The URL can be used to link to this page

11-14-11 CCCITY OF �TSEGO ON THE GREAT RIVER ROAD Call to Order: Roll Call: Pledge of Allegiance: Open Forum: 2. Consider agenda approval. CITY COUNCIL AGENDA Monday, November 14, 2011 7:00 PM Otsego City Hall COUNCIL ACTION 11/14/11 3. Consent Agenda: 3.1 Approve Claims List. 3.2 Approve October 24, 2011 City Council Meeting Minutes. 3.3 Approve October 24, 2011 City Council Budget Meeting Minutes. 3.4 Approve Sound System quote. 3.5 Approve Resolution 2011-55 water/utility assessments. 3.6 Approve Pay Estimate & Resolution for Island View Estates assessment. 3.7 Set time change for the November 28 City Council meeting to 6:00 PM and set City Council worksession for November 28. 3.8 Approve Pay Estimate for 88th St/Packard Ave Storm Sewer in the amount of $29,571 to County Line Excavation. 3.9 Approve On -Sale & Special Sunday liquor license for Boondox Bar & Grille. 3.10 Approve Public Works Seasonal employees. 3.11 Approve Snow Policy. 3.12 Approve Resolution 2011-59 authorizing draw on Great River Centre (Appello) LOC. 4. Public Hearings: 4.1 Proposed Assessments for unpaid Administrative Fines and Service Charges related to Code Enforcement and Escrow Accounts related to Development (continued from October 24, 2011). A. City Clerk attests to legal notice. B. Comments by City Attorney. C. Presentation of proposed assessment roll.(DDL) D. Public Comments. E. Close the Public Hearing. F. Approve Resolution 2011-56. 4.2 Establishment of Special Service District. A. City Clerk attests to legal notice. B. Comments by City Attorney. C. Presentation of proposed assessment roll.(DDL) D. Public Comments. E. Close the Public Hearing. F. Approve Resolution 2011-57. Community Development. 5.1 Resolution 2011- 58 of support for Mississippi River Trail/Bikeway. 6. Administration. 6.1 I- 94 Corridor Coalition. 6.2 Approve WebQA Services agreement. 6.3 GIS Rangers. 6.4 2012 Health Insurance renewal. 7. City Council Reports and Updates. 8. Staff Reports and Updates. 9. Adjourn. Open Forum: All comments are appreciated. If you have any questions, comments or information regarding an item not on the agenda, please step forward to be recognized by the Mayor during the "Open Forum" item on the agenda. Please state your name and address for the record. Public Hearing Items: The City Council wants to assure that citizen comments are received at the proper time and place to be most effective. In order for some comments to be legally considered by the City Council they must be presented at a properly noticed public hearing specifically related to a certain issue. This includes comments related to zoning or subdivision applications, public improvement projects, assessments, code enforcement or other issues that are by State law or City Code subject to a hearing process. You may be advised by the City Council and/or the City Attorney to present comments related to the issues listed above at the appropriate forum to assure that your comments are given proper consideration. Consent Agenda Items: Are considered to be routine and non -controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Councilmember, Staff member, or Citizen so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. Information: The City Council has been provided background information for agenda items in advance by staff and appointed commissions, committees and boards. Decisions are based on this information, as well as City policy, practices, input from constituents and a Councilmember's personal judgment. Note: The City Council members and/or City staff may gather at the Rockwoods Bar and Grill, 9100 Quaday Avenue, NE, following the meeting for a purely social event. All members of the public are welcome. The next regular City Council Meeting will be held on Monday, November 28, 2011, 6:00PM at Otsego City Hall. CLAIMS LIST CITY COUNCIL MEETING NOVEMBER 14, 2011 TO: Tami Loff ITEM 3_7 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER PAYROLL ELECTRONIC PYMTS FOR 10-31-2011 $ 98,099.10 Check # 50787 - # 50818 11-09-2011 $ 149,258.83 Check # 50819 - # 50869 11-02-2011 $ 35,419.76 Bldg Permit Surcharge $ Qwest $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Total: $ GRAND TOTAL $ 282,777.69 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 11/09/11 9:01 AM Page 1 *Check Summary Register© NOVEMBER 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 050819 ICMA RETIREMENT TRUST 11/3/2011 $75.00 PLAN #304185 Paid Chk# 050820 PUBLIC EMPLOYEES RETIREME 11/3/2011 $4,550.81 #677600 PPE 10/29/11 Paid Chk# 050821 ALLIANCE BENEFIT GROUP HSA 11/3/2011 $526.93 PPE 10/29/11 CH DTD 11/2/11 Paid Chk# 050822 AFFORDABLE SANITATION 11/9/2011 $1,495.86 PORTA RENTALS Paid Chk# 050823 AIRGAS NORTH CENTRAL 11/9/2011 $39.52 ACETYLENE/HAZMAT/OXYGEN Paid Chk# 050824 ALBERTVILLE CAR CARE CENTE 11/9/2011 $1,624.28 TIRES FOR FORD PLOW/DUMP TRUCK Paid Chk# 050825 ART BARBARIANS, INC. 11/9/2011 $213.69 FRAME CITY MAP Paid Chk# 050826 BOYER TRUCKS 11/9/2011 $315.50 SWITCH Paid Chk# 050827 CHARTER COMMUNICATIONS LL 11/9/2011 $119.00 MONTHLY SERVICE Paid Chk# 050828 CITY OF MONTICELLO 11/9/2011 $6,526.69 4TH QTR 2011 FIRE Paid Chk# 050829 CROW RIVER FARM EQUIPMEN 11/9/2011 $83.04 REPAIR/MAINT SUPPLIES Paid Chk# 050830 CRYSTEEL TRUCK EQUIPMENT, 11/9/2011 $336.20 PARTS FOR CRANE Paid Chk# 050831 DJ'S TOTAL HOME CENTER 11/9/2011 $83.29 DRILL BITS Paid Chk# 050832 DUFFY ENGINEERING & ASSOC 11/9/2011 $1,800.00 ARCHITECTURAL RENDERINGS - CIT Paid Chk# 050833 ECM PUBLISHERS INC 11/9/2011 $600.00 LEGAL - PUBLIC HEARING Paid Chk# 050834 ELK RIVER PRINTING 11/9/2011 $1,790.16 UB STMTS, ENVELOPES Paid Chk# 050835 EULLS MANUFACTURING CO IN 11/9/2011 $291.39 CONCRETE Paid Chk# 050836 EXCEPTIONAL OUTDOOR SERVI 11/9/2011 $1,829.00 IRRIGATION WINTERIZATION Paid Chk# 050837 FINKEN'S WATER CENTERS 11/9/2011 $37.09 BOTTLED WATER Paid Chk# 050838 G & K TEXTILE LEASING SYSTE 11/9/2011 $517.88 MATS Paid Chk# 050839 GOPHER STATE ONE -CALL INC 11/9/2011 $254.05 LOCATE TICKETS Paid Chk# 050840 GRAINGER 11/9/2011 $64.10 PRESSURE GAUGES FOR BOILERS Paid Chk# 050841 HAMILTON KENT LLC 11/9/2011 $6,310.19 SANITARY SEWER CASTINGS AND LI Paid Chk# 050842 HD SUPPLY WATERWORKS, LT 11/9/2011 $215.18 VALVE BOX REPAIR SUPPLIES Paid Chk# 050843 JACOB HENRY 11/9/2011 $25.57 W/S REFUND - 8338 PARKVIEW Paid Chk# 050844 INFRASTRUCTURE TECH INC 11/9/2011 $555.75 DEBRIS CATCHER Paid Chk# 050845 JIMMY JOHNS 11/9/2011 $146.85 MEAL FOR CC MTG Paid Chk# 050846 KEY LAND HOMES 11/9/2011 $44.36 W/S REFUND - 11386 75TH ST Paid Chk# 050847 LIND BUILDERS 11/9/2011 $11,789.19 REROOF OLD PW BLDG Paid Chk# 050848 LONG & SONS 11/9/2011 $1,349.00 PW OCT CLEANING Paid Chk# 050849 MACARTHUR LAW OFFICE LLC 11/9/2011 $8,976.50 OP2 EASEMENT VAC Paid Chk# 050850 MENARDS 11/9/2011 $399.91 BLDG SUPPLIES Paid Chk# 050851 MIDWEST LANDSCAPES 11/9/2011 $485.00 TREES FOR ISLAND VIEW Paid Chk# 050852 MONTICELLO ANIMAL CONTROL 11/9/2011 $180.00 ANIMAL CONTROL Paid Chk# 050853 MOTOROLA SOLUTIONS, INC. 11/9/2011 $4,621.50 800 MHZ RADIOS Paid Chk# 050854 NAPA AUTO PARTS 11/9/2011 $207.12 BREAK LINES Paid Chk# 050855 NELSON ELECTRIC MOTOR REP 11/9/2011 $1,516.12 LS #1 - REM DEBRIS FROM IMPELL Paid Chk# 050856 HSBC BUSINESS SOLUTIONS 11/9/2011 $37.54 BULK METER HAND TRUCK Paid Chk# 050857 OFFICEMAX - A BOISE CO 11/9/2011 $156.33 OFFICE SUPPLIES Paid Chk# 050858 OMANN BROTHERS INC. 11/9/2011 $240.94 AC MIX Paid Chk# 050859 OREILLY AUTOMOTIVE INC. 11/9/2011 $60.00 MACHINED ROTORS Paid Chk# 050860 PETERBILT NORTH 11/9/2011 $49.34 CHAMBER -T20 Paid Chk# 050861 PLAISTED COMPANIES 11/9/2011 $3,671.73 RIVER ROCK - WELL #1 Paid Chk# 050862 POMP S TIRE SERVICE INC 11/9/2011 $70.00 FLAT REPAIR Paid Chk# 050863 JUSTIN SALZL 11/9/2011 $50.00 FENCE PERMIT REFUND Paid Chk# 050864 SOFTRONICS, INC. 11/9/2011 $2,116.73 ADMIN IT - KEYBOARD, MOUSE, BA Paid Chk# 050865 THE PLANNING COMPANY LLC 11/9/2011 $9,624.98 GENERAL Paid Chk# 050866 UNLIMITED SUPPLIES, INC. 11/9/2011 $38.81 HIGH -IMPACT WORK LIGHT Paid Chk# 050867 WRIGHT COUNTY AUDITOR -TRE 11/9/2011 $1,150.50 SEPT FINE/FEE DISB Paid Chk# 050868 WRIGHT COUNTY AUDITOR -TRE 11/9/2011 $71,783.33 NOV SHERIFF PATROL Paid Chk# 050869 XCEL ENERGY 11/9/2011 $212.88 RIVERPOINTE LIGHTS Total Checks $149,258.83 CITY OF OTSEGO 11/09111 9:02 AM Page 1 *Check Detail Register© NOVEMBER 2011 Check Amt Invoice Comment 10100 BANK OF ELK RIVER G 101-21705 Other Retirement $75.00 PPE 10/29/11 PLAN #304185 Total ICMA RETIREMENT TRUST $75.00 Paid Chk#" 050820— 11/3/201-1 . PUBLIC EMPLOYEES RETIREMENT G 101-21704 PERA $2,106.88 #677600 PPE 10/29/11 E 101-41400-121 PERA $566.69 #677600 PPE 10/29/11 E 101-41600-121 PERA $509.64 #677600 PPE 10/29/11 E 101-43100-121 PERA $1,089.18 #677600 PPE 10/29/11 E 250-42410-121 PERA $181.80 #677600 PPE 10/29/11 E 601-49400-121 PERA $48.31 #677600 PPE 10/29/11 E 602-49450-121 PERA $48.31 #677600 PPE 10/29/11 Aal PUBLIC EMPLOYEES RETIREMENT FD $4,550.81 Paid Chk# 050821 11/3/2011 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $526.93 PPE 10/29/11 CH DTD 11/2/11 Total ALLIANCE BENEFIT GROUP $526.93 E414-41970-410 Rentals (GENERAL) $117.56 10180 PORTA RENTAL - PEAVEY HOUSE E101-45200-410 Rentals (GENERAL) $1,378.30 10181 PORTA RENTALS Total AFFORDABLE SANITATION $1,495.86 Paid Chk# 050823 11/9%2011 AIRGAS, INC. E 101-43100-210 Operating Supplies (GENERAL) $39.52 105901673 ACETYLENE/HAZMAT/OXYGEN Total AIRGAS, INC. $39.52 Paid Chk# 050824 11/9/2011 ALBERTVILLE CAR CARE CENTER E 101-43100-400 Repairs & Maint - Cont $1,624.28 55999 TIRES FOR FORD PLOW/DUMP TRUCK Total ALBERTVILLE CAR CARE CENTER $1,624.28 Paid Chk# 050825 11!9/2011 ART BARBARIANS, INC. E 441-41940-525 Building Improvements $213.69 10027 FRAME CITY MAP Total ART BARBARIANS, INC. $213.69 Paid-Chk# ,050826 ..11!9/2011 " BOYER TRUCKS4y-" ..---w.,.,,,w.. _ E 101-43100-220 Repair/Maint Supply (GENERAL) $315.50 102664R SWITCH Total BOYER TRUCKS $315.50 Paid Chk# 050827 .,.�G.... R -C ,...,.,........._,m_,._._OMMUNICATIONS—., 11!9/2011 C,�.._HARTER C ----._.�. .._,.-�.__�..._,_.._.__.__...-._._ E 101-41400-390 Contracted Services $119.00 10027 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.00 'Pa d Chk# 050828 —11%9/2011 CITY OF MONTICELLO ...,.---��-�� E 101-42710-390 Contracted Services $865.69 11313 SEPT ANIMAL CONTROL E 213-42200-390 Contracted Services $5,661.00 11313 4TH QTR 2011 FIRE Total CITY OF MONTICELLO $6,526.69 Paid Chk# 050829 11/9/2011 CROW RIVER FARM EQUIPMENT E 602-49450-220 Repair/Maint Supply (GENERAL) $83.04 151095 REPAIR/MAINT SUPPLIES Total CROW RIVER FARM EQUIPMENT -- $83.04 - . w_.._w.,. .-�._.—__a.....,.._._. -VT- Paid Chk# 050830 11/9/2011 CRYSTEEL TRUCK EQUIPMENT ... - E 602-49450-220 Repair/Maint Supply (GENERAL) $336.20 F30173 PARTS FOR CRANE Total CRYSTEEL TRUCK EQUIPMENT $336.20 Paid Chk# 050831 11/9/2011 DJ'S TOTAL HOME CENTER CITY OF OTSEGO 11/09/11 9:02 AM Page 2 *Check Detail Register© NOVEMBER 2011 Paid Chk# 050832 11/9/2011 DUFFY ENGINEERING & ASSOC INC. E 402-41940-390 Contracted Services $1,800.00 11343 Total DUFFY ENGINEERING & ASSOC INC. $1,800.00 Paid Chk# 050833 11/9/2011 ECM PUBLISHERS INC E 101-41400-350 Print/Binding (GENERAL) $420.00 341396 E 101-41400-350 Print/Binding (GENERAL) $180.00 341397 Total ECM PUBLISHERS INC $600.00 Paid Chk# 050834 11/9/2011 ELK RIVER PRINTING &PARTY PLU ARCHITECTURAL RENDERINGS - CITY HALL ROOF LEGAL - PUBLIC HEARING LEGAL - PUBLIC HEARING E 250-42410-350 Print/Binding (GENERAL) $106.88 31403 PLUMBING PERMIT APPS Check Amt Invoice Comment E 101-43100-210 Operating Supplies (GENERAL) $2.45 57201 PVC CAP E 101-45200-210 Operating Supplies (GENERAL) $11.75 57436 2 -CYCLE OIL E 101-45200-210 Operating Supplies (GENERAL) $10.97 57463 GREASE SILICONE, THREAD SEAL TAPE, PLUG E 101-43100-240 Small Tools/Equipment $29.31 57470 CAULK GUN, JOINT RAKER, TROWEL E 602-49450-210 Operating Supplies (GENERAL) $28.81 57_605 DRILL BITS Total DJ'S TOTAL HOME CENTER $83.29 $517.88 Paid Chk# 050832 11/9/2011 DUFFY ENGINEERING & ASSOC INC. E 402-41940-390 Contracted Services $1,800.00 11343 Total DUFFY ENGINEERING & ASSOC INC. $1,800.00 Paid Chk# 050833 11/9/2011 ECM PUBLISHERS INC E 101-41400-350 Print/Binding (GENERAL) $420.00 341396 E 101-41400-350 Print/Binding (GENERAL) $180.00 341397 Total ECM PUBLISHERS INC $600.00 Paid Chk# 050834 11/9/2011 ELK RIVER PRINTING &PARTY PLU ARCHITECTURAL RENDERINGS - CITY HALL ROOF LEGAL - PUBLIC HEARING LEGAL - PUBLIC HEARING E 250-42410-350 Print/Binding (GENERAL) $106.88 31403 PLUMBING PERMIT APPS E 60149400-350 Print/Binding (GENERAL) $841.64 31409 UB STMTS, ENVELOPES E 602-49450-350 Print/Binding (GENERAL) $841.64 31409 UB STMTS, ENVELOPES Total ELK RIVER PRINTING & PARTY PLU $1,790.16 .b _„„_—..-,, �.,_,_..._. -.201_1._....._....,._ ..,.�_.- ,<4..__� ._` .m_._._-..._.. Paid Chk# 050835 11!9/2011 EULLS MANUFACTURING CO INC E101-45200-210 Operating Supplies (GENERAL) $160.31 3564 CONCRETE E 602-49450-220 Repair/Maint Supply (GENERAL) $131.08 4124 MANHOLE RINGS Total EULLS MANUFACTURING CO INC $291.39 Paid Chk# 050836 Y 11/9/2011 EXCEPTIONAL OUTDOOR SERVICES E 101-45200-390 Contracted Services $1,569.00 113 IRRIGATION WINTERIZATION E 101-41940-390 Contracted Services $130.00 113 IRRIGATION WINTERIZATION E 101-43100-390 Contracted Services $130.00 113 IRRIGATION WINTERIZATION Total EXCEPTIONAL OUTDOOR SERVICES $1,829.00 Paid Chk# 050837 11%9/2011 I FINKEN'S WATER CARE E 101-41940-390 Contracted Services $37.09 BOTTLED WATER Total FINKEN'S WATER CARE $37.09 PaidChk#050838 11%9/2011 _µ G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance $70.46 1043820166 UNIFORMS & MATS E 101-41940-390 Contracted Services $127.22 1043820167 MATS E 101-43100-225 Uniforms/Clothing Allowance $43.46 1043825046 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $106.06 1043829921 UNIFORMS & MATS E 101-41940-390 Contracted Services $127.22 1043829922 MATS E 101-43100-225 Uniforms/Clothing Allowance $43.46 1043834804 UNIFORMS & MATS Total G & K TEXTILE LEASING SYSTEM $517.88 _ :. Paid Chk# 050839_..,. 11%9/2011 '� GOPHER STATE ONE CALL INC E 250-42410-310 Miscellaneous $254.05 21188 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $254.05 Paid Chk#050840 � 119%2011-"GRAINGER E101-43100-402 Repairs/Maint Buildings $64.10 9674074019 PRESSURE GAUGES FOR BOILERS Total GRAINGER $64.10 Paid Chk# 050841 11/9/2011 HAMILTON KENT LLC E 602-49450-220 Repair/Maint Supply (GENERAL) $6,310.19 13604045 SANITARY SEWER CASTINGS AND LIDS Total HAMILTON KENT LLC $6,310.19 Paid Chk# 050842' 11/9/2011 HD SUPPLY WATERWORKS, LTD CITY OF OTSEGO *Check Detail Register© NOVEMBER 2011 Check Amt Invoice Comment E 601-49400-220 Repair/Maint Supply (GENERAL) Total HD SUPPLY WATERWORKS, LTD $215.18 3919711 VALVE BOX REPAIR SUPPLIES -0c1a. 1 a 11/09/11 9:02 AM Page 3 PaidChk# 050843 � 11/9/2011��HENRY, JACOB �-� �� R 601-37150 WATER SALES $25.57 18280-01 W/S REFUND - 8338 PARKVIEW $11,789.19 Total HENRY, JACOB $25.57 MOTOROLA SOLUTIONS, INC. Paid�Chk# 050844 ��'1119/2011 ��pINFRASTRUCTURE TECHNOLOGIES IN ___ y � �� E 101-43100-240 Small Tools/Equipment $555.75 1100609 DEBRIS CATCHER AM INFRASTRUCTURE TECHNOLOGIES IN $555.75 E 101-43100-389 Paid Chk# 050845 J 11/9%2011 JIMMY JOHNS 11477 PW OCT CLEANING E 101-41400-310 Miscellaneous $146.85 MEAL FOR CC MTG PW SUPPLIES Total JIMMY JOHNS $146.85 $189.92 Paid Chk# 050846 11/9/2011 KEY LAND HOMES E101-41940-389 Cleaning Services R 601-37150 WATER SALES $44.36 33890-00 W/S REFUND - 11386 75TH ST Total KEY LAND HOMES $44.36 Paid Chk# 050847 11/9/2011 LIND BUILDERS E 206-43100-501 E 204-41400-310 Miscellaneous $11,789.19 271267 REROOF OLD PW BLDG MOTOROLA SOLUTIONS, INC. Total LIND BUILDERS $11,789.19 -Pii1 _'G" 065-..-.-..�.-11riidi.�.....,�,��,�,x....,.,K.w�,.. Paid Chk# 050854 Paid Chk# 050848 11/9/2011 LONG &SONS E101-43100-240 E 101-43100-240 Small Tools/Equipment E 101-43100-389 Cleaning Services $363.38 11477 PW OCT CLEANING E101-43100-210 Operating Supplies (GENERAL) $47.57 11-477 PW SUPPLIES E 101-41940-203 Other Supplies $189.92 11-477 CITY HALL SUPPLIES E101-41940-389 Cleaning Services $748.13 11477 CITY HALL OCT CLEANING Total LONG & SONS $1,349.00 Paid Chk# -050849 11/9/2011 MACARTHUR LAW OFFICE LLC E 10141700-301 Legal Services $1,566.00 HOSPITAL DISTRICT E 602-49450-301 Legal Services $72.50 BONESTROO G 701-22268 OP2 EASEMENT VACATIONS $43.50 OP2 EASEMENT VAC G 701-22465 GREAT RIVER CTR $623.50 GREAT RIVER CENTRE E 101-41700-301 Legal Services $900.00 MEETINGS E 10141700-301 Legal Services $5,771.00 GENERAL Total MACARTHUR LAW OFFICE LLC $8,976.50 Paid Chk#+x050850 -11/9/2011 " MENARDS - E .—E 101-43100-402 Repairs/Maint Buildings Total MENARDS $399.91 7853 zsaa.y i BLDG SUPPLIES Paid Chk# 050851 11/9/2011 MIDWEST LANDSCAPES E414-49490-310 Miscellaneous $485.00 T19305-0001 TREES FOR ISLAND VIEW Total MIDWEST LANDSCAPES $485.00 Paid Chk# 050852 11/9/2011 MONTICELLO ANIMAL CONTROL E 101-42710-390 Contracted Services $180.00 590 -OCT ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $180.00 Paid Chk# 050853Tp 11%9%2011 . MOTOROLA SOLUTIONS, INC.�� E 206-43100-501 Equipment $4,621.50 13866227 800 MHZ RADIOS Total MOTOROLA SOLUTIONS, INC. $4,621.50 -Pii1 _'G" 065-..-.-..�.-11riidi.�.....,�,��,�,x....,.,K.w�,.. Paid Chk# 050854 . I-,...,.......�.,......-- 11/9/2011 NAPA OF ELK RIVER INC _ E101-43100-240 E 101-43100-240 Small Tools/Equipment $35.17 587290 12 PC TORX SOC SET E101-45200-220 Repair/Maint Supply (GENERAL) $24.07 587732 BEARING FOR PLAYGROUND EQPT E101-43100-210 Operating Supplies (GENERAL) $13.80 588194 FITTING, ADAPTER CITY OF OTSEGO 11/09/11 9:02 AM Page 4 *Check Detail Register© NOVEMBER 2011 Check Amt Invoice Comment E 101-43100-210 Operating Supplies (GENERAL) $56.37 588194 15W50 OIL E101-43100-220 Repair/Maint Supply (GENERAL) $40.60 588759 DISC PADS E101-43100-220 Repair/Maint Supply (GENERAL) $7.21 590736 BREAK LINES E101-45200-210 Operating Supplies (GENERAL) $29.90 591385 BULBS E 101-41600-390 Total NAPA OF ELK RIVER INC $207.12 2370 FIN - LABOR Paid Chk# 050855 11/9/2011 - NELSON ELECTRIC MOTOR REPAIR 2370 E 602-49450-400 Repairs & Maint - Cont $300.00 5501 LS #1 - REM DEBRIS & CHECKED OIL E 602-49450-400 Repairs & Maint - Cont $916.12 5502 LS #3 - REPAIRS/MAINT E 602-49450-400 Repairs & Maint - Cont $300.00 5513 LS #1 - REM DEBRIS FROM IMPELLERS Total NELSON ELECTRIC MOTOR REPAIR $1,516.12 Contracted Services $176.72 Paid 64Ttl050856p11/9/2011 NORTHERN TOOL & EQUIPMENT CO _-- E 601-49400-220 Repair/Maint Supply (GENERAL) $37.54 193106259 BULK METER HAND TRUCK Total NORTHERN TOOL & EQUIPMENT CO $37.54 ADMIN IT - LABOR E 250-42410-570 Paid Chk# 050857 11/9/2011 OFFICEMAX 2370 BLDG - PRINTER TRAY, UPS E 101-41400-201 E 101-41400-201 Office Supplies and Expenses $156.33 374329 OFFICE SUPPLIES Total OFFICEMAX $156.33 Paid Chk# 050858 11/9/2011 " 4 OMANN BROTHERS INC. E 101-43100-434 Blacktop Supplies $240.94 9454 AC MIX Total OMANN BROTHERS INC. $240.94 'Paid Chk# 050859 " 11/9/2011 M OREILLY AUTOMOTIVE INC. E 101-43100-400 Repairs & Maint - Cont $30.00 1952-208152 MACHINED ROTORS E 101-43100-400 Repairs & Maint - Cont $30.00 1952-208892 MACHINED ROTORS Total OREILLY AUTOMOTIVE INC. $60.00 Paid Chk# 050860 11/9/2011 PETERBILT NORTH E101-43100-220 Repair/Maint Supply (GENERAL) $19.67 F212830096 ALUMINUM ID BAR E101-43100-220 Repair/Maint Supply (GENERAL) $29.67 F212900069 CHAMBER -T20 Total PETERBILT NORTH $49.34 Paid Chk# 050861 11/9/2011 PLAISTED COMPANIES E 601-49400-220 Repair/Maint Supply (GENERAL) $91.88 41345 RIVER ROCK - WELL #1 E 101-43100-370 Sand andGravel $3,579.85 41345 SAND & GRAVEL Total PLAISTED COMPANIES $3,671.73 Paid Chk# 050862 .._. 11/9%2011N� POMP S TIRE SERVICE INC E101-43100-400 Repairs & Maint-Cont _ Total POMP S TIRE SERVICE INC $70.00 763312 avu.uu FLAT REPAIR Paid Chk#050863-'11%9/ 011 R 250-32190 Fencing Permits $50.00 FENCE PERMIT REFUND Total SALZL, JUSTIN $50.00 Paid Chk# 050864 11/9/2011 SOFTRONICS INC. E 101-41600-390 Contracted Services $453.44 2370 FIN - LABOR E 101-43100-390 Contracted Services $353.44 2370 PW - LABOR E 101-43100-210 Operating Supplies (GENERAL) $95.06 2370 PW -ANTIVIRUS, KEYBOARDS E 601-49400-390 Contracted Services $37.50 2370 UTIL - LABOR E 101-41400-391 GIS Services $75.00 2370 GIS - LABOR E 101-41400-390 Contracted Services $176.72 2370 ADMIN - LABOR E 101-41600-201 Office Supplies and Expenses $80.16 2370 FIN - POWER SUPPLY E 101-41400-390 Contracted Services $250.00 2370 ADMIN IT - LABOR E 250-42410-570 Office Equip and Furnishings $154.92 2370 BLDG - PRINTER TRAY, UPS E 101-41400-201 Office Supplies and Expenses $96.11 2370 ADMIN IT - KEYBOARD, MOUSE, BATTERY CITY OF OTSEGO 11/09/11 9:02 AM Page 5 *Check Detail Register© NOVEMBER 2011 Check Amt Invoice Comment E 250-42410-390 Contracted Services $306.88 2370 BLDG - LABOR E 602-49450-390 Contracted Services $37.50 2370 UTIL - LABOR Total SOFTRONICS, INC. $2,116.73 Paid Chk#050865 ..._11%9/2011 ��TPC E 101-41570-303 Planning Fees E 101-41570-303 Planning Fees E 208-45210-303 Planning Fees E 414-41970-303 Planning Fees E 101-41570-303 Planning Fees E 101-41570-303 Planning Fees E 101-41400-347 Newsletter E 101-41570-303 Planning Fees E 101-41570-303 Planning Fees E 250-42410-303 Planning Fees G 701-22315 RIVERWOOD NATIONAL E 101-41570-303 Planning Fees E101-41570-303 Planning Fees G 701-22269 BOONDOX BAR & GRILL $1,050.00 532 HOSPITAL $1,400.00 533 PARKS $450.00 534 COMMUNITY PARKS $125.00 535 PEAVEY HOUSE $375.00 535 HPC $200.00 537 CITY CODE $350.00 539 OTSEGO VIEW $1,900.00 540 GENERAL $2,250.00 541 MEETINGS $564.98 542 GENERAL - CODE $120.00 543 RIVERWOOD NAT'L $120.00 544 GRC/LOC $120.00 545 LENZ $600.00 546 BOONDOX Total TPC $9,624.98 Paid'Chk# 050866.. 11/9%2011 UNLIMITED SUPPLIES INC. E 101-43100-240 Small Tools/Equipment _$38.81 175577 HIGH -IMPACT WORK LIGHT Total UNLIMITED SUPPLIES, INC. $38.81 Paid Chk# 050867 11%9/2011 WRIGHT COUNTY AUDITOR -TREASURE _ E 101-42100-390 Contracted Services $1,150.50 SEPT FINE/FEE DISB tal WRIGHT COUNTY AUDITOR -TREASURE $1,150.50 Paid Chk#'050868��11l9%2011��WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $71,783.33 PATROL -11-1 NOV SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $71,783.33 'F5' Chk# 050869�� 11/9/201.1... XCEL ENERGY E 101-43160-322 Utilities Total XCEL ENERGY 10100 BANK OF ELK RIVER Fund Summary „_....�_ _$212.88_ $212.88 $149,258.83 10100 BANK OF ELK RIVER 101 GENERAL FUND $110,242.01 204 INSURANCE RESERVE $11,789.19 206 CAPITAL EQUIPMENT REVOLVING $4,621.50 208 COMMUNITY FACILITIES FUND $450.00 213 Monticello Fire District $5,661.00 250 Comm. Dev. & Bldg Safety $1,619.51 402 MUNICIPAL BUILDING CONSTUCT $1,800.00 414 Revolving Capital Improvements $727.56 441 Otsego Municipal Building Fund $213.69 601 WATER FUND $1,341.98 602 SEWER FUND $9,405.39 701 DEVELOPMENT ESCROWS FUND $1,387.00 $149,258.83 RIVERPOINTE LIGHTS CITY OF OTSEGO 10/31/,1 1:21 PM Page 1 *Check Summary Register© OCTOBER 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 050787 RUM RIVER CONTRACTING 10/25/2011 $15,778.00 FRANKFORT PK TENNIS COURT Paid Chk# 050788 DOMINO'S PIZZA 10/25/2011 $89.37 MEAL FOR SHERIFF DEPT Paid Chk# 050789 TARGET BANK 10/31/2011 $560.00 GIFT CARDS - COMM MEMBERS Paid Chk# 050790 FLEX ONE - AFLAC 10/31/2011 $50.00 OCT FLEX FEES Paid Chk# 050791 BARGEN INC. 10/31/2011 $41,647.95 CRACK REPAIR Paid Chk# 050792 BEAR ALARMS 10/31/2011 $45.00 REPAIR TEP LINE Paid Chk# 050793 BOB & JUDY'S FARM MARKET 10/31/2011 $2,076.00 PUMPKINS Paid Chk# 050794 CHET'S SHOES, INC. 10/31/2011 $145.35 PAT L - SAFETY SHOES Paid Chk# 050795 CITY OF ST. MICHAEL 10/31/2011 $500.00 VACTOR DUMPING Paid Chk# 050796 COURT SURFACES & REPAIR 10/31/2011 $14,065.00 TENNIS & BB COURT RESURFACING Paid Chk# 050797 DENNYS SMALL ENGINE 10/31/2011 $43.00 CHAIN SHARPENING Paid Chk# 050798 ELK RIVER FORD INC 10/31/2011 $181.15 SWITCH ASSM Paid Chk# 050799 ELK RIVER PRINTING 10/31/2011 $247.95 ENVELOPES Paid Chk# 050800 FLAGSHIP RECREATION 10/31/2011 $1,998.56 BENCHES FOR SPLASH PAD Paid Chk# 050801 JOHN DEERE FINANCIAL 10/31/2011 $466.66 MISC OPER SUPP Paid Chk# 050802 MILLER CHEVROLET, LLC 10/31/2011 $402.69 AIR BAG SENSOR REPAIR Paid Chk# 050803 NELSON ELECTRIC MOTOR REP 10/31/2011 $350.00 LS #1 - REM DEBRIS FROM IMPELL Paid Chk# 050804 NEXTEL COMMUNICATIONS 10/31/2011 $415.67 CELL PHONES Paid Chk# 050805 OFFICEMAX - A BOISE CO 10/31/2011 $202.38 OFFICE SUPPLIES Paid Chk# 050806 RANDY'S SANITATION 10/31/2011 $339.38 8899 NASHUA AVE Paid Chk# 050807 RICOH AMERICAS CORPORATIO 10/31/2011 $311.70 WIDE FORMAT PRINTER Paid Chk# 050808 RICOH AMERICAS CORPORATIO 10/31/2011 $379.43 RICOH COPIER LEASE Paid Chk# 050809 SCHMIDT CURB COMPANY, INC. 10/31/2011 $1,500.00 REM/REPLACE CURB & GUTTER (RIV Paid Chk# 050810 STANDARD INSURANCE CO 10/31/2011 $718.52 #150697 NOV LIFE INS Paid Chk# 050811 SUPERIOR LAWN 10/31/2011 $4,506.76 PARK PROPERTIES Paid Chk# 050812 TARGET BANK 10/31/2011 $30.59 SUPPLIES Paid Chk# 050813 TITAN MACHINERY 10/31/2011 $1,827.56 SKID STEER/MOWER RENTAL Paid Chk# 050814 UNITED STATES POSTAL SERVI 10/31/2011 $992.06 POSTAGE FOR NEWSLETTER Paid Chk# 050815 US INTERNET 10/31/2011 $51.25 SECURENCE Paid Chk# 050816 PAM OR SCOTT WEIDEMA 10/31/2011 $1,000.00 7420 LAMONT - LNDSCP ESC REFUN Paid Chk# 050817 KIMBERLY A. WELTER 10/31/2011 $400.00 WINTER NEWSLETTER Paid Chk# 050818 XCEL ENERGY 10/31/2011 $6,777.12 17388 52ND ST Total Checks $98,099.10 CITY OF OTSEGO 10/31/11 1:23 PM Page 1 *Check Detail Register© OCTOBER 2011 Paid Chk# "050796 10/31/2011 COURT SURFACES & REPAIR�� - E 205-45210-390 Contracted Services $14,065.00 685 TENNIS & BB COURT RESURFACING Total COURT SURFACES & REPAIR $14,065.00 "Paid Chk# 050797 10/31%2011 ".DENNYS SMALL ENGINE E101-45200-400 Repairs & Maint-Cont Total DENNYS SMALL ENGINE Paid Chk# 050798 10/31/2011 ELK RIVER FORD INC E101-43100-220 Repair/Maint Supply (GENERAL) E101-43100-220 Repair/Maint Supply (GENERAL) Total ELK RIVER FORD INC -dA nn .'b9J. UU CHAIN SHARPENING $64.92 15004061 SENSOR ASSM $116.23 15004112 SWITCH ASSM 41101.10 Paid Chk# 050799 10/31/2011 -ELK RIVER PRINTING & PARTY PLUE101-41400-350 Print/Binding (GENERAL) $247.95 31365 ENVELOPES Total ELK RIVER PRINTING & PARTY PLU $247.95 Paid Chk#'050866 10/31/2011 FLAGSHIP RECREATION E 208-45210-530 Improvements Other Than Bldgs $1,998.56 F1162 BENCHES FOR SPLASH PAD Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 050787 10/25/2011 RUM RIVER CONTRACTING E 201-43100-400 Repairs & Maint - Cont $1,708.00 FINAL PYMT ASPHALT REPAIR E 203-45210-390 Contracted Services $14,070.00 FINAL PYMT FRANKFORT PK TENNIS COURT Total RUM RIVER CONTRACTING $15,778.00 "Paid Chk# 050788w �V 10/25/2011v-DOMINOSPIZZA�� »�� "M"`"-"` '"'-"'�_._ E 101-41400-310 Miscellaneous $89.37 MEAL FOR SHERIFF DEPT Total DOMINOS PIZZA $89.37 Paid Chk# x050789 � 10/31/2011 TARGET BANK E101-41100-801 CONTINGENCY $560.00 GIFT CARDS - COMM MEMBERS Total TARGET BANK $560.00 Paid Chk# 050790 10/31/2011 AFLAC FLEX ONE E 101-41400-390 Contracted Services $50.00 980801ER OCT FLEX FEES Total AFLAC -FLEX ONE $50.00 E 202-45200-390 Contracted Services $1,456.06 211470 CRACK REPAIR E 201-43100-400 Repairs & Maint - Cont $40,191.89 211470 CRACK REPAIR Total BARGEN INC. $41,647.95 Paid Chk# 050792 10/31/2011 BEAR ALARMS E101-41940-400 Repairs & Maint-Cont $45.00 3316 REPAIR TEP LINE Total BEAR ALARMS $45.00 Paid Chk#050793 10131%20111 BOB & JUDYS FARM MARKET E 101-45250-440 Recreation Programming $2,076.00 3427 PUMPKINS Total BOB & JUDY'S FARM MARKET $2,076.00 Paid Chk# 050794 10/31/2011 CHETS SHOES, INC. E 101-43100-227 Safety supplies $145.35 452596 PAT L - SAFETY SHOES Total CHETS SHOES, INC. $145.35 Paid Chk# 05079510%31/2011 --CITY OF ST. MICHAEL E 602-49450-419 SLUDGE HAULING $500.00 10252011-5 VACTOR DUMPING Total CITY OF ST. MICHAEL $500.00 Paid Chk# "050796 10/31/2011 COURT SURFACES & REPAIR�� - E 205-45210-390 Contracted Services $14,065.00 685 TENNIS & BB COURT RESURFACING Total COURT SURFACES & REPAIR $14,065.00 "Paid Chk# 050797 10/31%2011 ".DENNYS SMALL ENGINE E101-45200-400 Repairs & Maint-Cont Total DENNYS SMALL ENGINE Paid Chk# 050798 10/31/2011 ELK RIVER FORD INC E101-43100-220 Repair/Maint Supply (GENERAL) E101-43100-220 Repair/Maint Supply (GENERAL) Total ELK RIVER FORD INC -dA nn .'b9J. UU CHAIN SHARPENING $64.92 15004061 SENSOR ASSM $116.23 15004112 SWITCH ASSM 41101.10 Paid Chk# 050799 10/31/2011 -ELK RIVER PRINTING & PARTY PLUE101-41400-350 Print/Binding (GENERAL) $247.95 31365 ENVELOPES Total ELK RIVER PRINTING & PARTY PLU $247.95 Paid Chk#'050866 10/31/2011 FLAGSHIP RECREATION E 208-45210-530 Improvements Other Than Bldgs $1,998.56 F1162 BENCHES FOR SPLASH PAD CITY OF OTSEGO 10/31/11 1:23 PM Page 2 *Check Detail Register© OCTOBER 2011 Paid Chk# 050802 10/31/2011 MILLER CHEVROLET E 101-43100-400 Repairs & Maint - Cont $402.69 TCS422501 AIR BAG SENSOR REPAIR Total MILLER CHEVROLET $402.69 Paid Chk#050803 �V10/31/2011 NELSON ELECTRIC MOTOR REPAIR E 602-49450-400 Repairs & Maint - Cont $350.00 5487 LS #1 - REM DEBRIS FROM IMPELLER Total NELSON ELECTRIC MOTOR REPAIR $350.00 Paid Chk#-050804" , 10/31%2011 -NEXTEL COMMUNICA_T-IONS_ _:.. --- - E 101-43100-320 Telephone $279.19 184430382-04 CELL PHONES E 250-42410-320 Telephone $136.48 184430382-04 CELL PHONES Total NEXTEL COMMUNICATIONS $415.67 Paid Chk# 050805 _a 10%31%2011 �OFFICEMAX E101-41400-201 Office Supplies and Expenses $202.38 230438 OFFICE SUPPLIES Total OFFICEMAX $202.38 Paid Chk# 050806 10%31/2011 RANDY'S SANITATION -- _-.__-_.� E 101-41940-325 Garbage Service $221.83 8899 NASHUA AVE E 101-43100-325 Garbage Service $117.55 13400 90TH ST Total RANDY'S SANITATION $339.38 Paid Chk# 050807 10/31/2011 RICOH AMERICAS CORPORATION E 250-42410-410 Rentals (GENERAL) $311.70 13843131 WIDE FORMAT PRINTER Total RICOH AMERICAS CORPORATION $311.70 -PaWdi:ik# 0508W-10/ 11/2011 RICOH.AMERICAS CORPORATION E 101-41400-413 Office Equipment Rentals $379.43 13843130 RICOH COPIER LEASE Total RICOH AMERICAS CORPORATION $379.43 Paid Chk# 050809 _ 10/31/2011 SCHMIDT CURB COMPANY, INC. E 201-43100-400 Repairs & Maint - Cont $1,500.00 11M27 REM/REPLACE CURB & GUTTER (RIVPL) Total SCHMIDT CURB COMPANY, INC. $1,500.00 Paid Chk# 050810 �10!31/2011 STANDARD INSURANCE CO E 101-41400-130 Employer Paid Ins (GENERAL) Check Amt Invoice Comment E 250-42410-130 Total FLAGSHIP RECREATION $1,998.56 Employer Paid Ins (GENERAL) E 601-49400-130 Paid Chk# 050801 10/31/2011 JOHN DEERE FINANCIAL Employer Paid Ins (GENERAL) Total STANDARD INSURANCE CO E 101-45200-210 Operating Supplies (GENERAL) $42.70 1084462 MISC OPER SUPP E 101-45200-210 Operating Supplies (GENERAL) $32.01 1084533 WEED WHIP HEAD E 101-45200-220 Repair/Maint Supply (GENERAL) $105.43 1084841 WHEEL, GAUGE E 101-45200-220 Repair/Maint Supply (GENERAL) $88.83 1084841 WHEEL, GAUGE, ROLLER E 101-45200-210 Operating Supplies (GENERAL) $69.22 1085867 BLADES E 101-45200-210 Operating Supplies (GENERAL) $85.83 1085867 BLADES E 101-43100-227 Safety supplies $42.64 1086131 SAFETY EQPT Total JOHN DEERE FINANCIAL $466.66 Paid Chk# 050802 10/31/2011 MILLER CHEVROLET E 101-43100-400 Repairs & Maint - Cont $402.69 TCS422501 AIR BAG SENSOR REPAIR Total MILLER CHEVROLET $402.69 Paid Chk#050803 �V10/31/2011 NELSON ELECTRIC MOTOR REPAIR E 602-49450-400 Repairs & Maint - Cont $350.00 5487 LS #1 - REM DEBRIS FROM IMPELLER Total NELSON ELECTRIC MOTOR REPAIR $350.00 Paid Chk#-050804" , 10/31%2011 -NEXTEL COMMUNICA_T-IONS_ _:.. --- - E 101-43100-320 Telephone $279.19 184430382-04 CELL PHONES E 250-42410-320 Telephone $136.48 184430382-04 CELL PHONES Total NEXTEL COMMUNICATIONS $415.67 Paid Chk# 050805 _a 10%31%2011 �OFFICEMAX E101-41400-201 Office Supplies and Expenses $202.38 230438 OFFICE SUPPLIES Total OFFICEMAX $202.38 Paid Chk# 050806 10%31/2011 RANDY'S SANITATION -- _-.__-_.� E 101-41940-325 Garbage Service $221.83 8899 NASHUA AVE E 101-43100-325 Garbage Service $117.55 13400 90TH ST Total RANDY'S SANITATION $339.38 Paid Chk# 050807 10/31/2011 RICOH AMERICAS CORPORATION E 250-42410-410 Rentals (GENERAL) $311.70 13843131 WIDE FORMAT PRINTER Total RICOH AMERICAS CORPORATION $311.70 -PaWdi:ik# 0508W-10/ 11/2011 RICOH.AMERICAS CORPORATION E 101-41400-413 Office Equipment Rentals $379.43 13843130 RICOH COPIER LEASE Total RICOH AMERICAS CORPORATION $379.43 Paid Chk# 050809 _ 10/31/2011 SCHMIDT CURB COMPANY, INC. E 201-43100-400 Repairs & Maint - Cont $1,500.00 11M27 REM/REPLACE CURB & GUTTER (RIVPL) Total SCHMIDT CURB COMPANY, INC. $1,500.00 Paid Chk# 050810 �10!31/2011 STANDARD INSURANCE CO E 101-41400-130 Employer Paid Ins (GENERAL) E 101-41600-130 Employer Paid Ins (GENERAL) E 250-42410-130 Employer Paid Ins (GENERAL) E 602-49450-130 Employer Paid Ins (GENERAL) E 601-49400-130 Employer Paid Ins (GENERAL) E 101-43100-130 Employer Paid Ins (GENERAL) Total STANDARD INSURANCE CO Paid Chk# 050811- 10/31/2011 _ SUPERIOR LAWN E 601-49400-390 Contracted Services E 101-45200-390 Contracted Services E 602-49450-390 Contracted Services $129.36 #150697 NOV LIFE INS $143.22 #150697 NOV LIFE INS $101.45 #150697 NOV LIFE INS $12.40 #150697 NOV LIFE INS $12.41 #150697 NOV LIFE INS $319.68 #150697 NOV LIFE INS $718.52 $942.49 333 W/S PROPERTIES $2,621.79 333 PARK PROPERTIES $942.48 333 W/S PROPERTIES CITY OF OTSEGO 10/31/11 1:23 PM Page 3 *Check Detail Register© OCTOBER 2011 Check Amt Invoice Comment Total SUPERIOR LAWN $4,506.76 Paid Chk# 050812 10/31/2011 TARGET BANK E 101-41400-201 Office Supplies and Expenses $30.59 24560871670 SUPPLIES Total TARGET BANK $30.59 Paid Chk# 3--'--i-0i3-1—/2'(T1 1 TITAN MACHINERY - ROGERS E 408-43100-410 Rentals (GENERAL) $1,827.56 VF00203 Total TITAN MACHINERY - ROGERS $1,827.56 Paid`-. ...... _,_,._ .� >_,. �a»_...._...-, , .„....a,, .,.__.�.�.....,....R-�,.......,..�__.....,�...�._., iChk# 050814 10/31/2011 UNITED STATES POSTAL SERVICE E 101-41400-347 Newsletter $992.06 Total UNITED STATES POSTAL SERVICE $992.06 SKID STEER/MOWER RENTAL POSTAGE FOR NEWSLETTER Paid Chk# 050815 10/31/2011 US INTERNET E 602-49450-322 E 101-41400-390 Contracted Services $51.25 SECURENCE E 601-49400-322 Total US INTERNET $51.25 Paid Chk# 050816 10%31%2011 WEIDEMA, SCOTT OR PAM — _._e._... _ -- E 702-41400-310 Miscellaneous $1,000.00 7420 LAMONT - LNDSCP ESC REFUND Total WEIDEMA, SCOTT OR PAM $1,000.00 ..... _ . a .,�....... Paid Chk# 050817 , ......:. �.. . ..... ........-....... - _ ..-_...,._...,_._ 10/31/2011 WELTER, KIM _._.._._.�._....._..�._.._._._.... ___ ..�..._._w E 101-41400-347 Newsletter $400.00 WINTER NEWSLETTER 602 SEWER FUND Total WELTER, KIM $400.00 Paid Chk# 050818 10/31/2011 E 602-49450-322 Utilities E 602-49450-322 Utilities E 601-49400-322 Utilities E 602-49450-322 Utilities �- XCEL ENERGY Total XCEL ENERGY $54.09 17388 52ND ST $4,142.74 5850 RANDOLPH $2,417.25 5750 RANDOLPH - WELL #3 $163.04 16935 56TH CT $6,777.12 10100 BANK OF ELK RIVER Fund Summary $98,099.10 10100 BANK OF ELK RIVER 101 GENERAL FUND $10,195.50 201 STREET PAVEMENT MANAGEMENT $43,399.89 202 TRAIL PAVEMENT MANAGEMENT $1,456.06 203 PARK DEVELOPMENT $14,070.00 205 PARK EQUIPMENT CAPITAL FUND $14,065.00 208 COMMUNITY FACILITIES FUND $1,998.56 250 Comm. Dev. & Bldg Safety $549.63 408 Otsego Creek Watershed $1,827.56 601 WATER FUND $3,372.15 602 SEWER FUND $6,164.75 702 BUILDERS ESCROW FUND $1,000.00 $98,099.10 ITEM 3-2 OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL OCTOBER 24, 2011 7:00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug Schroeder and Tom Darkenwald. Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Tami Loff, City Clerk; Daniel Licht, City Planner; Ron Wagner, City Engineer and Andy MacArthur, City Attorney. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. Rhonda Baack, President of the I-94 West Chamber of Commerce, made a presentation requesting Council approval of a resolution supporting the I-94 Transportation Coalition and requesting a financial contribution of $.50 per capital. Heather Eidem, New River Medical Center Representative, gave an update on New River Medical Center activities. Jessica Plowman, 9129 Parrish Avenue, said she was here regarding the Boondox Bar and Grille application. She feels it would be a bad decision to put another bar in otsego. She is concerned with the safety of her son and the other kids in the neighborhood. Mike Brown, 9124 Parkington Circle, expressed concerns with Boondox proximity to his neighborhood. 2. Consider agenda approval. CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items 3.1 Approve Claims List. 3.2 Approve October 10, 2011 City Council Meeting Minutes. 3.3 Approve October 10, 2011 City Council Budget Meeting Minutes. 3.4 Received minutes of the September 13, 2011 HPC Mtg. 3.5 Received minutes of the September 13, 2011 Police Commission Mtg. 3.6 Received minutes of the September 14, 2011 Parks & Rec Commission Mtg. 3.7 HPC annual report. 3.8 Approve Liquor License for CAP Financial DBA Riverwood Inn and Conference Center. 3.9 Approve Pay Estimate #1 to Rum River Contracting in the amount of $15,778 for Frankfort Park tennis court and path and other misc. paving projects. CM Scharber motioned to approve. Seconded by CM Darkenwald. All in favor. Motion carried. 4. Public Hearing/Continued from October 10, 2011: 4.1 Proposed Assessments for unpaid Administrative Fines and Service Charges relate to Code Enforcement and Escrow Accounts related to Development. City Council Meeting October 24, 2011. A. City Clerk attests to legal notice. B. Comments by City Staff. C. Presentation of proposed assessment roll. D. Public Comments. E. Continue Public Hearing. City Clerk attested that all the proper noticing, posting and publication was completed. City Planner Licht reviewed the Planners report. City Attorney Macarthur said this will be continued until the November 14 City Council meeting. Mayor Stockamp said that 7976 Palmgren Avenue listed has been sold and questioned if those fees should have been paid at the closing. Finance Director Groen said the closing companies don't always do a property search beforehand. City Planner Licht said City staff will verify and remove the property from the list if appropriate for the next meeting. CM Heidner motioned to continue the meeting until the November 14, 2011 City Council meeting. Seconded by Mayor Stockamp. All in favor. Motion carried. 5. Community Development. 5.1 Boondox Bar & Grille: A. Amended PUD Development Stage Plan modifying the site plan to include volleyball and other outdoor recreational activities as accessory to a restaurant use. City Planner Licht presented the Planners report. Applicant Dion Grover said they are agreeable on everything presented. CM Heidner said the Planning Commission minutes stated a resident said that there are too many bars in the city. CM Heidner said there are three that he knows. City Planner Licht said that Godfathers, the previous occupant had a liquor license. CM Darkenwald said he thought Park Avenue is already posted as no parking. City Planner Licht said that the remainder of the street would be no parking as well. CM Heidner asked what the existing building on the west side of the property will be used for. Ron Touchette, representing the owner Bank of Elk River, said that the applicants will only be renting the restaurant not that back building. City Planner Licht said that the Planning Commission recommended limiting the back building to office use. CM Darkenwald asked how many parking spaces there are. City Planner Licht said the site has a total of 114 in the front and west lot, not including the Bob's Produce site. CM Schroeder asked if there would be a walking path from the west lot. Mr. Touchette said there is currently a walk way and that will remain. CM Heidner said if there is an issue with this establishment how would we deal with it. City Planner Licht said the best way would be through the liquor license. CM Darkenwald said that he thinks this will be a benefit to the city and he looks forward to the new business. Mayor Stockamp said she agrees and hope you take the concerns from the neighbors into consideration. CM Scharber motioned to approve a PUD Development Stage Plan for Boondox Bar and Grille, Inc subject to the six (6) conditions listed in the planners report dated October 18, 2011. Seconded by CM Darkenwald. All in favor. Motion carried. City Council Meeting October 24, 2011. CM Scharber motioned to approve the Resolution 2011-52 designating a no parking zone on Park Avenue. Seconded by CM Heidner. All in favor. Motion carried. 6. Public Works. No items. 7. Administration. 7.1 Consider Resolution for I-94 Transportation Coalition and Financial Commitment. CM Heidner asked if a financial contribution was something that the Coalition would be looking for every two years. CM Darkenwald said that was likely until transportation funding was received. CM Darkenwald said they are planning on requesting funding from all the surrounding cities. CM Heidner said he would like to see the surrounding businesses financially support the Coalition not just the cities. CM Heidner said the warehouse district in the Rogers would benefit and they are not listed as contributors. CM Darkenwald said they are planning on focusing on those businesses. Mayor Stockamp said if approved what funding would be used. Finance Director Groen said it would come out of the General Fund. CM Schroeder asked how much. City Administrator Johnson said around $6860 and that it was not included in the budget as the request was just received. CM Heidner asked for more information on the Coalition's budget. CM Darkenwald said that they can provide a break down. The City Council directed City staff to gather that information and bring back to them at a later date. CM Scharber motioned to approve Resolution 2011-54 supporting I-94 Corridor Expansion Funding. Seconded by CM Heidner. All in favor. Motion carried. 7.2 Consider Resolution supporting the grant application to MN Dept of Natural Resources for the Local Trail Connections Program. City Administrator Johnson said the DNR recently announced a grant opportunity which could be used for the .8 mile trail connection between MacIver and Lambert Avenues along 70th Street. She explained that the need for this trail was brought to the City's attention by a Boy Scout who lives in the area. He met with Mayor Stockamp and requested a trail for a safe connection from his development to the City parks and trail system. She indicated that the grant requires City funding of approximately $95,000 and that property would need to be acquired from Mr. and Mrs. Kurtti. The Kurtti's are supportive of the grant and are willing to sell property to the City for the trail. CM Darkenwald asked if this is on the north side of 70th Street. City Planner Licht said correct. CM Heidner motioned to approve Resolution 2011-53 supporting the grant application made to the Minnesota Department of Natural Resources for the local trail connections program. Seconded by CM Schroeder. All in favor. Motion carried. Mayor Stockamp said she will call Jake the Boy Scout that requested this connection and let him know the progress. City Administrator Johnson said City staff would greatly appreciate a letter of support from him to include with the application. 7.3 City Hall Roof Design Update. City Administrator Johnson gave an update. 8. City Council Reports and Updates. CM Darkenwald said enjoys the memos that are sent out each week. Mayor Stockamp said she spoke with Blaine from GIS Rangers and that he would be sending in a letter to the City Council. City Administrator Johnson said she did receive a proposal from GIS City Council Meeting October 24, 2011. to provide service for 2012 free of charge to fix the issues. City Administrator Johnson said City staff would like more time to review and then will bring back to the November 14 City Council meeting. The City Council agreed. 9. Staff Reports and Updates. City Administrators Johnson said the letter to our Representatives as requested will be mailed out tomorrow. City Administrator Johnson said in the winter newsletter City staff added a section on property taxes to help try to explain to the residents the elimination of the Homestead Credit and its effects. 10. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 7:50 PM. ATTEST: Tami Loff, City Clerk 4 Mayor Jessica Stockamp ITEM 3_3 SPECIAL MEETING CITY COUNCIL BUDGET MEETING MONDAY, OCTOBER 24, 2011 *7:00 PM 1. Mayor Stockamp will call the meeting to order. Mayor Stockamp called the meeting to order at 8:03 PM. Roll call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder, Tom Darkenwald and Dan Scharber. Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director and Tami Loff, City Clerk. 2. Review of 2012 Water and Sewer. Finance Director Groen reviewed the staff report on user rate options for water and sewer rates. He recommended no increase in the sewer rates for 2012 and the Council concurred. CM Scharber motioned to increase water rates in 2012 as presented in the staff report as Option #3 with a change in the base rate to $6.00 and the Minimum Charge to $8.00. Seconded by CM Darkenwald. All in favor. Motion carried. 3. Any other items. City Administrator Johnson presented logo designs. The Council selected design concepts 1, 5, and 8. Concept 2 will be incorporated in the other designs if possible or modified. All four design concepts will be presented at the November 14 meeting to solicit input from the Commissions. The Council discussed the proposed tag line and agreed that it should be "Vibrant Community, Tranquil Living." Mayor Stockamp gave an update on Pumpkin Patch Day stating it was very successful with over 750 pumpkins given away. CM Darkenwald gave a development update. Finance Director Groen distributed information on health insurance renewal premiums. This item is scheduled for action on November 14. City Administrator Johnson discussed a request she received from a student for an internship. The Council agreed this would be an efficient and inexpensive method of accomplishing some of the economic development work needs to be done. Ms. Johnson will meet with the individual to devise an internship structure and report back to the Council at a future meeting. 4. Adjourn. CM Schroeder motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 9:24 PM. ATTEST: Tami Loff, City Clerk Mayor Jessica Stockamp ITEM 3_4 REQUEST FOR COUNCIL ACTION CITY OF �. "OTSEGO ON THE GREAT RIVER ROAD To: Mayor and Council From: City Clerk Tami Loff Date: October 31, 2011 Re: Council Chambers Sound System upgrade The City Council directed City staff to obtain quotes on a new sound system for the Council Chambers. I have received two quotes one from Dascom Systems Group who has done our screen and video upgrade in the past and who currently does our maintenance when needed and one from AVI Systems. The quotes are as follows: Dascom quote: $17, 769.00 AVI Systems quote: $38,200.00 My recommendation is to go with Dascom Systems Group if the City wishes to upgrade the current sound system. The quote from Dascom was reviewed at the Administrative Subcommittee meeting on October 12, 2011. The Administrative Subcommittee recommended that the Dascom proposal be presented to the full City Council for consideration at their meeting on November 14, 2011. Action: Motion to approve the quote from Dascom Systems Group in the amount of $17,769 for a new sound system. Attachment: Dascom quote. C. Lori Johnson, City Administrator Tk �' DASCOM ' SYSTEMS GROUP Bill To: City of Otsego 8899 Nashua Ave NE Otsego, MN 55330 QTY UofM ITEM City Council Sound System 2.00 EA BLU -100 1.00 EA SF -108D 1.00 EA CX108V 13.00 EA GN30ESP 13.00 EA 13.00 EA 3.00 EA 1.00 EA 1.00 EA 1.00 EA 1.00 EA 1.00 EA 1.00 EA 3.00 EA 1.00 EA 1.00 1.00 1.00 1.00 1.00 1.00 Submitted by: CK80 H500 *APLX-25W70MD-BK CAG E2 C2COM-2 *DN-F450R *SD6G2/8GB JG8.0-DASC1 *PS -8R *PPA -R37 -HD *EAR 445-100 Proposal Date Proposed: 9/7/2011 Proposal Valid Until: 11/6/2011 Payment Terms: Net 10 Proposal Number: QTE20966 Ship To: City of Otsego 8899 Nashua Ave NE Otsego, MN 55330 USA DESCRIPTION BSS -Audio Processor Misc-8 Port Switch QSC-Power Amplifier AKG-12" dual flexpipe gooseneck module with programmable on-off mute switch XLR-type output and ultr AKG-Hypercardioid Mic AKG-Shockmount for GNE Series Mics Audioplex-70V Volume Control Crestron-Card Cage Crestron-2 Port RS -232/422/485 Expansio D&M-Solid State Digital Recorder Kingston-8GB SD Memory Chip Juice Goose -Power Strip - DSG Furman-80utlet Rack Power Sequencer William Sound -Head Phones William Sound -Head Phone Pads Miscellaneous Materials Freight Engineering Programming & Training Installation & Integration Warranty Page 1 of 2 UNIT PRICE EXT. PRICE 1,863.00 3,726.00 26.00 26.00 1,424.00 1,424.00 237.00 3,081.00 75.00 975.00 42.00 546.00 59.00 177.00 313.00 313.00 313.00 313.00 534.00 534.00 22.00 22.00 75.00 75.00 222.00 222.00 97.00 291.00 47.00 47.00 SUB -TOTAL $11,772.00 327.00 327.00 160.00 160.00 1,230.00 1,230.00 1,080.00 1.080.00 2,720.00 2,720.00 480.00 480.00 SUB -TOTAL $5,997.00 TOTAL $17,769.00 Statement of Work City of Otsego Dascom Sales Quote # 20966 PROJECT NAME: City Council Room Audio Upgrade Owner Contact Tami Eoff City of Otsego (763) 441-4414VVork tami;^ao,otsego,mn,us 3399 Nashua Ave NE Otsego, fViN 55330 ' Tami Eoff City of Otsego (763) 441-4414VIork tami ad,otsego,mn,us 3399 Nashua Ave NE Otsego, h1N 55330 This SOW defines the services, facilities and materials to install a new audio system into the City Council Room City Council Room Audio System to Include: • Provide and install a new Digital Signal Processor (DSP). • Provide and install 13 12" Gooseneck microphones w/mute switch and mute indicator LED. Microphones are immune to RF interference. • Provide and install a digital recorder with SD memory chip. • Provide and install an 8 -Channel audio amplifier. The room speakers will be divided into 6-Speake Zones: Public North, Public South, Public South Lectern, Dais East, Dais West and Dais Center. • Provide and install into Dais three speaker volume controls, one for each speaker zone. • Remove and recycle all unnecessary audio equipment. • Provide user training and CAD drawings reflecting audio changes. • Provide 1 -year warranty. S t YN City Council Room Control System Update • Add additional control cards to control the DSP and Digital Recorder. • Power On/Off and Master Mute. • Individual Microphone gain. • Speaker volume control in the public area. • Digital Recorder control. Start/Stop/Pause • Maintain audio control Mute On/Off at the Major station. • Remove audio control panel at the Clerks station. Owner is responsible for: • Complete room access during the upgrade. • Coordinate a training session at the completion of the installation. 1udd ITEM 3.5 Memo To: Otsego City Council From: Andy MacArthur, City attorney CC: Lori Johnson, City Administrator; Gary Groen, Finance Director; Dan Licht, City Planner; Ron Wagner, City Engineer; Sue Frisch, Finance Officer Date: November 9, 2011 Re: Resolution Adopting Utility Assessments BACKGROUND The City has sent notices to property owners with delinquent utility bills demanding payment and providing them with notice that if the bills were not paid that the overdue amount, plus interest, would be assessed against their property. Previously, the City had provided a discretionary public hearing in front of the Council regarding delinquent utility billings. A public hearing is not required under Minnesota Statute 444.075, Subdivision 3, e. The only Council action required is to adopt the proposed assessment roll by approving the attached Resolution No. 2011-55. RECOMMENDATION Staff recommends that the City Council approve Resolution No. 2011-55 adopting the delinquent utility assessment roll. CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO: 2011-55 RESOLUTION ADOPTING ASSESSMENT FOR UNPAID UTILITY BILLS WHEREAS, pursuant to Minnesota Statute 444.075, Subdivision 3, e the attached property owners have been duly billed for utility (sanitary sewer and water services) provided by the City and have failed to make the required payments; and WHEREAS, Owners have been notified by mail that the unpaid bills would be assessed against their property with accrued interest as set forth on the attached Exhibit A. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, WRIGHT COUNTY, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto as Exhibit A and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and the tract of land therein included is hereby found to have received and not paid for City utility services provided. 2. Such assessment shall be payable in one annual installment said installment to be payable on or before the first Monday in January 2012, and shall bear interest at the rate of 6% per annum from the date of adoption of this assessment resolution. To the assessment shall be added interest on the entire assessment from the date of this resolution until December 31, 2012. Additional interest for one year shall be added for each additional year that the installment remains unpaid. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on the property, with interest accrued to the date of payment to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County. Such assessments shall be paid over in the same manner as other City taxes. ADOPTED by the Otsego City Council this 14th day of November, 2011. MOTION made by Council Member and SECONDED by Council Member IN FAVOR: OPPOSED: CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk Property Address PID # Amount 15020 78TH WAY NE 118-068-003040 $55.53 15156 79TH ST NE 118-068-005040 $324.94 7820 PADGETT AVE NE 118-068-002040 $1,341.85 7890 PADRE CV NE 118-068-001010 $145.59 15033 81ST CIR NE 118-071-002080 $128.01 15146 81ST ST NE 118-071-002190 $105.96 8060 PADGETT AVE NE 118-071-001110 $533.54 8098 PADGETT AVE NE 118-071-001100 $1,089.63 8136 PADGETT AVE NE 118-083-002050 $576.94 15175 83RD ST NE 118-088-001070 $158.74 15107 84TH ST NE 118-088-003050 $174.48 8363 PADGETT AVE NE 118-088-003020 $489.39 7901 PALMGREN AVE NE 118-070-001060 $308.94 7962 PALMGREN AVE NE 118-073-002070 $586.67 7905 PARELL AVE NE 118-073-002130 $355.58 15303 81ST CT NE 118-075-003040 $675.81 15415 81ST CT NE 118-075-003070 $34.50 8052 PARELL AVE NE 118-075-004040 $514.75 8220 PARELL AVE NE 118-075-002050 $702.39 8250 PALMGREN AVE NE 118-079-002010 $685.41 8277 PARELL AVE NE 118-079-003060 $453.64 7752 PALISADES AVE NE 118-089-001100 $151.73 7767 PALISADES AVE NE 118-089-001210 $626.35 7784 PALOMINO AVE NE 118-089-001240 $628.00 7923 PINNACLE AVE NE 118-072-006030 $307.54 15575 78TH CT NE 118-078-003090 $446.90 15592 78TH CT NE 118-078-003120 $136.91 7890 PARK AVE NE 118-090-004080 $822.98 7851 PARK CT NE 118-090-003120 $182.75 16920 56TH CT NE 118-168-001070 $319.87 5320 RADFORD AVE NE 118-168-002020 $557.46 17152 55TH ST NE 118-174-002040 $77.18 8373 PARKVIEW AVE NE 118-077-009010 $344.02 15585 82ND ST NE 118-087-026030 $275.26 15649 82ND ST NE 118-087-024030 $43.94 15563 83RD ST NE 118-087-027030 $76.60 8210 PARKINGTON AVE NE 118-087-022020 $102.82 8230 PARKINGTON AVE NE 118-087-022050 $293.31 8318 PARKVIEW AVE NE 118-087-006030 $84.39 8340 PARKVIEW AVE NE 118-087-008020 $367.38 5530 RAI NTELL AVE NE 118-206-002020 $292.57 9010 QUANTRELLE - BLDG E 118-251-001010 $111.28 11571 79TH ST NE 118-196-004030 $465.51 11324 78TH ST NE 118-181-001120 $201.64 11333 78TH ST NE 118-181-009100 $444.34 11948 78TH ST NE 118-221-003020 $91.51 11365 79TH ST NE 118-181-010010 $663.21 7727 LANCASTER AVE NE 118-181-008060 $129.39 7764 LANDER AVE NE 118-181-010150 $146.80 7985 LANDER AVE NE 118-181-001020 $658.25 7741 LARGE AVE NE 118-181-010080 $177.70 7893 LARGE AVE NE 118-181-010040 $445.55 11625 75TH ST NE 118-196-008130 $95.92 11620 77TH ST NE 118-196-004130 $703.57 7514 LARGE AVE NE 118-196-010110 $528.15 7566 LARGE AVE NE 118-196-010160 $303.68 7594 LARGE AVE NE 118-196-010190 $699.50 7344 KAHLER CIR NE 118-204-003-070 $117.14 7350 KAHLER CIR NE 118-204-003060 $530.03 9227 KAEDING AVE NE 118-190-006040 $283.62 7354 MARLOWE AVE NE 118-197-010040 $488.49 12414 66TH ST NE 118-194-002020 $78.33 6311 MASON AVE NE 118-205-004140 $140.43 6544 MASON AVE NE 118-194-003110 $354.55 6811 MASON CT NE 118-222-001060 $632.12 11146 76TH LN NE 118-187-005040 $2,036.22 11351 73RD ST NE 118-188-006030 $414.32 11260 75TH ST NE 118-188-001190 $630.20 7384 LAMONT AVE NE 118-188-005070 $347.04 7345 LAMONT CIR NE 118-188-002230 $516.25 11449 73RD ST NE 118-198-008060 $101.97 7494 LANDER AVE NE 118-198-003060 $61.11 7303 LARGE AVE NE 118-198-006160 $583.65 9100 PARK AVE NE 118-038-001040 $1,175.78 12089 67TH ST NE 118-199-006030 $548.72 6487 MACLAREN AVE NE 118-199-009020 $31.37 6653 MACKENZIE AVE NE 118-207-002020 $759.79 6629 MACKENZIE AVE NE 118-213-001150 $513.57 12115 65TH CIR NE 118-224-017040 $80.49 12142 67TH ST NE 118-199-003130 $130.60 11398 71ST ST NE 118-215-002160 $367.45 14891 77TH ST NE 118-228-006060 $406.53 11233 75TH ST NE 118-188-001150 $48.14 6385 MARTIN AVE NE 118-218-003020 $109.24 7505 OHLAND AVE NE 118-228-007010 $685.92 6363 MARSHALL AVE NE 118-218-004020 $111.20 7640 LASALLE AVE NE 118-197-002020 $198.29 11279 77TH ST NE 118-181-006030 $1,271.40 6382 MASON AVE NE 118-205-005020 $7,743.01 6331 MARX AVE NE 118-205-003070 $908.26 11463 71ST ST NE 118-215-003190 $210.43 11437 71ST ST NE 118-215-003170 $675.75 7657 PACKARD AVE NE 118-228-002030 $239.12 6340 MASON AVE NE 118-205-005060 $100.39 7398 LARGE AVE NE 118-198-007010 $124.57 11951 78TH ST NE 118-221-002190 $419.24 11654 77TH ST NE 118-196-003010 $742.52 11498 79TH ST NE 118-181-003010 $247.98 7760 LAMONT AVE NE 118-181-008110 $296.57 11485 73RD ST NE 118-198-008090 $23.86 11675 75TH ST NE 118-196-008170 $313.01 11612 79TH ST NE 118-196-002080 $308.31 15057 77TH LN NE 118-228-003090 $487.01 6368 MARTIN AVE NE 118-218-002040 $487.64 12396 67TH ST NE 118-222-003080 $366.53 11365 73RD ST NE 118-188-006040 $43.57 7093 LAMBERT AVE NE 118-215-002330 $926.49 17371 56TH ST NE 118-243-002050 $273.78 CRONIES ADDITION-UN PLATTED LAN 118-500-154101 $463.68 GREAT RIVER CENTRE-OUTLOT 1 118-239-000090 $2,302.32 GREAT RIVER CENTRE 2 - L1 B3 118-252-003010 $1,034.52 7591 LANNON AVE NE 118-196-012020 $637.04 7583 LANNON AVE NE 118-196-012030 $431.16 GREAT RIVER CENTRE 2 - L1 B2 118-252-002010 $1,064.37 GREAT RIVER CENTRE 2 - L2 B3 118-252-003020 $563.17 GREAT RIVER CENTRE 2 - L1 B4 118-252-004010 $1,807.86 GREAT RIVER CENTRE 3-OUTLOT A 118-266-000010 $2,881.66 KITTREDGE CROSSING-OUTLOT G 118-184-000070 $2,081.23 KITTREDGE CROSSING - OUTLOT H 118-184-000080 $2,416.71 KITTREDGE CROSSING - OUTLOT 0 118-184-000150 $985.82 7316 KAHLER CIR NE 118-204-003110 $463.83 7262 KAHLER CIR NE 118-204-003210 $201.37 12284 69TH LN NE 118-222-009090 $187.00 12284 69TH LN NE 118-222-009090 $234.78 12127 72ND ST NE 118-197-013030 $204.79 9007 KAEDING AVE NE 118-190-006140 $491.19 9325 KAGAN CIR NE 118-190-003170 $212.20 7318 MACKENZIE AVE NE 118-197-01112091.97 TOTAL $68,894.92 I Halcanson Anderson BY: DATE: RE: Ronald J. Wagner, City Engineer November 14, 2011 ITEM 3.6 REQUEST FOR COUNCIL ACTION Island View Estates Drainage Improvements BACKGROUND The project is complete and Pay Estimate # 1 includes everything except 50% payment of the seeding and 5% retainage. Although the disturbed area is seeded, it is dormant seed and I am waiting until next spring to ensure proper growth before releasing the remaining 50% for seeding and the 5% retainage. RECOMMENDATION We recommend approval of Pay Estimate #1. POSSIBLE ACTIONS A. Approve Pay Estimate #1 in the amount of $8,278.40 to Fehn Companies. B. Motion to table. C. Motion to deny. RECOMMENDATION A resolution approving the assessment roll and setting the interest rate at 6% and the number of years at 5 is presented for your consideration. No assessment hearing is required for the Chapter 444 process. We recommend approval of Resolution 2011-46. POSSIBLE ACTIONS A. Approve Resolution 2011-46. B. Motion to table. C. Motion to deny. ot901-2011 Item 3 4 Island View Estates Page 1 of 1 CITY OF l7TSEG4 ON THE GREAT RIVER ROAD PAY ESTIMATE #1 CITY OF OTSEGO Island View Estates Drain Tile November 7, 2011 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Island View Estates Drain Tile Contractor: Fehn Companies Contract Amount: $8,728.40 Award Date: September 16, 2011 Completion Date: October 10, 2011 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Fehn Companies. Rid .Rrh.d,,I. "A". le —H Vl. FeF.}.e nraln Til. ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 6" Plastic Drain Tie 46B LF $ 10.00 $ 4,680.00 580 $ 5,600.00 2 Catch Basin 2 EA $ 1,000.00 $ 2,000.00 1 $ 1,000.00 3 Seeding 1 LS $ 900.00 $ 900.00 0.50 $ 450.00 4 Blanket 10,000 SF $ 0.10 $ 1 000.00 4,584 $ 458.40 5 12" CPP 50 LF 10.00 1 $ 500.00 0 $ Total Bid Schedule"A" $ 9,080.00 $ 7,708.40 31d Schedule "B" - Field Modifications ITEM ESTIMATED CONTRACT USED TO NO. ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE CONTRACT AMOUNT DATE EXTENSION 1 6" Schedule 40 32 LF $ 10.00 1 $ 320.00 32 $ 320.00 2 Cleanouls 2 EA $ 125.00 1 $ 250.00 1 213 250.00 Total Bid Schedule "B" Bid Schedule "A" Bid Schedule "B" TOTAL Total Work Completed to Date LESS 5% RETAINAGE: WE RECOMMEND PAYMENT OF: APPROVALS: $ 570.00 $ 9,080.00 $ 570.00 CONTRACTOR: FERN COMPANIES Certification by Contractor. I certify that all items and amounts are correct for the work completed to date. Signed: Title:',�< .�` Date ENGINEER: HAKANSON ANDERSON Certification by En ineer: We omm d payment for work and quantities as shown. Signed: Title: Date OWNER: CITY OF OTSEGO Signed: Title: SAMunicipaiAOTSEG014331Pay EstlamtesW433PE PE - 1 $ 570.00 $ 7,708.40 $ 570.00 $ 8,278.40 $ 8,278.40 $ 413.92 $ 7,864.48 RESOLUTION NO. 2011-46 RESOLUTION ADOPTING DRAINAGE IMPROVEMENT ASSESSMENT UNDER MINNESOTA STATUTE CHAPTER 444 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for Improvement No. 2011.04, Island View Estates Block 4 Drainage Improvement, an improvement under Minnesota Statute Chapter 444. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO, MINNESOTA: 1. Such proposed assessment (a charge against the property under Minnesota Statute Chapter 444, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 5 years, the first of the installments to be payable on or before the first Monday in January 2013, and shall bear interest at the rate of 6 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2011. To each subsequent installment, when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he/she may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 14th day of November, 2011. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk ot433resolution adopting assessment Island View Estates Block 4 Drainage Improvement Assessment Roll City of Otsego 11/14/2011 PROPERTY # PID PROPERTY DESCRIPTION PROPERTY OWNER AREA AD1 AREA AD1 % Assessment 1 118121004020 L2 B4 (ISLAND VIEW ESTATES) DAVID W & KATHY JO HAUGAN 0.35 0.35 0.03 $425.48 2 118121004030 L3 B4 (ISLAND VIEW ESTATES) JOHN L & MICHELLE L ROBERTS 1.07 1.07 0.10 $1,300.75 3 118121004040 L4 B4 (ISLAND VIEW ESTATES) STEPHEN E UNRUH & JULIE A POSTHUMUS 1.41 1.41 0.13 $1,714.07 4 118121004050 L5 B4 (ISLAND VIEW ESTATES)* BRETT & KERI SCHOEN 1.70 2.55 0.24 $3,099.91 5 118121004060 L6 B4 (ISLAND VIEW ESTATES)* DANIEL W & RITA K VETSCH 1.07 1.61 0.15 $1,951.12 6 118121004070 L7 B4 (ISLAND VIEW ESTATES) COREY G & MONICA J DERBY 0.30 0.30 0.03 $364.69 7 118121004080 L8 B4 (ISLAND VIEW ESTATES)* SCOTT A & JEAN M GUSTAFSON 0.33 0.50 0.05 $601.75 8 118121004090 L9 B4 (ISLAND VIEW ESTATES)* MARK A & LISA M PETERSON 0.37 0.56 0.05 $674.69 9 118133001040 L4 B1 (ISLAND VIEW ESTATES 2ND ADDN) IROBERT A & SHELLY R THIELEN 1.30 1.30 0.12 $1,580.34 10 118159000010 JOUTLOTA (GREEN MISSISSIPPI HILLS) IVINTAGE GOLF COURSE INC 1.10 1.10 1 0.10 1 $1,337.21 TOTAL AREA = 9.00 10.74 1.00 CONSTRUCTION COST ESTIMATE = $8,728.40 ENGINEERING,CONTRACT ADMIN, LEGAL= $2,861.60 EASEMENT COST **= $1,460.00 TOTAL COST= $13,050.00 * Adjusted Area - Increased 50% of area based on larger benefit for land owner ** Easement costs include $775 for easement, (land less frequently flooded and threat to mound $200 for city valuation estimate, and $485 total systems lessened) for purchase and delivery of 3 replacement trees.' S:\Municipal\A0TSEG0\433\Final Assessment(11-14).xls Island View Estates Block 4 Drainage Improvement Ammoritization Sheet Name: David W and Kathy Jo Haugen Project: Island View Estates Block 4 Drainage Improvement PID: 11812100402 Interest Start Date: November 14, 2011 EXTRA DAYS 47 Repayment Period: Interest Rate: Total Assessment 5 years 6.00% $425.48 YEAR TAXES PAYABLE PRINCIPAL INTEREST PAYMENT BALANCE 2011 $3.29 $0.00 $428.77 2012 $85.10 $25.73 $114.11 $340.38 2013 $85.10 $20.42 $105.52 $255.29 2014 $85.10 $15.32 $100.41 $170.19 2015 $85.10 $10.21 $95.31 $85.10 2016 $85.10 $5.11 $90.20 $0.00 TOTAL S:\Municipal\A0TSEG0\433\Final Assess ment(11-14).xls $425.48 $80.07 $505.55 Island View Estates Block 4 Drainage Improvement Ammoritization Sheet Name: John L and Michelle L Roberts Project: Island View Estates Block 4 Drainage Improvement PID: 11812100403 Interest Start Date: November 14, 2011 EXTRA DAYS 47 Repayment Period.- Interest eriod:Interest Rate: Total Assessment 5 years 6.00% $1,300.75 YEAR TAXES PAYABLE PRINCIPAL INTEREST PAYMENT BALANCE 2011 $10.05 $0.00 $1,310.80 2012 $260.15 $78.65 $348.85 $1,040.60 2013 $260.15 $62.44 $322.59 $780.45 2014 $260.15 $46.83 $306.98 $520.30 2015 $260.15 $31.22 $291.37 $260.15 2016 $260.15 $15.61 $275.76 $0.00 TOTAL $1,300.75 $244.79 $1,545.54 S:\Municipal\A0TSEG0\433\Final Assessment(11-14).xls Island View Estates Block 4 Drainage Improvement Ammoritization Sheet Name: Stephen E Unruh and Julie A Posthumus Project: Island View Estates Block 4 Drainage Improvement PID: 11812100404 Interest Start Date: November 14, 2011 EXTRA DAYS 47 Repayment Period: Interest Rate: Total Assessment 5 years 6.00% $1,714.07 YEAR TAXES PAYABLE PRINCIPAL INTEREST PAYMENT BALANCE 2011 $13.24 $0.00 $1,727.31 2012 $342.81 $103.64 $459.70 $1,371.26 2013 $342.81 $82.28 $425.09 $1,028.44 2014 $342.81 $61.71 $404.52 $685.63 2015 $342.81 $41.14 $383.95 $342.81 2016 $342.81 $20.57 $363.38 $0.00 TOTAL $1,714.07 $322.57 $2,036.64 S:\Municipal\A0TSEG0\433\Final Assess ment(11-14).xls Island View Estates Block 4 Drainage Improvement Ammoritization Sheet Name: Brett and Keri Schoen Project: Island View Estates Block 4 Drainage Improvement PID: 11812100405 Interest Start Date: November 14, 2011 EXTRA DAYS 47 Repayment Period: Interest Rate: Total Assessment 5 years 6.00% $3,099.91 YEAR TAXES PAYABLE PRINCIPAL INTEREST PAYMENT BALANCE 2011 $23.95 $0.00 $3,123.86 2012 $619.98 $187.43 $831.36 $2,479.93 2013 $619.98 $148.80 $768.78 $1,859.95 2014 $619.98 $111.60 $731.58 $1,239.96 2015 $619.98 $74.40 $694.38 $619.98 2016 $619.98 $37.20 $657.18 $0.00 TOTAL $3,099.91 $583.37 $3,683.28 S:\Municipal\A0TSEG0\433\Final Assessment(11-14).xls Island View Estates Block 4 Drainage Improvement Ammoritization Sheet Name: Daniel W and Rita K Vetsch Project: Island View Estates Block 4 Drainage Improvement PID: 11812100406 Interest Start Date: November 14, 2011 EXTRA DAYS 47 Repayment Period: Interest Rate: Total Assessment 5 years 6.00% $1,951.12 YEAR TAXES PAYABLE PRINCIPAL INTEREST PAYMENT BALANCE 2011 $15.07 $0.00 $1,966.19 2012 $390.22 $117.97 $523.27 $1,560.90 2013 $390.22 $93.65 $483.88 $1,170.67 2014 $390.22 $70.24 $460.46 $780.45 2015 $390.22 $46.83 $437.05 $390.22 2016 $390.22 $23.41 $413.64 ($0.00) TOTAL $1,951.12 $367.18 $2,318.30 S:\Municipal\A0TSEG0\433\Final Assess ment(11-14).xls Island View Estates Block 4 Drainage Improvement Ammoritization Sheet Name: Corey G and Monica J Derby Project: Island View Estates Block 4 Drainage Improvement PID: 11812100407 Interest Start Date: November 14, 2011 EXTRA DAYS 47 Repayment Period: Interest Rate: Total Assessment 5 years 6.00% $364.69 YEAR TAXES PAYABLE PRINCIPAL INTEREST PAYMENT BALANCE 2011 $2.82 $0.00 $367.51 2012 $72.94 $22.05 $97.81 $291.75 2013 $72.94 $17.51 $90.44 $218.81 2014 $72.94 $13.13 $86.07 $145.88 2015 $72.94 $8.75 $81.69 $72.94 2016 $72.94 $4.38 $77.31 $0.00 TOTAL S:\Municipal\A0TSEG0\433\Final Assessment(11-14).xls $364.69 $68.63 $433.32 Island View Estates Block 4 Drainage Improvement Ammoritization Sheet Name: Scott A and Jean M Gustafson Project: Island View Estates Block 4 Drainage Improvement PID: 11812100408 Interest Start Date: November 14, 2011 EXTRA DAYS 47 Repayment Period: Interest Rate: Total Assessment 5 years 6.00% $601.75 YEAR TAXES PAYABLE PRINCIPAL INTEREST PAYMENT BALANCE 2011 $4.65 $0.00 $606.40 2012 $120.35 $36.38 $161.38 $481.40 2013 $120.35 $28.88 $149.23 $361.05 2014 $120.35 $21.66 $142.01 $240.70 2015 $120.35 $14.44 $134.79 $120.35 2016 $120.35 $7.22 $127.57 $0.00 TOTAL S:\Municipal\A0TSEG0\433\Final Assessment(11-14).xis $601.75 $113.24 $714.99 Island View Estates Block 4 Drainage Improvement Ammoritization Sheet Name: Mark A and Lisa M Peterson Project: Island View Estates Block 4 Drainage Improvement PID: 11812100409 Interest Start Date: November 14, 2011 EXTRA DAYS 47 Repayment Period: Interest Rate: Total Assessment 5 years 6.00% $674.69 YEAR TAXES PAYABLE PRINCIPAL INTEREST PAYMENT BALANCE 2011 $5.21 $0.00 $679.90 2012 $134.94 $40.79 $180.94 $539.75 2013 $134.94 $32.39 $167.32 $404.81 2014 $134.94 $24.29 $159.23 $269.88 2015 $134.94 $16.19 $151.13 $134.94 2016 $134.94 $8.10 $143.03 $0.00 TOTAL S:\Municipal\A0TSEG0\433\Final Assessment(11-14).xls $674.69 $126.97 $801.66 Island View Estates Block 4 Drainage Improvement Ammoritization Sheet Name: Robert A and Shelly R Thielen Project: Island View Estates Block 4 Drainage Improvement PID: 118-133-001040 Interest Start Date: November 14, 2011 EXTRA DAYS 47 Repayment Period: Interest Rate: Total Assessment 5 years 6.00% $1,580.34 YEAR TAXES PAYABLE PRINCIPAL INTEREST PAYMENT BALANCE 2011 $12.21 $0.00 $1,592.55 2012 $316.07 $95.55 $423.83 $1,264.27 2013 $316.07 $75.86 $391.92 $948.20 2014 $316.07 $56.89 $372.96 $632.14 2015 $316.07 $37.93 $354.00 $316.07 2016 $316.07 $18.96 $335.03 $0.00 TOTAL $1,580.34 $297.40 $1,877.74 S:\Municipal\A0TSEG0\433\Final Assessment(11-14).xls ASSESSMENT SCHEDULE Name: Vintage Golf Course, Inc Project: Island View Estates Block 4 Drainage Improvement PID: 118-159-000010 Interest Start Date: November 14, 2011 EXTRA DAYS 47 Repayment Period: Interest Rate: Total Assessment 5 years 6.00% $1,337.21 YEAR TAXES PAYABLE PRINCIPAL INTEREST PAYMENT BALANCE 2011 $10.33 $0.00 $1,347.54 2012 $267.44 $80.85 $358.63 $1,069.77 2013 $267.44 $64.19 $331.63 $802.33 2014 $267.44 $48.14 $315.58 $534.88 2015 $267.44 $32.09 $299.54 $267.44 2016 $267.44 $16.05 $283.49 $0.00 TOTAL $1,337.21 $251.65 $1,588.86 S:\Municipal\A0TSEG0\433\Final Assessment(11-14).xls ITEM 3_7 REQUEST FOR COUNCIL ACTION CITY OF �. OTSEGO ON THE GREAT RIVER ROAD TO: Mayor and Council BY: Tami Loff, City Clerk DATE: November 9, 2011 RE: Set Nov 28 City Council meeting time change & Nov 28 Special City Council Worksession. Background: At the October 10, 2011, City Council meeting, the City Council recommended changing the time for the November 28, 2011 City Council meeting to 6:00 PM and setting a special City Council Worksession. Possible Action: 1. Motion to approve time change for the November 28, 2011 City Council meeting to 6:00 PM and to set a special City Council planning worksession to be held off site at Riverbend Office, 7535 NE River, Road, Otsego, MN 55330, on November 28, 2011 immediately following the City Council meeting. �Hakanson Anderson BY: Ronald J. Wagner, City Engineer DATE: November 14, 2011 ITEM 3_8 REQUEST FOR COUNCIL ACTION RE: 881h Street/Packard Avenue Storm Sewer BACKGROUND Two lateral metal culverts connecting to the trunk storm sewer running from Hall's Pond to the Mississippi River were collapsing and needed replacement. Hakanson Anderson prepared plans and specification and received 3 quotes. The low quote, County Line Excavation out of Foley, MN completed the work. The metal culverts were replaced with concrete pipe. The hand made catch basins were replaced with precast. A very high water table was encountered requiring dewatering. The entire project including dewatering was completed in less than 1 week with no disruption of utilities and very minimal disruption of traffic. RECOMMENDATION We recommend final payment of $29,571.00 to County Line Excavation. POSSIBLE ACTIONS A. Approve Final Payment in the amount of $29,571.00 to County Line Excavation for 88th Street/Packard Avenue Storm Water Improvement. B. Motion to table. C. Motion to deny. ot901-2011 Item 3 7 88th Street Storm Sewer Page 1 of 1 FINAL PAY ESTIMATE #1 CITY OF OTSEGO 88th Street/Packard Avenue Storm Water Improvement November 8, 2011 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: 88th Street/Packard Street Storm Water Improvement Contractor: County Line Excavation Contract Amount: $19,829 Award Date: October 20, 2011 Completion Date: October 31, 2011 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by County Line Excavation. Bid Schedule "A" 20,671.00 $ CONTRACT UNIT $ 29,571.00 USED TO 29,571.00 ITEM 29,571.00 ESTIMATED QUANTITY UNIT PRICE CONTRACT AMOUNT DATE EXTENSION NO. ITEM DESCRIPTION 270.00 155 $ 310.00 halt 3 112' 135 SY $ 2.00 $ 159 318,00 164 LF $ 2.00 $ 328.00 Depth 6.00 $ 864.00 144 S 864.00 CMP includes FES and Bends RRemove 144 LF $ 2 EA $ 200.00 $ 400.00 2 $ 400 ch Basin $ 200.00 2 S 200.00 a Junction 2 EA $ 100.00 7,695.00 135SY 4i 49.00 $ 6,615.00 155 6 Install Street Section $ 822.00 2 $ 822.00 2 EA $ 411.00 7 Install 15' RCP FES $ 848.00 20 S 1,060.00 16 LF $ 53.00 8 Install 24' RCP 1975.00 $ 3.960. 2 $ 3,950.00 9 Install 48' Catch Basin 2 EA $ $ 3,712.00 126 $ 3,712.00.. 10 Install 15' RCP 128 LF S 29.00 20 LF $ 10.00 $ 200.00 0 $ - 11 Install Bio Roll 2.00 $ 120.00 20 S 40.00 12 Install Sill Fence 60 LF $ 2 EA $ 50.00 $ 100.00 0 $ 13 Install Inlet Protection 1 S 900.00 1 LS $ 900.00 $ 900.00 14 Traffic Control $ 500.00 1 $ 500.00 1 LS $ 500.00 15 Restoration t 20.671.00 Total tlla Jcnea We -_A - lid Schedule "B" . Field Modification ITEM ESTIMATED CONTRACT _ r ., veno,onnnl QUANTITY UNIT PRICE 1 2 1 EA Total Bid Schedule "B" Bid Schedule "A" Bid Schedule "B" TOTAL Total Work Completed to Date WE RECOMMEND PAYMENT OF: S:WlunidpaMOTSEGOAMPay Estimates\ot434PE PE -1 $ 8,900.00 _ $ 19,829.00 $ 8,900.00 USED TO DATE $ 8,900.00 $ 20,671.00 $ 8,900.00 $ 29,571.00 $ 29,571.00 $ 29,571.00 FINAL PAY ESTIMATE #1 CITY OF OTSEGO 88th Street/Packard Avenue Storm Water Improvement APPROVALS: CONTRACTOR: COUNTY LINE EXCAVATION Certification by ContrVAor: I certify that all items and amounts are correct for the work completed to date. Signed: Title: ENGINEER: HAKANSON ANDERSON Certification byEngineer: W,e recomrrpnd final payment for work and quantities as shown. Signed: A" Title: Date OWNER: CITY OF OTSEGO Date S:\MunicipalWOTSEGOM34\Pay Estimates\ot434PE PE -2 ITEM 3.9 CITY OF �. OTSEGO ON THE GREAT RIVER ROAD TO: Otsego Mayor and City Council FROM: Sandy Lindenfelser, Special Licensing DATE: November 2, 2011 RE: On -Sale and Special Sunday Liquor License for Grover Company, DBA Boondox Bar & Grille Actions: Motion to Approve an On -Sale and Special Sunday Liquor License for For Grover Company, DBA Boondox Bar & Grille. Attachment: Liquor License application for Grover Company, DBA Boondox Bar & Grille. cc Lori Johnson, City Administrator Tami Loff, City Clerk 2 ITEM 3-1. REQUEST FOR COUNCIL ACTION CITY OF �. OTSEGO ON THE GREAT RIVER ROAD TO: Mayor and Council BY: Brad Belair DATE: November 8, 2011 RE: Winter Seasonal Employees BACKGROUND The City has adopted a "Snowplow Policy" that establishes a level of service provided the residents. To provide that service in the past we have hired public works seasonal help. For 2010-11 we hired one employee scheduled for three days per week and the remainder of the week on-call, and two employees on an on call basis. Financial Issues: Cost Varies depending upon number and severity of snowfall events. Source: General Fund Streets Budgeted: Yes RECOMMENDATION My recommendations include hiring Curt Otterness for the seasonal position which is three days per week scheduled and the remainder on-call for a six month period beginning November 14. Curt has been employed by the City on a seasonal basis for many years and has performed snow removal and other duties as needed. His past experience and skills have been an asset to the department. Curt has passed the drug screening and other pre-employment requirements. I also recommend his hourly wage be the same as last year which was $18.50 per hour. I also recommend we hire Chris Abbas for an on-call position. Chris was employed by the City in the same position last year. In addition to assisting with snow removal duties Chris also assisted with the Otsego Creek cleaning project. No additional duties are planned for Chris this year. I recommend the hourly rate of $15, which is a $.50 increase from last year. Chris has also met the pre-employment requirements. In addition, I recommend City Council also approve hiring Mike Brumm at $15.00 per hour and James Gornick at $14.50 per hour; for seasonal on-call positions pending successful completion of pre-employment requirements. These positions will be utilized for services needed during major snow events and to fill in for regular employees when absent. The addition of a third on-call staff member will allow greater flexibility scheduling staff. There will be no additional cost due to the addition of this third on-call employee. The Public Works Committee discussed and concurred with the recommendations and directed they be considered by the City Council as part of the consent agenda. 2 ITEM 3-71 REQUEST FOR COUNCIL ACTION CITY OF �. OTSEGO ON THE GREAT RIVER ROAD BY: Brad Belair DATE: November 9, 2011 RE: Snow Plowing and Ice Control Policy BACKGROUND The City of Otsego has adopted a comprehensive "Snow Plowing and Ice Control Policy" which establishes guidelines for winter road and trail maintenance and equipment available to perform the work. The policy also sets standards for the maintenance provided, and details the responsibilities of city employees and residents. The policy attached for your review remains the same as last year with the exclusion of equipment available. By removing the equipment list the City Council will not be required to adopt it on an annual basis unless there is a major change to the level of service provided. The equipment list and plow routes will be distributed for review on an annual basis as information. RECOMMENDATION I recommend adoption of the "Snow Plowing and Ice Control Policy" as written. The policy, equipment list, and routes were reviewed at the October 20th Public Works Committee meeting. POSSIBLE ACTIONS A. Motion to approve ... B. Motion to table. CITY OF OTSEGO SNOW PLOWING AND ICE CONTROL POLICY GUIDELINES FOR COMMENCEMENT OF OPERATIONS Snow removal and/or ice control operations will begin under the direction of the Maintenance Supervisor or designated representative. Operations will begin when two inches or more of snow has fallen. Plowing will begin as close as practicable to the time the snowfall ceases, however, every effort will be made to have main routes plowed and sanded prior to morning or afternoon rush hour. For storms of unusually long duration, main routes will be plowed and sanded when accumulation of ice or snow on roads becomes hazardous for driving. Because of different storm situations and severity levels, starting times may vary. LEVELS OF SERVICE It is the intent of the City to complete plowing, widening, and sanding operations within 24 hours of the time the snowfall ceases. Major blizzards may require additional time. After a light to normal snowfall, full width plowing and cul-de-sac cleanup will be done with the first pass. However, after an extremely heavy snowfall, main routes will be plowed, followed by one pass to open residential streets and cul-de-sacs. While some isolated cul-de-sacs will be cleared completely with the first pass, most will be "circled" and plowed completely after all roads are open. By "circling" the truck will make one or two passes, usually in a clockwise rotation, leaving the bulk of the snow in the center. This policy is intended to provide safe winter driving conditions appropriate for the type of travel necessary for city streets. The level of service described may vary depending on storm conditions and other circumstances. The City will be divided into main routes, cul-de-sac routes and trail routes. Each main route will consist of priority roads, which will be plowed and/or sanded first, followed by a designated area of secondary or residential roads. The trails and paths servicing Otsego Elementary school will be plowed prior to 7 AM on school days. All others will be plowed after all streets and cul-de-sac plowing is complete. When operators are done with their assigned route, they will be assigned to help complete other routes. During an average snowfall of three inches to six inches, it is our goal to have streets and cul-de-sacs and trails plowed in eight to twelve hours. Salt/Sand will be applied during and after plowing operations as needed. SUSPENSION OF OPERATIONS Operations shall continue until all roads are passable. Widening and clean up operations may continue immediately or on the following working day depending upon conditions and circumstances. Safety of the plow operators and the public is important. Therefore, snow plowing/removal operations may be terminated after 12 hours to allow personnel adequate time for rest. There may be instances when this is not possible depending on City of Otsego Snow Plowing and Ice Control Policy storm conditions and other circumstances. Operations may also be suspended during periods of limited or zero visibility. Any decision to suspend operations shall be made by the Maintenance Supervisor or designated representative and shall be based on the conditions of the storm. ICE CONTROL AND SALT/SAND APPLICATION 1. First Priority Priority routes, high volume intersections, hills and curves. These areas will be sanded with the first pass of the plow 2. Second Priority Stop sign intersections, moderate volume intersections 3. Third Priority Residential intersections and streets The City does not have the equipment or financial resources to sand all streets end to end. The public must use caution when operating a motor vehicle, especially during winter months. Maintenance employees are also on-call 24 hours a day to respond with salt/sand because of ice or snowfalls of 2 inches or less as directed by the Maintenance Supervisor or designated representative. PROPERTY DAMAGE Snow plowing and ice control operations can cause property damage even under the best of circumstances and care on the part of the operators. The major types of damage are to improvements in the City right-of-way which extends approximately 15 feet beyond the curb location. The intent of the right of way is to provide room for snow storage, utilities, boulevard trees and other City uses. However, certain private improvements such as mailboxes are required within this area. Therefore, the City will cooperate with the property owner in the event of damaged private property. The City may specify when this damage is the responsibility of the City and when it shall be the responsibility of the resident. Mailboxes can be especially vulnerable to damage from snow removal operations. The City assumes liability for mailboxes damaged during plowing if it is determined that the plow made direct contact with a mailbox that was properly placed and in the standard style. To be properly placed, a mailbox should be installed so its bottom edge is 45" to 47" above street level, with the post 36" back from the curb or front of the box. That amount of clearance is needed to keep the plow's wing from hitting the box. If there are any plastic newspaper tubes attached to the mailbox, they must be above 45" height requirement. The box's post should be securely in the ground. City of Otsego Snow Plowing and Ice Control Policy If mailboxes are not installed with the clearances mentioned above, the responsibility for repairing any damage lies with the homeowner, not the City. The City will replace standard metal mailboxes on 4 x 4 wood posts, but will not replace decorative mailboxes. The City will not repair any damage to grass or seed; will also not repair any damages from gravel being pushed into yards. In instances where there is disagreement as to the source of the damage and the responsibility, the City Administrator and/or City Council shall determine the responsibility. RESPONSIBILITY OF RESIDENTS Snowstorms create numerous problems and inconveniences. The residents will also have certain responsibilities. These include clearing their own driveways, clearing areas for trashcaris, clearing around mailboxes and newspaper delivery tubes. These areas must be cleared without depositing any snow into the street. There also should not be any large piles which obstruct vision of driveways. Trash cans must not be placed on the street surfaces. The City will not clear private drives. Snow plowing can cause additional snow to be deposited in driveway approaches and around roadside obstacles. Operators are instructed to attempt to minimize these instances; however, it is not practical to eliminate this situation. Residents should be aware they may have to clear their driveways a second time after their street has been plowed. Minnesota Highway Traffic Regulations 160.27 Sub (5) Misdemeanors: It shall be unlawful to obstruct any highway or to deposit snow or ice thereon. 169.42 Sub (1) No person shall throw, deposit, place, or dump upon any Street or highway, any snow, ice, etc. GUIDELINES FOR OPERATORS 1. Operators will be required to be on stand-by and able to report to work within one hour notice from November 1St to March 31 st unless arrangements are made with the Maintenance Supervisor or designated representative. 2. Operators will be responsible for the vehicle they are assigned to. This includes completing a daily maintenance and equipment check before and after each shift and reporting all deficiencies to the Maintenance Supervisor. During snowplowing City of Otsego Snow Plowing and Ice Control Policy operations any and all downtime or breakdowns will be reported to the Maintenance Supervisor or designated representative. 3. No snow removal vehicles shall be parked with less than three-quarters of a tank of fuel. 4. Operators shall not assist stranded vehicles by pushing, pulling or jump-starting with City equipment. Operators may assist by calling for help, offering sand, or offering a helping hand. 5. To minimize damage, no equipment will exceed twenty miles per hour in residential areas. 6. Operators will obey all traffic laws, signs, and signals. 7. Operators will report all damage to the Maintenance Supervisor or designated representative at the end of each shift. 8. When plowing and sanding is complete after each storm, salt/sand should be emptied from all trucks and all equipment should be cleaned and washed. 9. When the operator has completed their assigned route, they will contact the Maintenance Supervisor and will be assigned to assist with the completion other routes. 10. Before leaving duty at the end of the shift every effort should be made to contact the Maintenance Supervisor or designated representative. 11. No plowing of private property or towing of vehicles will be permitted unless it directly affects traffic. Any questions should be directed to the Maintenance Supervisor. Every effort will be made not to damage mailboxes and trash containers or other structures in the right-of-way. ACCIDENTS DURING SNOW CLEARANCE OPERATION All accidents during snowplow operation should be reported to the Maintenance Supervisor. If the accident involves a vehicle or a personal injury, immediately contact the Sheriff Department and then contact the Maintenance Supervisor. Remain at the scene until an accident report has been completed. The policies and procedures relating to the drug and alcohol testing for commercial vehicle drivers shall be implemented in this situation. Updated 10/10/11 Adopted File: SNOWPOLI11/12 4 92ND ST FOR 0 0.25 0.5 1 Miles a-- STTH ST C J 77TH ST 11 0 LI LJ CITY OF 1TSEGQ ON THE GREAT RIVER ROAD Fr"' " I. is -: e.9 Q N 02 - Brad 11 - Brent 03 - Don a ti fi 15 -Curt 43 - Pat 39 - Rick 42 - Steve ' Roads Parcels Q N ITEM 3_12 Memo To: Otsego City Council From: Andy MacArthur, City Attorney CC: Lori Johnson, City Administrator, Dan Licht, City Planner, Ron Wagner, City Engineer, Gary Groen, Finance Officer Date: November 9, 2011 Re: Great River Centre- Appello Group, LLC- 21St Century Bank- Expiring Letter of Credit BACKGROUND There is currently a $300,000.00 Letter of Credit in favor of the City issued by 21St Century Bank for the benefit of Appello Group, LLC to insure compliance with the terms and conditions of the original Developers Agreement between the City and Appello and the various addendums and extensions to the original Agreement. The current Letter of Credit expires on November 30 of this year. The Letter of Credit is in place to insure completion of all required public improvements within the Plat as well as to assure that assessments are timely paid so that the City can make its debt service payments. Appello has not fully completed the required public improvements, nor has it timely paid special assessments. The City can use its discretion has how it wants to utilize any funds drawn upon presentation of a draw to the Bank. City staff has contacted both Appello and 21" Century Bank by written notice and by phone and has let them know the City time lines for drawing on the Letter of Credit, or for considering any proposal to extend the Letter of Credit and address the outstanding assessments. Both parties have indicated that they are trying to arrive at some sort of Agreement, but as of this date we have received no written proposal to review. I spoke by telephone with 21St Century Bank and they are making a good faith effort to arrive at an Agreement that would benefit all parties and that would hopefully extend the current Letter of Credit and pay off some of the delinquent assessments. The Bank has various participants and guarantors that all must agree, so the process of providing a proposal to the City is taking longer than they anticipated. I indicated to the Bank that the City would have to review any proposal with the City Council and receive authorization to draft an Agreement for City Council approval. Approval of the Agreement would have to occur by the November 28 Council meeting. As of this date, it does not appear that they will be able to have a written proposal to the City by next Monday to review at the regular City Council meeting or a special City Council meeting scheduled for that purpose. The Bank agreed to provide me with an update by Monday with the goal of scheduling a special meeting prior to the 28th to review any proposal. In order to provide staff with sufficient time to draw the Letter of Credit if that becomes necessary, the Council should approve the attached Resolution giving staff authority to make the draw. I have also attached the form of the Draw to be presented to the Bank. RECOMMENDATION City staff recommends that the City Council adopt the attached Resolution No. 2011-59 authorizing City staff to draw on the Letter of Credit prior to its November 30 expiration date. Further information regarding the status of any proposed Agreement will be provided on Monday 0 Page 2 CITY OF OTSEGO WRIGHT COUNTY STATE OF MINNESOTA RESOLUTION NO. 2011- 59 RESOLUTION AUTHORIZING DRAW ON LETTER OF CREDIT ISSUED BY 21sT CENTURY BANK ON BEHALF OF APPELLO GROUP LLC REGARDING THE PLAT OF GREAT RIVER CENTRE OF OTSEGO WHEREAS, 21" Century Bank has issued a Letter of Credit in the current amount of $300,000.00 to secure obligations of Appello Group, LLC (APPELLO) relevant to the Developers Agreement and addendums between APPELLO and the City of Otsego (CITY) for that development known as GREAT RIVER CENTRE OF OTSEGO and subsequent Plats; and WHEREAS, said Letter of Credit is due to expire on November 30, 2011; and WHEREAS, certain public improvements required by the Developer's Agreement between the CITY and APPELLO remain unfinished; and WHEREAS, APPELLO has failed to timely pay assessments on the property made as a result of improvements to County Road 42 as originally petitioned for by APPELLO and agreed to in the original Developers Agreement; and WHEREAS, CITY has determined that it is crucial that funds be drawn at this time to either complete the required final road improvements, or to make payments on the delinquent special assessments in order to assure prompt payment of City bond debt service issued for the County Road 42 improvements; and WHEREAS, the Developers Agreement and amendments thereto require that a Letter of Credit remain in place at all times to cover payment of assessments as they become due and assure completion of all required public improvements and warranty periods; and WHEREAS, APPELLO was allowed under a separate agreement to have these repairs completed by June of 2012 subject to a continuing Letter of Credit being issued; and WHEREAS, the CITY needs to draw the available funds prior to expiration of the current Letter of Credit in order to proceed with a public improvement project, or to pay down the amount of outstanding delinquent special assessments, the funds to be applied at the discretion of the CITY. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego, Wright County, Minnesota as follows: 1. City staff are hereby directed to draw the full amount of the Letter of Credit ($300,000.00) issued by 21St Century Bank on behalf of APPELLO, prior to its expiration date. 2. The money received from that draw as well as any other available funds held by the CITY, is to be used to complete required public improvements within the Plat of GREAT RIVER CENTRE OF OTSEGO unfinished by APPELLO, or to pay down outstanding delinquent special assessments owed by APPELLO as determined by the CITY at its sole discretion. 3. City staff are also directed to notify APPELLO of its ongoing obligation to have in place a Letter of Credit in the amount of $300,000.00 at all times until APPELLO has fully complied with all terms and conditions of the Developer's Agreement between CITY and APPELLO. 4. By drawing on the current Letter of Credit the CITY waives no rights under its Agreements with APPELLO, and specifically reserves any and all rights conferred by those Agreements or otherwise. ADOPTED this 14th day of November, 2011 by the Otsego City Council. MOTION made by Council Member Council Member IN FAVOR: OPPOSED: AA and SECONDED by CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk STAND-BY IRREVOCABLE LETTER OF CREDIT NO 638 AND AMENDMENTS THERETO AMOUNT: U.S. $ 300,000.0 Jonathan F. Dolphin Senior Vice President 21St Century Bank 21660 South Diamond Lake Road Rogers, Minnesota 55374 RE: Draft on Stand -By Irrevocable Letter of Credit No. 638 and Amendments Thereto 21St Century Bank- Appello Group, LLC Dear Sir: Pursuant to the terms and conditions of that Irrevocable Letter of Credit No. 638 originally dated May 16, 2006 in the original amount of $2,223,261.16 and subsequently renewed and reduced in nine amendments, and currently in place in the amount of $300,000.00 in favor of the City of Otsego for the account of Appello Group, LLC, the City of Otsego hereby draws on the Letter of Credit due to a default in the performance of conditions as set forth in the Developer's Agreement by and between the City of Otsego and Appello Group, LLC for Great River Centre of Otsego dated May 16, 2006 and amendments thereto. The Development Agreements require that Letters of Credit be in place to assure installation of internal public improvements, as well as in place to assure payment of assessments for County Road 42 Improvements Appello Group, LLC has failed to complete all required public improvements (second lift of bituminous in certain areas and punch list items) in the time frame required by the Developers Agreement and addendums thereto. Appello and 21" Century Bank have been previously presented with engineering information regarding the needed improvements and have agreed in writing with the City Engineer's estimates. The Development Agreement also requires timely payment by Appello Group, LLC of assessments for County Road 42 which have attached to the various properties owned by Appello Group, LLC within the Plat of Great River Centre of Otsego and subsequent addition of that Plat. These assessments have not been paid as they became due and remain unpaid. The City hereby requires that the current Letter of Credit, $300,000.00, be delivered to the City so that it can undertake to either complete the unfinished public improvements or to pay down the current assessments on the property. Pursuant to the original Developers Agreement and its addendums, the use of the funds to either complete public improvements or pay down assessments owed is left to the sole discretion of the City. Please note that under the terms and conditions of the Developers Agreement and Addendums thereto it is the Developers responsibility to maintain an ongoing Letter of Credit in the amount of $300,000.00 to cover pending assessments or completion of public improvements, regardless of any draw on the current Letter of Credit. Drawn under Letter of Credit No. 638 originally dated May 16, 2006 of 21St Century Bank. This draw is hereby made on behalf of the City of Otsego and with authority. CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk Lori Johnson, City Administrator STATE OF MINNESOTA) ) ss COUNTY OF WRIGHT ) Subscribed and sworn before me this day of November, 2011 by Jessica Stockamp, Mayor, Tami Loff, City Clerk and Lori Johnson, City Administrator with authority and on behalf of the City of Otsego, a Minnesota Municipal Corporation. NOTARY PUBLIC cc: Appello Group, LLC 2 ITEM 4_1 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPC,g Plan n i ngCo. com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 8 November 2011 RE: Otsego — Code Enforcement; Assessment Hearing TPC FILE: 101.01 BACKGROUND The City Council will conduct a public hearing on 14 November 2011 at 7:00 PM (continued from 24 October 2011) to consider assessment of unpaid fines and charges related to code enforcement for property maintenance violations and unpaid escrow balances related to development applications. Notice of the public hearing was published in the Elk River Star News including a list of all properties subject to assessment. City staff also mailed notice to property owners as required by Minnesota Statutes 429.061, Subd. 1. The purpose of the hearing is not for the City Council to determine if a violation has occurred or if charges are past due. The ability to appeal a citation or dispute a utility bill is provided for as an administrative process under applicable sections of the City Code. City staff from the administration, finance and planning departments has verified the amounts proposed to be assessed. The final assessment roll reflects changes for those delinquent accounts that have paid or closed and assignment of the Crimson Ponds West assessment to a single lot with model home with the consent of Mr. Dennis Backes. Exhibits: A. Resolution 2011-56 RECOMMENDATION City staff recommends the City Council close the public hearing and adopt Resolution 2011-56 as presented. POSSIBLE ACTIONS A. Motion to adopt Resolution 2011-56 approving assessments for unpaid administrative fines and service charges related to code enforcement and escrow accounts related to development. B. Motion to table. C. Lori Johnson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Gary Groen, Finance Director 2 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO: 2011-56 RESOLUTION ADOPTING ASSESSMENT FOR UNPAID ADMINSTRATIVE FINES AND ESCROW ACCOUNTS WHEREAS, pursuant to Minnesota Statute 429.101, Minnesota Statute 514.67, Otsego City Code 2-5-6, D and applicable Developers Agreements the attached property owners have been duly billed for administrative fines incurred for violations, administrative costs related to City mowing property and have failed to make the required payments; and WHEREAS, Owners have been notified by mail that the unpaid bills would be assessed against their property with accrued interest as set forth on the attached Exhibit A. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, WRIGHT COUNTY, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto as Exhibit A and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and the tract of land therein included is hereby found to have not paid for City services provided, not paid applicable City administrative fines or have not reimbursed required escrow accounts. 2. Such assessment shall be payable in one annual installment, said installment to be payable on or before the first Monday in January 2012, and shall bear interest at the rate of 6% per annum from the date of adoption of this assessment resolution. To the assessment shall be added interest on the entire assessment from the date of this resolution until December 31, 2012. Additional interest for one year shall be added for each additional year that the installment remains unpaid. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on the property, with interest accrued to the date of payment to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County. Such assessments shall be paid over in the same manner as other City taxes. ADOPTED by the Otsego City Council this 14th day of November, 2011. MOTION made by Council Member Council Member IN FAVOR: OPPOSED: Tami Loff, City Clerk 2 and SECONDED by CITY OF OTSEGO Jessica Stockamp, Mayor 2011 List for Public Hearing on October 24, 2011 PID # address of property AMOUNT 118-031-001080 14436 85th Street $ 1,500.00 118-037-001120 8103 Ochoa Ave NE $ 300.00 118-037-004021 14167 78TH ST $ 500.00 118-052-004100 8620 Palmgren Ave NE $ 1,500.00 118-089-001210 7767 Palisades $ 500.00 118-187-008010 7555 Lachman Ave $ 700.00 118-197-011170 12140 73rd Street NE $ 300.00 118-215-002120 11429 72nd Street NE $ 300.00 118-500-221206 8763 Parrish Ave NE $ 300.00 118-024-003120 9502 Parkington Ave $ 460.31 118-032-002280 14861 85TH STREET $ 460.32 118-034-002180 13836 80th Street $ 460.31 118-037-002030 7958 0 Day Ave N E $ 820.64 118-066-004020 8495 0 Day Ave NE $ 460.31 118-159-002040 9741 Kahler Ave $ 820.63 118-183-001010 9867 Kahler Ave $ 460.32 118-190-004050 9244 Kaiser Circle $ 460.32 118-190-004080 9284 Kaiser Circle $ 460.31 118-190-004090 9296 Kaiser Circle $ 460.31 118-190-004100 9285 Kaiser Circle $ 460.31 118-190-004110 9271 Kaiser Circle $ 460.31 118-190-004120 9259 Kaiser Circle $ 460.31 118-190-004130 9243 Kaiser Circle $ 460.31 118-190-004140 9235 Kaiser Circle $ 460.31 118-190-004150 9227 Kaiser Circle $ 460.31 118-190-004160 9213 Kaiser Circle $ 460.31 118-190-004170 9201 Kaiser Circle $ 460.31 118-190-012190 8871 Kahl Way $ 460.31 118-215-002230 11260 71st Street $ 460.32 118-215-002310 11215 71ST STRRET $ 1,541.25 118-215-002320 11227 71ST STREET $ 1,541.25 118-215-002340 7087 Lambert LaNE $ 820.62 118-215-002380 7001 Lambert Lane $ 460.31 2011 ASSESSMENTS FOR NOV 14TH PUBLIC HEARING (OLD 2009 AND 2010 CITATIONS) PID # ADDRESS AMOUNT 118-031-001080 14436 85th St $ 800.00 118-032-001120 8160 Packard Ave $ 500.00 118-032-002180 8190 Ogren $ 300.00 118-215-002120 11429 72nd St $ 300.00 118-215-002170 11384 71st st $ 300.00 118-215-002310 11227 71st st $ 300.00 118-215-002310 11215 71st st $ 300.00 118-215-002370 7023 Lambert $ 300.00 118-215-002380 7001 Lambert $ 300.00 118-215-003130 11377 71st st $ 300.00 UNPAID DEVELOPMENT FEES AND CHARGES PID # PROPERTY AMOUNT ADM FINE TOTAL OWNER NAME OWNER ADDRESS 1 118-228-002130 15038 77TH LN NE, OTSEGO, MN 55330 1 $1,346.89 $100.00 $1,446.89 BACKES COMPANIES, INC. 7026 BROOKLYN BLVD I BROOKLYN PARK, MN 55429 HEARING 10/24/11 TOTALS: $1,346.89 $100.00 $1,446.89 ITEM '4-2 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.42 7.0520 TPC@PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 8 November 2011 RE: Otsego — City Code; Street Lighting NAC FILE: 101.01 — 11.05 BACKGROUND Chapter 6, Section 8 of the City Code establishes a Street Lighting Ordinance for the purpose of maintaining an equitable means of attributing costs for operation and maintenance of street lighting over the entire City. The City Code establishes that street lights installed at intersections, along urban collector and arterial streets, cul-de-sac ends and trail accesses is part of the "standard" street lighting system. In developed commercial areas within the sanitary sewer service districts, installation of additional lighting is defined as "Above Standard Lighting System" to include low mounted decorative street lights along sidewalks and streets. Exhibits: A. Resolution 2011-57 B. 2011 Above Standard Street Lighting Service District ANALYSIS ■ Financing operation and maintenance of the Standard Street Lighting System is a City-wide expense funded through the general fund. Developers are required to pay for the installation of the standard street lighting system and for two years initial operation and maintenance. Financing operation and maintenance of the Above Standard Street Lighting System is paid through establishment of a special service district. Establishment of the special service district for commercial lighting standards requires the City Council to hold a public hearing and adopt the boundaries of the proposed district each year. The special service district charge for Above Standard Street Lighting System applies only to platted developed and vacant commercial properties, although the Statutes do allow the City to levy a charge to undeveloped land guided by the Comprehensive Plan for commercial uses. A map identifying the proposed 2012 Above Standard Street Lighting District is attached. There are no proposed changes to the district boundaries for 2012. There are currently 84 "Type 1" street lights in these commercial districts. Each Type 1 fixtures costs approximately $16.00 per month to light for an annual expenditure calculated as follows: 84 existing lights x $16.00 x 12 months = $16,128.00. ■ The City has previously included a 50 percent surcharge per light be added to the special service district charge to accumulate reserve funds for repair/replacement of damaged street lights and eventual replacement when the street light reaches its 20 year life expectancy. The past budget for Type 1 street lights within the proposed special service districts have been as follows: 2010: $23,200.00 2011: $24,192.00 2012: $24,192.00 (proposed — no change) ■ Wright County tax records indicate that there are 47 parcels with an area of 176.51 acres within the proposed Special Service District that are developed and have Type 1 streetlights installed. The proposed per acre assessment for these properties is $137.00 and is shown for each property on the attached resolution. RECOMMENDATION City staff recommends approval of Resolution 2011-57 establishing utility charges for a Special Service District for Above Standard Street Lighting for 2012. . POSSIBLE ACTIONS A. Motion to adopt Resolution 2011-57 adopting 2012 special service charges for the Above Standard Street Lighting System Special Service District. B. Motion to table. 2 Lori Johnson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Ron Wagner, City Engineer Andy MacArthur, City Attorney RESOLUTION 2011-57 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION REESTABLISHING THE OTSEGO ABOVE STANDARD LIGHTING SPECIAL SERVICE DISTRICT AND APPROVING SPECIAL SERVICE CHARGES FOR 2012. WHEREAS, pursuant to Minnesota Statues 428.02 and Section 6-8-7 of the City Code, the Otsego City Council held a public hearing at their regular meeting on 14 November 2011 to consider reestablishing the Otsego Above Standard Street Lighting District and to consider the proposed special service charges for operation and maintenance of the Otsego Above Standard Street Lighting System; and, WHEREAS, upon review of the proposed District and its boundary, the proposed service charges and other evidence received, the public hearing was closed and the City Council passed upon all objections to the proposed District and special service charges. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT: 1. The proposed Otsego Above Standard Street Lighting District as set forth on Exhibit A attached hereto is hereby established. 2. The schedule of proposed special service charges as set forth on Exhibit B attached hereto and made a part thereof, is hereby accepted and shall constitute the special service district charge against the lands identified for 2012. 3. The special service charge shall be payable in equal installments extending over a period of one (1) year with no interest to be billed by the Utility Billing Department. 4. Any party objecting to inclusion of its property in the District, objecting to the levy of the service charge on that property because it is exempt, or objecting to the levy of the service charge on the basis that it does not benefit the property and filing a written objection of the same is entitled to a determination on that objection within thirty (30) days from the hearing and has a right to appeal to the District Court from the City's determination within thirty (30) days from the date of said determination pursuant to Minnesota Statutes 428A.02, Subdivision 5. MOTION BY: SECOND BY: /_1101►11_XV191:; THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 14th day of November, 2011. CITY OF OTSEGO BY: Jessica L. Stockamp, Mayor ATTEST: Tami Loff, City Clerk 2012 ABOVE STANDARD STREET LIGHTING SERVICE DISTRICT CITY OF OTSEGO LEGEND PROPERTIES WITHIN 2012 STANDARD STREET LIGHTING SERVICE DISTRICT WASOMM& WWI TCOUNIYSMWYO T., N W+ E S r�iSEGO ON THE QWAT umm ROAD PID Property Owner 11&257-001010 CENTRAL BANK 118-257-001020 CENTRAL BANK 118-057-001010 BANK OF ELK RIVER 118_093-001 1 &093-001010 DONNA K PETERSON PROP LLC 118-098-001 010 5 HEIRS MARKETPLACE WEST I LCC 118-173-001010 SHEILS HOLDINGS LLC I 18-173-001020 ABPLLC 118-173002010 T 8 L LAND CO LLC 118-173-002020 RPHR INVESTMENTS LLC 118-186-001010 ELK INN PARTNERS LP 118-219-001010 MARKETPLACE WEST II LLC 118-500.154101 OTSEGO LAND COMPANY EAST LLC 11 B-217-000110 LAND FUNDING I LLC 118-264000010 LAND FUNDING I LLC 118-264000020 LAND FUNDING 1 LLC 118-264000030 LAND FUNDING /LLC 118-264000040 LAND FUNDING I LLC 118-264001010 LAND FUNDING ILLC 118-264002010 LAND FUNDING 1 LLC 118-217-000130 RTB LLC 118"250-00 MINN WEST BANK METRO 11&251-001010 MINN WEST BANK METRO 118.178_001010 KEN 6 JULIE NATHE 118-23 "-001010 TCF NATIONAL BANK 11&239-001020 TARGET CORPORATION 118-239-001030 RYAN COMPANIES US INC 11&23&001040 RYAN COMPANIES US INC 118-239.000090 APPELLO GROUPLLC 118-252-002010 APPELLO GROUP LLC 118-252-003010 APPELLO GROUP LLC 11&252-003020 APPELLO GROUP LLC 11&252-004010 APPELLO GROUP LLC 118-252-000010 APPELLO GROUP LLC 11B-25&001010 KLEINBANK 11B-262-000010 CP OTSEGO PARTNERS LLC 118-262-001010CHANCE INVESTMENTS 118-09&001010 MAYIMYLLC 118-096-001020 EDCO PRODUCTS INC 11&096-001030 EDCO PRODUCTS INC 11&096-001040 CRAG ENTERPRISES LLC 118-184000070 DARRELA FARR DEVELOPMENT CORP 118-184000060 DARREL A FARR DEVELOPMENT CORP 118-184000150 DARREL A FARR DEVELOPMENT CORP i1&266-000010 APPELLO GROUP LLC 118-266-001010 TCO OTSEGO PROPERTY CO LLC DATE: NOVEMBER 3, 2011 PID Property Owner Parcel Area Service Charge 118-257-001010 CENTRAL BANK 0.96ac. $131.52 118-257-001020 CENTRAL BANK 0.71ac. $97.27 118-057-001010 BANK OF ELK RIVER 3.48ac. $476.76 118-093-001010 DONNA K PETERSON PROP LLC 4.22ac. $575.40 118-098-001010 5 HEIRS MARKETPLACE WEST I LLC 2.39ac. $327.43 118-173-001010 SHEILS HOLDINGS LLC 1.00ac. $137.00 118-173-001020 ABP LLC 1.39ac. $190.43 118-173-002010 T & L LAND CO LLC 1.23ac. $168.51 118-173-002020 RPHR INVESTMENTS LLC 1.77ac. $242.49 118-186-001010 ELK INN PARTNERS LP 4.26ac. $583.62 118-219-001010 MARKETPLACE WEST II LLC 1.00ac. $137.00 118-500-154101 OTSEGO LAND COMPANY EAST LLC 2.00ac. $274.00 118-217-000110 LAND FUNDING I LLC 2.13ac. $291.81 118-264-000010 LAND FUNDING I LLC 10.34ac. $1,416.58 118-264-000020 LAND FUNDING I LLC 5.24ac. $717.88 118-264-000030 LAND FUNDING I LLC 1.79ac. $245.23 118-264-000040 LAND FUNDING I LLC 1.55ac. $212.35 118-264-001010 LAND FUNDING I LLC 3.95ac. $541.15 118-264-002010 LAND FUNDING I LLC 1.14ac. $156.18 118-217-000130 RTB LLC 1.92ac. $263.04 118-250-001010 MINN WEST BANK METRO 1.14ac. $156.18 118-251-001010 MINN WEST BANK METRO 1.46ac. $200.02 118-178-001010 KEN & JULIE NATHE 4.72ac. $646.64 118-239-001010 TCF NATIONAL BANK 1.01ac. $138.37 118-239-001020 TARGET CORPORATION 14.08ac. $1,928.96 118-239-001030 RYAN COMPANIES US INC 3.48ac. $476.76 118-239-001040 RYAN COMPANIES US INC 1.16ac. $158.92 118-239-000090 APPELLO GROUP LLC 7.35ac. $1,006.95 118-252-002010 APPELLO GROUP LLC 5.14ac. $704.18 118-252-003010 APPELLO GROUP LLC 4.46ac. $611.02 118-252-003020 APPELLO GROUP LLC 2.72ac. $372.64 118-252-004010 APPELLO GROUP LLC 8.73ac. $1,196.01 118-258-001010 KLEINBANK 1.20ac. $164.40 118-262-000010 CP OTSEGO PARTNERS LLC 2.30ac. $315.10 118-262-001010 CHASE INVESTMENTS 1.24ac. $169.88 118-096-001010 MAYIMY LLC 2.72ac. $372.64 118-096-001020 EDCO PRODUCTS INC 2.00ac. $274.00 118-096-001030 EDCO PRODUCTS INC 2.00ac. $274.00 118-096-001040 CRAG ENTERPRISES LLC 5.48ac. $750.76 118-184-000070 DARREL A FARR DEVELOPMENT CORP 10.05ac. $1,376.85 118-184-000080 DARREL A FARR DEVELOPMENT CORP 11.67ac. $1,598.79 118-184-000150 DARREL A FARR DEVELOPMENT CORP 4.76ac. $652.12 118-266-000010 APPELLO GROUP LLC 13.91 ac. $1,905.67 118-266-001010 TCO OTSEGO PROPERTY CO LLC 2.38ac. $326.06 EXHIBIT B 2012 ABOVE STANDARD STREET LIGHTING SERVICE DISTRICT LEGEND DATA SOURCES: WRIGHT COUNTY SURVEY DEPT., MNDNR, & CITY OF OTSEGO Icad engIPROJECTSIGIS10T901-2011117901-2011 Street L qht Service District CITY OF OTSEGO PROPERTIES WITHIN 2012 STANDARD STREET LIGHTING SERVICE DISTRICT N W+E S CITY OF OTSEGO ON THE GREAT RIVER ROAD PID Property Owner 118-257-001010 CENTRAL BANK 118-257-001020 CENTRAL BANK 118-057-001010 BANK OF ELK RIVER 118-093-001010 DONNA K PETERSON PROP LLC 118-098-001010 5 HEIRS MARKETPLACE WEST I LLC 118-173-001010 SHEILS HOLDINGS LLC 118-173-001020 ABP LLC 118-173-002010 T & L LAND CO LLC 118-173-002020 RPHR INVESTMENTS LLC 118-186-001010 ELK INN PARTNERS LP 118-219-001010 MARKETPLACE WEST /l LLC 118-500-154101 OTSEGO LAND COMPANY EAST LLC 118-217-000110 LAND FUNDING I LLC 118-264-000010 LAND FUNDING I LLC 118-264-000020 LAND FUNDING I LLC 118-264-000030 LAND FUNDING I LLC 118-264-000040 LAND FUNDING I LLC 118-264-001010 LAND FUNDING I LLC 118-264-002010 LAND FUNDING I LLC 118-217-000130 RTB LLC 118-250-001010 MINN WEST BANK METRO 118-251-001010 MINN WEST BANK METRO 118-178-001010 KEN & JULIE NA THE 118-239-001010 TCF NATIONAL BANK 118-239-001020 TARGET CORPORATION 118-239-001030 RYAN COMPANIES US INC 118-239-001040 RYAN COMPANIES US INC 118-239-000090 APPELLO GROUP LLC 118-252-002010 APPELLO GROUP LLC 118-252-003010 APPELLO GROUP LLC 118-252-003020 APPELLO GROUP LLC 118-252-004010 APPELLO GROUP LLC 118-252-000010 APPELLO GROUP LLC 118-258-001010 KLEINBANK 118-262-000010 CP OTSEGO PARTNERS LLC 118-262-001010 CHANCE INVESTMENTS 118-096-001010 MAY/MY LLC 118-096-001020 EDCO PRODUCTS INC 118-096-001030 EDCO PRODUCTS INC 118-096-001040 CRAG ENTERPRISES LLC 118-184-000070 DARREL A FARR DEVELOPMENT CORP 118-184-000080 DARREL A FARR DEVELOPMENT CORP 118-184-000150 DARREL A FARR DEVELOPMENT CORP 118-266-000010 APPELLO GROUP LLC 118-266-001010 TCO OTSEGO PROPERTY CO LLC DATE. NOVEMBER 3, 2011 ITEM 5.7 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPC,:c:p Plan ni ngCo. com 11 _IIO:G►FelN TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 10 November 2011 RE: Otsego — Mississippi River Trail (MRT) Bikeway TPC FILE: 101.01 — 11.02 BACKGROUND The Minnesota Department of Transportation is (MNDoT) is continuing implementation efforts for the planned Mississippi River Trail (MRT) Bikeway. The MRT is a bicycle route that follows the Mississippi River from the headwaters at Itasca State Park to the Gulf of Mexico through 10 states. The MRT is essentially to bicycling what the Great River Road is to automobiles. The majority of the MRT route is along relatively low volume roads using shoulders opposed to separated trails thus the "bikeway" designation. The MRT goes through Otsego along CSAH 39 and CSAH 42 and signs are planned to be installed along the route in 2012. The MRT is a potentially unique economic development tool for Otsego to attract avid bike enthusiasts to area businesses. City staff will be discussing with area businesses, in particular Holiday Inn about opportunities to promote the MRT in relation to their operations. The proximity of Prairie Park and Otsego County Park to the MRT also needs to be promoted. MNDoT is planning a number of "discovery rides" in 2012 to tour the designated route and promote the MRT and City staff will be working to submit an application for Otsego to be one of the host cities for these events. MNDoT is requesting cities adopt a resolution of support for the MRT as part of being designated as a host city. The resolution does not commit the City to any specific actions but does make Otsego eligible to be part of one of the discovery rides and also for possible professional assistance from MNDoT's marketing consultants working on the MRT project to promote the City and the bikeway. Wright County has already adopted such a resolution. City staff has drafted Resolution 2011-58 in support of the MRT for consideration at the 9 November 2011 Parks and Recreation Commission meeting. The Parks and Recreation Commission voted to recommend that the City Council adopt the proposed resolution as presented. The City Council will consider the resolution of support for the MRT and the recommendation of the Parks and Recreation Commission at their meeting on 14 November 2011. Exhibits: A. Resolution 2011-58 B. MRT Information Sheet C. MRT National Map D. MRT Minnesota Map E. MRT Scenic Segment Map RECOMMENDATION City staff recommends the City Council adopt Resolution 2011-58 as presented. POSSIBLE ACTIONS A. Motion to adopt Resolution 2011- 58 offering initial support for the MRT bikeway. B. Motion to table. C. Lori Johnson, City Administrator Tami Loff, City Clerk Brad Belair, Public Works Supervisor 2 RESOLUTION NO.: 2011 - 58 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION OF INITIAL SUPPORT FOR THE MISSISSIPPI RIVER TRAIL BIKEWAY. WHEREAS, the Mississippi River is well known throughout the United States and the world; and, WHEREAS, the hills, trees and waters centered upon the Mississippi River are quite beautiful to residents and tourists alike; and, WHEREAS, the Mississippi River has served through time as a corridor of exploration, travel and settlement; and, WHEREAS, the Mississippi River Trail (MRT) bikeway is a bicycle route that offers an opportunity for extraordinary adventure along the entire river from the Headwaters in Lake Itasca State Mark in Minnesota to the Gulf of Mexico in Louisana; and, WHEREAS, the MRT relies exclusively on existing highway shoulders, low volume paved roadways and paved recreational trails; and, WHEREAS, the route will likely evolve and improve as road improvements are make and suitable paved recreational trails become available; and, WHEREAS, the MRT will generate additional economic activity within Mississippi River host communities; and, WHEREAS, a continuous string of local resolutions of support for the MRT will strengthen individual and collective funding for projects that protect, enhance or promote resources that enrich the MRT experience; and, WHEREAS, even though the Minnesota Department of Transportation (MNDoT) will continue to maintain statewide mapping and information regarding the MRT, convene meetings and facilitate the resolution of issues and alignment selection within the State, the MRT will be managed collaboratively by all road and trail authorities that comprised the bikeway including the City of Otsego. 1 WHEREAS, the Otsego Parks and Recreation Commission considered this resolution of initial support for the MRT at their meeting on 9 November 2011 and voted to recommend City Council approval as presented, and, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that Otsego supports the collective efforts of MNDoT and other road and trail authorities that comprise the MRT bikeway and the City will participate in ongoing collaborative discussions and in matters of a general nature regarding the location and operation of the MRT within its incorporated boundaries. MOTION BY: SECOND BY: /s1 IN 1`►1111111TWO11-14 THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 14th day of November, 2011. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO Jessica L. Stockamp, Mayor 2 The Mississippi River Trail (MRT) is a world-class bicycle route connecting the headwaters of the Mississippi River at Lake Itasca, Minnesota to the Delta at the Gulf of Mexico in Louisiana. A, It is a 3,000 -mile network of bicycle -friendly roads and multi -use paths. As such, the Mississippi River Trail is a virtual "string of pearls" connecting Minnesota with nine other states, cities such as St. Louis, Memphis, and New Orleans, and hundreds of other smaller towns and river communities. It is a unique way to fitISSISAPPI experience the Mississippi River's natural wonders, transportation RIDER TRRI! system, recreational facilities, and cultural heritage. MRT OPPORTUNITIES • A great adventure! Visitors and residents alike have a chance to explore America's cultural and natural heritage and see what tourists in an automobile will never see. • Additional local economic activity. The MRT represents opportunities for businesses to profit from anew set of travelers seeking locally provided services. The University of Minnesota Tourism Center identifies bicycling as the state's second most popular outdoor recreation activity. In 2009, road bicyclists' total trip spending was $337,641,000. • Better health. At its core, the MRT encourages healthy and life -extending outdoor activity. • Enrichment and social cohesiveness. The trail represents an opportunity to remember and celebrate important Mississippi River people, places, and stories that have made Minnesota's communities great. Through local interpretation, the bikeway can encourage a sense of community locally and with neighboring communities that share a common heritage. • Added value for roads and trails. The Mississippi River Trail adds value to existing roads and trails by bringing new users to our existing transportation network. • Fulfillment of state statutes. The MRT helps MnDOT fulfill its statutory requirements to develop bikeways (Statute 160.265), to encourage tourism through transportation, and promote and increase bicycling and healthy forms of transportation (Statute 174.01). MRT IN MINNESOTA Minnesota's initial route was developed over 10 years ago by the Minnesota Department of Transportation (MnDOT), with assistance from the Department of Natural Resources (DNR), the National Park Service, local authorities, and many enthusiastic bicyclists. MnDOT has subsequently revisited the route with a renewed commitment to cooperatively evaluate and refine what makes a great bicycle route. MRT COMPOSITION Approximately 15% of the route is located on separated off-road paths and trails, 85% of the MRT within Minnesota relies on road shoulders and relatively low-volume roads administered by numerous road authorities. MRT CONCEPT Even though it's called the Mississippi River `Trail," this bikeway is different from exclusively off-road state trails largely built on abandoned railroad grades (such as the DNR -managed Paul Bunyan, Gateway, and Root River State Trails). Minnesota's route travels on both roads and trails taking advantage of existing facilities. The route will continue to change over time as improvements to roads and trails that can "host" the MRT are made. And even though additional off- road segments will be incorporated into the future MRT alignment, most of the route will continue to share the road right-of-way with cars, trucks, and motorcycles. The distance between the Headwaters in Itasca State Park and the Minnesota -Iowa border is approximately 575 miles however, with the miles of roads and trails Minnesota has added, riders in Minnesota can pedal nearly 800 miles—the longest distance in any of the ten states. Riders between Bemidji and Brainerd can choose to ride portions of the Heartland and Paul Bunyan State Trails or choose a rustic on -road route. And bicyclists in the Twin Cities can ride both sides of the river, which offers the chance for a 144 -mile Metro MRT loop. Mississippi River Trail Conceptual Alignment MINNESOTA MRT MARKETNG TOOLBOX 10 -State Mississippi River Trail Map 1 North Country Nat. ti I La1ce Scenic Trail Itasca f fG Croix ` N.. -Sr, St. Paul Miss. Nat, River gi.Re4reation Area Minneapolis## Ice Age Nat. Scenic Trail La Crosse 1 Effigy Mounds Nat. Monument Dubuque ua ?/YriL kf'rTi is'f �oUte 66 S. Grant Nat. Hittotorii� e Nat. Expansion Memoria Cairo Trail of Tears Nat. Historic Trail Arkansas Nat. Mem NatlonalTrall \ „ Segment - Ml Riv'vsterpP' R Mtssls is ppf River Trail Source: MRT, Inc. SUMMARY VISION MARKETING PRODUCT AUDIENCE STRATEGY PARTNERS SUPPORT 0Nµ f`�0I. Minnesota Mississippi River Trail Bikeway Page 2-3 �F 7M Greenville -71 IEi Nat. l 1ir� -Trace Pa Trace Nat. N t.Historic `• 9 in Lafitte Nat. Histor ca NatlonalTrall \ „ Segment - Ml Riv'vsterpP' R Mtssls is ppf River Trail Source: MRT, Inc. SUMMARY VISION MARKETING PRODUCT AUDIENCE STRATEGY PARTNERS SUPPORT 0Nµ f`�0I. Minnesota Mississippi River Trail Bikeway Page 2-3 �F 7M Lake Bemidji State Park Bemidji )jt Bene Paul Bunyan: {Heartland Itasca State Trail State Trail Schoolcra(t State State Park '-.•g_ Lake Bemidji State Park ,.----'' Paul Bunyan Hackensack0 State Trail Backus Heartland Pine RlverNtate Trail Jenkins Cuyuna Country State Recreation Area Pequot Lakes Nlsswa pOlronton by Riverton Baxter Bralnerd i Crow Wing State Park ,, %McCarthy Beach State Park +Taconite State Trail River Hill Annan Mine Stale Parl< 4rfrid Rapids let ^La Prairla Savanna Portage State Park Key Highlights Connections D While tracing America's river, the A.4RT -> The MRT travels through ten states: Bikeway provides opportunity for Minnesota, Wisconsin, Iowa, Illinois, significant' adventure and outstanding Kentucky, Missouri, Tennessee, cultural enrichment. Arkansas, Mississippi and Louisiana �i :O Pallsaee Q There is a unique intimacy and connection > The MRT travels through nearly 70 1' to what is happening while traveling cities and 21 counties in Minnesota. �t upon a bicycle. Fort Ripley Father Hennepin State Park / Mille Lacs Kathlo Stale Park Little Falls ty Charles A. Lindbergh State Park Lake Wobegon/f.ORlca TnM ` ,l •.,Sartello OSauk Rapids Y St.'Cloudg SL Augusta qi�', Clearwalero - Minnesota is the place to bike! In 2011 Minnesota was ranked number 4 as "most bicycle friendly state in the United States," In 2010 Minneapolis was recognized as America's best city to bicycle and Minnesota was named the country's Best State Trails. There is something for everyone! Over 100 miles of off-road trails have been Lake Maria State Park '� Elk River Monticello Ois ey .1k Nu DaytoriI Anoka incorporated into the route to match : ' William O'Brien State Park Champlin4bon Rapids! Gateway Mississippi River BrooklynPall(•1`.. _Fr,aley Stare Trail the needs of a wide range of would-be - -� i Brooklyn Cenle St. Croix Islands State adventurers. Mississippi Headwaters I Recreation Area Mississippi Northwoods Minneapolis %. St. Paul ' Lllydale South SL ul - Mississippi CrossingsMen Scenic Mississippi Mendota O - dole Helghts" Fort Snelling State Park Inver Grove Heights. - Eagan Newport Afton Stale Park SL Paul Park Cottage Grove 11 -" Metro Mississippi Mississippi Bluffs Paul Bunyan/Heartland Trail MRT Alternative Route Open Water Trails State Parks Mississippi National River & Recreation Area -- Interstate Highways US Trunk Highways Pioneer Slate Trail' Lake C Save some for later! the MRT can be the blueprint for numerous trips ridden over many years. Frontenac State Park Kellogg Minnelska John A. Latsch Stale Park Carley State Park Minnesota City Goodvlew.� Whitewater State Fark Winona Great River Bluffs ._ Stale Park Blossom Dakota Scenic Drive Root River State Trail 4l La Crescent .......... � , klxestville/Mystery Cave _ �'�" Upper Mississippi -�SWe►ark National Wildlife Refuge Brownsville ' Beaver Creek Valley `> The MRT connects with 3 states and 10 regional trails in Minnesota. > The MRT connects to 8 state parks, 1 national park and numerous regional parks in Minnesota. The MRT travels through two bicycle friendly large urban areas - the St. Cloud metro area and the Twin Cities metro area. "The Great Mississippi, the majestic, the magnificent Mississippi, rolling its mile-tivide tide along, shining in the sun" Mark Twain Nfimesiota, the source of the Mississippi River, is an ideal 833 mile beginning to your expedition on the 3000 mile Mississippi River Trail. Or, by itself, Minnesota can be a bicycling destination of international quality. Through small towns, and thriving metropolises, among pristine forests and historic landscapes, from the river's beginning as a meandering stream small enough to walk across, along it's transformation into a monumental waterway, you will find the MRT in Minnesota an awe-inspiring journey. The industry, transportation and settlements that have lined the river throughout history still exist today. Enter traditional downtowns near the water that invite you in for glimpses of the past along with modern support and amenities. Find evidence of the logging trade, the era of mining, and learn about past and present day Native American cultures. Historical markers, interpretive museums, and remnants of industrial infrastructure offer views into the river's past and current influence. 'The Mississippi River is a central part of Minnesota life today. The MRT links a wide array of trails, parks, and recreational opportunities such as canoeing, hiking and fishing. Accommodation possibilities range from rustic campgrounds to first class resorts. Throughout the state, experience challenging hills, and gentle trails, stately pine forests, and magnificent wetlands, birdwatching, wildlife and striking fall color in a variety of Minnesota communities. N -V Sn' �, � I Crow Wing State Fort Ripley i r Morrison Little Falls Charles A. Lindbergh State Park ^ o Lake Wobegon Trail lir Mississippi River ! Scenic Mississippi i Mississippi Crossings Metro Mississippi Open Water I Trails State Parks Interstate Highways i US Trunk Highways State Trunk Highways County Boundary RT l0 o Rice r Sartell',o 'oSauk Rapids St. Cloud d St. Augustan Clearwater 24' zs, Lake Maria State Park Monticello Character of the Riven Q The widening river carves deeper into the bedrock, alternating between increasingly dramatis_ rapids and long tranquil stretches. i 169 Elk River a Y SOI—�am Otsego H. `Kelley Farhi,� uayton .noka Champlin . Co n Rap B ooklyn Park "1 Frid Broo lyn!t'e� entet Key Themes Ridin' rural - grab your camera and photograph scenic farm -stapes and historic barns along this segment of the Mississippi River. Travel from town to town and enjoy the markets, fishing piers and picnic sites found in several of the communities. Go multimodal - in addition to biking, this pastoral section of the Mississippi River offers canoeing, kayaking and other travel combinations. Outfitters are located in St. Cloud, Clearwater, and Monticello. River tourism is a great attraction, and the water is known for excellent sport fishing. Sceneryalounds as the Mississippi River Trail connects the cities of Little Falls and Elk River. The river corridor provides a relaxing ride past farms, fields, and woodlands on pleasant rural roads while Midwestern hospitality awaits you in the small communities. In Sartell, Sauk Rapids and Monticello, you can enjoy access to the Mississippi River in numerous riverside parks, while local, off-road trail segments allow you to travel alongside the river through enchanting wooded corridors. Acting as a hub for Scenic Mississippi, St. Cloud celebrates it's riverfront with Clemens and Munsinger Gardens, while nearby Lake Maria State Park offers you a nice out of the way hiking and camping experience. Near Little Falls is the Lake Wobegon Trail that celebrates Garrison Keilor's imaginary town. Monticello has an inviting downtown just off the river, and other historic sites are concentrated in the communities of St. Cloud, Clearwater, and Elk River. Break your ride to journey back in time at the nearby Oliver H. Kelley Farm in Elk River. At this working museum, you can pick heirloom vegetables, churn butter, make homemade soap and participate in other farm activities, while costumed guides offer insight into rural Minnesota life in the 1860s. PPP ��G ITEM 6-1 REQUEST FOR COUNCIL ACTION CITY OF �. OTSEGO ON THE GREAT RIVER ROAD TO: Otsego Mayor and City Council FROM: Lori Johnson, City Administrator DATE: November 3, 2011 RE: 1-94 Chamber Coalition Membership Dues At the October 26, 2011, Council meeting the Council approved a resolution of support for the 1-94 Corridor Coalition. The Coalition further requested that Otsego pay membership dues of $.50 per capita. The Council asked for a financial report from the Coalition before agreeing to pay membership dues. Attached is the financial information I received from Rhonda Baack, Executive Director of the 1-94 Chamber of Commerce. In her email to me, Ms. Baack stated, "The Coalition funds are used strictly for lobbying efforts at the state and federal level, the trips that have been made to Washington to meet with our congressional leaders on behalf of the Coalition have all been made at the expense of the individual, not the Coalition funds." She will be at the Council meeting to provide additional information on the financial report and to answer the Council's questions. Finally, since this request was made after the proposed budget was drafted, funds for membership dues are not included in the budget. If the Council authorizes payment of the dues, the funds will come from the fund balance in the General Fund. Action Requested: • Consider request for payment to the 1-94 Corridor Coalition. Attachment: • Financial Report of 1-94 Corridor Coalition provided by the 1-94 West Chamber of Commerce. 12:49 PM 1-94 WEST CHAMBER OF COMMERCE 03/02/11 Cash Basis Transaction Detail By Account March 1, 2008 through March 2, 2011 March 2011 Type Date Name Paid Amount Coalition Revenue Deposit 12/15/2008 1-94 West Chamber $ 10,000.00 Deposit 12/15/2008 Auction Masters $ 250.00 Deposit 12/18/2008 J & B Group, Inc. $ 5,000.00 Deposit 12/30/2008 Darkenwald, Inc. $ 150.00 Deposit 01/05/2009 Minneapolis Trailer Sales, Inc. $ 150.00 Deposit 01/05/2009 Kinghom Company $ 150.00 Deposit 01/15/2009 Hassan Sand & Gravel, Inc. $ 150.00 Deposit 01/15/2009 Premier Banks -Albertville $ 250.00 Deposit 01/26/2009 EMBARQ $ 2,000.00 Deposit 02/11/2009 Fox Hollow Golf Club $ 200.00 Deposit 02/18/2009 MarineMax $ 250.00 Deposit 02/20/2009 First National Bank of Elk River $ 750.00 Deposit 04/13/2009 Osowski Flea Market $ 150.00 Deposit 06/01/2009 BB Wireless $ 100.00 Deposit 06/04/2009 City of Albertville $ 2,971.00 Deposit 06/12/2009 City of Dayton $ 2,500.00 Deposit 06/15/2009 Hassan Township $ 1,346.00 Deposit 06/18/2009 City of St. Michael $ 7,500.00 Deposit 06/24/2009 City of Otsego $ 7,500.00 Deposit 06/25/2009 Radiation Products Design $ 150.00 Deposit 07/15/2009 Cash $ 2,835.00 Deposit 07/20/2009 Cub Foods Rogers $ 500.00 Deposit 07/22/2009 AAA Striping Service Co. $ 500.00 Deposit 08/07/2009 21st Century Bank, Loretto $ 1,000.00 Deposit 08/13/2009 The Bank of Elk River $ 500.00 Deposit 09/21/2009 Reinhart FoodService $ 5,000.00 Deposit 1 10/02/2009 lAlbertville Premium Outlets $ 100.00 Deposit 10/19/2009 Grand Casino Mille Lacs & Hinckley $ 500.00 Deposit 10/27/2009 Paypal $ 480.04 Deposit 12/14/2009 J & B Group, Inc. $ 5,000.00 Deposit 01/25/2010 Skjold Barthel $ 300.00 Deposit 01/25/2010 Hayes Insurance Agency, Inc. $ 300.00 Deposit 01/25/2010 The Bank of Elk River $ 600.00 Deposit 03/11/2010 City of Monticello $ 5,624.00 Deposit 03/16/2010 Fox Hollow Golf Club $ 200.00 Deposit 03/19/2010 MarineMax $ 250.00 Deposit 03/29/2010 Minneapolis Trailer Sales, Inc. $ 150.00 Deposit 04/16/2010 First National Bank of Elk River $ 500.00 Deposit 1 1 05/10/2010 IThe Bank of Elk River $ 500.00 Deposit 05/15/2010 R -Pro Home Inspections $ 500.00 Deposit 06/02/2010 BB Wireless $ 500.00 Deposit 06/02/2010 1-94 West Chamber $ 500.00 Deposit 06/11/2010 Wright County 11 1$ 5,000.00 Page 1 of 2 12:49 PM 1-94 WEST CHAMBER OF COMMERCE 03/02/11 Cash Basis Transaction Detail By Account March 1, 2008 through March 2, 2011 March 2011 Type Date Name Paid Amount Deposit 06/25/2010 City of Rogers $ 3,600.00 Deposit 12/18/2010 Reinhart FoodService $ 5,000.00 Deposit 03/31/2011 City of Monticello $5,624.00 Deposit 10/24/2011 Action Plastics $500.00 Total Coalition Revenue $ 87,580.04 TOTAL $ 87,580.04 Type Date Name Paid Amount Coalition Expense Check 10/08/2008 WSB 268.00 Check 11/07/2008 WSB 6,289.50 Check 11/25/2008 Lockridge Grindal Nauen PLLP 6,500.00 Check 11/25/2008 WSB 1,130.00 Check 01/30/2009 Lockridge Grindal Nauen PLLP 4,570.02 Check 04/06/2009 WSB 4,000.00 Check 04/06/2009 Lockridge Grindal Nauen PLLP 4,000.00 Check 06/30/2009 WSB 2,344.00 Check 06/30/2009 Lockridge Grindal Nauen PLLP 7,500.00 Check 06/30/2009 WSB 4,000.00 Check 08/19/2009 Lockridge Grindal Nauen PLLP 5,000.00 Check 08/19/2009 WSB 1,807.25 Check 09/16/2009 Lockridge Grindal Nauen PLLP 10,000.00 Check 09/16/2009 WSB 5,000.00 Check 11/16/2009 Lockridge Grindal Nauen PLLP 3,001.48 Check 12/07/2009 Lockridge Grindal Nauen PLLP 2,500.00 Check 12/14/2009 WSB 2,500.00 Check 12/18/2009 Firelight Studeo 1,500.00 Check 03/11/2010 WSB 2,000.00 Check 03/11/2010 Lockridge Grindal Nauen PLLP 2,000.00 Check 09/07/2010 WSB 744.23 Check 10/20/2010 Pinnacle Printing 332.38 Check 01/12/2011 WSB 1,588.00 Total Coalition Expense 78,574.86 78,574.86 In Kind Donations Wedsite Design Charter Commercial Theatre Commerical Firelight Studio Printing Pinnacle Printing, St Michael Rogers Printing, Rogers 1-94 Bill Board Franklin Outdoor Advertising Page 2 of 2 5:49 PM 11/14/11 Cash Basis 1-94 WEST CHAMBER OF COMMERCE Transaction Detail By Account January 1, 2008 through November 14, 2011 Type Date Num Name Memo Cir Split Original Amount Paid Amount Balance Coalition Revenue Deposit 11/21/2008 1-94 West Chamber VOID: Deposit X Wells Fargo 0.00 0.00 0.00 Deposit 12/15/2008 Auction Masters Deposit Wells Fargo 250.00 250.00 250.00 Deposit 12/18/2008 J & B Group, Inc. Deposit Wells Fargo 5,000.00 5,000.00 5,250.00 Deposit 12/30/2008 Darkenwald, Inc. Deposit Wells Fargo 150.00 150.00 5,400.00 Deposit 1/5/2009 Minneapolis Trailer ... Deposit Wells Fargo 150.00 150.00 5,550.00 Deposit 1/5/2009 Kinghorn Company Deposit Wells Fargo 150.00 150.00 5,700.00 Deposit 1/15/2009 Hassan Sand & Gra... Deposit Wells Fargo 150.00 150.00 5,850.00 Deposit 1/15/2009 Premier Banks - Alb... Deposit Wells Fargo 250.00 250.00 6,100.00 Deposit 1/26/2009 EMBARQ Deposit 21st Century ... 2,000.00 2,000.00 8,100.00 Deposit 2/11/2009 Fox Hollow Golf Club Deposit Wells Fargo 200.00 200.00 8,300.00 Deposit 2/18/2009 MarineMax Deposit Wells Fargo 250.00 250.00 8,550.00 Deposit 2/20/2009 First National Bank ... Deposit Wells Fargo 750.00 750.00 9,300.00 Deposit 4/13/2009 Osowski Flea Market Deposit Wells Fargo 150.00 150.00 9,450.00 Deposit 6/1/2009 BB Wireless Deposit Wells Fargo 100.00 100.00 9,550.00 Deposit 6/4/2009 City of Albertville Deposit Wells Fargo 2,971.00 2,971.00 12,521.00 Deposit 6/12/2009 City of Dayton Deposit Wells Fargo 2,500.00 2,500.00 15,021.00 Deposit 6/15/2009 Hassan Township Deposit Wells Fargo 1,346.00 1,346.00 16,367.00 Deposit 6/18/2009 City of St. Michael Deposit Wells Fargo 7,500.00 7,500.00 23,867.00 Deposit 6/24/2009 City of Otsego Deposit Wells Fargo 7,500.00 7,500.00 31,367.00 Deposit 6/25/2009 Radiation Products ... Deposit Wells Fargo 150.00 150.00 31,517.00 Deposit 7/15/2009 Cash Deposit Wells Fargo 2,835.00 2,835.00 34,352.00 Deposit 7/20/2009 Cub Foods Rogers Deposit Wells Fargo 500.00 500.00 34,852.00 Deposit 7/22/2009 AAA Striping Servic... Deposit Wells Fargo 500.00 500.00 35,352.00 Deposit 8/7/2009 21 st Century Bank, ... VOID: Deposit X 21 st Century ... 0.00 0.00 35,352.00 Deposit 8/7/2009 21st Century Bank, ... Deposit 21st Century ... 1,000.00 1,000.00 36,352.00 Deposit 8/13/2009 The Bank of Elk River Deposit 21st Century ... 500.00 500.00 36,852.00 Deposit 8/31/2009 1-94 West Chamber VOID: Deposit X Wells Fargo 0.00 0.00 36,852.00 Deposit 8/31/2009 Great Northern Bank VOID: Deposit X Wells Fargo 0.00 0.00 36,852.00 Deposit 9/21/2009 Reinhart FoodService Deposit 21st Century ... 5,000.00 5,000.00 41,852.00 Deposit 10/2/2009 Albertville Premium ... cash 21st Century ... 100.00 100.00 41,952.00 Deposit 10/19/2009 Grand Casino Mille ... Deposit 21 st Century ... 500.00 500.00 42,452.00 Deposit 10/27/2009 Paypal Deposit 21 st Century ... 480.04 480.04 42,932.04 Deposit 12/14/2009 J & B Group, Inc. Deposit 21st Century ... 5,000.00 5,000.00 47,932.04 Deposit 1/25/2010 Skjold Barthel ad 21st Century ... 300.00 300.00 48,232.04 Deposit 1/25/2010 Hayes Insurance A... ad 21st Century ... 300.00 300.00 48,532.04 Deposit 1/25/2010 The Bank of Elk River ad 21st Century ... 600.00 600.00 49,132.04 Deposit 2/24/2010 EMBARQ VOID: Deposit X 21st Century ... 0.00 0.00 49,132.04 Deposit 3/11/2010 City of Monticello Deposit 21st Century ... 5,624.00 5,624.00 54,756.04 Deposit 3/16/2010 Fox Hollow Golf Club Deposit 21st Century ... 200.00 200.00 54,956.04 Deposit 3/19/2010 MarineMax Deposit 21st Century ... 250.00 250.00 55,206.04 Deposit 3/29/2010 Minneapolis Trailer ... Deposit 21 st Century ... 150.00 150.00 55,356.04 Deposit 4/16/2010 First National Bank ... Deposit 21 st Century ... 500.00 500.00 55,856.04 Deposit 6/11/2010 Wright County Deposit 21st Century ... 5,000.00 5,000.00 60,856.04 Deposit 6/25/2010 City of Rogers Deposit 21st Century ... 3,600.00 3,600.00 64,456.04 Deposit 3/30/2011 City of Monticello Deposit 21st Century ... 5,624.00 5,624.00 70,080.04 Deposit 10/21/2011 Action Plastics, Inc. Deposit 21st Century ... 500.00 500.00 70,580.04 Page 1 5:49 PM 11/14/11 Cash Basis Type Date Num Deposit 10/31/2011 Deposit 11/14/2011 Total Coalition Revenue TOTAL 1-94 WEST CHAMBER OF COMMERCE Transaction Detail By Account January 1, 2008 through November 14, 2011 Name Memo Cir Split ICA Deposit 21st Century ... Henningson & Snox... Deposit 21 st Century ... Original Amount Paid Amount Balance 500.00 500.00 71,080.04 500.00 500.00 71,580.04 71,580.04 71,580.04 71,580.04 71,580.04 Page 2 ITEM G-2 REQUEST FOR COUNCIL ACTION CITY OF �. OTSEGO ON THE GREAT RIVER ROAD TO: Otsego Mayor and City Council FROM: Lori Johnson, City Administrator DATE: November 9, 2011 RE: WebQA work order system Earlier this year the Council approved a contract with GIS Rangers for a work order system. The contract called for GIS Rangers to design and develop a work order program specifically for Otsego at an upfront cost of $7,000 plus a yearly subscription fee of $948. GIS Rangers stated that the annual fee would be reduced to $300 if the city continues to have GIS Rangers host GeoMoose. As you know, I have not signed the work order contract with GIS Rangers. I have been in ongoing discussions with Blaine Hackett, President of GIS Rangers, about the work order project and the City's GIS service in general. After research and subsequent discussion with GIS Rangers, Mr. Hackett agreed to reduce the price for the work order program to $3,500. However, along with the price reduction, he took out many of the program features that staff requested to make the program fit their needs. I felt that even at the reduced price, there were other well -tested, proven, and heavily used software options available. Since I was not part of the initial phases of this project, it was difficult for me to accurately compare other work order programs to the GIS Rangers proposal. City department heads were part of this project from the beginning thus they were able to evaluate the GIS Rangers proposal against another work order product. The work order system that we reviewed is WebQA. WebQA is used by approximately 500 cities nation-wide including many local cities. The department heads unanimously agreed that the WebQA work order product was superior to the work order system GIS Rangers planned to custom design for Otsego. The WebQA work order system is developed and ready to install. It offers many reporting options, different layers of accountability and assignment of tasks, ties to Google or similar maps, creates an electronic address case file, emails reminders if work orders aren't completed in the expected time, and allows the Council to check the status of work orders. Additionally, WebQA allows for a connection on the City's website providing an option to residents to report a concern via the web instead of by phone. Attached is a copy of a proposed WebQA Service Agreement for your review. The cost for WebQA is $3,000 plus $125 per month ($1,500/year) for hosting. This is less than was originally approved and almost identical to the reduced proposal from GIS Rangers. Action Requested: • The Administrative Subcommittee discussed this item at its November 9 meeting and agreed with staff's recommendation that the Council approve entering into an agreement with WebQA and cancelling its previous action to enter into a contract with GIS Rangers. Attachment: • WebQA Service Agreement. PjI WEBOA SERVICEN AGREEMENT For GovQA Service(s) THiS SERVICE(S) AGREEMENT (tlte "Agreement") between WEBQA, Inc. ("WEBQA") with its principal place of business at 900 S. Frontage Road, Suite 110 Woodridge, IL, 60517 and The City of Otsego, a city with its principal place of business at 8899 Nashua Avenue NB, Otsego, MN 55330 ("Custoince) Is made effective as of November 1, 2011 ("Effective Dale".) 1, 1YL13QA DELIVERY 01? SERVICE(S): WEBQA grants to Customer a tion exclusive, non-transfernble, limited license to access and use the GovQA Service(s) oil the Authorized Websltc(s) Identified in Schedule A fn consideration of the fees and terns described iu Schedule A. 2. CUSTOMER RESPONSIBILITIES: Customer acknowledges It is receiving only a iiinited license to use the Services) and related documentation, if any, and shell obtain no title, ownership nor any other rights in or to the Service(s) and related documentation, all of which title and rights shall remain with WebQA. In addition, Customer agrees that this license is limited to applications for its own use and may not lease or rent tile, Service($) nor offer its use for others. All Ctistomer data is owned by the Customer. Under no eireunnsiances is the system intended to capture confidential information of any kilt([, Confidential information is defined such as social security numbers and financial information, Customer agrees to maintain the Authorized Website(s) identified in Schedule A, provide WEBQA with all information reasonably necessary to setup or establish the Service(s) on Customer's behalf, and allow a "Powered by GovQA" logo with a hyperlink to WebQA's website home page oil the Authorized Website, 3. SERVICES) LEVELS: WEBQA will use commercially reasonable efforts to backup and keep the Service(s) and Authorized Websites) in operation consistent with applicable industry standards and will respond to customers' requests for support during normal business hours. THE SERVICF.(S) ARE PROVIDED ON AN "AS IS" BASIS, AND CUSTOMER'S USE OF THH SERVICES) IS AT ITS OWN RiSK. WEBQA DOES NOT WARRANT THAT THE SERVICES) WILL BE UNINTERRUPTED OR ERROR-FREH Olt UNEFFECTED BY FORCE MAJEURE EVENTS. 4. WARRANTY AND LIABILITY: WEBQA MAKES NO REPRESENTATION OR WARRANTY AS TO MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OF THE SERVICE(S) AND SHALL HAVE NO LIABILITY FOR ANY CONSEQUENTIAL DAMAGES OF ANY KIND INCLUDING, BUT NOT LiMITED TO, DATA LOSS AND BUSINESS INTERRUPTION, AND TB8 PARTIES AGREB THAT THE ONLY REMEDIES THAT SMALL BE AVAILABLE TO CUS'T'OMER UNDER THIS AGREEMENT SHALL BE THOSE EXPRESSLY SET FOR'ITI IN THiS AGREEMENT, WFBQA'S LIABILITY UNDER ALL CIRCUMSTANCES INVOLVED HEREIN IS EXPRESSLY LiMITED TO THE AMOUNT RECEIVED UNDER T[ IS AGREEMENT. 5. TERMINATION: Either party stay terninnte tills agreenncut if the, terminating party gives tine other party sixty (60) (lays written notice prior to termination. Should Customer terminate without cause after the first date of tine term as defined in Schedule A, Customer must pay (lie balance of tine current contracted terns and this payment obligation will immediately become due, lt'ebQA may terminate service(s) if payments are not received by WebQA as specified ht Schedule 1. All :monles associated to the current lean will be due Immediately. Upon any termination, WebQA will discontlnue Service(s) under this agreement; WebQA will provide Customer with an electronic copy of all of Customer's data, if requested; and, provisions of this Agreement regarding Ownership, Liability, Confidentiality aitd Miscellaneous will continuo to survive, 6. INDEIIINIFICATION Each Party agrees to fully indemnify and hold harmless the other for any and all costs, liabilities, losses, and expenses resulting from any claim, suit, action, or proceeding brought by any third party. 7. ACCEPTABLE USE: Customer represents and warrants that the Services) will only be, used for lawftil purposes, in a manner allowed by law, and to accordance with reasonable operating rules, policies, terms and procedures. WBBQA may, upon misuse of the Service(s), request Customer to terminate access to any individual and Customer ogrees to promptly comply with such request unless such misuse is corrected. 8, CONFIDENTIALITY: Each party hereby agrees to maintain the confidentiality of the other party's proprietary materials and infomtation, including but not limited to, all Information, knowledge, or data not generally available to the public which Is acquired in connection with this Agreement, unless disclosure is required by low. Each party hereby agrees not to copy, duplicate, or transcribe any confidential documents of the other party except as required lir connection with their performance under this Agreement. Customer acknowledges that tine Service(s) contain valtiable trade secrets, which are tine sole property of WcbQA, and Customer agrees to use reasonable care to prevent other parties from learning of these trade secrets or have unauthorized access to lite Service(s). WebQA will use reasonable efforts to Insure that oily WebQA contractors maintain the confidentinlity of proprietary materials and information. 9. AIISCELLANEOUS PROVISIONS: This Agreement wilt be governed by and construed in accordance with the laws of the State ofN-llnnesola. WF,BQA ntay not assign its rights and obligations under this Agreement, in whole or part, without prior written consent of Customer, which consent will not he unreasonably withheld, 10, ACCEPTANCE: Authorized representatives of Customer and WF,BQA have read the foregoing and all documents Incorporated therein and agree and accept such terms effective as of the date first written above. Customer: City of Otsego Signature: Print Naune: Title: WebQA Inc, Signature: Print Nnine: John Dilenschneider '['tile: CEO Dato: Date: 1012.412011 1 of 2 WebQA Services) Agreement 110607 WEBQA SERVICE S AGREEMENT For GovQA. Service(s) Schedule A A. Service(s): Sofhvaro & Seats: GoyQA Software: Unlimited Seats Data: All Customer Data Is Owned By Customer Authorized website: htlp://www.mvt ovltelp.contlotse>7onutl __ Admin website: itttu:/Awww.ntveovile lu.cont/otsegomu/zadmin- Admin Logon: Ill: SA Password: PASSWORD B. fees: Main Modules: At a Locked -In subscription cost per month for term of $_N25 . i Services) Center✓❑ Citizen Portal ❑ Employee Intranet ❑ Information Center I Full Reporting All setvice(s) upgrades ❑ Communication Center ❑ Payment Center Willi—payment types ❑ City Rep oiler Citizen Facing Mobile App. Customcr understands that Ihis application is provided through a P party and WebQA Is a reseller of this product. Implementation and Training: At a hocked -In cost of $ 3.000 ❑ One -!into settip and load of __ _. Questions into knowledgebaso with routing rules setup I One-time setup and load of 50 Servlce(s) Requests with 2 ntles per Service(s) Request Q I Day(s) of Online Training ($1,500 each) ❑ _, Days of On -Site Training ($1,800 each plus expenses) (� Initial Private Labeling of lite Self Service Portalincluded. Updating oflhePLisiimi(edto onco per billable term. Additional PL updates will be billed ata cost of S 100Aeach time. Storage: S Included Q 10 GB slorago free with service(s). Additional l0GB is S20/month C. Torms: Annual Billable Terni Starting: November 1, 2011 Ending: October 31, 2012. Upon the expiration of this initial term, the term will continue to aulo�rcucw to subsequent annual Optional Terms unless Customer notifies WEBQA in writing of its intention not to extend tine term at Ieast sixty (60) days prior to expiration of the current term end date. Renewal terms will not Increase by more than eight percent. Customer will hold a kickoff meeting to launch implementation no later than I5 days fYotn contract slot► date. D. Billing: Fees are etelusivo of all taxes; billed on on annual basis at tine of con(ract and dile upoa receipt of Invoice. This secures site, servers and resources necessary to begin project. If payment is not received within 45 days of invoice duo date, WebQA has the right to stspettd all services until payment Is received. Fttrihernmore, customer Is responsible for all costs including attorney fees associated to the collections of Invoices over 45 days. E. Remittance: All payments should be mado directly to WcbQA and will not be deemed received until actually received in WebQA of ices. WebQA mailing address for all paynients is: Accounts Receivable Dept., WebQA Ino, 900 S. Frontage Road, Suite 110 Woodridge, IL 60517 F. Speclai: No special implementation or customization at this time. If required, at(ach as Schedule 2. G. Contacts: Organization Name N-Inin ContactN Address: Work Phone: Bllling Contact Nnme:_ Address: Work Phone: Purchase Order Number: City State: _ _ zip: Cell: i?ntall: Fax: Title: City Slate: Zip: Cell: Enmall: Fax: !puns Number: — 10/24/2011 2 oft WebQA Service(s) Agreement 110607 ITEM 6.3 REQUEST FOR COUNCIL ACTION CITY OF �. OTSEGO ON THE GREAT RIVER ROAD TO: Otsego Mayor and City Council FROM: Lori Johnson, City Administrator DATE: November 9, 2011 RE: GIS Rangers Background: In response to correcting deficiencies in the GIS services provided through a contract with GIS Rangers and to control costs in the 2012 budget, at the October 10, 2011 Council Meeting, the City Council directed staff to solicit Requests for Proposals for GIS services. Subsequent to that action, Blaine Hackett, President of GIS Rangers, submitted a proposal dated October 20, 2011, stating he would like the opportunity to "fix[ing] the issues with the GeoMoose and our services in general at Otsego." The proposal is attached for your review. Under the proposal, GIS Rangers would fix the GIS issues at no charge to the City from October 21, 2011, through December 31, 2012. In addition to the terms specified in the proposal, I recommend that the following items be part of the agreement if the City agrees to the proposal from Mr. Hackett. GIS Rangers will not bill the City of Otsego for service, maintenance, hosting, data entry, or any other fee or service beginning October 20, 2011, through December 31, 2012. 2. All mapping modules will be collapsed into one module with a full security system in place to allow or deny access to each layer. a. The Otsego staff person designated as "system administrator" will assign rights to view each layer or change data for each layer as the City deems appropriate. 3. Otsego staff will be trained to update and "check-in" data to eliminate the need for ongoing contracted services from GIS Rangers. In the interim through 2012, GIS Rangers will update all data until staff is trained and available to perform these duties. 4. GIS Rangers will contract directly with PeopleService to provide new or expanded services requested by PeopleService staff. Otsego will not pay for charges incurred by PeopleService. 5. GIS Rangers will schedule office use/hours and training with the City Clerk in advance. 6. GIS Rangers is responsible for ensuring that routine GIS data backups are done at least weekly. 7. GIS Rangers will submit a monthly update of the improvements and changes made. 8. All GIS and other data resulting from or part of the GIS Rangers system remain the property of the City of Otsego. 9. The City reserves the right to cancel this agreement at any time. I have reviewed this proposal with CM Heidner. He agrees we recommend approval of the GIS Rangers proposal with the additional nine stipulations listed above. In addition, the RFP process would be delayed pending the outcome of the changes and improvements made by GIS Rangers. Action Requested: • Approve October 20, 2011, proposal from GIS Rangers with the nine conditions listed above. • Delay RFP for GIS Services for up to one year. Attachment: • October 20, 2011, Proposal for GIS Services from Blaine Hackett, President, GIS Rangers 2 2434 Virginia Circle Roseville, MN 55113 651303-8490 October 20, 2011 City of Otsego Attn. Lori Johnson 8899 Nashua Ave. NE Otsego, MN 55330 Dear Lori: I sincerely apologize for the situation we are in regarding GIS services. I am prepared to do whatever is in my power to make amends. Please find the following items I would like to propose to fix this and hopefully gain back a small portion of your trust. All services below will be at no charge to the city from today's date forward until December 31st, 2012. Re -Tooling of Otsego GIS GeoMoose Site at no charge to the city 1. Four Mapping Modules will be collapsed into one module with all layers • Layers will be in folders of like data which are expandable 2. Property Search and Sketch tools will open on roll over 3. Toolbar will be updated to have better, more understandable icons with rollover information 4. Create an "Advanced" toolbar to show/hide advanced tools when user chooses "Search by Inspection" moved to main page "Search by Inspection Date" moved to main page Parcels can be color coded to show which have permits 8. AsBuilts will be available from main page 9. Complex map for printing 10. Parcel report with thumbnail of selected parcel 11. Bing Maps Aerials as background 12. Fix any bugs that are currently causing problems or arise in the future 13. Group and one on one training for all of 2012 14. WebMeeting support for 2012 *No hosting fee for 2012 We will begin these changes immediately and have them completed by December 1st, 2011. GIS Services for 2012 In our report to you dated 8/31/11, we estimated the following tasks needed to be done on a regular basis. These tasked totaled and average of 11 '/z hours per week. GIS Rangers will perform these tasks or any other GIS tasks of your choice for this amount of time at no charge to the city for 2012. October 20, 2011 Page 2 1. Utilities: Yuma Data Check-in/out & processing = lhr This entails checking data from the field, confirming values, add fields if necessary, updates to ArcGIS maps/MXD's 2. Utilities: Toughbook PC GPS Update % hr Toughbook is used for read only access to GIS data in the field 3. Utilities: Maps and Reports ''/z hr (This is an average. One week there may be none. Other weeks there may be an hour) 4. Utilities: RPZ Data Development 1 hr 5. Utilities: Forms Development 1 hr (This is an average. One week there may be none. Other weeks there may be an hour) 6. Emergency Management Layers 2 hrs (until completed) 7. Sign Management 1 hr (This is an average. One week there may be none. Other weeks there may be an hour) 8. Other/Misc. Maps 1 hr (This is an average. One week there may be none. Other weeks there may be an hour as needed) 9. MS4 Storm Project checkin /Maps lhr 10. Assessors Data Update lhr 11. GeoMoose Website Map Updates lhr 12. Data, Software & Updates and PC Maintenance, GIS Server Backup ''h hr Aerial Photography The city does not have updated aerials from the county. GIS Rangers will pay for the current data for the city and add it to the web mapping application as well as any other maps that are in need of an aerial background. We can purchase these immediately for and incorporate them your use. These are things in my power to make this situation right with the city. Please advise if this is amenable to the city and we will begin in earnest on these tasks. Sincerely, Blaine Hackett President, GIS Rangers LLC ITEM 6.4 CITY OF �. OTSEGO ON THE GREAT RIVER ROAD TO: Mayor and City Council FROM: Gary Groen, Finance Director DATE: November 10, 2011 RE: Health Insurance Renewal Attached is a summary of the current health insurance plan (Column 1), the proposed renewal premium from HealthPartners (Column 2) and a premium proposal from Blue Cross Blue Shield thru the LOGIS group plan (Column 3). See attached summary of cost based on current enrollment projections. After reviewing the cost of each based on current participation levels, I am recommending the renewal of the current HealthPartners plan for 2012. The plan has a premium rate decrease of 1.9% in the 2012 schedule. For employees covered under a spousal high deductible H.S.A. plan, the City can contribute directly to that plan. Our survey of current employees not participating in the City's health insurance plan indicates that there is one employee who would be eligible for this direct contribution to the spousal H.S.A. If you have any questions, please contact me. City of Otsego Comparison and Summary of Health Insurance Plan Options Current 2011 Plan; 2012 Proposed Plans from HealthPartners and Blue Cross Blue shield Column 1 Column 2 Column 3 LOGIS Group Plan The premiums are age -based which results in some individual participants changing age categories from 2011 to 2012. Individual premiums will change accordingly. * Includes 1.9% premium decrease and also includes one less employee. ** LOGIS BCBS Health Plan; Future Rate Increases are four year rate caps of 9%; 10%; 11 %; and 12% for Years 2013 - 2016 *** Employees pay premium costs exceeding $800 per month under the current plan. Health Partners Health Partners Blue Cross Current Plan Current Plan Blue Shield 2011 2012 Proposed 2012 Proposed Embedded Embedded Not Embedded High Deductible 3000/6000 3000/6000 2500/5000 Number of participants based on current enrollments 11 10 10 Gross Health Premiums Paid by City - Monthly $ 5,655.30 $ 5,721.40 $ 7,881.50 Gross Dental Premium Paid by City - Monthly $ 1,076.68 $ 1,038.73 $ 1,038.73 'Premiums Paid by Employees - Monthly $ (395.37) $ (566.49) $ (1,916.50) Net Premium Cost to City $ 6,336.61 $ 6,193.64 $ 7,003.73 Annualized Net Premium Cost to the City $ 76,039.32 $ 74,323.68 $ 84,044.76 H.S.A. Contribution From City $ 10,600.00 $ 10,000.00 $ 10,000.00 Total Annual City Health and Dental Cost $ 86,639.32 $ 84,323.68 $ 94,044.76 The premiums are age -based which results in some individual participants changing age categories from 2011 to 2012. Individual premiums will change accordingly. * Includes 1.9% premium decrease and also includes one less employee. ** LOGIS BCBS Health Plan; Future Rate Increases are four year rate caps of 9%; 10%; 11 %; and 12% for Years 2013 - 2016 *** Employees pay premium costs exceeding $800 per month under the current plan.