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11-10-97 CCCITY OF OTSEGO WRIGHT COUNTY, MINNESOTA CITY COUNCIL MEETING 6:30 PM COUNCIL CHAMBERS OTSEGO CITY HALL NOVEMBER 10, 1997 1 Mayor Larry Fournier will call meeting to orden Mayor Fournier called the November 10, 1997 City Council Meeting to order at 6:30 PM. Mayor Fournier introduced and welcomed Mike Robertson, Otsego's new City Administrator. a Pledge of Allegiance Mayor Fournier led in the Pledge of Allegiance. h_ Roll Call, Mayor Larry Fournier; Councilmembers: Suzanne Ackerman, Mark Berning, Vern Heidner, Virginia Wendel. Staff: Andrew MacArthur, City Attorney; Bob Kirmis, Assistant City Planner; John Harwood, City Engineer; Mike Robertson, City Administrator; Elaine Beatty, City Clerk/Zoning Administrator; Judy Hudson, Deputy Clerk. ? Consider Agenda Approval. CM Wendel requested two additions under Council Items: Update on the November 10, 1997 Heritage Commission Meeting and Update on Cemetery Ownership. CM Berning requested an addition under Item 6.2.a. Professional Billing and under Item 7.3.b. Volunteer Appreciation. CM Heidner motioned to accept the November 10, 1997 City Council Agenda as amended. Seconded by CM Berning. All in favor. Motion carried. 3 Consider Minutes- a- Regular Council Meeting of October 29. 1997_ CM Berning motioned to adopt the October 29,1997 City Council Meeting Minutes. Seconded by Ackerman. All in favor. Motion carried. 4 Oren Forum@ No one appeared on Open Forum. 5_ Consent Agenda 5-1- Council approval of Abdo Abdo Fick and Meyers EngagPment letter for 1997 Audit_ 5 Council apprnyal of arlrlirinnal curb cuts for Precision Lin Mo nr Snorts CM Heidner motioned to adopt the Consent Agenda. Seconded by CM Berning. All in favor. Motion carried. Otsego City Council Meeting of November 10, 1997, cont'd. Page 2. 6_ Bob Kirmis, Assistant Citi Planner - 6.1. Consider proceeding with Otsego Comprehensive Plan- Mr. l n_Mr. Kirmis briefly reviewed what has been completed to date on the Comprehensive Plan. He encouraged the Council to proceed, as it is important to use as a base for planning. Mr. Kirmis suggested a joint planning meeting with the Planning Commission. Mr. MacArthur also encouraged the Council to proceed on the Comprehensive Plan from a legal point. The moratorium was instituted for one reason, for a decision to be made regarding Sewer and Water and once that decision was made work would continue on the Comprehensive Plan. The time period on this moratorium is February of 1998 and Mr. MacArthur sees an extension to this moratorium. From a legal standpoint, the City needs to proceed within a year's time on the Comprehensive Plan to justify this extension and to be in line with the Resolution the City previously passed. Mayor Fournier questioned NAC's possible budget increase over the $25,000 which was previously quoted for the Comprehensive Plan. He also asked for a time frame for the Comprehensive Plan Process. Mr. Kirmis responded the possible increase of budget is for unforeseen work for the western side of Otsego if sewer is desired there. There might be some additional work and he wanted to make sure this would be covered. As far as the time frame, he estimated six months for a draft copy. CM Wendel asked if all the amendments to the Comprehensive Plan will be incorporated into the new one. Mr. Kirmis responded by explaining how this will be a Council decision. CM Heidner stated the Council needs to move ahead on this Plan based on a sewer plant located in the southeast portion of the city. Mayor Fournier motioned to direct the City Planner to work on the City Comprehensive Plan with Sewer and Water being the focus of the plan. Seconded by CM Heidner. All in favor. Motion carried. Mr. Kirmis informed the Council that David Licht would like to be part of the process. The Council agreed. CM Heidner motioned to set November 18, 1997, (Tuesday) 7 PM for a Council Workshop with the Planning Commission to work on the Comprehensive Plan. Seconded by CM Ackerman. All in favor. Motion carried. 6.2. Any other Planning Business. a. Professional Billing CM Berning stated he has noticed in the billing from the professional staff there have been phone calls from residents, Realtors and developers which the city is being billed for. He would to see more control of these phone calls from city staff. Mayor Fournier directed and Council agreed these phone calls should first be directed to Mike Robertson, City Administrator. Otsego City Council Meeting of November 10, 1997, cont'd. Page 3. 7 Andrew MacArthur. City Attorney. 7.1 _ Consider appraisers to annraisT a sewageAreatment plint site, CM Heidner motioned to retain the Lyle H. Nagell & Co., Inc. to provide appraisal for the site that was selected for the Waste Water Treatment Site as outlined in their attached November 6, 1997 Letter for the self contain report of $1,200. Seconded by CM Ackerman. All in favor. Motion carried. 7-2. Consider Amendment to Interim Administrator's Contract re_ Liability y and Errors and Omission Insurance. Mr. MacArthur reviewed his attached November 4, 1997 letter. CM Heidner motioned to amend, and to give authorization for the Mayor to sign the City Contract it has with Mike Robertson for the Interim City Administrator position. The amendment should include language that says the Independent Contractor will be considered as an employee only for the purposes of liability insurance coverage in Errors and Omission Insurance Coverage under the City's existing contract with the League of Minnesota Insurance Trust. Seconded by CM Berning. All in favor. Motion carried. 7-3- Any other Legal Business. 7 1 a lar; 7roen's Con mc. Mr. MacArthur advised the Council of the existing agreement with Mr. Groen which is a Letter of Understanding. If the City continues with Mr. Groen's services there should a more clear and complete contract. He has discussed this with Mr. Groen. CM Wendel motioned for the City Attorney to prepare a draft contract for Gary Groen's services. Seconded by Mayor Fournier. All in favor. Motion carried. 7-3-b. Volunteer Appreciation Mr. MacArthur advised the Council against giving gift certificates or gifts. He stated he would be more comfortable with a token such as a plaque or a dinner. Judy Hudson, Deputy Clerk, was directed to bring back options. 8 John Harwood, City Engineer - 9 -1 -Discussion of Sewer and Water Time frames Mr. Harwood discussed his attached Memorandum dated November 5, 1997 with the City Council. Mayor Fournier directed Elaine Beatty, City Clerk/Zoning Administrator, to place this Item on the next City Council Agenda. By that time, Dayton will have met and will have their decision. 9-2- Any other Engineering Business - Mr. usiess- Mr. Harwood informed the Council that Larry Koshak, Hakanson, Anderson, will be attending the 7W Meeting on ISTEA. Otsego City Council Meeting of November 10, 1997, cont'd. Page 4. 9_ Council Items- 9-1. tems:9.1_ Discussion of Community Recreation - Mark Reming/Budget Meeting CM Beming attended the Community Recreation Budget Meeting last week. He explained the tentative proposed budget is around $2.61 per residential capital and the remainder would be made up in percentage of user fees by the city. There has been an approximate 10% reduction in this budget. If this is approved, Jeff Asfahl will attend a meeting for any further explanation. This would amount to a $13,600 base fee that Otsego would pay and the rest would be a variable. Assuming the percentage of participates would be the same as last year this would amount to approximately $18,600. CM Benning noted the Council had directed him to keep Otsego's share to $15,000. If so, the other cities amounts would drop to keep it equal and the Community Recreation didn't feel they could meet the needs at that rate. Hassan Township stated if this proposed budget is passed, they would considering staying in the program for another year. CM Berning also noted the non-resident fees are proposed to be increased substantially. Mayor Fournier requested CM Berning to asked about the non-residents paying higher fees and therefore keeping Otsego's share down and he wants to see a cap. CM Heidner noted a lot of the programs are run out of Elk River and scheduling for Otsego could be difficult to handle. CM Ackerman would like to see a written agreement for a fixed amount for at least two years. CM Wendel cautioned that there are two other school districts in Otsego that could come in with the same request. The Council agreed this current proposal looks more fair and agreed to wait to review the final proposal. 9.2_ Consider Appraiser to arnpraise sewage treatment plant site (7.1) Considered under Item 7.1. 9.3. Consider Council Workshop to review the "Roadway Management Plan" dated August 1997 (Monday 11-17-97 or Thursday 11-20-97 4 PM) CM Heidner motioned to set November 17, 1997, 4 PM for Council Workshop to review the "Roadway Management Plan". Seconded by CM Ackerman. All in favor. Motion carried. 9.4. Consider updated contract with Cja_rT Groen (See 78.3.a.) Previously acted on under Item 7.3.a. 9.5. Discussion and consideration of River Rider Public Tra_nsnortation_ CM Heidner motioned to have a one year trial period only for River Rider Public Transportation. Seconded by CM Berning. All in favor. Motion carried. CM Heidner motioned to use money from the mining fees for the first year only. Seconded by CM Wendel. All in favor. Motion carried. Otsego City Council Meeting of November 10, 1997, cont'd. Page 5. 9.6. An other .o rncil Business - 9.6 -a- usin ss_9.6-a_ Any Sewer and Water information/business- Mayor Fournier will be contacting Dayton's Mayor and impress upon him that Otsego needs their decision by Otsego's next Council meeting. 9.6.h. Discussion of deadline for Council Packets. Mayor Fournier suggested the deadline should be Thursday. He feels there have been too many items being added to the agendas at the meetings. With Thursday deadline, there will be additional time for packet preparation. Mike Robertson, City Administrator, noted that staff should never schedule anything outside of office on days of meetings to be available for questions. 9.6.c. Cemetery Ownership Update CM Wendel said Elaine Norin, Heritage Commission, talked to her today on this issue. She said there are two maps: 1 map from 1879 with a shaded area showing the cemetery and a map from 1894 with John Emerson owning Lot 1 everything there but the cemetery and therefore appears the cemetery is owned by Otsego. CM Wendel suggested a quick claim deed to the cemetery association. 9.6.d. Heritage Commission of 11-10-97 CM Wendel reported the commission interviewed Mr. Vogel today for the Inventory project. CM Wendel is concerned with the financing. The grant is for $5,000 payable when the project is completed supposedly July of 1998. There are no specific time lines, applicant wants to be paid monthly and the Heritage Budget is only $3,000 and projects will be $10,319. Joy Swenson, Chair of the Heritage commission, said Otsego's share is in-kind and there will be no money out-of-pocket. If Mr. Vogel has volunteers he takes that amount off at $10 to $15 per hour. Mike Robertson said a letter of approval with budget concerns needs to be sent to Mr. Vogel. Mayor Fournier requested Mr. Robertson to do this and to keep track of this budget. 9.7. City Clerk's Update Elaine Beatty noted the signed contract from Mark Hurd has been received. WCCA Letter and Contract received as attached. 9.8. Consider Claims List for approval, CM Heidner motioned to accept the Claims List as presented. Seconded by CM Ackerman. All in favor. Motion carried. CM Wendel noted she and CM Ackerman will be meeting with Albertville's sub- committee on November 20, 1997 at 7 PM in Albertville. City of Otsego City Council Meeting of November 10, 1997, cont'd. Page 6. 9.9" Adjourn by 10 CM Ackerman motioned to adjourn. seconded by CM Berning. All in favor. Motion carried. Meeting adjourned at 8:05 PM. M'a'yor L Fournier A t: Elaine Beatty, City Clerk/ ning Adm. Recorded by: Judy Hudson City Seal