k x C,\� Business Phone"I L� .�i�i 1. L� 3 3 Home Phone Home Address Licensee's Federal Tax ID ft City (To apply call 651-290-3905) Licensee's MN Tax ID k (To Apply call 651-296-6181) If above named licensee is a corporation, partnership, or LLC, complete the following for each partner/officer: Partner/Officer Name (First Middle Last) DOB Social Security # Homee�Address �j Gi('i�`4rrL ► �/ l t j 6' ; 351 (Partner/Officer Name (First Middle Last) DOB Social Security # Home Address Partner/Officer Name (First Middle Last) DOB Social Security # Home Address Intoxicating liquor licensees must attach a certificate of Liquor Liability Insurance to this form. The insurance certificate must contain all of the following: 1) Show the exact licensee name (corporation, partnership, LLC, etc) and business address as shown on the license. 2) Cover completely the license period set by the local city or county licensing authority as shown on the license. Circle One: (Yes No) During the past year has a summons been issued to the licensee under the Civil Liquor Liability Law? Workers Compensation Insurance is also required by all licensees: Please complete the following: Workers Compensation Insurance Company Name:C-dkf�-UOC L- Ag Policy # Ca? ::rZ- 61�5��% I Certify that this license(s) has been approved in an official meeting by the governing body of the city or county. City Clerk or County Auditor Signature Date (title) On Sale Intoxicating liquor licensees must also purchase a $20 Retailer Buyers Card. To obtain the application for the Buyers Card, please call 651-215-6209, or visit our website at www.dps.state.mn.us. (Form 9011-2004) CITY OF TSEGO ON THE GREAT RIVER ROAD 8899 Nashua Avenue N.E. • Otsego, MN 55330 (763) 441-4414 9 Fax: (763) 441-8823 E-mail: cityhall@ci.otsego.mn.us APPLICATION FOR LICENSE INVOLVING PRIVATE OR CONFINDENTIAL INFORMATION . (Tennessen Warning) PLEASE READ, SIGN AND RETURN WITH YOUR APPLICATION In connection with your request for a license, the City of Otsego has asked that you provide information about yourself, which may be classified as private, confidential, nonpublic, or protected nonpublic under the Minnesota Government Date Practices Act. Accordingly, the City is required to inform you of the following. 1. The purpose and intended use of the information requested is to determine if you are eligible for a license from the City of Otsego. 2. You are not legally obligated to supply the requested information. 3. The known consequence of supplying the requested information is that the information or further investigation could disclose information that could cause your application to be denied. 4. The known consequence of refusing to supply the requested information is that your request for a license cannot be processed.. 5. A criminal conviction will not necessarily bar you from obtaining a license with the City. However, failure to reveal the requested information will be used as grounds for the denial of the application. 6. Other governmental agencies necessary to process your application are authorized by law to receive the information provided. 7. The City is required by law to furnish some of the information to the Minnesota Department of Revenue and other government agencies as provided by law. The undersigned, by signing this notice, acknowledges that he/she has read and understood the contents of this notice and has received a copy f ' iotice. Date �Sat a ant CITY OF OTSEGO 8899 NASHUA AVENUE NE OTSEGO, MN 55330 In order to comply with State and Federal regulations, the City of Otsego is required to ask the information indicated below. This form will be filed separately from your application and will be used only for record keeping purposes. AUTHORIZATION AND RELEASE FOR BUSINESS OWNER(S) AND MANAGER(S) The undersigned, having filed an application with the City of Otsego for a LIQUOR LICENSE, realizing that the City has need to investigate the background and history of the applicant in order to better evaluate his or her application for the above license, does hereby authorize and request every law enforcement official and every other person, firm, officer, corporation, association, organization or institution having control of any documents, records or other information pertaining to me to furnish the original or copies of any such documents, records and other information to the City or any of its representatives, and to permit said City or any of its representatives to inspect and make copies of any such documents, records and other information. I further authorize any such persons to answer any inquiries, questions, or interrogatories concerning the undersigned which may be submitted to them by the City or its authorized representative. I fully understand that the information so obtained by the City may be used by it in its evaluation of my application. I hereby release and exonerate any person who shall comply with the authorization and request made herein from any and all liability or every nature and kind growing out of and in any way pertaining to the furnishing or inspection of such documents, records and other information. 771 day of a T'��'t`� , 20-q . Signat ee of Applicant PLEASE PRINT: First Name Middle Name Last Name Home Address City State Zip Code Date >of Birth / Cf) �l� ��W✓ �v Name of Organization Associated With Certification of Compliance Minnesota Workers' Compensation Law Minnesota Statute, Section 176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license or permit to operate a business or engage in an activity in Minnesota until the applicant presents acceptable evidence of compliance with the workers' compensation insurance coverage requirement of MSS Chapter 176. The information required is: the name of the insurance company, the policy number, and dates of coverage or the permit to self -insure. This information will be collected by the licensing agency (City of Otsego) and retained in their files. This information is required by law.. Licenses and permits to operate a business may not be issued or renewed if it is not provided and/or falsely reported. Furthermore, if this information is not provided or falsely stated, it may result in a $2,000 penalty assessed against the applicant by the Commissioner of the Minnesota Department of Labor and Industry. Workman's Compensation Coverage Information Insurance Company NAME: 4j—',7r-E3 i�vrl— div S �.f r� JG P n P, y (Not the insurance Agent)— Policy Number: Dates of Coverage ` 'Lot \. to --)tj\,, Z o1`Z OR I am not required to have workers' compensation liability coverage because: (check one) ( ) I have no employees ( ) I have only volunteers ( ) I am self Insured (Include permit to self -insure) ( ) I have no employees who are covered by the workers' compensation law (these include: Spouse, Parents, children and certain farm employees) I certify that the information provided above is accurate and complete. I will keep a valid workers' compensation policy in effect at all times as required by law. Name: 1) Ny\. , v U, n,\.. _ �_( C Phone#: �� ,� i� �' 3 Doing Business as: (Business name if different) Business Address: City, State, Zip: 1�; S 3 LG S� i nater Date: 5 0� '9 MTB (YYIDofrYYlf) %CbRe CERTIFICATE OF LIABILITY INSURANCE 10/03/2011 TH-0 -CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER• THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the eorttfICOW holder Is an ADDITIONAL INSURED, the Rol[cycles) must be endorsed. H SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rfghta to the rnrfftate holder In Ilau of such endorsements) PRODUCER CUUM INSURANCE AGENCY 379 WEST MAIN STREET WAUKESHA, WI 53136 Kozitza, Warren 715-425-6721 warren@reisager rs .com 5-11 MSURED mum 3: Founders Insurance LO[a an CAP Financial, LLC INSURERc` RIVERWOOD INN & CONFERENCE CENTER wsumo: 10990 95TH ST NE DIs0 aRa: Monticello, MN 55362-8149 DiStakER F. COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED 70 THE ENSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS EFITONS AND BE ISSUED OR MAY OF SUCH POLICIES. THE INSURANCE S OWN MAY HAVEED BY THE POLICIES DESCRIBED BEEN REDUCED BY PAID CLAIMS. HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUUMiTB Tw TYPE OF INSURANCE ML MUM MUCYNUIAOSR EACHOCCURREHCE 3 1,000,000 MEM50,000 A X CdMMERGALGENERALLIAB1IJTY 42-826665 06/01/2011 10/13/2011 s CW.MS4MAOE 51 occuR MEDExp arse $ 5,000 PERSONAI.aADV INJURY 1 s 1,0 0 000 OENERALAOOREGATE S 1,000,000 PRODUCTS •COMPIOPAGO L 1,000,000 CESCWAT= OF OPERATIONS I LOCATIONS I VM=LEII (A@tth ACORD 101, Ad=mal RUM" SdM&t4 If mon tpw is raAuEmM SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELNERED IN City of Otsego ACCORDANCE WTTH IJCYPROVISION& 8899 Nasuala Ave NE Otsego, MN 55330 AUTHOWED REPREB 71VE M 01888-2010 ACORD CORPORATION. All rights reserved- ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD GENL AGGREGATE LUITT APPUES PER: POLICY PRO LOG AUTOMOBILE UABUJTY AUTO ALLOWNED SCHEDULED AVTOS NON -3A I) HIREDAUTOSAUTOS q - 92-82665-00 06/01/2011 11/03/2011 : f BODILY INJURY (Pu pwvwoANY BODILYINJURY (Per eoditn* S r' $ S NIA I I 42-82665-01 42-826-665-01 LLMN002419 06/01/2011 06/01!2011 01/01/2011 11/03/2011 11/08/2011 07/01/2012 pACtIOCCURREtiCE000, 00L A UMBRELLA LIAR EXCESS LIAB OCCUR CLAIMS -MADE AGGREGATE i s VUCSTATU- OTM• X 110,000 A WORnERB COIW2N3IITION AND EMPLOYEW UAMUTY YIN QNY� PAO' CUs❑ C�F�FaK,Z�(MutdJMEhg ) oe ,aa _OPERATIONS bebw E.L. EACH ACCIDENT f 500,001 E L DISEASE • EAEACPLO S 500,001 EJ0 00DISEASE •POLICE Loch f 500,00( 1000000 A ILiquor Liability CESCWAT= OF OPERATIONS I LOCATIONS I VM=LEII (A@tth ACORD 101, Ad=mal RUM" SdM&t4 If mon tpw is raAuEmM SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELNERED IN City of Otsego ACCORDANCE WTTH IJCYPROVISION& 8899 Nasuala Ave NE Otsego, MN 55330 AUTHOWED REPREB 71VE M 01888-2010 ACORD CORPORATION. All rights reserved- ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD 1286 CAPFINANCIAL PROPERTIES LLC PRINSBANK RIVERWOOD INN AND CONFERENCE CENTER 10990 95TH ST NE PRINSBURG, MN 56281 OTSEGO, IVIN 55330 75-1318-919 PAY TO THE ^LL. Of Otw ORDER OF wy $ ?on lC� DOLLAR MEMO Z" Oek"-s < 11300 1 21GF3 no o: 0 li L 9 L 3 1 IB 0 1: 19 cl.., 0 El E3.., L In $ 200.00 State of Winnesota, County of Wright SpeciaCSundday Liquor License — "On Sale" No. 08-2011 W unicipality of Otsego PURSUANT TO APPLICATION THEREFOR, payment of a fee of $200.00, and upon investigation and satisfactory evidence of the qualification of the licensee..... herein named to receive the same and that the place of sale hereinafter described is a proper and legal place therefore, SPECIAL LICENSE IS HEREBY GRANTED TO CAP Financial LLC DBA Riverwood Inn & Conference Center from the 241h day of October, Year 2011 thru the 30th day of June Year 2012 TO SELL INTOXICATING LIQUORS as defined by law AT RETAIL ONLY FOR CONSUMPTION "ON THE PREMISES' described as 10990 95th Street NE, Otsego, MN 55362 on Sundays as provided by Laws 1967, Chapter 691, IN THE MUNICIPALITY OF OTSEGO in said County and State, at which premises said licensee control(s) and operate(s) a CAP FINANCIAL LLC as defined by law, and which has facilities for serving not less than 30 guests at one time; subject, however, to the laws of the United States, the laws of the state of Minnesota, the regulations and ordinances of said municipality, and the rules and regulations of the LIQUOR CONTROL COMMISSIONER, relating to the sale and distribution of intoxicating liquors, hereby made a part hereof, and subject to revocation according to law for violation thereof. This license is non -transferable except by consent of the authority issuing the same. WITNESS THE GOVERNING BODY OF TH EMUNICIPALITY OF OTSEGO and the seal thereof this 24th day of October , Year 2011 Attest: Tami Loff, City Clerk The City Council of the City of Otsego Jessica Stockamp, Mayor $ 4,000.00 State of Winnesota, County of Wright Liquor License — "On Safe" No. 08-2011 W unicipafity of Otsego PURSUANT TO APPLICATION THEREFOR, payment of a fee of $_4,000.00, and upon investigation and satisfactory evidence of the qualification of the licensee ..... herein named to receive the same and that the place of sale hereinafter described is a proper and legal place therefore, LICENSE IS HEREBY GRANTED TO CAP Financial LLC DBA Riverwood Inn & Conference Center from the 24th day of October, Year 2011 thru the 30t day of June Year 2012 TO SELL INTOXICATING LIQUORS as defined by law AT RETAIL ONLY FOR CONSUMPTION "ON THE PREMISES" described as 10990 95th Street NE, Otsego, MN 55362 IN THE MUNICIPALITY OF OTSEGO in said County and State, at which premises said licensee ... control(s) and operate(s) a Pattern Station, Inc as defined by law; subject, however, to the laws of the United States, the laws of the state of Minnesota, the regulations and ordinances of said municipality, and the rules and regulations of the LIQUOR CONTROL COMISSIONER, relating to the sale and distribution of intoxicating liquors, hereby made a part hereof, and subject to revocation according to law for violation thereof. This license is non -transferable except by consent of the authority issuing the same. WITNESS THE GOVERNING BODY OF THE MUNICIPALITY OF OTSEGO and the seal thereof this 24th day of October, Year 2011 Attest: Tami Loff, City Clerk The City Council of the City of Otsego Jessica Stockamp, Mayor ITEM 3-9 CITY OF OTSEGO REQUEST FOR COUNCIL ACTION October 241h9 2011 Council Meeting ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: 3.9 Frankfort Park Tennis Court Ronald J. Wagner, PE October 24, 2011 On October 10th Rum River Contracting paved the Frankfork Park Tennis Court & remaining path. The base was firm all during construction. Also paved were two patches in Riverplace. One appeared to be the result of water and sewer service trench settlement. The other was due to tack becoming dirty and the two asphalt layers delaminating. $14,070.00 of the $15,778.00 total should come from Park and Recreation Funding and the $1,708 from Street Repair Funding. We recommend payment of $15,778.00 to Rum River Contracting for work completed. OT72 1 -Request for Action - Frankfort Park Tennis Court FINAL PAYMENT CITY OF OTSEGO Frankfort Park Tennis Court and Miscellaneous Paving Project October 17, 2011 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Frankfort Park Tennis Court and Miscellaneous Paving Projects Contractor: Rum River Contracting Company Contract Amount: $15,778.00 Award Date: September 15, 2011 Completion Date: October 10, 2011 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Rum River Contracting Company Bid Schnduln "A" CONTRACTOR ITEM NO. ITEM DESCRIPTION LOCATION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 1.5" LVWE45035B Bituminous Wear Course (includes sweeping and tack) Park 110 SY $12.00 $ 1,320.00 110 $ 1,320.00 2 3" LVWE45035B (2- 1 1/2" lifts) Bituminous Tennis Court includes tack Park 850 SY $14.00 $ 11 900.00 850.00 $ 11,900.00 3 Gravel Pre of Tennis Court Park 850 SY $1.00 $ 850.00 850 $ 850.00 4 1 Mill As halt Street 1 441 SY 1 $5.00 $ 220.00 44 $ 220.00 5 11 1/2" LVWE45035B Patch - Includes Sweep and Tack -]Street 1 1241 SY 1 $12.001 $ 1,488.00 124 $ 148800 Total Bid Schedule "A" $ 16,778.00 Bid Schedule "A' TOTAL Total Work Completed to Date WE RECOMMEND PAYMENT OF: APPROVALS: CONTRACTOR: RUM RIVER CONTRACTING COMPANY Certific wbCtI e .hat all items and amounts are correct for the work completed to date. Signe= Title: :egos Date ENGINEER: HAKANSON ANDERSON Certification b ineer: W comm nd payment for work and quantities as shown. Signe . Title: Date OWNER: CITY OF OTSEGO S:Wlunicipa[\AOTSEGOV21\OT721pe PE - 1 $ 15,778.00 $ 15,778.00 $ 15,778.00 $ 15,778.00 $ 15,778.00 $ 15,778.00 ITEM 4_1 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPCO�PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 18 October 2011 RE: Otsego — Code Enforcement; Assessment Hearing TPC FILE: 101.01 BACKGROUND The City Council will conduct a public hearing on 24 October 2011 at 7:00 PM to consider assessment of unpaid fines and charges related to code enforcement for property maintenance violations and unpaid escrow balances related to development applications. The purpose of the hearing is not for the City Council to determine if a violation has occurred or if charges are past due. The ability to appeal a citation or dispute a utility bill is provided for as an administrative process under applicable sections of the City Code. City staff from the administration, finance and planning departments has verified the amounts proposed to be assessed. Notice of the public hearing was published in the Elk River Star News including a list of all properties subject to assessment. Notice was also mailed to the property owners with delinquent escrow accounts for the 14 October 2011 City Council meeting and only one of those remain unpaid. City staff has talked with Backes Companies, who has agreed to assessment of the unpaid escrow to Lot 13, Block 2 Crimson Ponds West. This lot has a model constructed upon it and is currently being offered for sale. The past due escrow will be paid either at the time of closing on a sale or with the property taxes. Required notice mailed to the property owners related to administrative code enforcement fines and charges issued in 2011 for the City Council meeting on 24 October 2011. City staff subsequently mailed 14 day notice property owners with administrative code enforcement fines and charges issued prior to 2011 that the matter will be considered at the City Council meeting on 14 November 2011 as required by Minnesota Statutes 429.061, Subd. 1. Fxhihits- A. Assessment roll for properties noticed for 24 October 2011 RECOMMENDATION City staff recommends the City Council re -open the public hearing, which had been continued from the 14 October 2011 meeting, take any public comments and then motion to continue the public hearing to 14 November 2011. POSSIBLE ACTIONS A. Motion to continue the public hearing to the City Council meeting on14 November 2011 at 7:OOPM. C. Lori Johnson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Gary Groen, Finance Director 2011 List for Public Hearing on October 24, 2011 PID # address of property AMOUNT 118-031-001080 14436 85th Street $ 1,500.00 118-037-001120 8103 Ochoa Ave NE $ 300.00 118-037-004021 14167 78TH Street $ 500.00 118-052-004100 8620 Palmgren Ave NE $ 1,500.00 118-089-001210 7767 Palisades Ave $ 500.00 118-187-008010 7555 Lachman Ave $ 700.00 118-197-011170 12140 73rd Street NE $ 300.00 118-215-002120 11429 72nd Street NE $ 300.00 118-500-221206 8763 Parrish Ave NE $ 300.00 118-024-003120 9502 Parkington Ave $ 460.31 118-032-002280 14861 85TH Street $ 460.32 118-034-002180 13836 80th Street $ 460.31 118-037-002030 7958 O Day Ave NE $ 820.64 118-066-004020 8495 O Day Ave NE $ 460.31 118-073-002030 7986 Palmgren Ave $ 460.31 118-159-002040 9741 Kahler Ave $ 820.63 118-183-001010 9867 Kahler Ave $ 460.32 118-190-004050 9244 Kaiser Circle $ 460.32 118-190-004080 9284 Kaiser Circle $ 460.31 118-190-004090 9296 Kaiser Circle $ 460.31 118-190-004100 9285 Kaiser Circle $ 460.31 118-190-004110 9271 Kaiser Circle $ 460.31 118-190-004120 9259 Kaiser Circle $ 460.31 118-190-004130 9243 Kaiser Circle $ 460.31 118-190-004140 9235 Kaiser Circle $ 460.31 118-190-004150 9227 Kaiser Circle $ 460.31 118-190-004160 9213 Kaiser Circle $ 460.31 118-190-004170 9201 Kaiser Circle $ 460.31 118-190-012190 8871 Kahl Way $ 460.31 118-215-002230 11260 71st Street $ 460.32 118-215-002310 11215 71ST Street $ 1,541.25 118-215-002320 11227 71ST Street $ 1,541.25 118-215-002340 7087 Lambert Lane $ 820.62 118-215-002380 7001 Lambert Lane $ 460.31 ITEM 5_7 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC@ Plan ningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 18 October 2011 RE: Otsego — Boondox Bar & Grille TPC FILE: 101.02 — 11.07 BACKGROUND The Planning Commission held a public hearing on 17 October 2011 to consider the application for a PUD Development Stage Plan to allow for a restaurant with outdoor recreation to locate at the former Godfather's building. Dion and Dawn Grover were present as the applicants and Ron Touchette was present to represent the property owner, the Bank of Elk River. During the public hearing, residents, including those immediately north of the subject site, spoke in opposition to the proposed on -sale liquor element of the project as well as the outdoor recreation. One resident spoke in favor of the applicant saying that the City needs to bring in new businesses for vacant properties in the area. City staff explained that based on the Comprehensive Plan and Zoning Ordinance, the property owners have a right to use the site for a restaurant with on -sale liquor and outdoor recreation provided that all of the City's requirements for such activities are met. City staff's review of the application is that the use complies with the Zoning Ordinance. The license to have on -sale liquor is being processed and will be subject to approval by the City Council following a public hearing. The Planning Commission discussion focused on the supply of parking on the site and options should the demand exceed supply. City staff said that it would be up to the property owner and applicant to make arrangements with other area property owners for additional parking. The Planning Commission also added a stipulation that the City Council adopt a resolution establishing a no parking zone along Park Avenue between Parkington Avenue and Parrish Avenue (CSAR 42). The segment of Park Avenue where there is a divided median just west of Parrish Avenue is already posted as a no parking zone. The City Engineer has reviewed this street segment, which is a rural section with 24 foot wide pavement and ditches. There is one access from the subject site to Park Avenue west of the no parking zone as well as accesses from the AmVet multiple tenant building and former daycare building. Significant use of Park Avenue by commercial traffic would likely necessitate establishing no parking zones adjacent to the commercial properties to maintain and adequate width along the street. Parking along Park Avenue would also impede visibility for cars entering and exiting the west parking lot of the subject site. As such, City staff concurs with the recommendation of the Planning Commission to post Park Avenue as no parking between Parkington Avenue and Parrish Avenue. Exhibits: A. Unofficial Planning Commission minutes B. Findings of Fact C. Resolution 2011-52 establishing a no parking zone. RECOMMENDATION The Planning Commission and City staff recommend approval of the application as outlined below. POSSIBLE ACTIONS A. Motion to approve a PUD Development Stage Plan for Boondox Bar and Grille, Inc. subject to the following stipulations: 1. There shall be no outdoor recreational activities between the hours of 10:OOPM and 7:OOAM each day. 2. Exterior lighting of the outdoor recreation areas on the subject site shall be turned off between the hours of 10:OOPM and 7:OOAM each day. 3. Use of an exterior audio public address or music system shall not be allowed upon the property related to the exterior seating or outdoor recreation uses. 4. The property owner shall submit a landscape plan and install evergreen trees or a hedge planting along the north property adjacent to the outdoor recreation area subject to review and approval by the Zoning Administrator. 2 5. A PUD Development Stage Plan amendment to review the adequacy of the off-street parking within the subject site shall be required for any increase in seating capacity for the proposed restaurant, or occupancy of the former clubhouse building for other than an office use or occupancy of the 2002 expansion area for anything other than dry storage accessory to the restaurant use. 6. Installation of any signs on the property must conform with Section 37 of the Zoning Ordinance and are subject to review and approval by the Zoning Administrator. B. Motion to deny the application based on a finding that the request is inconsistent with the Comprehensive Plan and performance standards of the Zoning Ordinance. C. Motion to table. C. Lori Johnson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Ron Wagner, City Engineer Boondox Bar and Grille, Inc. 3 CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA APPLICANT: Boondox Bar & Grille, Inc. 10-18-11 FINDINGS & DECISION PUD DEVELOPMENT STAGE PLAN APPLICATION: Request for approval of an amended PUD Development Stage Plan for 9100 Park Avenue. CITY COUNCIL MEETING: 24 October 2011 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is Lots 3 and 4, Block 1 Mississippi Shores 6th Addition and that part of vacated service road which lies northerly of the easterly extension of the south line of Lot 4 and also lies westerly of the easterly 10 feet thereof, City of Otsego, County of Wright , State of Minnesota. B. The subject site is guided by the Comprehensive Plan for commercial land uses within the east sewer district. C. The subject site is zoned PUD, Planned Unit Development District in accordance with Ordinance 2005-20 approved 26 September 2005. D. The applicant is proposing a restaurant with on -sale liquor and outdoor recreational uses; These uses are allowed within the PUD District. E. Consideration of the application is to be based upon (but not limited to) the criteria set forth by Section 20-3-25 of the Zoning Ordinance: The proposed action's consistency with the specific policies and provisions of the Otsego Comprehensive Plan. Finding: The existing developed site is within the planned commercial area centered at TH 101 and CSAH 39. This area is described by the Comprehensive Plan as the City's primary commercial center to promote development of retail, service and office type uses. The use of the property as a restaurant and outdoor recreation business previously and as proposed to be occupied by the applicant is consistent with these plans and will promote the City's economic development goals. 2. The proposed use's compatibility with present and future land uses of the area. Finding: The subject site is surrounded by the following existing and planned land uses: Direction Land Use Zoning Existing Use Plan Ma North LD R-3 District Single Family Residential East Commercial PUD District Convenience Gas Finding: The primary concern for compatibility between the proposed use and adjacent properties is with the existing single family neighborhood to the north. The historic use of the property as a outdoor commercial recreation use has not presented significant issues. With a change in use, limitations on hours of operation and required compliance with lighting and screening requirements will mitigate potential compatibility issues. 3. The proposed use's conformity with all performance standards contained within the Zoning Ordinance and other provisions of the City Code. Finding: The proposed use is found to comply with applicable performance standards of the Zoning Ordinance and City Code. 4. Traffic generation of the proposed use in relation to capabilities of streets serving the property. Finding: The property is accessed by public streets that have been upgraded to accommodate traffic generated by commercial uses in the area, including the subject site. 5. The proposed use can be accommodated by existing public services and facilities and will not overburden the City's service capacity. Finding: The proposed use will not overburden the City's service capacity as this property has previously been developed and utilized with a similar use. F. The Planning Report dated 13 October 2011 prepared by the City Planner, The Planning Company LLC., is incorporated herein. G. The Otsego Planning Commission conducted a public hearing at their regular meeting on 17 October 2011 to consider the application, preceded by published and mailed notice; upon review of the application, and other evidence, the public hearing was closed and the Planning Commission recommended by a 7-0 vote that the City Council approve the request based on the findings outlined above. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: There shall be no outdoor recreational activities between the hours of 10:OOPM and 7:OOAM each day. 2. Exterior lighting of the outdoor recreation areas on the subject site shall be turned off between the hours of 10:OOPM and 7:OOAM each day. 3. Use of an exterior audio public address or music system shall not be allowed upon the property related to the exterior seating or outdoor recreation uses. 4. The property owner shall submit a landscape plan and install evergreen trees or a hedge Medical Office South Commercial PUD District Retail/Service building West Commercial PUD District Off -Sale Liquor Multi -tenant building Finding: The primary concern for compatibility between the proposed use and adjacent properties is with the existing single family neighborhood to the north. The historic use of the property as a outdoor commercial recreation use has not presented significant issues. With a change in use, limitations on hours of operation and required compliance with lighting and screening requirements will mitigate potential compatibility issues. 3. The proposed use's conformity with all performance standards contained within the Zoning Ordinance and other provisions of the City Code. Finding: The proposed use is found to comply with applicable performance standards of the Zoning Ordinance and City Code. 4. Traffic generation of the proposed use in relation to capabilities of streets serving the property. Finding: The property is accessed by public streets that have been upgraded to accommodate traffic generated by commercial uses in the area, including the subject site. 5. The proposed use can be accommodated by existing public services and facilities and will not overburden the City's service capacity. Finding: The proposed use will not overburden the City's service capacity as this property has previously been developed and utilized with a similar use. F. The Planning Report dated 13 October 2011 prepared by the City Planner, The Planning Company LLC., is incorporated herein. G. The Otsego Planning Commission conducted a public hearing at their regular meeting on 17 October 2011 to consider the application, preceded by published and mailed notice; upon review of the application, and other evidence, the public hearing was closed and the Planning Commission recommended by a 7-0 vote that the City Council approve the request based on the findings outlined above. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: There shall be no outdoor recreational activities between the hours of 10:OOPM and 7:OOAM each day. 2. Exterior lighting of the outdoor recreation areas on the subject site shall be turned off between the hours of 10:OOPM and 7:OOAM each day. 3. Use of an exterior audio public address or music system shall not be allowed upon the property related to the exterior seating or outdoor recreation uses. 4. The property owner shall submit a landscape plan and install evergreen trees or a hedge planting along the north property adjacent to the outdoor recreation area subject to review and approval by the Zoning Administrator. 5. A PUD Development Stage Plan amendment to review the adequacy of the off-street parking within the subject site shall be required for any increase in seating capacity for the proposed restaurant, or occupancy of the former clubhouse building for other than an office use or occupancy of the 2002 expansion area for anything other than dry storage accessory to the restaurant use. 6. Installation of any signs on the property must conform to Section 37 of the Zoning Ordinance and are subject to review and approval by the Zoning Administrator. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 24th day of October, 2011. CITY OF OTSEGO By: Jessica L. Stockamp, Mayor Attest: Tami Loff, City Clerk OTSEGO PLANNING COMMISSION MEETING OTSEGO CITY HALL OCTOBER 17, 2011 7 PM Call to Order. /?A Chair Black called the meeting to order at 7:00 PM. �� Roll Call: Chair Pam Black; Commissioners: David Thompson, Richard Nichols, Tammie Fallon, Aaron Stritesky, Jim Kolles and Brian Gerten. City Council: CM Tom Darkenwald. Staff: Daniel Licht, City Planner; and Tami Loff, City Clerk. 1. Consider the following minutes. 1.1 September 17, 2011 Planning Commission Meeting. Commissioner Thompson motioned to approve as written. Seconded by Commissioner Stritesky. All in favor. Motion carried. 2. Public Hearing: 2.1 Boondox Bar & Grille: a. Amended PUD Development Staae Plan modifvina the site plan to include volleyball and other outdoor recreational activities as accessory to a restaurant use. City Planner Licht presented the Planning Report with modifying condition number 5 to say "...occupancy other than an office use".... Applicant, Dion and Dawn Grover, 15157 90th Street NE, agreed with everything presented but did have question about the statement that no audio system be allowed on the outside of building. City Planner Licht said that City staff recommendation is that not be allowed. City Clerk Loff attested that all the proper noticing, posting and publishing was completed. Chair Black opened the Public Hearing at 7:06 PM. Jessica Plowman, 9129 Parrish Avenue, said she just bought the property right next to the proposed bar and has concern of safety for her son and other children in the neighborhood. She has concern with the noise even with the 10 PM cut off and doesn't feel a bar is needed. Terri Ruschmeier, 8439 Packard Avenue, said that the City doesn't need another bar and that more kid appropriate places are needed. Planning Commission Meeting October 17, 2011. Dee Faherty, 8956 Ohland Ave, said the noise from Rockwood's is already bad and that she has concern with the noise even with the 10 PM cut off. Tim Neibling, 15697 90th Street, said he thinks this will be a great addition to the City. He said this business area was there when these people purchased their property and he thinks this will help revitalize the area. Jessica Plowman, 9129 Parrish Avenue, said the businesses that were there were family oriented but a bar is different. City Planner Licht said that the proposed use complies with the zoning which is the same zoning as allowed previous with Godfathers. City Planner Licht said the City cannot pick and choose which businesses to allow but has to only look at the use. Commissioner Nichols said to the applicant that he finds the proposed name offensive. Mr. Grover responded that they are still looking at options. Commissioner Thompson asked if a PA system outside would be needed for volleyball. Mr. Grover said no was looking at more of having a couple of speakers for music. Commissioner Stritesky asked what winter activities are planned. Mr. Grover said broomball possibly starting next year. Commissioner Stritesky asked if Rockwood's had received approval for the Wednesday night concerts. City Planner Licht said they have not and this will have to be reviewed next year because the City has received complaints. Terri Ruschmeier, 8439 Packard Avenue, asked what to do to fight this, would a petition help. City Planner Licht said this Public Hearing is the time for comment which will be forwarded on to the City Council with the recommendation from the Planning Commission. Commissioner Nichols asked City Planner Licht to review the roles of the Planning Commission verses the City Council. City Planner Licht explained the responsibilities of the Planning Commission and City Council regarding development applications. City Planner Licht also said the liquor license is a separate issue not for the Planning Commission to provide input on. Commissioner Thompson asked if the liquor license has been completed. City Planner Licht said no. Commissioner Gerten asked if the condition regarding no outdoor activity related to the outdoor seating area. City Planner Licht said no. I Planning Commission Meeting October 17, 2011. Amanda Beaudry, 8014 Oakwood Avenue, said she thinks another food option is good but wondering if they can stop serving liquor at a certain time? City Planner Licht said that would be a consideration with the liquor license not this application. Larry Haux, 8273 Oakwood Avenue, another bar is not needed, he said he works at Denny's and some intoxicated people came in and started a fight with restaurant staff the other night. Chair Black closed the Public Hearing at 7:32 PM. Commissioner Nichols asked if there is a limit on how many bars/ liquor stores are allowed City wide. City Planner Licht said no. Commissioner Nichols said should there be? City Planner Licht said the City Council has not done that at this point they have let the market decide. If there would be some feedback from the Wright County Sheriff's Department that there are issues they would possibly. Commissioner Nichols asked if there is a requirement on distance of establishment. City Planner Licht said no. Commissioner Gerten asked if as far as possible actions on this application it is not the Planning Commission's work to determine the use. City Planner Licht said correct. Commissioner Gerten asked if no parking on Park Avenue is included. City Planner Licht said it is not. Commissioner Gerten asked if it would be appropriate for the Planning Commission to recommend no parking on Park Avenue. City Planner Licht said the Planning Commission could make that recommendation to the City Council. Commissioner Thompson asked on overflow parking. City Planner Licht said there is cross parking easements with the former Bob's produce site. Commissioner Gerten said he would like to make that recommendation to the City Council of no parking between Parkington, Park and Parrish Avenue. Commissioner Kolles said if needed additional parking could they park at local businesses in the area. City Planner Licht said that the property owners would have to work together. Commissioner Gerten asked if there was the possibility another outlet for the west parking area to the South. City Planner Licht said there is only outlet north to Park Avenue. Commissioner Fallon asked the applicant if there will be weekend tournaments. Planning Commission Meeting October 17, 2011. Mr. Grover said there is the possibility but it will not be every weekend. Commissioner Fallon said because that will generate more traffic and then there is concern with safety which you probably are aware of. Ms. Grover said yes. Commissioner Stritesky motioned to approve a PUD Development Stage Plan for Boondox Bar and Grille, Inc subject to the seven stipulations. Seconded by Commissioner Gerten. All in favor. Motion carried. City Planner Licht said this will be on the October 24, 2011 City Council meeting at 7 PM. 3. Update on City Council actions. City Planner Licht said there hasn't been any development related actions since the last Planning Commission meeting. 4. Update on Future Planning Commission Agenda items. 4.1 Motion to call a special meeting with City Council and Commissioners to discuss City Logo, brand and marketing on November 14, 2011 at 5:30 PM. Commissioner Thompson motioned to call a special meeting with the City Council and Commissioners to discuss City Logo, brand and marketing on November 14, 2011 at 5:30 PM. Seconded by Commissioner Fallon. All in favor. Motion carried. 5. Adjourn. Commissioner Fallon motioned to adjourn. Seconded by Commissioner Nichols.. All in favor. Motion carried. Adjourned at 7:50 PM. Pam Black, Chair Attest: Tami Loff, City Clerk rd RESOLUTION NO.: 2011 - 52 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION DESIGNATING A NO PARKING ZONE ON PARK AVENUE WITHIN THE CITY OF OTSEGO. WHEREAS, parking is not allowed on Park Avenue approximately feet west of Parrish Avenue (CSAH 42) in accordance with Chapter 8, Section 3 of the City Code; and, WHEREAS, Park Avenue between Parrish Avenue (CSAH 42) and Parkington Avenue is a rural section street with 24 foot paved drive lanes, no improved shoulder and ditches on either side; and, WHEREAS, commercial properties abutting the south side of Park Avenue that have access to Park Avenue may increase traffic volumes on Park Avenue, and, WHEREAS, the City Engineer has determined that vehicles parked on Park Avenue may impede the flow of traffic and reduce visibility endangering public safety by increasing the risk of collision or delaying emergency vehicle response; and, WHEREAS, Section 8-3-2.0 of the City Code authorizes the City Council to designate no parking zones by resolution. NOW, THEREFORE, IT IS HEREBY RESOLVED THAT the full segment of Park Avenue between Parrish Avenue (CSAH 42) and Parkington Avenue within the City of Otsego shall be designated as a no parking zone and the Public Works Department is hereby directed to post appropriate signage and stripe parking stalls as determined by the City Engineer. Adopted by the City Council of the City of Otsego this 24th day of October, 2011. Motion by: Second by: All in Favor: Those Opposed: CITY OF OTSEGO Jessica L. Stockamp, Mayor Attest: Tami Loff, Clerk ITEM 7-1 CITY OF �. OTSEGO ON THE GREAT RIVER ROAD TO: Otsego Mayor and City Council FROM: Lori Johnson, City Administrator DATE: October 19, 2011 RE: 1-94 Corridor Coalition 1-94 Chamber of Commerce Executive Director Rhonda Back will be in attendance at Monday's meeting to request Council approval of a resolution of support for the 1-94 Corridor Coalition. She is also asking for financial support for the coalition of $.50 per resident. The Council approved a similar resolution in July, 2008. This is not a budgeted expenditure for 2011. Funding could come from the General fund balance or the street reserve fund. Attachments: • Resolution 2011-54 • 1-94 Corridor Coalition Brochure RESOLUTION NO.: 2011-54 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION SUPPORTING 1-94 CORRIDOR EXPANSION FUNDING WHEREAS, the City of Otsego is committed to the business and residential growth and expansion along the 1-94 corridor from the 494/694 intersection in Maple Grove through Monticello (hereinafter the 1-94 Corridor); and WHEREAS, THE 1-94 Corridor has been one of the fastest growing corridors in the State of Minnesota and the Nation, and WHEREAS, the City of Otsego believes the continued growth and economic expansion along the 1-94 Corridor is dependent upon its continued viability as an uncongested major transportation corridor servicing businesses and residents of the northwestern metro area as well as the State of Minnesota as a whole; and WHEREAS, THE i-94 Corridor functions as a major transportation route for access to northern and northwestern Minnesota recreation areas, and WHEREAS, the 1-94 Corridor is routinely congested, particularly in morning and afternoon rush hours, and due to its role as a major transportation route to access northern and northwestern Minnesota recreation areas, congestion on the 1-94 Corridor has expanded to weekends in the summer and holidays, as well as fishing and hunting seasons. NOW THEREFORE BE IT RESOLVED that the City of Otsego hereby fully supports increased capacity as a transportation priority for the State of Minnesota. BE IT FURTHER RESOLVED that the City of Otsego along with the other Cities, Counties and the 1-94 West Chamber of Commerce business members along the 1-94 Corridor from Maple Grove to Monticello, agree to work with Congressional and Legislative Leaders, along with other Chamber of Commerce and business leaders throughout the state, to help secure support from Congressional and Legislative leaders to advance the 1-94 corridor improvement as a priority for the State of Minnesota. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: Adopted by the City of Otsego this 24th day of October, 2011. ATTEST By: Tami Loff, City Clerk CITY OF OTSEGO, MINNESOTA By: Jessica Stockamp, Mayor MISSION The 1-94 West Corridor Coalition seeks to work with residents, business leaders, and local, state, and federal policy makers to identify and rectify transportation infrastructure deficiencies along this critical Corridor SUPPORTING THE COALITION MEANS: Supparting An fcanamic De ve/gpment Cgrridgr Businesses operating within the corridor area utilizingl-94 to move their products and transport their employees and customers. Suppgrtiny,4 Tiransit Cgrridgr This segment of 1-94 is included in the Metropolitan Council 2000 Transportation Policy Plan as an Express Bus Corridor. S2jp,aui,&g,4 /recreation Cgrridgr The vibrant recreation areas of central Minnesota create severe congestion issues on this segment of 1-94 Sup9191-ting4 Key freightCgrridgr Freight is big business. Trucking currentl moves BI% of all freight by weight and 15% of al� freight hvalue. Truck Freight is expected to double by30 Supparting Safety Crash rates on this segment of 1-94 area as much as twice the state wide average for a rural freeway section. Congestion creates traffic Ishockwaves' which can propagate higher risks of crashes. Be Part of the Growing List of Partners Growing List of Financial Supporters Platinum Members $5000.00 1-94 West Chamber of Commerce J & B Group Wright County Reinhart FoodService Silver Members $1000.00 First National Bank of Elk River 21st Century Bank Bronze Members $500.00 Great Northern Bank The Bank of Elk River Cub Food of Rogers AAA Striping Service Mille Lacs Band of Ojibew Members under $400.00 Darkenwald, Inc. Minneapolis Trailer Sales Auction Masters Kinghorn Company Premier Banks Hassan Sand and Gravel MarineMax Osowski Flea Market Medina Electric BB Wireless, St Michael Radiation Products Albertville Premium Outlets Cities/Township Financial Support .50 per capita City of Albertville City of Dayton City of Otsego City of Rogers City of St Michael City of Monticello Township of Hassan 1-94 Corridor Coalition P.D. Box 95 Phone:7B3.42B.2921 2137D John Milless Drive Fax: 783.428.9088 Rogers, MN 55374 F -mail: rbaackPi94westchamber.org 1-94 Corridor Coalition www.i94coiilition.com 1-94 West Chamber of Commerce P.D. Box 95 Rogers, MN 55374 Linking the Metro with Greater Minnesota NEED Additional capacity on 1-94 between Monticello and Maple Grove The 1-94 west corridor is a critical artery for the transportation of people and goods in and out of the Twin Cities Metropolitan area. In the next 20 years freight volume is expected to double, this corridor remains one of the fastest growing economic engines in the region. HOweVer, the economic growth of the corridor and the safety of those traveling on it are in great jeopardy without the implementation of a comprehensive transportation plan in the region. MEMBERSHIP FEES: Corporate Members: Platinum Members: $5000.00 Gold Members: $3000.00 Silver Members: $1000.00 Bronze Members: $ 500.00 Cities/Townships: .50/per capita Counties: $10,000.00 Community Organizations: $250.00 Individuals: $25.00 1-94 West Corridor Coalition MEMBERSHIP FORM name organization Contact Address City/State/Zip Phone Fax [mail address AMOUNT ENCLOSED The Coalition is self-sustaining through donations. Membership helps fund advocacy at the state and federal level and can only be used for project technical activities.* Thank you for your support Checks payable to: 1-94 West Chamber PO Box 95 Rogers, MN 55374 *Membership fee cannot be used as a charitable contribution. ITEM 7.2 CITY OF �. OTSEGO ON THE GREAT RIVER ROAD TO: Otsego Mayor and City Council FROM: Lori Johnson, City Administrator DATE: October 19, 2011 RE: Resolution Supporting DNR Local Trails Connections Grant The Department of Natural Resources (DNR) recently announced a new round of funding under the Local Trail Connections Program. There was an original grant solicitation in March 2011 for these programs, but this new solicitation is because of changes to the program statutes and appropriations during the 2011 legislative sessions, which lowered the amount of matching funds required to 25 percent. Applications are due by Oct. 31. Staff is requesting Council approval of the attached resolution supporting the 70th Street Trail Project grant application and matching funds. You may recall that this section of trail was recently brought to the attention of Mayor Stockamp by a boy scout who lives in the Duerr Creek area. The project consists of a .8 mile trail connection along 70th Street between the Duerr Creek subdivision and MacIver. Currently, residents do not have a safe place to walk or ride bike from their subdivision to connect with the trail system along MacIver. The only option now is to use 70th Street which does not have adequate shoulder width and has a high speed limit due to its rural nature. The proposed trail project would provide a safe connection between existing housing development and the City's existing trail system. In order to complete the trail connection, the City needs to acquire property on the north side of 70th Avenue. This Tuesday City Planner Dan Licht, City Engineer Ron Wagner, and I met with Mr. and Mrs. Gerald Kurtti, owners of the property in question, to determine if they are interested in allowing the City to acquire a strip of land for the trial. They indicated they were supportive of the trail project. With the willingness of Mr. and Mrs. Kurtti to allow the City to acquire the necessary property from them, the City is eligible for a Local Trail Connections Grant. Finally, the grant awards will be announced in December. If a grant is awarded for this project, an official appraisal of the Kurtti property will be required. At that time, the Council would be asked to approve an appraisal of the property. The appraisal cost is not an eligible grant expenditure. The project would need to be completed by June 30, 2013. Attachments: • Resolution 2011-53 • Project Map 0 RESOLUTION NO.: 2011 - 53 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION SUPPORTING THE GRANT APPLICATION MADE TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR THE LOCAL TRAIL CONNECTIONS PROGRAM. WHEREAS, the City of Otsego supports the grant application made to the Minnesota Department of Natural Recourses for the Local Trail Connections Program. The application is to construct 0.8 miles of paved trail for the 70th Street Recreational Trail System; and, WHEREAS, the City of Otsego recognizes the twenty-five (25) percent match requirement for the Local Trail Connections Program, and has secured the matching funds NOW, THEREFORE BE IT RESOLVED, if the City of Otsego is awarded a grant by the Minnesota Department of Natural Resources, the City of Otsego agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project. The City of Otsego will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and, BE IT FURTHER RESOLVED, the City Council of the City of Otsego names the fiscal agent for the City of Otsego for this project as: Gary Groen Director of Finance/Treasurer City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 BE IT FURTHER RESOLVED, the City of Otsego hereby assures the 70th Street Recreational Trail will be maintained for a period of no less than 20 years. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 24th day of October, 2011. CITY OF OTSEGO ATTEST: Tami Loff, City Clerk BY: Jessica Stockamp, Mayor ITEM 7.3 CITY OF �. OTSEGO ON THE GREAT RIVER ROAD TO: Otsego Mayor and City Council FROM: Lori Johnson, City Administrator DATE: October 19, 2011 RE: City Hall Roof Design update At the October 12 Administrative Subcommittee meeting, plans and costs for replacing the current flat roof on City Hall with a pitched roof were presented. As we have discussed previously, the existing roof is in need of replacement. The Council suggested a pitched roof to eliminate water leaks. City Engineer Ron Wagner presented pitched roof designs and estimated costs to the Subcommittee. The cost to replace the existing roof with a similar flat roof is around $80,000. The cost to replace the flat roof with a pitched roof is approximately $175,000. The Administrative Subcommittee suggested that a decision on roof replacement be delayed until after the November 28 Council retreat. That will give the Council an opportunity to discuss the long term use of the building to determine whether replacing the roof now with a pitched roof is the right decision in the long run. Changing the roof design doubles the cost of the project; it is important that all future building plans and uses are considered to ensure that the proposed pitch roof fits with those plans. CITY OF TSEGO ON THE GREAT RIVER ROAD SPECIAL MEETING CITY COUNCIL BUDGET MEETING Monday, October 24, 2011 x7:00 PM Otsego City Hall COUNCIL ACTION 10/24/11 Call to Order: Roll Call: 1. Review of 2012 Water and Sewer Rates. 2. Any other items. 3. Adjourn. *immediately following the adjournment of the City Council meeting at 7:00 PM. Z CITY OF OTSEGO ON THE GREAT RIVER ROAD TO: Otsego Mayor and City Council FROM: Gary Groen, Finance Director DATE: October 20, 2011 RE: 2012 Water and Sewer Budget The City Council and staff review the water and sewer user rates on an annual basis. The purpose of this review is to determine that the user rates are sufficient to finance the cost of the operations and provide sufficient cash reserves to finance major repair and maintenance items as necessary. Each year, Kurt Niedermeier of PeopleService, Inc. and finance department staff have reviewed the projected schedule of the future major maintenance and repair items in both the water and sewer operations. The project provides valuable information to determine: • What is the appropriate level of cash reserves to maintain for future major repair and maintenance items. • What is the projected year that major repair and maintenance items should be scheduled. • What is the threshold where net revenues can be earmarked for debt service obligations. In 2011 the cash reserve funds will achieve the requirements for future major repair and maintenance and cash sufficient for operations. As a result, beginning in 2012 and beyond, the water and sewer operations will generate net revenues available for debt service. In prior years, it was believed the City's general obligation water and sewer bonds would be entirely financed with the revenues generated by the new connections to the system. However, with the new connections slowing dramatically the past three years, the debt service should be discussed along with the water and sewer rates. The utility rates recommended for 2012 do not include significant amounts for debt service, but the future net revenues from operations will be allocated to repayment of debt as reflected in the attached Water and Sewer Debt Analysis. WATER UTILITY RATES AND BUDGET Beginning in 2013, the city must establish a water utility rate structure that provides incentives for residential users to conserve water resources. Commercial and industrial water rates can be based on cost of service and do not necessarily require the same rate structure as residential. The conservation rate structure must be in place by January 1, 2013. To be considered a conservation rate, increasing rates are recommended to be significant enough to encourage conservation. The information provided suggests the steps should be increments of at least 25% and the last step should be at least 50% between the last two steps. WATER UTILITY RATES AND BUDGET - Continued am recommending the implementation of the conservation rate be accomplished with a water rate change in 2012 and a conservation rate implemented effective January 1, 2013. The conservation rate will have a significant impact on the water rates and I would like some additional time to provide the City Council with a number of options. The current water rate structure includes a base rate of $3 plus $1.50 per 1,000 gallons thereafter. There are no steps in the current rate structure. I have included a schedule of water rate options for your consideration. The seven options include various base rates and proposed usage rates. I have selected three of those options and have actually printed each month billing for the twelve month period ended October 15, 2011 for both regular and irrigation services. The usage for 2011 is less than 2010 because of the wet spring and early summer. When comparing the current year actual water revenue (I assumed a 5% increase in revenue for 2011) with the budget estimate for 2011, the water revenue will most likely be approximately $30,000 (4 — 5%) less than I had projected. I have made this $30,000 adjustment in the 2011 projection. However, water revenues will exceed the expenditures and the decision is really how much net revenue should be generated for future debt service obligations. There are several options presented and others can be achieved by mixing and matching base rates and usage rates. I recommend the following rate structure be approved for 2012, which is a blend of options #3 and #6. This new rate would become effective beginning January 16, 2012. 1 am recommending the following water rate structure for approval: The new water rates would increase the base rate from $3 to $6 per month but only increase the minimum charge from $6 to $8. When combined with the sewer minimum billing, the total water and sewer monthly minimum would increase from $21 to $23 which increases the combined rate by 9.5%. The increase in the minimum rate will generate a significant increase in the base rate revenue and reduce the revenue fluctuations based on water usage. The usage rate is less for the first 2,000 gallons to help reduce the impact of the increase in the base rate. On the high end, the usage rate is increased from $1.50 to $1.60 for usage over 10,000 gallons. This will primarily effect the summer users as 1,151 customers from a total of 2,225 used more than 10,000 gallons in July, 2011. In November, 2010 only 306 had usage greater than 10,000 gallons. Current Recommended Base Rate $3.00 $6.00 Minimum Charge $6.00 $8.00 Usage Charge 0 — 2,000 gallons $1.50 $1.00 2 — 10,000 gallons $1.50 $1.50 10 — 999,999 gallons $1.50 $1.60 The new water rates would increase the base rate from $3 to $6 per month but only increase the minimum charge from $6 to $8. When combined with the sewer minimum billing, the total water and sewer monthly minimum would increase from $21 to $23 which increases the combined rate by 9.5%. The increase in the minimum rate will generate a significant increase in the base rate revenue and reduce the revenue fluctuations based on water usage. The usage rate is less for the first 2,000 gallons to help reduce the impact of the increase in the base rate. On the high end, the usage rate is increased from $1.50 to $1.60 for usage over 10,000 gallons. This will primarily effect the summer users as 1,151 customers from a total of 2,225 used more than 10,000 gallons in July, 2011. In November, 2010 only 306 had usage greater than 10,000 gallons. WATER UTILITY RATES AND BUDGET - Continued The proposed rate will generate the following revenue based on the previous twelve months usage information: Base Rate under Option #6 $160,200 Usage Rate Structure under Option #3 $410,685 Irrigation Base Rate under Option #6 $ 1,332 Irrigation Usage under Option #3 $110,558 Total Water Revenue Projected $682,775 SEWER UTILITY RATES AND BUDGET As mentioned previously, Kurt Niedermeier and finance department staff have also reviewed the sewer cash requirements for major repair and maintenance issues. The ventilation issues that have caused significant roof damage to buildings at both the east and west treatment facilities are included. The 2012 budget includes $80,000 for building roof repairs based on very preliminary discussions of the issue. The cost is included in the contractual repairs for buildings number in the 2012 budget. The current sewer rate structure includes a base rate of $5 plus $5 per 1,000 gallons. There are no steps in the current rate structure. I am recommending no sewer rate increase for 2012. 1 have reviewed the utility rate survey completed by AE2S. The survey includes 39 cities from around the State of Minnesota. The City of Otsego did not participate in the survey but our current sewer rate puts the City among the top ten. I believe the rate increase should focus on the water utility where the City is the third lowest water rate among those surveyed. Without the rate increase the Sewer Utility Fund is projected to provide a cash increase of $169,597. The projected sewer utility revenue is based on the actual October 15, 2011 billing and assumes no increase in rates or users. Some of this revenue is earmarked to continue to finance the reserve requirements, but the net cash/revenue to be applied to debt service is projected to be $180,132. That is a cumulative number including both 2011 and 2012. Future net revenues projected to be available for debt service beginning in 2013 is $137,400. DEBT SERVICE PROJECTION The debt service projection is included with this memo also. The estimated revenue from new connections has been reduced in 2011 through 2013 to more properly reflect the level of building activity. The projection also includes the net operating revenues beginning in 2012 with DEBT SERVICE PROJECTION — Continued the net revenues available from 2011 and 2012 operations and the projection of net revenues available each year into the future. The net revenue projection beyond 2013 has been increased by 3% annually. The effect of including the net revenues from operations and reducing the estimated revenue from connections is the cash flow projection for the general obligation water and sewer bonds now has a positive cash flow into 2018. There are many variables included in this projection and it will be updated at least annually as the City moves forward. �eZ�1 L` CH 701:ITS%1 N Included in this memo are specific recommendations for 2012 water and sewer rates. The water utility rate will require an adjustment to properly reflect a water conservation rate. Beyond the water conservation rate structure change due for 2013, 1 would recommend the water and sewer utility user rate be adjusted annually by the same CPI rate increase used by People Service to adjust its contract each July 1. ATTACHMENTS Attached with this transmittal are the following: • Recommendation for 2012 Water Rates Water System Survey by AE2S • 2012 Water Operating Budget • Wastewater System Survey by AE2S • 2012 Wastewater Operating Budget • Summary of Water and Sewer Fund Cash Balances — 2005 to 2010 • Water and Sewer Debt Analysis Please contact me with any questions regarding this memo or attachments. City of Otsego Recommendation for 2012 Water Rates 2011 2012 2012 2012 2012 2012 2012 2012 Current Option #1 Option #2 Option #3 Option #4 Option #5 Option #6 Option #7 Base Rate $3.00 $3.00 $4.00 $5.00 $6.00 $6.00 $6.00 $4.00 Minimum Charge Includes First 2,000 gallons $6.00 $6.00 $7.00 $7.00 $8.00 $8.00 $8.00 $7.00 Usage Charges $6.00 $6.00 $7.00 $7.00 $8.00 $8.00 $8.00 $ 7.00 4,000 gallons $9.00 $9.00 0-2000 $1.50 $1.50 $1.50 $1.00 $ $1.00 6,000 gallons $1.00 $12.10 $1.00 $13.00 $1.50 2,001 - 5,000 $1.50 $1.50 $1.50 $1.50 $18.00 $1.00 $19.00 $1.00 $18.50 $1.00 $18.50 $1.50 5001 - 10000 15,000 gallons $25.50 $26.50 $1.50 $27.00 $1.50 $26.00 $1.50 $ $1.50 25,000 gallons $40.50 10001 - 20000 $41.50 $43.00 $42.50 $41.00 $43.25 $ 43.50 $1.60 5001 - 99999999 $1.50 $1.60 $1.50 $1.60 10001 - 99999999 $1.60 $1.60 $1.50 20001 - 99999999 $1.75 Usage Rates Generate the Following Revenue in Month Ended July 15, 2011 Base Rate (7/11 users) (2,225`$X) $ 6,675.00 $ 6,675.00 $ 8,900.00 $ 11,125.00 $ 13,350.00 $ 13,350.00 $ 13,350.00 $ 8,900.00 Usage Rate $ 53,147.57 $ 55,735.61 $ 53,147.57 $ 52,916.49 $ 50,302.39 $48,372.02 $ 51,848.47 $ 55,735.61 Total Revenue $ 59,822.57 $ 62,410.61 $ 62,047.57 $ 64,041.49 $ 63,652.39 $61,722.02 $ 65,198.47 $ 64,635.61 Month Ended November 16, 2010 Base Rate $ 6,675.00 $ 6,675.00 $ 8,900.00 $ 11,125.00 $ 13,350.00 $13,350.00 $ 13,350.00 $ 8,900.00 Usage Rate $ 27,137.00 $ 28,060.95 $ 27,137.00 $ 25,643.13 $ 23,342.98 $22,711.12 $ 24,005.16 $ 28,060.95 Total Revenue $ 33,812.00 $ 34,735.95 $ 36,037.00 $ 36,768.13 $ 36,692.98 $ 36,061.12 $ 37,355.16 $ 36,960.95 EXAMPLES of USAGE 2,000 gallons $6.00 $6.00 $7.00 $7.00 $8.00 $8.00 $8.00 $ 7.00 4,000 gallons $9.00 $9.00 $10.00 $10.00 $10.00 $10.00 $10.00 $ 10.00 6,000 gallons $12.00 $12.10 $13.00 $13.00 $12.50 $12.50 $12.50 $ 13.10 10,000 gallons $18.00 $18.50 $19.00 $19.00 $18.50 $18.50 $18.50 $ 19.50 15,000 gallons $25.50 $26.50 $26.50 $27.00 $26.50 $26.00 $26.50 $ 27.50 25,000 gallons $40.50 $42.50 $41.50 $43.00 $42.50 $41.00 $43.25 $ 43.50 City of Otsego Recommendation for 2012 Water Rates Projected Revenue Based on 2011 Usage November, 2010 December 2010 January 2011 February 2011 March 2011 April 2011 May 2011 June 2011 July 2011 August 2011 September 2011 October 2011 Total User Charges Total Base Charge Projected Irrigation Revenue Based on 2011 Usage May 2011 June 2011 July 2011 August 2011 September 2011 October 2011 Total Irrigation charges Total Base Charge Total Projected Water Revenue 2011 2012 2012 2012 2012 2012 2012 2012 Current Option #1 Option #2 Option #3 Option #4 Option #5 Option #6 Option #7 $ 25,643.13 $ 24,005.16 $ 28,060.95 $ 18,554.07 $ 17,132.13 $ 20,782.95 $ 20,546.04 $ 19,050.59 $ 22,819.30 $ 22,895.37 $ 21,348.24 $ 25,211.16 $ 20,013.55 $ 18,755.28 $ 22,231.35 $ 20,330.25 $ 18,983.74 $ 22,585.32 $ 20,598.44 $ 19,094.00 $ 22,908.34 $ 44,504.61 $ 42,941.73 $ 47,285.35 $ 52,916.49 $ 51,848.47 $ 55,735.61 $ 49,414.99 $ 48,371.45 $ 52,173.19 $ 66,239.64 $ 65,920.65 $ 69,137.32 $ 49,028.68 $ 47,812.55 $ 51,818.61 $410,685.26 $ 395,263.99 $ 440,749.45 2,225 Users X $? $133,500.00 $ 160,200.00 $ 106,800.00 $ 2,896.97 $ 3,102.98 $ 2,928.15 $ 8,662.32 $ 9,254.52 $ 8,742.35 $ 22,821.39 $ 24,720.56 $ 22,905.59 $ 26,720.76 $ 28,981.62 $ 26,806.58 $ 35,532.25 $ 38,611.11 $ 35,621.20 $ 13,923.36 $ 15,037.79 $ 13,990.86 $110,557.05 $ 119,708.58 $ 110,994.73 37 Users X $? $ 1,110.00 $ 1,332.00 $ 888.00 $655,852.31 $ 676,504.57 $ 659,432.18 N Albertville, MN Rogers, MN Rochester, MN Monticello, MN Lake City, MN Willmar, MN Elk River, MN Cloquet, MN Albert Lea, MN Kalispell, MT Sidney, MT Detroit Lakes, MN Owatonna, MN Waite Park, MN Austin, MN Zimmerman, MN Torrington, WY Buffalo, MN Stewartville, MN Spearfish, SD St. Joseph, MN Litchfield, MN >, Watertown, SD U Worthington, MN St. Michael, MN Pierre, SD Livingston, MT Gillette, WY Alexandria, MN Marshall, MN Grand Rapids, MN Crookston, MN Bemidji, MN Brookings, SD Devils Lake, ND Little Falls, MN West Fargo, ND Jamestown, ND Wahpeton, ND Vermillion, SD Minot, ND Hibbing, MN Baxter, MN Missoula, MT Hutchinson, MN New Ulm, MN Red Wing, MN Cody, WY Copyright © 2011 AE2S - All Rights Reserved WATER SYSTEMS A ff5e j-7 GROUND WATER SYSTEMS (Excluding Minneapolis/St. Paul Metro) $8.42 ■ Water Fixed Charge $12.57 ■ Water Volume Charge $14.231 Based on 6,000 Gallons $14.26 - $16.13 $16.50 $16.55 $17.01 $17.26 $18.60 $19.02 $19.32 $19:43 $19.65 $19.83 $20.00 $20.83 $21.20 $21.60 $22.25 $22.85 $22.89 $23.90 $23.99 $24.00 $24.30 $24.70 $24.85 $25.09 $25.25 $25.53 $25.60 $26.60 $26.70 $27.00 $27.32 $28.90 $29.69 $30.53 $30.66 $30.93 $32.12 $34.42 $34.73 $35.69 $35.70 0 5 10 15 20 25 30 35 40 45 50 Typical Monthly Residential Water Utility Bill ($) 2011 North Central Utility Rate Survey I Page 8 City of Otsego 2012 Water Operation (Projection of 2012 operating expenses) 2008 2009 Account Code Description Actual Actual OPERATING REVENUE Utility Charges for Services (2011 Estimate Reduced $30,000) $ 692,233 $ 719,963 Antenna Lease Revenue - earmarked for debt service - - Total Revenue OPERATING EXPENSES 601-49400-100 Wages and Salaries - Mary O - 45% 601-49400-202 Wages and Salaries - Steve S. - PW 601-49400-121 PERA 601-49400-122 FICA/Medicare 601-49400-123 Medical 601-49400-130 Other 601-49400-131 Payroll allocation - Finance 601-49400-131 Payroll allocation - Public Works Total Personnel Costs 601-49400-201 Office supplies Actual to 601-49400-202 Gas & oil 2011 601-49400-204 Insurance Actual 601-49400-206 Postage Projected 601-49400-220 R & M supplies $ 359,188 Total Supplies - 601-49400-301 Legal services - Utility ordinances, assessments, etc. 601-49400-302 Engineering services - SCADA revisions, W&S issues 601-49400-303 Planning services - Shut off ordinance 601-49400-310 Miscellaneous - Bank & CC service charges Total Professional Services 132 601-49400-350 Printing 601-49400-360 Education & training 601-49400-322 Utilities - Envelopes/invoices Software annual conference 1-1 nnn �4n noo 21,270 19,396 Actual to 15,000 2010 2011 June 30, 2012 Actual Projected 2011 Projected $ 667,211 $ 669,900 $ 359,188 $ 682,775 - - 1,581 62,500 667,211 669,900 359,188 745,275 21,270 19,396 19,026 15,000 8,193 16,200 7,370 9,000 4,312 9,000 1,383 1,346 1,325 1,088 930 1,175 1,581 1,442 1,329 1,148 891 1,239 544 571 951 1,296 574 620 132 139 166 200 74 200 8,000 8,000 15,000 15,000 7,500 15,000 14,568 14,568 9,856 9,955 4,978 9,955 47,479 45,462 55,023 52,686 27,452 53,389 502 581 397 1,000 44 600 163 89 - 2,500 515 1,000 6,624 7,359 9,494 6,750 - 10,000 4,090 4,342 6,343 5,000 2,500 5,500 441 1,540 2,424 3,500 756 - 11,819 13,911 18,658 18,750 3,815 17,100 1,301 820 70 1,000 420 1,000 17,061 49,611 13,593 2,500 17,715 10,000 419 72 - 500 470 500 8,277 11,319 10,827 8,000 2,084 10,000 27,057 61,822 24,490 12,000 20,689 21,500 3,837 1,784 1,808 3,500 1,925 2,500 - - 500 - 250 51,168 55,483 45,964 55,000 22,028 55,000 Utility User Rates, Section 8 -4- 10/19/2011 City of Otsego 2012 Water Operation (Projection of 2012 operating expenses) ** All expenditure items noted with two asterisks require review and approval by the Council prior to expenditure Utility User Rates, Section 8 -5- 10/19/2011 Actual to 2008 2009 2010 2011 June 30, 2012 Account Code Description Actual Actual Actual Projected 2011 Projected 601-49400-390 Contracted services - PeopleService $ 162,929 $ 181,769 $ 168,749 $ 175,214 $ 85,474 $ 178,644 - GIS 2,630 3,450 1,871 4,000 - Softronics 1,290 - 1,567 1,800 575 4,500 - Civic software support 697 4,054 700 1,276 1,400 - Lawn service 4,182 - 3,774 4,500 2,827 5,500 - Bear alarms 6,467 - 1,539 1,400 1,667 1,700 - Other 18 - 218 - 107 - 175,584 181,769 182,531 187,064 93,797 195,744 601-49400-400 Repairs & maintenance - (Portable generator maintenance, 4,934 11,016 8,437 15,000 19,824 32,000 WWTF main break & hydrant repair Pumphouse Maintenance ($12,000) Wellhead protection expenses 7,550 3,672 - 5,000 - 5,000 Total Operating Expenses 329,428 374,919 336,911 349,500 189,530 382,483 Net Operating Income 362,805 345,044 330,300 320,401 169,658 362,792 Other Cash Requirement/Non-Operating Expenses 601-49400-500** SCADA replacement/l/3 software upgrade 25,129 - 24,185 5,000 - - Projected Water Meters Purchased 35,167 24,285 25,360 15,000 14,048 15,000 Projected Water Meters Sold -35167 -24285 -25360 (15,000) (14,048) (15,000) 601-49400-601/61 C JetVac Debt Service payment (20%) - - 2,000 8,000 8,000 9,800 Total Other Cash Requirements 25,130 - 26,185 13,000 8,000 9,800 Net Addition to Cash Balance $ 337,676 $ 345,044 $ 304,115 $ 307,401 $ 161,658 $ 352,992 ** All expenditure items noted with two asterisks require review and approval by the Council prior to expenditure Utility User Rates, Section 8 -5- 10/19/2011 City of Otsego 2012 Water Operation (Projection of 2012 operating expenses) Utility User Rates, Section 8 -6- 10/19/2011 Actual to 2008 2009 2010 2011 June 30, 2012 Account Code Description Actual Actual Actual Projected 2011 Projected Net Addition to Cash Balance $ 337,676 $ 345,044 $ 304,115 $ 307,401 $ 161,658 $ 352,992 X2 Actual Cash Balance, December 31, 2010 $ 878,360 Projected Cash Balances $1,185,761 $ 1,201,676 $1,554,668 Cash Reserve Required for Future Major Maintenance per Schedule $ 793,015 $ 968,454 Annual Addition to Cash Reserve 175,439 175,439 Projected Expenses from Cash Reserves Included in Operating Expenses - (12,000) Projected Cash Reserve Required for Future Major Maintenance 968,454 1,131,893 One month billing/cash reserve 75,000 75,000 Total Minimum Water Fund Cash Reserve 1,043,454 1,206,893 Net Cash from Operations for Debt Service $ 142,307 $ 347,775 Utility User Rates, Section 8 -6- 10/19/2011 WASTEWATER SYSTEMS BY METRO/STATE � Thief River Falls, MN Crookston, MN St. Michael, MN Owatonna, MN Rogers, MN St. Cloud, MN Apple Valley, MN* Alexandria, MN Albertville, MN St. Joseph, MN* Austin, MN Elk River, MN Grand Rapids, MN Monticello, MN Moorhead, MN East Grand Forks, MN Waite Park, MN* Stewartville, MN Little Falls, MN U Cloquet, MN* Rochester, MN New Ulm, MN Albert Lea, MN Fergus Falls, MN Hibbing, MN Detroit Lakes, MN Worthington, MN Zimmerman, MN Red Wing, MN Baxter, MN* Willmar, MN Fairmont, MN Buffalo, MN Marshall, MN Bemidji, MN Litchfield, MN Hermantown, MN* Hutchinson, MN Lake City, MN (opyright © 2011 AE2S . All Rights Reserved COO asp MINNESOTA (Excluding Minneapolis/St. Paul Metro) i.15 $11.50 ■ Wastewater Fixed $13.66 Charge $16.31 ■ Wastewater Volume $16.42 Charge Based on 6,000 $17.78 Gallons $19.50 $20.16 Non -Mechanical System $20.61 Mechanical System $21.05 $22.09 $22.98 $23.71 $24.64 $24.66 $24.85 $25.02 $26.94 $27.48 $28.45 $28.61 $30.64 $30.94 $31.30 $31.45 $32.75 $32.89 $34.20 $34.66 $34.86 $35.20 $35.56 $36.54 $36.57 $36.64 $36.92 $44.40 $44.93 $47.69 0 5 10 15 20 25 30 35 40 45 50 55 Typical Monthly Residential Wastewater Bill ($) *Outsourced 2011 North (entraI Utility Rate Survey I Page 18 City of Otsego 2012 Sewer Operation (Projection of 2012 operating expenses) 2008 Account Code Description Actual OPERATING REVENUE Utility Charges for Services - (Based on Actual) (Actual 10/11 billing is $85,500) Riverbend charges @ $880 per month City of Dayton charges based on flow plus 4% of fixed cost Total Revenue OPERATING EXPENSES 602-49450-101 Wages and Salaries - Mary O. 45% 602-49450-101 Wages and Salaries - Steve S - PW 602-49450-121 PERA 602-49450-122 FICA/Medicare 602-49450-123 Medical 602-49450-130 Other 602-49450-131 Payroll allocation - Finance $ 15,000 $ Payroll allocation - Public Works OH 602-49450-131 Payroll allocation - Sewer Cleaning Total Personnel Costs 602-49450-201/2 Operating/Office supplies 602-49450-202 Gas & oil 602-49450-204 Insurance 602-49450-206 Postage 602-49450-220 Repair & Maintenance supplies Total Supplies 602-49450-301 Legal services 602-49450-302 Engineering services 602-49450-303 Planning fees 602-49450-310 Permit fees & bank charges Total Professional Services 602-49450-322 Utilities 602-49450-350 Printing 602-49450-360 Education & training Actual to 2009 2010 2011 June 30, 2012 Actual Actual Projected 2011 Projected $ 826,540 $ 952,353 $ 977,827 $ 488,730 $ 1,026,000 7,634 10,120 10,560 6,160 10,560 9,600 11,232 11,000 - 11,000 774,657 843,774 973,705 999,387 494,890 1,047,560 $ 13,686 $ 19,397 $ 19,930 $ 15,000 $ 8,193 $ 16,200 6,280 4,072 - 9,000 3,658 9,000 1,298 1,304 1,536 1,088 882 1,175 1,482 1,484 1,560 1,148 841 1,239 544 571 1,564 1,296 443 620 132 139 165 200 74 200 8,000 8,000 15,000 15,000 7,500 15,000 14,568 14,568 9,856 9,955 4,978 9,955 - - 7,510 25,330 - 25,330 45,991 49,535 57,121 78,016 26,569 78,719 175 570 397 1,000 50 600 2,243 2,708 3,188 2,500 3,738 5,500 14,635 21,657 20,780 15,000 - 22,000 4,090 4,343 6,343 5,000 2,500 5,500 4,649 11,782 7,636 15,000 17,682 20,000 25,792 41,060 38,344 38,500 23,970 53,600 1,985 805 3,059 1,000 276 1,000 12,559 3,922 14,484 5,000 16,005 10,000 419 72 - 1,000 320 500 6,416 6,501 8,153 6,500 6,097 8,500 21,378 11,300 25,696 13,500 22,698 20,000 94,402 97,601 118,477 115,000 60,704 121,408 3,335 1,784 1,808 3,500 1,610 2,500 - - - 500 - 250 Utility User Rates, Section 8 -2- 10/19/2011 City of Otsego 2012 Sewer Operation (Projection of 2012 operating expenses) Account Code Description 602-49450-390 Contracted services - PeopleService Contracted services - GIS Contracted services - Softronics Contracted services - Superior Lawn Contracted services - Bear Alarms Contracted services - Civic software support Contracted services - lift station inspection Contracted services - Other Total Contracted Services 602-49450-395 Sign installation 602-49450-400 Contractual repairs & maintenance 602-49450-402 Contractual repairs & maintenance -buildings & Mechanical Air Unit contract ($80,000 for WWTF buildings) 602-49450-419 Biosolids Hauling Lift station debris to St. Michael Total Operating Expenses Net Operating Income & 24,000 18000 34,600 Actual to $ 298,532 2008 2009 2010 2011 June 30, 2012 Actual Actual Actual Projected 2011 Projected 363,370 368,078 373,852 372,454 190,787 395,786 15,470 11,985 6,993 4,000 1,290 681 4,054 1,800 600 4,500 4,475 3,593 3,774 4,500 2,827 5,500 1,350 732 699 1,400 667 700 697 4,614 1,330 700 1,276 1,400 - 2,100 - - - - 18 - 3 - 200 - 468,938 479,183 519,467 511,839 265,664 536,044 947 - - - - - 33,344 41,486 10,455 10,000 3,134 25,000 1,069 5,080 26,918 5,000 15,702 100,000 35,361 46,566 37,373 15,000 18,836 125,000 15,326 3,468 19,932 20,000 - 23,000 - - - - - 7,000 612,786 631,112 697,933 676,855 357,737 843,363 161,871 212,662 275,772 322,532 137,153 204,197 Other Cash Requirements/Non-Operating Expenses 602-49450-500 Capital Outlay Containment area (Taking debris to St. Michael) Hook up Lift Station #3, Pump #3 602-49450-601/6 Jet Vac Debt Service (40%) Total Other Cash Requirements Net Addition to Cash Balance 8,361 5,000 - 5,000 1,000 - - 10,000 4,000 18,000 18000 19,600 - - 12,361 24,000 18000 34,600 $ 161,871 $ 212,662 $ 263,411 $ 298,532 $ 119,153 $ 169,597 Utility User Rates, Section 8 -3- 10/19/2011 City of Otsego 2012 Sewer Operation (Projection of 2012 operating expenses) Actual to 2008 2009 2010 2011 June 30, 2012 Actual Actual Actual Projected 2011 Projected Net Addition to Cash Balance $ 161,871 $ 212,662 $ 263,411 $ 298,532 $ 119,153 $ 169,597 X2 Actual Cash Balance, December 31, 2010 $ 560,137 Projected Cash Balances $ 858,669 $ 798,443 $ 968,040 Cash Reserve Required for Future Major Maintenance per Schedule $ 547,262 $ 655,710 Annual Required Addition to Cash Reserve 108,448 112,198 Projected Expenses from Cash Reserves Included in Operating Expenses - (80,000) Projected Cash Reserve Required for Future Major Maintenance 655,710 687,908 One month billing/cash reserve 100,000 100,000 Total Minimum Sewer Fund Cash Reserves 755,710 787,908 Net Cash from Operation for Debt Service 102,959 $ 180,132 All expenditure items noted with two asterisks require review and approval by the Council prior to expenditure Utility User Rates, Section 8 -4- 10/19/2011 City of Otsego Summary of Water and Sewer Fund Cash Balances Annual Annual Water Increase Sewer Increase Cash Balance at December 31 2010 $ 878,360 $ 560,137 $ 353,843 $ 227,942 2009 $ 524,517 $ 332,195 $ 264,620 $ 191,867 2008 $ 259,896 $ 140,329 $ (49,205) $ 158,721 2007 $ 309,101 $ (18,392) $ (210,236) $ 382,566 2006 $ 519,337 $ (400,958) $ 362,106 $ (146,093) 2005 $ 157,231 $ (254,865) City of Otsego Water and Sewer Debt Analysis Bonds Payable Balance, January 1, 2010 Bonds issued in 2010 Updated 10/20/11 2009A 2010C Total $ 6,360,000 $ - $ 6,360,000 - 21,300,000 21,300,000 Balance, December 31, 2010 $ 6,360,000 $ 21,300,000 $27,660,000 Note: The 2003B ,2005A and 2006A water and sewer bonds have been completely refinanced by the 2009A and 2010C issues Note that the 2010 hookup revenue was $639,496; 2009 was $498,189 and the 2008 revenue was $501,796. Based on this 3 year historical information the current projections assume the same level of hookup revenue in 2014 and beyond, but 2011 has been significantly less. Total WAC and SAC hookup money received thru October 19, 2011 totals $261,980. This schedule includes Riverbend Mobile Home Park water hook up that is active beginning in 2014. $400,000 at 4% for 15 years. The schedule draws $527,907 (excess) net revenues thru 2012 operations. This leaves sufficient monies in the Water and Sewer Funds for operations and major repair and maintenance issues and fully funds the maintenance reserve requirements as determined with PeopleService assistance. (1.5% annually) Actual/ Estimated Riverbend Net Estimated Projected Hook Up Special Operating Interest Cash Revenue Assessments Revenues Earned 2009A 2010C Total Balance Actual Cash Balance Dec. 31, 2010 5,992,887 Year 2011 261,980 - - 89,893 260,610 850,116 1,110,726 5,234,034 Year 2012 300,000 - 527,907 78,511 260,610 792,849 1,053,459 5,086,993 Year 2013 350,000 - 363,840 76,305 260,610 745,500 1,006,110 4,871,028 Year 2014 500,000 49,078 374,755 73,065 260,610 745,500 1,006,110 4,861,816 Year 2015 500,000 47,851 385,998 72,927 260,610 745,500 1,006,110 4,862,482 Year 2016 500,000 46,624 397,578 72,937 260,610 2,745,500 3,006,110 2,873,511 Year2017 500,000 45,397 409,505 43,103 260,610 2,740,500 3,001,110 870,406 Year2018 500,000 44,170 421,790 13,056 260,610 2,754,100 3,014,710 (1,165,287) Year 2019 500,000 42,943 434,444 - 260,610 2,758,900 3,019,510 (3,207,410) Year 2020 500,000 41,716 447,477 - 260,610 2,785,100 3,045,710 (5,263,927) Year 2021 500,000 40,489 460,902 - 260,610 2,790,050 3,050,660 (7,313,196) Year2022 500,000 39,262 474,729 - 260,610 2,809,550 3,070,160 (9,369,366) Year2023 500,000 38,035 488,971 - 260,610 2,831,775 3,092,385 (11,434,745) Year 2024 500,000 36,808 503,640 - 1,010,610 1,653,300 2,663,910 (13,058,208) Year 2025 500,000 35,581 518,749 - 1,805,610 742,763 2,548,373 (14,552,250) Year2026 500,000 34,355 534,311 - 1,801,035 744,480 2,545,515 (16,029,099) Year2027 500,000 33,127 550,341 - 2,499,000 2,499,000 (17,444,631) Year 2028 30,674 566,851 - (16,847,106) $7,911,980 $ 606,110 $ 7,861,787 $ 519,797 $10,504,185 $ 29,235,483 29,235,483 Note that the 2010 hookup revenue was $639,496; 2009 was $498,189 and the 2008 revenue was $501,796. Based on this 3 year historical information the current projections assume the same level of hookup revenue in 2014 and beyond, but 2011 has been significantly less. Total WAC and SAC hookup money received thru October 19, 2011 totals $261,980. This schedule includes Riverbend Mobile Home Park water hook up that is active beginning in 2014. $400,000 at 4% for 15 years. The schedule draws $527,907 (excess) net revenues thru 2012 operations. This leaves sufficient monies in the Water and Sewer Funds for operations and major repair and maintenance issues and fully funds the maintenance reserve requirements as determined with PeopleService assistance.