11-10-97 CCWg1Ca^CaTT, yAd
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I. PURPOSE
130 West Division Street - P.O. Box 787
(320) 963-6500 - Fax (320) 963-5745 -
Office Hours: Monday - Friday
WRIGHT COUNTY COMMUNITY ACTION
CITY OF OTSEGO
FACILITY LEASE AGREEMENT RENEWAL
Amendment #1
10/21/97
- Maple Lake, MN 55358
TDD 1-800-627-3529
8:00 a.m. - 4:30 p.m.
I e purpose of this renewal agreement is to continue and amend the Lease Agreement entered into on 7/19/93
between the City of Otsego, hereinafter referred to as the Landlord, and Wright County Community Action, Inc.
of Maple Lake, MN hereinafter referred to as WCCA.
II. RENEWAL AGREEMENT
The Landlord hereby agrees to renew and extend the lease of the aforementioned premises to WCCA for a
period of five (5) years from 9/1/98 to 6/30/03 as specified in Article 34 Tenant.
III. RENEWAL TERM (AMENDED LANGUAGE)
This amendment includes a one-time lease payment of $12,000 for the following renovations of the Otsego head
Start Center:
1. repair cracks in walls 3. repair cement steps
2. repair holes in floor 4. repair ramp or replace accesibility
Except as specifically agreed to herein, the original terms and conditions of the Lease Agreement entered into on
7/19/93 shall remain in full force and effect.
ark G. Sexton, Executive Director
Wright County Community Action, Inc.
/yama�
Date City of t ego Date
SERVING THE COMMUNITY SINCE 1965
HEAD START • WOMEN, INFANTS & CHILDREN • FAMILY PLANNING • WEATHERIZATION • ENERGY ASSISTANCE • HOME REPAIR
JW19 MSEW1 F11 AR91KI ACTi"MING ASSISTANCE • ECONOMIC SELF-SUFFICIENCY • FAMILY LOANS • FOOD & CLOTHING • COMMUNITY INITIATIVES
An Equal Opportunity Empiayef
Write Ca^ Act
November 7, 1997
Ms. Elaine Beatty, Deputy Clerk
Otsego City Hall
8899 Nashua Avenue N.E.
Elk River, MN 55330
Dear Ms Beatty,
130 West Division Street • RO, Box 787 • Maple Lake, MN 55358
(320) 963-6500 • Fax (320) 963-5745 • TDD1- 8 0 0- 6 2 7- 3 5 2 9
Office Hours: Monday - Friday 8:00.a,m. - 4:30 p.m.
Enclosed are two (2) copies of a Facility Lease Agreement Renewal for the use of the
Old City Hall Building. This extension also includes funding for specified repairs
to the Old City Hall Building. Please have both copies signed and return one (1) to
WCCA at P.O. Box 787: Maple Lake, MN 55358.
On behalf of the enrolled families and children thank you for providing long-term
space for WCCA Head Start programming.
If you have any questions, please contact either Mark G. Sexton, Executive Director,
or myself at (320) 963-6500.
Sincereiy,
sk'�_ 5_�'
Sandra Simar
head. Start Manager
SS/bg
cc: City council Members
Mark G. Sexton, Executive Director
SERVING THE COMMUNITY SINCE 1965
HEAD START • WOMEN, INFANTS & CHILDREN • FAMILY PLANNING• WEATHERIZATION • ENERGY ASSISTANCE • HOME REPAIR
HOME BUYER TRAINING • HOUSING ASSISTANCE • ECONOMIC SELF-SUFFICIENCY • FAMILY LOANS • FOOD & CLOTHING • COMMUNITY INITIATIVES
An Equol Opponunny EMPIOYG(
Community Recreation Board
Notice of Meeting NOV 13 .
Monday November 17, 1997 - 11:45 am
LaRose's Pizza - Elk River
* Your attendance is always important! If you cannot make the meeting please arrange_to
send an alternate or notify me at 241-3523 that you will not be in attendance . Thank you!
AGENDA
A.) CALL MEETING TO ORDER
B.) CONSIDER / CHANGES TO AGENDA
C.) CONSIDER CONSENT AGENDA:
C.1) Minutes from 10/20/97
C.2) Approve vacation & sick leave schedule for Secretary& Program Supervisor
D.) STAFF REPORTS / INFORMATIONAL UPDATES:
D.1) Youth Initiatives
D.2) Winter Program Updates
D.3) Future Program Planning & Cooperation
D.4) Skatepark / Skate Board Association
D.5) Youth Association Co-op - Planning for '98 Season
D.6) General Report From Conference
D.7) Employee Performance Reviews
D.8) Community / Varsity Baseballfield
OTHER
E.) DISCUSSION / BOARD ACTION ITEMS:
E.1) Budget Committee Report
Please see the reverse side for explanation of the Agenda items.
Agenda Item Background
;.)CONSENT AGENDA: (All items approved as one motion, unless a Board member would like a
particular item discussed.)
C.1) The minutes from 10/20/97 are enclosed with this packet
C.2) Vacation and Sick Leave: Our Secretarial and Program Supervisor position are now employees
of the city of Elk River. I am recommending that we adopt and follow the same schedule that the city
of Elk River follows. A summary of all benefits is enclosed. The only exceptions from Elk River are:
Rec. Board pays up to $200 for Insurance benefits , the city of Elk River pays up to $325. The other
is recognition of Holidays. Due to our office location, we follow the same holiday schedule. The total
numbers of days is equal.
D.) STAFF REPORTS / INFORMATIONAL UPDATES:
D.1) Youth Initiatives: Enclosed you will find the latest newsletter. There is also an effort being
made to promote the Community Assets as developed\ by the Search Institute and we are looking at
all possibilities associated with these two efforts to work simultaneously.
D.2) Winter Programs Update: The Winter brochure goes to print Dec. 5th. with delivery on
Dec. 31 st. We are currently planning and preparing the brochure. See item D.2 for a list of planned
offerings in the works.
D.3) Future Program Planning_ As hard as all staff representatives of CR. CE& ECFE try, we
still face issues related to program responsibility and what exactly does a cooperative entail that
leaves all involved feeling like they have truly contributed. We are all addressing the matter to best
act on our motto "working together to serve you better".
D.4) Skate Park: The Skateboard Association met with the school board on10/28 and
proposed that they contribute a portion of land adjacent to city of Elk River property that the city
would also donate for the purpose of a skatepark run by the association. No action was determined.
They will again be discussing it November 11th.
D.5) Youth Association Co-op,: Please see the minutes of that meeting enclosed. I will be
meeting with this group throughout the winter planning for their summer programs.
D.6) MRPA Conference Report: Verbal update.
D.7) Employee Performance Reviews: To be complete and reported to the personnel
committee with final report given to full Recreation Board at December meeting.
D.8) Community / Varsity Baseball field: An attached agreement that has been agreed upon is
enclosed. This serves as a good example of shared responsibilities associated with recreational
facilities.
E.1) Budget Committee Report: The budget committee has met and has a concept to propose
that makes the user and nonresident users more financially responsible and also addresses some
other budget revisions.
CA
COMMUNITY RECREATION BOARD
Minutes Fr. 10/20/97
Attendance: Staff : J. Asfahl- Comm. Rec., C. Blesener & C. McNaughton-Commers Dist. 728 Com. Education
Community Representatives: Doug Thompson - Hassan, Gary Eitel - City of Rogers, Mark Beming - City of Otsego,
Roger Holmgren - City of Elk River, Shirley Slater - City of Dayton,
Guests: Virginia Wendel, Vem Heidner, Larry Fournier - City of Otsego, Sandy Borders, Jason Osberg - City of Dayton,
Pat Klaers - City of Elk River
Community Representatives absent: Jeff Gongoll - ISD 728
A.) Call meeting to order: - The meeting was called to order at 12:00 by Roger Holmgren
B.) Changes / additions to agenda: None
C.) Consider consent agenda: Motion by Mark Beming to approve consent items as follows:
C.1) Minutes from 9/15/97
C.2) Accept city of Elk River as payroll agent for Secretary and Program Supervisor
C.3) Staff attendance at MRPA conference Nov. 11-14.
Motion seconded by Gary Eitel. Motion Carried.
D.) Staff Reports/ Informational Updates: Jeff A. mentioned that each report item had a narrative attached to today's
agenda. With respect to time Jeff only verbally reported on item D.7.
E.) Discussion / Board Action Items:
..1)Discussion with Otsego City Council Representatives: Jeff A. provided a brief review of events that has lead to
today's meeting with several of the Otsego Council representatives in attendance. Their concerns consisted of: the cost to
Otsego has risen from $18,724 in 1997 to $22,928 in 1998, their proportion of dollars they expend as a city on
recreational activity is only 50% of what they pay as a contribution to the joint powers program, and were enough
residents participating. Otsego urged the board to review how each community is asessed, to look at concepts to make
the user pay more, and consider limited services via a specific contract with Otsego. It was mentioned that not all
Recreation Board communities provide funding for the recreational activities that we administer, thus additional increases
to user fees begins to prohibit participation, while for many recreational activities some communities encourage
participation with nominal fees / and willingly subsidize the program.
On a motion by Doug Thompson, seconded by Mark Beming the budget committee is to consider various alternatives for
assessing communities, as well as review the proposed budget and revenue generation concepts. Mark Beming was also
assigned to work with the budget committee joining Doug T. And Gary E. Motion unanimously carried.
It is expected that the budget committee will have some recommendations at our November regular meeting.
E.2) Discuss options for nonresident fees and related services: Tabled
The meeting adjourned at 1:05 pm on a motion by Shirley Slater, seconded by Doug Thompson. Motion Carried.
Next regular meeting: Monday November 17, 1997.
Respectfully Submitted,
C.2
CITY OF ELK RIVER
SUMMARY OF EMPLOYEE BENEFITS
All City employees are paid every other Friday at 9:00 a.m. for the two week pay period
ending the previous Friday. All time sheets must be signed by your department head
before being turned in for processing by 9:00 on Monday following the Friday cutoff. The
City offers direct deposit of payroll checks to any employee interested. An authorization
form must be completed to start direct deposit.
Federal Withholding Tax
State Withholding Tax
FICA - All employees except Police & Fire and other non-qualified employees
6.2%
PERA - (Public Employees Retirement Association) - 4.23% for all employees,
7.6% for all Police & Fire employees, certain part time employees are
exempt
MEDICARE - All employees - 1.45%
VWX
Regular full time employees shall accrue paid vacation leave on the following schedule:
Hours Per
Annual
Annual
Pay P
I2�X�
0-5 years of service
3.38
88
11
After 5 years of service
4.31
112
14
After 7 years of service
4.62
120
15
After 9 years of service
4.92
128
16
After 11 years of service
5.23
136
17
After 13 years of service
5.54
144
18
After 15 years of service
5.85
152
19
After 17 years of service
6.16
160
20
After 18 years of service
6.46
168
21
After 19 years of service
6.77
176
22
After 20 years of service
7.08
184
23
After 21 years of service
7.38
192
24
Sick leave with pay shall be granted at the rate of one (1) day per month. See the
Personnel Ordinance for allowable uses of sick leave.
The following legal holidays will be observed as paid holidays for regular City employees
except as hereinafter modified or qualified.
January 1
New Year's Day
3rd Monday in January
Martin Luther King's Birthday
3rd Monday in February
Presidents' Day
Last Monday in May
Memorial Day
July 4
Independence Day
1 st Monday in September
Labor Day
November 11
Veterans' Day
4th Thursday in November
Thanksgiving Day
4th Friday in November
Day after Thanksgiving Holiday
December 24
Christmas Eve Day
December 25
Christmas Day
When a holiday falls on Saturday, the preceding day shall be a holiday; when a holiday
falls on Sunday, the following day shall be a holiday.
I-�l�rf._ 1_�!_ 1 J_: i.
Non -Union Employees
The City will pay for single health and dental coverage and $25,000 of life
insurance for all eligible employees, and in addition the City will contribute the
difference in the cost of these coverages and the maximum contribution for that
contract year to the payment of family health insurance for employees electing
family coverage under the City's policy.
Union Employees
The City will pay health, dental, and life insurance as stated in the Union Master
Labor Agreement.
Employees can direct the City to reduce their salary by completing a City of Elk River
Flexible Benefits Plan IRS Section 125 Election Form in an amount necessary to cover
benefits such as family health or dental insurance, disability insurance, sickness/accident
insurance, medical reimbursement, or dependent care reimbursement. Deductions will be
made with the first two paychecks of each month (24 deductions per year). The election
form remains in effect and cannot be changed or revoked during the Plan Year (January 26
of the current year through January 25 of the following year) unless there are conditions
which meet the IRS qualifications such as a change in employment, a change in family
status, or certain qualifying insurance benefit changes.
All union members will have dues deducted as required by the union.
VOLUNTARY DEDUCTIONS - It is the employee's responsibility to request
information/forms from the employer if he or she is interested in any of thefollowing:
State Capital Credit Union
United Way
ICMA Deferred Compensation
Minnesota State Deferred Compensation
Colonial Life/Disability Insurance
Minnesota Benefit Life/Disability Insurance
PERA Life/Death Insurance
Royal Maccabees Supplemental Life Insurance
Purpose
Statement
The Youth Initiatives
Committee has developed
and adopted the following
Purpose Statement:
To unite various segments of the
community to develop and
promote positive resources and
opportunities with and for youth.
Watz Up Cafe
Club
Mark and Annette Watz have
worked with 5 local youth
bands to create a CD titled
"Unheard Collection" which
is expected to be available
this November. Proceeds will
benefit the development of
the Cafe Club. For more
information, please call Mark
and Annette Watz at 441-
1030.
Shared
Communications
The Shared Communications
Committee is developing ways
to distribute the newsletter.
Margo Foster asked to display
it in her business, Old Main
Eatery. She will also be asking
other businesses to display as
well. The newsletter will stay
the same color so it will be
easily recognized.
D.l
October/November, 1997 Volume 2
Youth..
Initlatives,
What's Happening?
Several action steps were determined at the last
meeting to be completed before our next meeting.
• Old Main Eatery to distribute the newsletter at
upcoming KDWB event on October 13, which is
expected to draw approximately 300 people.
• Shared Communications Committee is scheduled
to meet and decide how to best distribute the
newsletter.
• Elk River Skateboard, Inc. is scheduled to meet
with the School Board on October 28.
• Each adult in attendance at our November 13th
meeting is asked to bring 2 youth with them.
• Build support of our efforts with the school
administration and related parent groups.
• Investigate ways to reach students about our
efforts via school assemblies, etc.
•A representative will meet with the Star News to
increase information and coverage.
Elk River Skateboarders, Inc.
The association will be presenting the
School Board with a proposal to donate
a portion of ISD property at Oak Knoll
in partnership with the City of Elk
River, who is also donating a portion of
..Y city property for the association to
operate their own skate park.
Wondering what's happening for youth? Visit
http: / /www.elkriver-mn.com/youth connections.htm
Student to
Student Mentoring
Mary Robinson reported that a meeting
with the ERAHS principal is pending.
Once this is accomplished and support of
the "Student to Student" mentoring
program is clear, the committee will apply
for a grant to support funding for the
Three Rivers Community Foundation. The
concept was also shared with the Parent
Involvement Committee. Their response
was favorable.
Information on a mentoring program run
by the Riverdale YMCA call CO -Pilot was
shared. This program's concept may work
in this community as well without
competing with the Big Brothers/Big
Sisters program which also serves this area.
Youth Initiatives Sub -Committees
Mentoring
Youth Empowerment
Existing Facilities
Shared Communications
Contacts
General Information
Community Recreation 241-3523
Community Education 241-3520
Other Community Groups
Elk River Skateboarders, Inc.
Michele Bergh 441-8770
Watz Up Cafe Club
Mark/Annette Watz 441-1030
Wish List
The Youth Initiatives Committee has devised a
"wish list" of items that are needed by various
groups involved in the process.
• Concrete for the eventual skate park.
• Lumber for the eventual skate park_
• Skilled labor for the eventual skate park.
• Businesses to sell the "Unheard
Collection" CD
• Youth at the meetings
• Aluminum can donations at the Recycling
Center for the start up costs associated with the
Watz Up Cafe Club, a youth cafe club hoping to
become a reality.
If you would like to be
included in our regular
mailing list, please
contact Community
Recreation at 241-3523.
MF
�
Ct
NEST
November 1
7pm
E1k giver City Han
D.2
Staff Report
November 1997
Michele Bergh
Intramural Volleyball
Playoffs start Nov 16 for Intramural Volleyball. The season has gone very well and all
who are participating seem to be enjoying themselves. Shirts will be awarded to two
teams - one for sportsmanship and one for 1st place in the tournament.
Winter Planning
I am still working on the Winter programs. We have added some programs for young
children during the day and early evening. These programs all have a cooperative
theme so there is no competition involved.
Warming House
I will be staffing warming houses during the next month. I will need to hire additional
people since some staff that I have used in the past are away at college. We need about
13 staff members to cover all the hours.
Open Gyms
All the open gyms are up and running. We have 10 each week and have 3 staff people
working them. We added two Friday night open gyms - one in Elk River and one in
Rogers for Grades 5-9. I think this is a great opportunity for teens and hope that they
will take advantage of it.
Gymnastics
All gymnastics classes have finished this session. Our Winter session will begin in
January.
MRPA Conference
Jeff and I will be attending the MRPA conference in Rochester November 11-14. They
have many good topics this year and I'm excited about going.
Wish List for Jan/FWMar
Classes/Programs
Gymnastics - 4 week program for Level One classes (mid -Jan through mid -Feb)
- 6 week program for all claeees (Mar through April)
- John Toble e Advanced
Indoor Walking - Rogers, Vandenberge, 5alk, ER Arena (when other programs end)
Start Smart
Pillo Hockey (name change from Pillo Polo)
Indoor Soccer
PeeWee Basketball
Youth Volleyball
5kating Le55ons - Outdoor at Dayton, Handke, Otsego and Rogers/indoor at ER Arena
Ice Hockey 5kating/Puck Handling
Cooperative Games (sports without the fear of competition)
Parachute Activities
Open Activities (No Regletratlon Required)
Open Gyms
Open 5kating/Open Hockey
The Breakfast Club
Lunch Hour Stroll/skate
Open In Line 5kating/Roller 5kating
Leagues
Team Ingemar
Floor Hockey League - Grades 5-9
Intramural Basketball - Grades 7-12
Women's Volleyball
Men's Volleyball
Men's Basketball
Spring Programs to posslMy tickle in Winter Brochure
3 on 3 Basketball League (April through May)
Intramural Broomball - Grades 7-12 (April through May)
Special Events - Open 5kating with a DJ over Spring Break
- Easter Egg Hunt/Basket Class (Rogers and Otsego)
- Bike Rodeo
- 5afety Camp in Summer (PROMOTE EAKLY!1l
Skate Away
Cities begin to accommodate young skaters and skateboarders.
10 he phone in Denise Smith's office peeps on ringing. The
callers are interested in booking birthday parties,
donating money, finding out about sponsorships
and getting all the details about the new slate pant
in Greer, S.C. Sounds like a dream come Mr—
But
rue
But for Smith, who is in charge of fund raising for
the facility, it's also a bit overwhelming. Tile four -acre
park for skateboarding, inline skating, in-line hockey
and BMX bikes is not yet complete In fad, the ground
has barely been turned, and
Smith has just begun to seek «
the handful of major spon- 1111) Is a
sors she hopes to secure.
We're hoping a lot of the teenagE
skate companies and anyone
who produces any type of
athletic gear will want to be young ad
involved in this," she says.
"It's going to be a great oppor- we, as re
The plans for tunity for these companies to
Greer's new promote their products, and profess
park hopefully for one, to have the
include park named after them."
activities for The excitement being gen probably
skateboarders, erated by this park is certainty
in-line skaters due to its mammoth size and addressed
and BMX the four skill levels it promises
bikers from to offer, but its also in part to last couple
beginner to its location in the southeast
professionaL "rve had people coming
'? 011F"r'!1MNF11 0.rw1007
DA
By Rachel M. Sherman
from all over the southeast to see what we've done,"
says EC. (Woody) Woodward, the director of the
Methodist Home Recreatim Center Skate Park in Char-
bfte, MC, one of the locations Greer's planning com-
mittee visited during its extensive research stage -m
the west, there are quite a few slating taoftles, but
there aren't a whole lot in this part of the country.*
The 13 -month-old Charlotte facility is a testim(>nial to city -owned skate parks, as, it was relatively
inexpensive to build and It's
groilp of
always in use.
The 9,000 -square foot park
was erected on an old tennis
rs and court that had a concrete pad
and fencing already in place -
With With labor provided by the
i Wy"O 11 county's engineers, the park
was completed for approxi -
,yea ton mately $30,000, the cost of
materials. The city was then
able to raise about $40,000 In
national and local corporate
haven't �°�O�tp bdr �
ing space inside the park
The number of registered
un 411 L� e slaters in Charlotte has already
reached 1,500, and about 400
Dfears. " slaters use the park each weep
y Woodward says they also hold
special events such as demon-
strations and events that include raffles, giveaways
and product showcases from the parrs sponsors.
Says Greer's recreation director, Dick Ploof,
'When we first started our project, I wasn't sure
what we had gotten into. But once I went to the
Charlotte facility, I was convinced it could work
We're still very conservative here in South Carolina,
and some of the lids who skate wear their hair long,
and some may even have tattoos, so people see
them as differenL But these aren't bad kids. The fad
is, this is a group of teenagers and young adults who
we, as recreation professionals, probably haven't
addressed until the last couple of years."
That's what makes the idea of a skate park such a
viable one, says Ken Friesen, sports coordinator at
Sioux Falls (S.D.) Parks and Recreation. "We believe
it meets the needs that some of the other programs
don't," Friesen says.
A slate park may be more of a gamble in South
Dakota, where the facility can only be used during
the warmer months, but Friesen says Sioux Falls is
willing to give it a try. Currently the city is turning a
vacated tennis court into a temporary park that can
be used until snow begins to fall.
"We had an initial figure of $100,000 to build the
permanent park" Friesen says. "We came up with
this interim solution so we could see if this will work
for us before we spend that kind of
money. Down the line, if everything
goes well as far as usage and the ability
to get insurance, we'll be looking at a
more permanent site."
While insurance wasn't much of an
issue in Cheer, which is a self-insured city,
the Sioux Falls recreation department has
to pay the insurance fees for its new park.
"We belong to a state liability pool, but
this isn't covered by what the city putts
into it. We had to bury additional insur-
ance from the pool to cover this one activ-
ity," says Friesen. "Insurance companies
don't care much for skateboards, and so
our rates are very mgh But we think it's
worth it to gF-- this oif the round."
Many skate facilities are not city owned
and operated because of insurance and
Liability ssues, but skateboarding, h -line
skating and BNIX biking are actually not
as dangerous as insurance companies
and the public perceive them. For
instance, skateboarding, according to the
INUA, has a lower perentage of reported
mju nes than other recreational activities,
including socc -, baseball and basketball.
Says Woodward, "I have more prob-
ierns with peopie ging hurt playing bas-
ketball in my gym than I do with skate-
4RM 25 ON REPLY URD
30 AMEN-91tSINF.SS r, -M6, 10*7
boarders, and I have 25 basketball teams."
To ensure safety, Woodward has
skaters fill out a personal data sheet
and sign a liability waiver before allow-
ing them access to the Chariotte park, a
policy Ploof also plans to adopt at
Greer. If a sister is under I& a parent
also has to sign the waiver, and that sig-
nature must be notarized.
Iivs fa� is monitored every hour
that it's open,' says Woodward, adding
that he hired a staff person sperdi3cally for
that duty. "lite skates are also required at
all times to wear a helmet and elbow and
knee guards. If they are an imine skater,
"The goal behind all
this 1s to allow liar
to demonstrate
their talents
without being
hounded because
they don't have a
facility to do it in. "
they must wear wrist guards as well."
A problem with unstuctured environ-
ments is the lack of adequate supervision
to make sure skaters wear protective
equipment and aren't skating beyond
their ability. One thing Ploof says Greer
will be able to offer because of its size is a
variety of courses and activities for begin-
ner, intermediate, advanced and profes-
sional skaters
"If they wear their pads and a helmet
and you put them in areas where they're
comfortable with their a xrttse level, you
don't have a problem,' he says. "By build-
ing a skate park, we're giving young peo-
ple a safe place to skate. We're taking
them off the streets, out of the parking lots
and away from downtown businesses."
Although Greer does not yet have an
ordinance that prohibits skating on
public streets and sidewalks, most
cities do. Ploof hopes that once the
skate park is up and running, such a law
will be passed.
The goal behind all this is to allow
kids to demonstrate their talents without
being houmded because they don't have
a facility to do it in,' says Green's Smith.
"All municipalities have the same
problem," says Ploof. 'There are Ides
skating where the adults have told them
not to, yet they don't provide them with
a place where they are allowed to skate.
I think our facility is going to be very
good for opening some eyes to that." ■
D.5
10/31/97
Youth Athletic Association Co-op
Meeting Summary Fr. 10/30/97
Present: Gary Casperson & Tom Kulkay - Youth Baseball, Jerry Palkovich - Giris Fastpitch Softball,
Tim Nelson - H.S. Varsity Coach, Phil Hals - Elk River Streets / Park Dept. , Jeff Asfahl - Community
Recreation
- Phil reported that the Youth Complex is progressing nicely. The fields will be playable late April /
early May.
- Youth baseball may have some additional funding available to help with improvements. All agreed
that a concession building is a high priority need. Bleachers, shelter and lights were also mentioned
as improvements to work towards developing.
- Jeff reviewed the draft of the policy document for the complex. The ER Park Commission is also
reviewing this draft at this time. The plan is to have this document complete by January of 1998. The
following areas are to be further considered and discussed:
- Consider appointing or designating a governing body / committee to be a part of evaluating the
policy and fees document and make recommendations to the city for changes, etc. ( It was felt that
these policies may need some adjustments especially in the first year or so )
- The fee for groups with no local affiliation needs to be revisited. (Section I , item C.) It was
suggested to look at what the adult softball complex uses for use fees.
- It was also suggested that some consideration be given to defining what must legitimately c onsiE
to be recognized in priority under such a term as youth or adult athletic association.
-- December 5th of each year has been determined as the deadline for priority consideration of
special event ( tournaments , etc.). All other weekend dates thereafter will be issued on a first come
first served basis.
- It was also suggested that some consideration be given that would encourage hosts of adult
tournament events to consider the youth association to assist w/ the event with fundraising
opportunities.
- Jeff reviewed the information that was passed along to him from Charlie Schuldt - Jr
High Athletic Director. He informed me that he had recently met with the Dist. 728 Grounds
Supervisor and Athletic Director Mike Hanlon. They have decided that due to the late start with the
turf refurbishing following the irrigation project at the west portion of Salk this past summer, that the,.
do not want any use of ball diamonds 101, 102, 103, 106, and soccer ;# 1 until June 1 St.
- Considering this, Junior High athletics will need to make some modified fields out of the space
where soccer fields 2 & 3 sit, thus making those unavailable for soccer use until June 1 st as well.
'" With respect for the Districts concern for developing quality turf, the following considerations
were suggested and wished to be forwarded to the District representatives. ( Charlie, Mike & Todd F
A) Field use for softball or baseball requires minimal play in the turf area.
B) It is understood that soccer use is heavy and TRSA could do without # 1 until June 1 st but usE
of fields 2 & 3 are crucial. If it was decided that use for balldiamonds is allowed, than Jr High athlet
would not need to develop modified fields in soccer 2&3 territory.
" It was also suggested that during late April early May many, fields get used in the evenings for
practice by members of the public that are not necessarily part of any youth associations.
- Jeff distributed last years registration dates as printed in the brochure. Each association should
consider their plans for this year. The brochure goes to print on December 5th. Please have your
associations plans complete by November 20th as we will discuss these plans at our November 20t
meeting.
Next Meeting - Thursday November 20th - 7:00 pm. Recreation Office
10/97
UNDERSTANDING OF RESPONSIBILITIES PERTAINING TO = VARS= / CODA?UNITY
BASEBALL FIELD AT OAK MVOLL SPORTS CODnLEX.
A. General Items: (mowing, fertilization, weed eradication, irrigation):
✓ Mowing, fertilization / eradication: ISD 728
✓ Irrigation / water faucet's: Municipality
B. Scheduling
✓ISD athletic programs / Mike Hanlon - ISD 728
✓ Community Organizations / Jeff Asfahl - municipality
C. Maintenance associated with scheduled use:
✓ ISD athletic programs / Mike Hanlon - ISD 728
✓ Community Organizations / Jeff Asfahl - municipality
D. Concurrent Field Use [Approx. March - May): During the Spring when both ISD 728 athletic and
community use take place, the following responsibilities will be:
/Maintenance required according to schedule: ISD728 resp. for athletics, Community use maint. done by
municipality
✓ Garbage: ISD 728
✓ Day to day upkeep: ISD 728
✓ Portable Toilets: ISD 728
✓ Enforcement of responsible use guidelines (attached) - ISD 728 & municipality
E. Summer field u • (ARprox June - Au 1st ) Upon the conclusion of the ISD athletic program the following
requirements will become the responsibility of
✓ Garbage collection - municipality
✓ Day to day upkeep (except general mowing, fertilizing) - municipality
✓ Portable toilets - municipality
✓ Maintenance needs according to scheduled use - municipality
✓ Enforcement of responsible use guidelines (attached) - municipality
F. It is further understood that any needs resulting from any community use during the time period that is
not inclusive of the ISD 728 athletic program be the responsibility of the community program or municipality.
For such cases that arise during the concurrent use period, the staff representatives will determine
responsibility. Examples may be:
✓ Loss of equipment (tarp, bases, etc.)
✓ Damage caused by careless use
" It is understood that any damage due to "acts of God" or from general "wear and tear" be mutually
considered and resources shared to revitalize this community resource.
G. Any necessary maintenance needed after use has ceased (Approx. early August) should take place ASAP
and be completed before the winter season. The tasks may consist of,
✓ turf repair (seed or sod),
✓edging
✓aglime replacement
✓mound repair
✓other as determined and agreed upon
The maintenance consideration needs as mentioned above will be evaluated by a district representative and
A municipal representative. The work and cost required will be determined and shared between the
municipality and ISD 728.
H. 50 - 50 Rule Mutual Benefit / Mutual Support; -Tis agreement also calls for mutual understanding and
responsibility of the following:
✓ Cost share of needed replacement of bases, homeplates, pitchers plates, & tarps as determined annually by
ISD 728 and municipal staff.
✓ Mutual involvement and participation with planning and funding future developmental improvements to
the site. ('These projects are also to include other community support, ie: service clubs, youth associations,
etc.)
Agreed to on this day: , by:
Representative of ISD 728
Agreed to on this day , by: Representative of City of Elk River
;MiJwi
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ebiseball.feld flap). playground and courts area
(middle) and softb4 diamond (bottom) at Pathfinder
Ccmffwly Parkin Rowland Heights. Calif.
Photos courtesy of Valley Crest Calabasas. Cmit.
�� 49:07
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golf courses. basketball. volleyball and
tennis courts, skateboard facilities, ball -
fields, soccer pitches, lakes. woodlands
and trail systems for walking and biking.
(Some are also associated with indoor
facilities such as recreation or commu-
nity centers.) Controlling costs is a pri-
mary focus beginning with the hunt for
aifordabie and appropnate land. Many
resort to combining uses to keep costs
down — scenic lakes situated to allow
their use as irrigation vessels for fields,
soccer pitches that double as football
and lacrosse fields, and bail diamonds
that are built to accommodate all levels
of softball and baseball -
Fast -rowing urban areas and their
largely unchecked areas of suburban
sprawl are typical homes for these com-
plexes. One such place is Jefferson
County, Colo., home to several booming
Denver suburban cities including Lake-
wood, Golden and Arvada. Colin Insley, a
park planner with the Foothills Park and
Recreation District in Lakewood, esti-
mates that the county, which now has a
population larger than that of Denver
County, is "about 26 fields short" of
meeting recreational and league needs
— and that's just for soccer.
In spite of several new multiuse parks
in the area and several more on the
agenda, "It's going to be awhile before
we catch up," [nsley says. "We're so far
cally, we're fine,
but the commm"'s grown
so fast that its way ahead
of our ANY to RUM
all the services re
demam.rr
behind demand that let's say the econ-
omy drops out and a lot of people move
out of the area. and we go back to the
same population we had five or six years
ago — we might still be behind. Fiscally,
we're fine, but the community's grown
so fast that it's way ahead of our ability
to provide all the services they're
demanding. Hopewe'll catch up, but
Hope" for at least
I don't see that happening
another five or 10 years."
Choosing Farmers in Gow3de
Ground will be broken this fall on the
Foothills Park and Recreation District's
new 130 -acre multiuse park that will
include a complex of four softbaWbase-
ball fields and eight multiuse fields pri-
marily for soccer, football and lacrosse.
The project carries a $15 million price
tag, so like Fort Collins (a northern Col-
orado boomtown that partnered with its
school system). Foothills is going the
cooperative route. A local corporation
(the Gates Foundation) is on board, local
soccer associations are helping the
soccer facilities. and the park district is
applying for a grant from The Great Out-
doors -Colorado.
When it comes to funding issues, Park
districts' bewildering organizational vari-
ety makes generalizations impossible.
Foothills is a special district that is about
one-third funded by property taxes and
two-thirds by program fees, meaning that
large-scale purchases of high-priced Col-
orado land are usually out of the ques-
tion. The district was doubly fortunate in
this case: first, the site in question was
owned by a developer who went bank
rupt 10 years ago during a time of slower -
than -expected development. Because the
land was zoned as residential and the
owner was in a hurry to sell. the property
was available for a lot less than what the
market could bear as the development
boom picked up steam.
Second, Foothills found a deep -pock-
eted partner in Jefferson County, which
earmarks a portion of sales tax revenues
for land acquisition and development of
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CIRCLE 31 ON REPLY CARD
recreational facilities. The county pur-
chased the land and will continue as
owner under the terms of the 99 -year
lease it struck with the district
"Like everybody else, they get
umpteen million dollars in requests and
only have so much money that they can
set aside each year for purchases," ins -
ley says. -it helps to have at least a
county -wide master plan so we can go to
them and say, 'This is our next priority
and we want to work with you on this.'"
Unfortunately, he adds, other cities
and other special park and rec distracts
are in the same boat making the funding
picture permanently blurry.
We're all going to the same funding
sourcm and we're kind of competing
against each other for those dollars," Ins-
ley says.
That extends to corporate sponsor-
ships and partnerships with for-profit
ventures, two areas where the district is
being more aggressive. despite the fact
that Foothills Clfke park and recreation
districts generally) is run on a break-
even basis. One current venture is with a
group that recently built an ice arena on
the park's land: in return, ownership of
the facility will shift to the park district in
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CIRCLE 35 ON REPLY CARD
25 years, at which point the district will
have to decide whether to maintain it as
an ice arena or renovate it "It works out
well for us because they're providing ser-
vice to the community using a facility
built with private funds that we don't
have to operate or manage in the near
term," explains Insley.
Insley sees such partnerships as the
wave of the future in Jefferson County
and elsewhere. He mentions, for exam-
ple, a 600 -acre site owned by the Denver
Water Board that has been declared a
surplus property.
"It's the one site that everybody's kind
"We're al Fm to the
sources, and
we're IWuld of competing
1st eft otter
fm't10Se dollars.'`
of got their eye on," Insley says. "We all
realize, though, that there's not a single
agency in the county that has the money
to develop it. I know the school district
needs an alternative stadium site, so per-
haps between us, the school district, the
city of Lakewood and some other agen-
cies in the area, collectively we could
make something happen there."
Fadng S 0:8 W C81M&S
The explosion in growth that has
defined Columbus, Ohio, for the last two
decades has also left its mark on the
city's recreation and parks department.
As work began on 39 -acre Lazelle Road
Park in May — $528,754 worth of
improvements that include basketball
courts, softball diamonds, benches and
playground equipment — city officials
announced the purchase of three other
pieces of land that they hope to be able
to develop into multiuse parks soon.
The Lazelle Road site is on the city's
far north side, which is a lot further
north than it used to be, as far north as
the previously distinct towns of Wester-
ville and Worthington. As Columbus eats
its way into neighboring Delaware
County, the number of neighborhoods
grows, and so do the demands for park
space
Gary Fenton, director of Columbus
Recreation and Parks, began his career
in Columbus and then moved to Rich-
mond, Va., where he says residents were
more attuned to the importance of dedi-
cated park space. They expected new
subdivisions to include parkland. and
most developers built their neighbor -
hoods with that in mind. Now, after 12
years away, Fenton says Columbus resi-
dents are fully park -savvy. "Now," he
says, "people call me three weeks after
they buy a new house and say, 'I live in
the city of Columbus, where are my facil-
ities?' I tell them I'm working on it, but
it's going to take awhfle."
The competition between neighbor-
hoods for recreation facilities isn't lim-
ited to those demanding facilities where
none currently exist. Residents of older
neighborhoods see new parks going into
new neighborhoods and want their older
facilities refurbished. "People ask me
"M park A he a Put
heause son A* had
the foresight to acquire
M land hack M 1968 —
and I'm oomme he was
Rk 177777
whether it's a bigger priority to fix up old
facilities or develop new ones, and the
answer really depends on what neigh-
borhood I happen to be in at the time the
question's asked." says Fenton.
A park planner in a city the size of
Columbus, therefore, has to construct a
framework for determining the whats
and wheres of land acquisition — a phi-
losophy of current versus future needs.
You make your best deals by buying
before an area is fully developed, but
then you must commit scarce resources
to projects that may be 10 years away
from fruition — a tradeoff that residents
may or may not understand.
'As I look to planning 20 years down
the road, and 1 see a piece of land that
we could get now for a tenth of what
we'll have to pay then, I want to get it,'
Fenton says. 'But there are other people
who say, 'Wait a minute, we've got a
neighborhood right here that needs facil-
ities.' It's hard to look to the future when
you have immediate needs."
Lazelle Road Park, an example of
immediate need, vividly demonstrates
the trade-off. The city purchased the 30,
acre parcel three years ago from the
Worthington School District for about
$42,000 an acre — that's more than $1.6
million in land costs for the project.
Meanwhile, on the south side of the city.
Fenton recently oversaw the purchase of
300 acres for roughly $1.3 million. The
land sits very near a 300 -acre park that
was purchased in 1968, and Fenton is
close to acquiring a smaller piece of land
betww•n the two that will eventually give
the recreation and parks department a
huge multiuse park site of close to 800
acres. Fenton hopes people will look at
this park. already 20 ,years in the making,
and buy into the department's overall
philosophy.
"This park will be a reality because
somebody had the foresight to acquire
that land back in 1968 — and I'm sure he
was criticized." Fenton says. "Today, we
would have had to pay $1.5 million to get
it. and '20 years from now it would cost
us 55 million."
The department can't afford to be too
profligate. It's halfway through a five-
year, 525 million park improvemeNt
bond passed in a 1995 reierendum that.
while welcome. doesn't come close to
the S65 million worth of needs the
department had identified. Some of its
Land purchases need immediate develop-
ment: athletic fields are being planned
for the three recent west -side acquisi-
tions, and in the meantime, the sites
must be maintained or interim uses
found for them. (Portions of the south -
side Land are being leased to farmers so
revenue can be generated .� The depart-
ment is also looking at potential partner -
CIRCLE 36 ON REPLY URD
„You osdN nave to
acute coupe”
uses m new pafs, but
usudy a can aq be sorlel
ouL This � abide more
tcy Fuse of the
parts 1"lly.11
ship opportunities with Columbus and
Franklin County Metropolitan Parks, a
separate entity that develops mainly pas-
sive recreation parks in suburban areas.
"People paint a picture that we don't
care about them — if we did, we'd be
doing more," Fenton says. "Well, we have
a pie, and our pie's only so big."
Accommodating repasts in WindsaP
Windsor, Ontario, which shares the
shores of the Detroit River with the
Motor City, was the home of a Ford
assembly plant until it was moved to
Oakville, a Toronto suburb. The factory's
test track, a mile -long oval, was used
until the early 1970s and, in 1994, was
acquired by the city from Ford in a land
swap. Windsor's parks and recreation
department paved the oval, and project
manager dike Clement reports it's get-
ting a lot of use from in-line skaters. bicy-
clists and walkers. The space inside the
track currently is home to 15 soccer
fields and two baseball diamonds.
But many different groups have their
eye on the Ford oval, and the three pub-
lic meetings on the matter have been
punctuated by some raised voices.
This is the first park in quite awhile
that we've had this much controversy
over," says Clement. "You usually do
have to accommodate competing uses in
new parks, but usually it can all be
sorted out within the area provided. But
this is a little more tricky because of the
park's history."
Its uniqueness is the source of some of
the controversy, as well as its location.
Newer developments in the area get
needed recreation space through park-
land dedication, but 60 -acre parcels
located in the center of a city, surrounded
by residential properties that make up
one of its older neighborhoods, don't
come around every day. While the parks
and recreation department estimates that
transforming the oval into a true multiuse
park will take years and cost 52.75 million
(Canadian), its timetable hasn't got uni-
CIRCLE 39 ON REPLY URD
vers,d support. ("That park" as one conn
munity service agency director told the
Windsor Star, "could sit with a master plan
for a donkey's aged
The city's evolving master plan would
reserve the inside of the oval primarily
for athletic fields, although it has already
spent $20.000 to plant 100 trees, mostly
on the park's south end, which it sees as
a passive recreation area The land out-
side the oval is minimal — 50 feet on the
east and west sides, about 100 feet at the
south end and 200 feet at the north end
— and most of the competing groups
view this as a landscape buffer between
the pari[ and houses on the east and
west sides and streets on the north and
south. The city's plan would also use
these areas for parking.
Meanwhile, a group of unemployed
young adults is working on the installa-
tion of a playground and other improve-
ments to the south end as part of a
federally sponsored skills training pro-
gram A second group, the local soccer
association and its players. is arguing
vehemently to keep the park's current
soccer focus. A third group. made up of
the park's neighbors, wants the entire
park devoted to passive recreation, and
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CIRCLE 4 1 ON REPLY CARD
12 1CILE?'(:
soon enough that it is seeking donations
and gathering volunteers to start work
immediately. In addition, nearby
schools. Ford, the autoworkers union,
sport associations, the police depart-
ment, the Jaycees and a variety of city
officials have been brought to the table
by a community group.
"The problem comes when soccer
wants a distinct block of land and the
passive recreation people want a dis-
tinct block of land." says Clement. -The
goal of the people who want the passive
park is to plant a lot of trees and flower
gardens, and have walking trails but no
ITS drfficuli for some
to MdepsWd where
a ,on of
rues 6mjin and
end. Irs (gid of a simue
animal, how d was
an poi together.''
sports activities. What we're trying to
do through this whole process is to get
the groups together and see that the
park's uses are integrated, so these two
areas wind through each other. The
days of having segregated parks are
well in the past."
browing Pains b East Peoria
By the time the Eastside Centre in East
Peoria. OL. opened in June at a total cost
of $16.1 million, it had already experi-
enced a troubled birth — it cost taxpay-
ers $2 million more than the original
estimate and opened a year behind
schedule. Now, an L-xtremely perpletng
partnership arrangement may make
operation of the facility every bit as com-
plicated as construction was.
A joint effort of the city, the Fon du Lac
Park District and the city's two school
districts, the facility has five baseball and
five softball diamonds, four soccer fields,
a football stadium with an all-weather
track, an aquatic center, a fishing/paddle
boating lagoon and walking trails. a pic-
nic area, an arcade. three concession
stands and a 53.000 -square -foot indoor
recreation center. The park district
issued its own bonds to fund construc-
tion of the Splashdown Aquatic Center.
High School District 309 taxpayers paid
for Cornie Clatt Stadium and city taxpay-
ers footed the rest of the bill, with a large
portion of the money coming from its
share of gaming taxes generated by a
riverboat casino.
"It's difficult for some to understand
where the separation of responsibilities
begin and end." sighs Jim Coutts. direc-
tor of the Fon du Lac Park District. His
agency is managing the aquatic center.
with some of the necessary funds being
derived from operation of the facility,
but the center will also require a city
subsidy. However, the complex as a
whole is being run by EastSide Centre
Inc., a not-for-profit corporation that rep-
resents the various ta.�dng bodies as we!1
as other community members. Eastside
built the stadium on a design/build basis,
and as part of its lease agreement with
the high school, the school will retire the
principal and interest on the construc-
tion costs. "It's kind of a strange animal,
how it was all put together." Coutts says.
The cooperative venture is an animal
of necessity, although the district had
been seriously thinking about building a
complex of its own. Says Coutts, "The
distract obviously didn't have the finan-
cial wherewithal to pull it off. We would
have consumed all of our debt capacity
and then wouldn't have had the ability to
CIRCLE 47 ON REPLY URD
do much else for a considerable period
of time. So it made sense for us to look at
this type of arrangement. although I
don't think anybody anticipated some of
the situations that we've gotten into."
Specifically, the district wasn't fully
prepared to deal with the friction caused
by the various parties bringing different
agendas to the table and communicating
different priorities and management
philosophies. But Coutts says that a
more fundamental problem had to do
with the Eastside group's not-for-profit
status, which meant that, unlike the
other taxing bodies, EastSide was not
"The iuft have
fit �l for as tram a
futan� Dint,
but a baste a
t1 limit q�tbtiare.It
subject to governmental restrictions like
the open meetings act. As a result.
Coutts says, certain information was not
made available during the process and
some decisions were made without
input from the other groups.
In addition, EastSide's director
announced that he was contemplating
leaving the position after the facility
opened, and other staff members
announced they might follow, creating
a damaging management vacuum. As
this was happening, the project was
beset by internal struggles as some
planners sought the reopening of the
management agreements to make mod-
ifications.
The issue of control has not waned
since the facility opened, since patrons
who want to utilize the aquatic center
must first enter the recreation center,
which is not the park district's responsi-
bility. EastSide's success — an initial
spate of hot weather contributed to a
daily bather load well over the 1,300
people the district expected — has only
exacerbated some of the management
problems.
"There have been some issues regard-
ing who is supposed to maintain certain
areas and how much area was going to
be made available to us to handle the
patrons utilizing the facility." says Coutts.
"The numbers have been good for us
from a financial standpoint, but it became
a management nightmare, particularly
since we were trying to resolve these
issues while the facility was in operation."
Now the season's over and Splash-
down has closed for winter, bringing
optimism to the park district.
"It's like building a golf course — the
grass isn't always as good as you want it
to be, it takes some time to mature and
there are things you need to fine-tune
that only time will give you an opportu-
nity to do," Coutts says. "It's a good facil-
ity, but right now I would consider it a
diamond in the rough. It's my sincere
hope that in five years a lot of the issues
that we're dealing with now will be gone.
Then the facility will be an outstanding
asset, not only to our community but to
the surrounding area."
Malting Progress in NoMb Amenia
As development roars ahead in cities
large and small, the number of parks of
all types — athletic fields, playgrounds,
passive areas and the many variations on
the multiuse theme — continue to grow.
Both private home developers and parks
and recreation departments are making
steady progress together and separately.
Many jurisdictions, large and small,
enjoy county or state ordinances that
require developers to pay for the addi-
tion of parkiand along with the homes
they build. A $500,000 multiuse park
encompassing both active and passive
areas that opened in July in Malta, N.Y.
Cpopulation 12,000), was built in part with
money set aside from developers' fees —
something on the order of $100 per home
built. At the other end of the spectrum,
"The numbers of young
people out there who Olt
have enough facies is
huge. ft's had todayr ark
it's going to he a lot worse
tomorrow."
the County of Los Angeles Department of
Parks & Recreation this year completed
Pathfinder Community Park, a $3.7 mil-
lion, 15 -acre multiuse facility in Rowland
Heights, Calif., in part with money set
aside by developers and under a county
law that requires a certain amount of
park acreage per 1,000 residents.
Cities that don't have such agreements
in place — like Columbus, Ohio — are
working to procure them. The rec depart-
ment there is discussing presenting a
parkland dedication ordinance to the
City Council that would require develop-
ers to set aside either money or land.
-Obviously, some developers are
highly in opposition, but we've involved
J
the development community in the
whole process of looking at this issue."
Fenton says. 'They see it as an-%pense
that they'll probably pass on to the
home owner, but at the same time some
see it as another opportunity to 'sell' a
neighborhood. We're expecting a fight."
Audrey Ball, Malta's parks director,
says the passage of such laws doesn't
necessarily put an end to the control
issues that often dog cooperative ven-
tures. Builders of several recent large
developments in Malta have constructed
smaller parks in each new neighborhood
in partnership with home owners' asso-
ciations. These are welcome additions,
she says, but possibly loom as mainte-
nance problems down the line — f3r
somebody. it'll be interesting to watch."
Ball says, "because my guess is that once
these groups get to the point where field
and playground equipment have to be
replaced, they're going to want to turn
these areas over to the town."
Still, every new park is greeted with
relief by city officials. 'The numbers of
young people out there who don't have
enough facilities is huge," says Fenton.
'It's bad today, and it's going to be a lot
worse tomorrow." ■
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CIRCLE 48 ON REPLY CARO
45
DEMO
Date: November 10, 1997
To: Mayor & Council
From: Interim City Administrator Mike Robertson
Re: My personal schedule in 1998
As I told Mayor Fournier and Councilmember Heidner
during the final negotiations on my contract, I
have several scheduled events in the coming months
which I would like to inform you about.
I have registered for 4 training classes in
economic development financing. These classes are
one week each and are offered through the National
Development Council. The classes are held January
26-30, 1998; April 20-24, 1998; July 20-24, 1998,
and October 19-23, 1998. Once I satisfactorily
complete these classes, I will be a certified
economic development financing specialist. (By the
time I complete the classes I hope I will be able
to tell you what that is.)
My wife and I are also planning a vacation during
the week of February 14-21, 1998. I have no other
plans at this time.
pc: City Staff
FJ,
BURMEISTER & ASSOCIATES, INC.
IWAPANa
Highest All Forms of Insurance
Standards of
Professional Service 7412 LYNDALE AVE. SO. • RICHFIELD, MN 55423
for Individual ad
Familty an(612) 861-4179 • FAX 861-1031 • 1-800-236-4179
Business Needs
November 5, 1997
Michael Robertson
319 Edgewood Avenue
Stillwater, MN 55082
RE: Interim City Manager Professional Liability Quote
Dear Mike:
The following is the quote I received through the Robert A.
Schneider Agency, who is a Licensed Surplus Lines Broker:
Carrier: Evanston Insurance Co. (A Non -Admitted Carrier, but
whose rating is "A" by Best's Insurance Ratings.)
Retroactive Date: To be inception date of the policy
Deductible: $1,000 (This is the maximum deductible the company
would quote due to your income.)
/ OPTION ONE OPTION TWO
Limit: $500,000 Per Clm/Aggregate $1,000,000 Per Clm/Aggregate
Premium: $ 2,000
Tax: $ 60
Total: $ 2,060
$ 2,500
$ 75
$ 2,575
We would require a 30% downpayment of the total amount in order
to bind coverage, with the balance payable when the policy is
issued. Premium Financing is available if you desire, and would
need to be set up in advance. This quote is valid for 25 days.
Please feel free to call me if you have any questions, or to
pursue this coverage.
Sincerely,
Jeanne L. Kohn, AIS
Burmeister & Associates
h
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I-11 C) rAL/"
CITY OF OTSEGO
WRIGHT COUNTY, MINNESOTA
CITY COUNCIL MEETING
6:30 PM
COUNCIL CHAMBERS
OTSEGO CITY HALL
OCTOBER 29, 1997
1 Mayor Fournier will call meeting to order,
Mayor Fournier called the City Council Meeting to order at 6:30 PM.
Mayor Fournier led in the Pledge of Allegiance.
h. Roll Call_ Mayor Larry Fournier; Councilmembers: Virginia Wendel, Vern
Heidner, Mark Berning, Suzanne Ackerman.
Staff: Andrew MacArthur, Attorney; John Harwood, Engineer; Bob Kirmis, Assistant
Planner; Elaine Beatty, City Clerk/Zoning Administrator; Judy Hudson, Deputy Clerk.
Mayor Fournier announced that Kevin Kielb is no longer with Hakanson, Anderson and is
replaced by John Harwood of Hakanson, Anderson.
Consider Agendaremoval_
Mayor Fournier had the following additions:
Item 4.1.1. Delete Gary Groen's update on City Finance
Item 4. La. Mr. Bailey from Wright County Human Services - River Rider
Item 6.2, Item 7.3 and Item 8.1 be addressed all at the same time under Item 6.2.
Item 9.6.1. Discuss Five Year Plan from the Heritage Commission
Item 9.6.2. Review letter from Charmaine Barranco
Item 3.d. Consider Minutes of October 9, 1997, Review Requests for Proposals
for Interim City Administrator
CM Heidner motioned to adopt the October 29, 1997 City Council Agenda as
amended. Seconded by CM Ackerman. All in favor Motion carried
3. Consider Minutes -
a. Regular Council Meeting of October 13, 1997_
Mayor Fournier noted on Page 6 under Discussion he thought it was him rather than CM
Heidner making the remarks about staff first having a recommendation prior to Council
Action.
CM Wendel motioned to accept the October 13, 1997 Minutes with the noted
corrections. Seconded by Mayor Fournier. All in favor. Motion carried.
b SI)ecial Council Meeting Re- Site for Plant 10-15-97
CM Heidner noted on Page 5, Item 6.3. that it appears the City will be paying $31 rather
than the agreed $30 with $150 towards the Errors and Omissions Insurance. It was
decided to remove this entire last sentence and correct the beginning of paragraph to
reflect this.
CM Heidner motioned to adopt the October 15, 1997 Special Council Meeting
Minutes as amended. Seconded by CM Ackerman. All in favor. Motion carried.
Otsego City Council Meeting of October 29, 1997, cont'd. Page 2.
C. Council Review R .quest for Proposals for Interim City Administrator
of Octoher 9. 1997,
CM Heidner motioned to approve. Seconded by CM Berning.
Voting For the Motion: Mayor Fournier, CM Heidner, CM Wendel, CM Berning
Abstained: CM Ackerman since she left early.
Motion carried.
4. Open Forum
4.1. Special Presentations:
Gary Groen, Update on City Finances.
This was deleted from the Agenda.
4.2. Mr. Bailey from WrightCounty Human Services regarding River Rider_
Also present from Wright County was Sue Siemers and Pat Sawatzke, County
Commissioner.
They went over the history of River Rider which is basically supported by MnDOT,
Wright County, Sherburne County and local entities. River Rider is a Joint Power
Agreement with Sherburne and Wright Counties.
They are looking at expanding into Otsego, St. Michael and Albertville as of January,
1998. Service in Otsego would be every Tuesday and Thursday going to Elk River and
the other three days the bus would go to Buffalo.
The rates are based on population at $1.00 per person. For Otsego, to start out with, the
rate would be based on a population of 3,395. They want a long term commitment.
An advisory transportation committee will also be formed and would need a representative
from the Otsego Council.
After Council discussion and questions, Mayor Fournier requested this item be placed on
the next City Council Agenda. He requested staff to review the budget if there would be
funding and to contact Aid Association for Lutherans for any assistance.
Joy Swenson, Chair of the Heritage Commission. The Heritage Commission is looking at
two applications to do the Content Study and asked how the City wants them to handle.
Mayor Fournier asked that the Council be kept informed and involved as they proceed.
The Council decided the Council Representative to the Heritage Commission should be
involved in the Interviewing Process.
5. Consent Agenda=
There were no Items on the Consent Agenda.
Otsego City Council Meeting of October 29, 1997, cont'd. Page 3.
1. Conditional Use Permit to allow:
a. Amendment to the existing CUP
b_ Flexibility from the Ind istri 1 Building Material
Requirements-
Mr.
e uirements_Mr. Kirmis presented the Planner's Report. He noted the Planning Commission
recommended approval subject to the ten conditions listed in the Findings of Fact.
Mr. Harwood also went over the Engineer's Report.
CM Heidner motioned to approve the Conditional Use Permit to allow Amendment
to the existing Conditional Use Permit and Flexibility from the Industrial Building
Material Requirements to the property 118-802-022104 subject to the conditions
listed in the Findings of Fact. Seconded by CM Berning. All in favor. Motion
carried.
6.2. Response to Otsego/Albertville Road Meeting Minutes Re: Planning
Items R_ 1 and 7.3
(See attached memos from Bob Kirmis and John Harwood of October 22, 1997)
CM Wendel expressed that the Albertville City Council is willing to work with Otsego on
the following issues and need input from Otsego.
70th Street and Border Streets
Andy MacArthur commented he doesn't object to the proposed changes to the
Maintenance Contract with Albertville. He encouraged communication between the two
cities.
Mr. Harwood noted MSA Money can be spent on a shared street depending on how
Otsego wants to allocate their money. He suggested a meeting with Albertville on
planning issues. Mr. Harwood noted if development occurs, the developer pays for road
improvements.
Council discussion was concerns with assessments for street improvements. The Council
agreed there is a need to look at an agreement regarding street improvements and possibly
a meeting with Albertville regarding a transportation plan. Also, Albertville should tell
developers that it will be their responsibility for any street upgrades and for Otsego to be
notified of any developments bordering Otsego.
MacIver Avenue (realignment)
Council discussion lead to some support for realignment but needs further evaluation.
Sewer Availability and/or allowing Otsego residents to hook up to Albertville
The Council discussed several concerns of costs, type of agreement, service area,
annexation, and need more information from Albertville.
Albertville Well
The Council agreed with Mayor Fournier that Otsego needs to have more information
before answers can be given as same with Sewer.
Otsego City Council Meeting of October 29, 1997, cont'd. Page 4.
Racetrack
The Council agreed this discussion is premature until there is a project and no formal
application has been received.
Future vacation of Kadler Avenue
The Council discussed Otsego needs to receive a formal application for this vacation. A
Public Hearing would be held and concerns would be addressed.
Cemetery Creek
Albertville was concerned with cleaning out any debris and would share in cleanup costs.
The Council directed that no more water goes into Otsego.
CM Berning questioned Mr. MacArthur if assuming Albertville would supply Otsego with
sewer and Otsego wouldn't like the agreement, could the residents who previously signed
a petition to be annexed into Albertville come back again with their request to the
Municipal Board. Mr. MacArthur stated the Municipal Board won't exist after 1999.
After that, such requests would go into State Planning and go by State Law. But he felt
any current agreement would hold a lot of weight.
None
7 Andrew MacArthur, City Attorney:
7-1. Consider Wright County Law Enforcement Contract,
Mr. MacArthur went over his October 28, 1997 Letter (attached) stating his concerns
with this Contract.
CM Heidner motioned to approve the Wright County Law Enforcement Contract
as written with the attachment of a Cover Letter stating Otsego agrees to the
interpretation of Number 9. Seconded by CM Ackerman. All in favor. Motion
carried.
7.2. Consider appraisers to appraise sewag .treatment plant site,
Mr. MacArthur stated he is waiting for the quotes.
Mayor Fournier requested this Item be placed on the next City Council Agenda.
7 Response to Otsego/Albertville Road Meeting Minutes Re• L 4al
Issues"
Discussed under Item 6.2.
7-4- Any other Legal Business -
Mayor
usin .ss_Mayor Fournier appointed CM Berning and CM Heidner to review the sample Peddler's
Ordinances received and to come back to the Council with a recommendation.
Mr. MacArthur stated he received the background check on Mike Robertson and
recommended Mr. Robertson's contract be signed.
Otsego City Council Meeting of October 29, 1997, cont'd. Page 5.
8 City F�ngineer-
8 1 Response to Otsego/Albertville Road Meeting Minutes Re• En�ineerin�
Discussed under Item 6.2.
9-1 Consider Resolution extending Sanitary �Sewer Service Area Boundary_
CM Heidner motioned to adopt Resolution 97-17 amending the Sewer Service Area
Boundary. Seconded by CM Ackerman. All in favor. Motion carried.
8 Design fees for sewer and water. p_Q1tC1S
Mr. Harwood went over his October 22, 1997 Letter regarding design services for 1998
Water and Sewer Improvements.
CM Berning had the following questions and concerns: What is the actual trunk layout
and where is it going since he has seen two different plans? Will Otsego meet with
Dayton before these plans and specs are approved? He has talked to some of Dayton's
Council members and staff and they are confused as to what Otsego is doing.
Mr. Harwood responded the trunk layout with what Otsego has now, is a broad layout
and the plan needs to be defined. Mayor Fournier stated he has talked to Dayton's Mayor
and they haven't made any decisions as of yet and they are still looking at alternatives.
Mayor Fournier also feels that if Dayton doesn't go in on this project, Otsego will go on
its own. He said Dayton is having a meeting on November 3rd and hope to get definite
answer by November 10th.
CM Berning felt he can't approve these Plans and Specs not having all the answers from
Dayton in regards to ownership and usage. If Dayton doesn't go in with Otsego how will
that affect Otsego getting a low interest loan.
CM Berning motioned to delay the approval of any Plans and Specs until Otsego
hears from Dayton.
CM Berning withdrew his motion.
CM Berning motioned for Otsego to meet with Dayton to find out if they are
considering this project and what are their concerns with the site.
Motion died for a lack of a second.
Mayor Fournier pointed out that Mayor Forsyth did agree to the ownership plans and that
he and Mayor Forsyth are in weekly contact.
CM Heidner felt the issue of ownership has been settled and there is no further need to
discuss that issue with them any further.
Mayor Fournier agreed and agreed to keep the lines of communications open.
CM Wendel suggested to include CM Berning in on the discussions.
Mayor Fournier replied he can arrange that.
After further discussion on Mr. Harwood's fee schedule, Mayor Fournier directed the
Council to save this Memo.
9-4- Any other gineering Business -
John Harwood informed the Council of Kevin Kielb's decision to leave Hakanson,
Anderson after four years of employment with them. He assured the Council that
Otsego City Council Meeting of October 29, 1997, contd. Page 6.
Hakanson, Anderson will continue to serve Otsego well. They have hired another
engineer with six years of experience and are planning on hiring more engineers.
Ted Field, Bonestroo Engineering, advised the City Council to get a time schedule from
Dayton for making a commitment in order that this project doesn't get pushed out too far
in order to get good bidding. He noted the EAW has been prepared and sent to the PCA.
Mr. Field also went over the Design Service Fees for the Sewer Plant. They can estimate
their fees two ways: Percentage of Construction costs or a fixed fee. He estimated about
$150,000 to prepare plans and specs as recommended which would include start up.
9 Council Items*
9-1- Council decision on Albertville/O sego issues (information by PlannerL
F_Qgineer/Attorney brought forth by Otsego sub -committee
Completed under Item 6.2.
9-2. Community Recreation Issues
CM Berning asked for direction from the Council what they want included in the
Community Recreation Budget and how they want it financed.
CM Wendel, CM Heidner and CM Ackerman agreed to no more than $15,000 and to use
a formula with Number of Residents, Number of Users, Number of Events.
Mayor Fournier agreed but stated he would be willing to look at more.
Darlene Solberg, Parks Commission Members, stated she has worked on an Option Plan
but hasn't presented it to the Parks Commission.
9 Consider appraiser for sewage treatment nl nit siteannr�l_-
Previously addressed.
9-4- Set amounts for fire service Flk n 1hertVllle
Mayor Fournier motioned to accept the City Clerk's recommendation and approve
the fire service amounts of Elk River - $40 per parcel; Rogers at $50 per parcel;
Monticello as $35 per parcel; and Albertville at $53 per parcel. Seconded by CM
Berning. All in favor. Motion carried.
Previously addressed.
9-6. Any other Co, nci Rus'_ n� ess.
9-6 1 Proposed Five Year Plan •or t.
Commission
The Council acknowledged their draft five-year plan.
Otsego City Council Meeting of October 29, 1997, cont'd. Page 7
9-6,2. Latter from Charmaine Barranco_
CM Ackerman motioned to direct staff to write a letter to Ms. Barranco thanking
her for working with Otsego on covering all the issues of the city. Seconded by CM
Heidner.
Voting For the Motion: CM Ackerman, CM Heidner, CM Wendel, Mayor
Fournier
Abstained: CM Berning
Motion carried.
CM Ackerman reported on the success of the Parks Commission sponsored Haunted
House.
9-7. City Clerk's Update"
Elaine Beatty reported that she and Mayor Fournier met with Joel Robinsfinger, DNR,
regarding the Wild and Scenic Areas. They felt it was a positive meeting and by January
the DNR wants to start proceeding on the Informational Meetings and Hearings regarding
the boundaries of the Wild and Scenic.
Elaine also discussed the recent speed zone results in Island View conducted by the State,
River Rider and distributed copies of the recent fax on Community Based Planning
Seminars.
CM Berning motioned to direct staff to inform Tom Baillargeon to find alternative
storage for his tractor by November 10th or it will be impounded at Owner's
expense. Seconded by CM Ackerman.
(Discussion occurred between the motion being made and the actual vote).
Discussion: Mayor Fournier would prefer to review the Lease Agreement first.
CM Berning requested the letter is sent by Registered Mail.
Voting For the Motion: CM Heidner, CM Berning, CM Wendel, CM Ackerman.
Voting Against the Motion: Mayor Fournier
Motion carried four (4) to one (1).
CM Wendel questioned if the FEMA money has been received.
Elaine noted it takes up to six weeks.
CM Wendel requested Elaine to send a copy of the Maintenance Agreement with
Albertville to Albertville.
Elaine asked the Council if they wanted a quote from First National Insurance for
breakdown of the City's equipment for insurance, which the Council authorized.
Otsego City Council Meeting of October 29, 1997, cont'd. Page 8.
9.8_ Consider Claims List for approval-
CM
p rn oval_
CM Heidner motioned approval of the Claims List as presented. Seconded by CM
Ackerman. All in favor. Motion carried.
Mayor Fournier requested to place on the next City Council Agenda, discussion of the
Volunteer Appreciation Event.
CM Heidner informed the Council of the recent purchase of a new computer.
99" Adjourn by 10 PM
CM Heidner motioned to adjourn. Seconded by CM Berning. All in favor. Motion
carried.
Meeting adjourned at 9:50 PM.
ayor F 'er
A st: Elaine Beatty, City Cle Zoning Adm.
Recorded by: Judy Hudson, Deputy Clerk
City Seal
AGENDA SECTION:
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
DEPARTMENT
MEETING DATE
5. CONSENT AGENDA Elaine Beatty, City Clerk 11/10/97 -
(Non -Controversial items)
6:30PM
ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: EB, CC
5.1. Council approval of Abdo, Abdo, Eick and Meyers Engagement
Letter for 1997 Audit.
BACKGROUND:
Attached is an engagement letter for the audit for the year ended
December 31, 1997. from Abdo, Abdo, Eick and Meyers, Certified Public
Accountants and Consultants, 1060 Northland Plaza, 3800 West 80TH ST,
Mpls. Mn. The City of Otsego has worked with this firm since Township
days and has been very happy with their work. The letter attached is
self-explanatory. The anticipated estimate of the fee will
approximate $4,350.00 for Otsego.
RECOMMENDATION:
Recommendation �Js to approve this _tem on the Consent Agenda as
written.
T:zarj <S
�j{�� E1a_ne
f TOM A PDO
flij
66 fe �KA ABDO
WEICK &
-te MEYERS
Cen�W Publk A«nuw w & Comultmua
1060 Northland P1=
ssoo west sow Street
Mirmeapoii& MN SW1
Honorable Mayor and City Council
City of Otsego
Otsego, Minnesota
CSA
October 24, 1997
We are pleased to confirm our understanding of the services we are to provide for the City of Otsego for the year
ended December 31, 1997. We will audit the general purpose financial statements of the City of Otsego as of and
for the year ended December 31, 1997.
Our audit will be conducted in accordance with generally accepted auditing standards and the standards for
financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United
States, and will include tests of the accounting records of the City of Otsego and other procedures we consider
necessary to enable us to express an unqualified opinion that the financial statements are fairly presented, in all
material respects, in conformity with generally accepted accounting principles. If our opinion is other than
unqualified, we will fully discuss the reasons with you in advance.
The management of the City of Otsego is responsible for establishing and maintaining an internal control structure.
In fulfilling the responsibility, estimates and judgments by management are required to assess the expected
benefits and related costs of internal control structure policies and procedures. The objectives of an internal
control structure are to provide management with reasonable, but not absolute, assurance that assets are
safeguarded against loss from unauthorized use or disposition and that transactions are executed in accordance
with management's authorizations and recorded properly to permit the preparation of general purpose financial
statements in accordance with generally accepted accounting principles.
In planning and performing our audit for the year ended December 31, 1997, we will consider the internal control
structure in order to determine our auditing procedures for the purpose of expressing our opinion on the City of
Otsego' general purpose financial statements and not to provide assurance on the internal control structure.
612.835.9090 • Fax 612.896.3620
City of Otsego
i .
October 24, 1997
MV ,
Page Two
We will obtain an understanding of the design of the relevant policies and procedures and whether they have been
placed in operation, and we will assess control risk. Tests of controls may be performed to test the effectiveness
of certain policies and procedures that we consider relevant to preventing and detecting errors and irregularities
that are material to the general purpose financial statements and to preventing and detecting misstatements
resulting from illegal acts and other noncompliance matters that have a direct and material effect on the general
purpose financial statements. (Tests of control are required only if control risk is assessed below the maximum
level.) Our tests, if performed, will be less in scope than would be necessary to render an opinion on the internal
control structure policies and procedures and, accordingly, no opinion will be expressed.
We will inform you of any matters involving internal control structure and its operation that we consider to be
reportable conditions under standards established by the American Institute of Certified Public Accountants.
Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or
operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to
record, process, summarize, and report financial data consistent with the assertions of management in the general
purpose financial statements.
Compliance with laws, regulations, contracts, and grant agreements applicable to the City of Otsego is the
responsibility of the City's management. As part of obtaining reasonable assurance about whether the general
purpose financial statements are free of material misstatements, we will perform tests of the City's compliance
with certain provisions of laws, regulations, contracts, and grants. However, the objective of our audit will not be
to provide an opinion on overall compliance with such provisions, and we will not express such an opinion.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts,
and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain
other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We
will request written representations from your attorneys as part of our engagement, and they may bill you for
responding to this inquiry. At the conclusion of our audit, we will also request certain written representations
from you about the financial statements and related matters.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements; therefore, our audit will involve judgment about the number of transactions to be examined and the
areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. However, because of the concept of reasonable assurance
and because we will not perform a detailed examination of all transactions, there is a risk that material errors,
irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will inform
you, however, of any matters of that nature that come to our attention, unless they are clearly inconsequential.
Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that
might arise during any later periods for which we are not engaged as auditors.
We understand that you will provide us with the basic information required for our audit and that you are
responsible for the accuracy and completeness of that information. We will advise you about appropriate
accounting principles and their application and will assist in the preparation of your financial statements, but the
responsibility for the financial statements remains with you. This responsibility includes the maintenance of
adequate records and related internal control structure policies and procedures, the selection and application of
accounting principles, and the safeguarding of assets.
City of Otsego
October 24, 1997
�0Page Three
O of
P 6
&ANd
Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant
deficiencies in the design or operation of the internal control structure. However, during the audit, if we become
aware of such reportable conditions or ways that we believe management practices can be improved, we will
communicate them to you in a separate letter.
Our fees for these services will be based on the actual time spent at our standard hourly rates, including travel and
other out-of-pocket costs such as report production, typing, postage, etc. Our standard hourly rates vary
according to the degree of responsibility involved and the experience level of the personnel assigned to your audit.
Our invoices for these fees will be rendered each month as work progresses and are payable on presentation.
Based on our preliminary estimates, the fee will approximate $4,350 for the City. This estimate is based on
anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be
encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a
new fee estimate before we incur the additional cost.
Our audit report should be used only in its entirety. Any reproduction or publication of all or part of our report
should be done only with our prior approval and review.
We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the
significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms
of our engagement as described in this letter, please sign the enclosed copy and return it to us.
Sincerely,
ABDO, ABDO, EICK & MEYERS, LLP
Certified Public Accountants
26,L, �1'w"
Steven R. McDonald, CPA
RESPONSE:
This letter correctly sets forth the understanding of the City of Otsego.
Signature:
FN
T
Title: Q
� p
Date:
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION: DEPARTMENT: MEETING DATE
5. CONSENT AGENDA Elaine Beatty, City Clerk 11/10/97 -
(Non -Controversial items) 6:30PM
ITENUMBER:
MS ITEM DESCRIPTION: PREPARED BY: EB,CC
5.2. Council Approval of additional curb cuts for Precision Line
Motor Sports.
BACKGROUND:
Jeff Openhoven called and asked if he could obtain additional curb
cuts at Precision Line Motor Sports Industrial lot. Attached isreport
Memo dated October 21, 1997 from Bob Kirmis, City
Planner from John Harwood, City Engineer who reviewed the issue. The
additional curb cuts are allowed with Council Approval. John Harwood
has been at the site and recommends approval of the additional curb
cuts (1 existing and two additional). See attached reports.
1. The curb cut separation distance should no be less than 40 feet.
*Driveways are 120' apart (meets criteria)
2. The curb cut width may not be greater than 24 feet, unless
approved by the City Engineer.
*Proposed Driveways are 22' {meets criteriaL
3. The curb cut should not be less than five feet from the adjacent
side yard property line.
*Distance is 15' (meets criteria)
4. The City Engineer should provide comment/recommendation in regard
to drainage (and culvert construction) issues.
*John Harwood has reviews this (se attached report}
He has recommends approval
5. To the extent possible, the proposed curb cut should align with
any existing curb cuts which may exist on the East side of Queens
Avenue:
*See attached drawing from J hn Harwood. Driveways do lins
up (meets cr te�
6. A site plan (to scale) which graphically depicts the proposed curb
cut location is provided to the City Council in their consideration of
your request.
*This is attached for your information.
(Meets criteria)
RECOMMENDATION:
ReCorimendat-on -s to app t:� _tem on t,-,- Consent Agenda as
wr_tten.
T'nanks
L�laine
Hakanson
Anderson
Assoc., Inc.
MEMORANDUM
TO: Elaine Beatty, Otsego City Clerk
FROM: John Harwood, PE
DATE: November 4, 1997
RE: Precision Line Driveways
File OT2500
3601 Thurston Avenue
Anoka, Minnesota 55303
612/427-5860
Fax 612/427-34U- 0520
Attached is a sketch showing two new driveways to the Precision Line Addition. This
will result in three driveways total to the property. I see no problem with the
entrances and recommend approval.
Driveways are required to have culverts with end sections unless field review identifies
the drive to be a high spot. The culverts may be galvanized corrugated steel or
concrete (no plastic materials). The minimum size is 15". Minimum length is 12 feet
longer than driveway width or a distance of three times the ditch depth each way
from the edge of the drive.
The attached sketch was made by me. It may not represent exactly what is proposed.
I would ask the applicant to either concur with or to revise the sketch to show the
actual proposal.
kas
cc: Bob Kirmis - Fax - 595-9837
cc: Jeff Ophoven - 420-8132
ot2500a.eb
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NOU-04-1997 13:32 NAC
612 595 9837 P.01i02
NORTHWEST ASSOCIATED CONSULTANTS
INC COMMUNITY PLANNING - DESIGN - MARKET RESEARCH
MEMORANDUM - Via Fax Transmission
TO: Jeff Ophoven (420-8132)
FROM: Bob Fermis
DATE: 4 November 1997
RE: Otsego - Precision Line Motor Sports
FILE NO: 176.08
This memorandum is intended to respond to your inquiry concerning the construction of
an additional curb cut upon your property located north of County Road 36 between
Highway 101 and Queens Avenue.
According to Section 20-22-4. H.11 of the Zoning Ordinance, each property in the City is
allowed one curb cut. Additional curb carts may be allowed upon Cily Council approval for
each 125 feet of street frontage.
Recognizing that your property has over 600 feet of frontage along Queens Avenue, we
do not have a particular problem with the construction of an additional curb cut access to
the street (a designated local street) provided applicable locational requirements are
satisfied.
As part of possible forthcoming City Council consideration of this matter, the following
items should minimally be addressed:
1. The curb cut separation distance should not be less than 40 feet.
2. The curb cut width may not be greater than 24 feet, unless approved by the City
Engineer.
3. The curb cut should not be less than five feet from the adjacent side yard property
line.
5778 WAYZATA BOULEVARD, SUITE 555 ST. Louts PARK. MINNESOTA 35a r 8
PHONE 6 1 2-585-9636 FAX 8 1 2-`395-9837
NOV-04-1997 13:32 NAC 612 595 9837 P-02/02
4. The City Engineer should provide comment/recommendation in regard to drainage
(and culvert construction) issues.
5. To the extent possible, the proposed curb cut should align with any existing curb
cuts which may exist on the east side of Queens Avenue.
6. A site plan (to scale) which graphically depicts the proposed curb cut location is
provided to the City Council in their consideration of your request.
You should also be aware that Section 20-23-2.1) of the Ordinance prohibits loading berths
within squired front yard setbacks. As it applies to your property, loading spaces
technically are not allowed within 35 feet of the Queens Avenue right-of-way line.
If you have any questions regarding this matter, please do not hesitate to call.
PC-- Elaine Beatty
John Harwood
Jerry Olson
2
TOTAL P.02
CITY OF OTSEGO
RLVULsr rUx l.vufr(_tL A(t 1V1N
II AGENDA SECTION: DEPARTMENT: MEETING DATE II
15. CONSENT AGENDA Elaine Beatty, City Clerk 11/10/97 - I
(Non -Controversial items)
6:30PM
ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: EB , CC
5.2. Council Approval of additional curb cuts for Precision Line
Motor Sports.
BACKGROUND:
Jeff Openhoven called and asked if he could obtain additional curb
cuts at Precision Line Motor Sports Industrial lot. Attached is a
Memo dated October 21, 1997 from Bob Kirmis, City Planner and a report
from John Harwood, City Engineer who reviewed the issue. The
additional curb cuts are allowed with Council Approval. John Harwood
has been at the site and recommends approval of the additional curb
cuts (1 existing and two additional). See attached reports.
1. The curb cut separation distance should no be less than 40 feet.
*Driveways are 120' apart (meets criteria)
2. The curb cut width may not be greater than 24 feet, unless
approved by the City Engineer.
*Proposed Driveways are 22' (meets criteria)
3. The curb cut should not be less than five feet from the adjacent
side yard property line.
*Distance is 15' (meets criteria)
4. The City Engineer should provide comment/recommendation in regard
to drainage (and culvert construction) issues.
*John Harwood has reviewed this (see attached report)
He has recommended approval. (meets criteria)
5. To the extent possible, the proposed curb cut should align with
any existing curb cuts which may exist on the East side of Queens
Avenue.
*See attached drawing from John Harwood Driveways do line
up. (meets criteria)
6. A site plan (to scale) which graphically depicts the proposed curb
cut location is provided to the City Council in their consideration of
your request.
*This is attached for your information
(Meets criteria)
RECOb2dENDATION:
Recommendation s to approve ti -'s item on t:ne Consent Agenda as
written.
Thanks
L�laine
Hakanson
Anderson
Assoc., Inc.
MEMORANDUM
TO: Elaine Beatty, Otsego City Clerk
FROM: John Harwood, PE
DATE: November 4, 1997
RE: Precision Line Driveways
File OT2500
3601 Thurston Avenue
Anoka, Minnesota 55303
612/427-5860
Fax 612/427-340LL- 0520
Attached is a sketch showing two new driveways to the Precision Line Addition. This
will result in three driveways total to the property. I see no problem with the
entrances and recommend approval,
Driveways are required to have culverts with end sections unless field review identifies
the drive to be a high spot. The culverts may be galvanized corrugated steel or
concrete (no plastic materials). The minimum size is 15". Minimum length is 12 feet
longer than driveway width or a distance of three times the ditch depth each way
from the edge of the drive.
The attached sketch was made by me. It may not represent exactly what is proposed.
I would ask the applicant to either concur with or to revise the sketch to show the
actual proposal.
kas
cc: Bob Kirmis - Fax - 595-9837
cc: Jeff Ophoven - 420-8132
ot2500a.eb
Engineers Landscape Architects Surveyors
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NOU-04-1997 13:32 NAC 612 595 9e37 P.01i02
N
NORTHWEST ASSOCIATED CONSULTANTS
COMMUNITY PLANNING - DESIGN - MARKET RM59:ARCH
MEMORANDUM - Via Fax Transmission
TO: Jeff Ophoven (420-8132)
FROM: Bob Krmis
DATE: 4 November 1997
RE: Otsego - Precision Line Motor Sports
FILE NO: 176.08
This memorandum is intended to respond to your inquiry concerning the construction of
an additional curb cut upon your property located north of County Road 36 between
Highway 101 and Queens Avenue.
According to Section 20-22-4.H.11 of the Zoning Ordinance, each property in the City is
allowed one curb cut. Additional curb cuts may be allowed upon Cily Council apDroval for
each 125 feet of street frontage.
Recognizing that your property has over 600 feet of frontage along Queens Avenue, we
do not have a particular problem with the construction of an additional curb out access to
the street (a designated local street) provided applicable locational requirements are
satisfied.
As part of possible forthcoming City Council consideration of this matter, the following
items should minimally be addressed:
1. The curb cut separation distance should not be less than 40 feet.
2. The curb cut width may not be greater than 24 feet, unless approved by the City
Engineer.
3. The curb cut should not be less than five feet from the adjacent side yard property
line.
5775 WAYZATA BOULEVARD, SUITE 555 ST. LOUIS PARK. MINNESOTA 554 1 B
PHONE 6 1 2-595-9636 FAX 6 1 2-595-9837
NOU-04-1997 13:32 NAC 612 595 9837 P.02i02
4. The City Engineer should provide comment/recommendation in regard to drainage
(and culvert construction) issues.
5. To the extent possible, the proposed curb cut should align with any existing curb
cuts which may exist on the east side of Queens Avenue.
6. A site pian (to scale) which graphically depicts the proposed curb cut location is
provided to the City Council in their consideration of your request.
You should also be aware that Section 20-23-2.p of the Ordinance prohibits loading berths
within re front yard setbacks. As it applies to your property, loading spaces
technically are not allowed within 35 feet of the Queens Avenue right-of-way line.
If you have any questions regarding this matter, please do not hesitate to call.
PC- Elaine Beatty
John Harwood
Jerry Olson
2
TOTAL P.02
CITY OF OTSEGO
REOUEST FOR COUNCIL ACTION
II AGENDA SECTION: DEPARTMENT: MEETING DATE II
16. BOB KIRMIS, ASST. CITY PLANNER 11/10/97 - 6:30PM
ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: EB, CC
6.1. Consider Proceeding with Otsego's Comprehensive Plan
BACKGROUND:
This Comp. Plan update was to be brought back on this agenda.
Attached is a memorandum from Bob Kirmis/David Licht Regarding this
Comp. Plan update. Bob Kirmis will be here to answer any questions.
RECOMMENDATION:
Direct the City Planner to resume work on the City of Otsego's
Comprehensive Plan.
Thanks
Elaine
OCT -22-1997 15 23 NAC
612 595 9837 P.02iO4
NNORTHWEST ASSOCIATED CONSULTANTS
INC COMMUNITY PLANNING - DESIGN - MARKET RESEARCH
MEMORANDUM
TO: Otsego Mayor and City Council
FROM: Bob Krmis / David Licht
DATE: 21 October 1997
RE: Otsego - Comprehensive Plan
FILE NO: 176.08
This memorandum has been prepared at the request of Mayor Fournier and is intended
to document the need to proceed with the City's pending Comprehensive Pian update
effort.
Plan Stags. As you are aware, the Tactics and Inventory sections of the Comprehensive
Plan work effort have been completed. Work on the development framework portion of the
plan, however, (which is in effect "the Plan" for the City) has been put on hold pending the
resolution of the sanitary sewer issue in the eastern area of the City. In response to the
uncertainties which exist regarding future urban development within the community, a
development moratorium has been established which prohibits the subdivision of land
within the City (with some exceptions). In large part, these "uncertainties" relate to the
City's decision as to whether to proceed with sanitary sewer service in the eastern portion
of the City. Once this decision is made, it is expected the work on the comprehensive plan
will proceed and the development moratorium will be terminated.
Comprehensive Plan Purpose. The first two phases of work involved in the
comprehensive plan (tactics report and inventory) involved the assembly of community
views and opinions and technical background data.
The next step in the comprehensive plan process entails an analysis of the collected
information and organization into meaningful issue statements. These issue statements
will serve as a basis for the Policy Plan and Development Framework portions of the plan.
The intent of the Policy Plan portion of the plan is to outline in written form what the
community desires to be produced or accomplished relative to the physical environment.
5775 WAYZATA BOULEVARD. SUITE 555 ST. LOUIS PARK, MINNESOTA 554 1 8
PHONE 1312-505-9636 FAX 6 1 2-595-9837
OCT -22-1997 15:24 NAC 612 595 9837 P.03iO4
Secondly, the Policy Plan sets forth guidelines as to how these desires are to be achieved.
These policies provide a basis for community decision making.
The Development Framework portion of the comprehensive planning process is the basic
general plan for the community. It establishes the general parameters and overall goals
which are to be achieved. It further defines and establishes direction for the basic
elements which comprise and influence the community. In the case of Otsego, these
elements are natural environment, land use, transportation and community facilities.
In total, the Development Framework provides the basic and fundamental management
tool for guiding change and improvement within the community. Recognizing the City's
current Comprehensive Plan was based on a premise that future sanitary sewer service
would be provided from the north via Elk River, a primary basis of growth management is
now considered questionable and unresolved.
Of obvious issue to the City of Otsego are development pressures throughout the City and
the formulation of urban development boundaries. Of additional issue is the continued
preservation of agricultural activities within the community.
Until formal policy is established regarding these and other issues through the adoption
of the Comprehensive Plan update, the community will remain in its current state of
"limbo*. This interim status is obviously not in the long term best interest of either the
public or private sector.
Comprehensive Plan Work Program. The original Comprehensive Plan work program
specifies a project budget of $25,000, approximately one-half of which was to be devoted
to the Development Framework portion of the project. Presently, 51 percent of the
Comprehensive Plan budget has been expended. While this original budget estimate is
considered attainable, our offices does, however, have a concern that issues related to the
possibility of sewer service in the western portion of the community may in fact escalate
the original project budget. Because the extent of possible "extra" work generated by this
issue is not known, it may be dealt with if and when it becomes an issue.
In addressing the issue of potential western sewer service, we would envision an analysis
of three primary options as summarized below*
1. Service extension from Otsego Plant in the southeast area of the City.
2. Service extension from Albertville.
3. Independent system.
If we are to proceed with the Comprehensive Plan work, we will do so under the premise
that sanitary sewer (and water) service is to be made available to lands within the
immediate urban service area (as identified in the Sewer Plan) and that additional work
2
OCT -22-1997 15:24 NAC 612 595 9837 P.04iO4
resulting from unforeseen sewer analysis issues in the western portion of the community
may result in an increase in the original $25,000 budget.
This material is scheduled for discussion at the forthcoming 29 October City Council
meeting.
PC: Elaine Beatty
Andy MacArthur
Kevin Kielb
Mike Robertson
3
TOTAL P.04
CITY OF OTSEGO
UEN h rUK UUUINULL AU I WN
I AGENDA SECTION: DEPARTMENT: MEETING DATE
7.ANDY IAC ARTHUR, CITY ATTORNEY (Elaine Beatty) 11/10/97-6:30PM 11
ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: EB,CC
7.1. Consider Appraisers to appraise sewage treatment plant site.
BACKGROUND:
This item was on the October 29, 1997 Agenda and was directed to
place this on this agenda. Andy has a quote from Malcolm Watson which
is attached. He expects to receive one from Bill Waytas by Monday.
(We will copy for you when we receive it). Andy MacArthur will be
here for comments/questions.
RECOMMENDATION:
This is a Council decision.
Thanks
lain
William S. RadzwiU
Andrew J. MacAithur
Michael C. Couri
Megan M. McDonald
November 5, 1997
City Council Members
City of Otsego
C/o Elaine Beatty, City Clerk
8899 Nashua Avenue NE
Elk River, MN 55330
RADZWILL & COUN
Attorneys at Law
705 Central Avenue East
PO Box 369
St. Michael, MN 55376
(612) 497-1930
(612) 497-2599 (FAX)
RE: Appraisal of Proposed Wastewater Treatment Site Property
Dear Council Members:
I have contacted two appraisers regarding an appraisal of the proposed wastewater
treatment site. I have spoken with both Malcolm Watson and Bill Waytas regarding the
site and the work that needs to be done. I have also forwarded to them all available
information regarding the site.
Enclosed you will find a fax from Mr. Watson, indicating that his estimate for the
appraisal would be $2,250.00, based upon 30 hours of work at $75.00 per hour. In a
follow-up telephone conversation Mr. Watson indicated that his fee for court appearances
was $300.00 per appearance.
Mr. Waytas indicated that he would have a written estimate to me by the end of the week.
As of the date of this letter, I have not yet received that estimate but I will provide it to
the Council by Monday night.
Mr. Watson has previously done work for the City. He testified on behalf of the City in
the Hall's Addition Assessment appeals, and has done appraisal reviews for other City
assessment projects.
Mr. Waytas has not worked for the City previously, but I have been told that he does a
very credible job.
Letter to Otsego City Council
November 5, 1997
Page 2
A major concern at this point should be the proposed time for completion of the
appraisal. If construction is to commence next year, than acquisition of the site should
proceed as quickly as possible.
I will be available to discuss this matter at the regularly scheduled City Council meeting
on Monday evening. I should be able to provide you with further information at that time.
Encl.
Cc: John Harwood, Hakanson Anderson
Bob Kirmis, NAC
NOV-04-97 TUE 1C1c :51 612 788 3493
WATSON APPRAISAL SERVICE
4230 Central ave. N,E.
Minneapolis, MN 65421
(FAX COVER SHEET
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Watson Appraisal and Consultant Sm tGe
4230 Central Avenue N.5., Columbia Heights, MN:55421
Ofte: (612) 788-2714 a After Hours: (612) 571.1717
i •
i tI November 6, 1997
j
Andrey J . 'MacArthur
• Radzw.}11 &� Lauri
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• i 7.0.5 tra : Aveniu�e East
i., ;• poi .� 3,g i
St. Micha(,, MN 55376
)FS: praisal of Property for Construction of a ;
i1qater Waste Treatment Facility
Dear Mr. r4 El cA•rthu. r
As noted in my earlier Fax communication, I would prop�se to
do th land appraisal requested for S2.250 based on my. estimate of
time equ�red for inspection and research of land sales. in the
area.;: my
to conversation with the engineers,. it is my underst ding
that the iropert.y is on the edge of the Ralph and Elsie Lahn farm
and the ting involved no structures or existing farm roads. i This
means i :" seVerance" will not be a factor in the evaluation of the
"befo ' e" aid "after" values of the property. The engineers further
info, mejthat there are no convenient "landmarks" to indicate
where the ;land to be acquired is located. I would want. them tdo put ;
out s me markers;(lath with flagging) north of 53rd Street (dounty
Higher iy 36 p;r3drr to �y nspection ..
Iacri appea ance'is'required before a'..cbmmissidn:br in c6uar!t,
my feO is 300 per appearance. I would require 6 weeks' to co fete
this assi.g:iment after the engineers markers are set. I as sum this
can b�:;don e.promptly.
!
I Respectfully Submitted,
(Malcolm 0. Watson
i;
APP-7aiser/Consultant '
Mn .Appr. Lic. # .4000369'
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AttMn: (( J- MacArthur, Atberney
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R ppt'ei l Bid for i8tud acquMlen ter WmgewaW Trentnimt Fsteai'ty
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ted along s3rd Street Imo, Otsego, MN
nearMir. MacArthur:
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{ott for your interest in obtaining a bid for appraise! wrvi= tePTdi the `
' erenc ed Vrq j uj r. As you indicated to we on the phone VW illgpovl� ppuir leiter �e
pordolm would be 1U' acres of vacant land plus 2 acres of vaCdnt d for
afta• I
lioth n If and the appraisers in our company are very ffmii&r with acqu itigtt
l p i g$p�ia)ly in your area, as we have done work in Otse : (WDOt Hwy '
;01)..Qtx of Albertville St. Michael aftd H.3s e. cyte R. Nage Oo. The. teas
been in usinents-for neazjy 30.ycars, see attached resume and comp my psb tc-. ( i
1 ( cep. choose from. A self-conWned
'arc a' a two types tyf CUmplrtc Agprais$Is you i
etaxrAiive' = Ioager) Of a summary report (mcue concise - shorties). Both are
p1 ,�ppraasa s and will remit in the xWW !gnat value. Because. the s6bjeet �
proper! Is an acquisition, before and after values Gm required esseittiall}� two i
i
matted eros! for self contained report wtwld !� $1,2W.
The
The: rNfirnated oost for a su>Yt9vuY repoTt would tae g9W- f
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3391 if eanfirmat3on Is vcd byi
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be tetied by December 1, #"irmali8ri of
Nory 11, 1997. Olhetwise, within 3 weeks from the dstite of coir i
ossiga eft i
f you: ire any additional questions, ptder not hesitate to contact inti.
Yr
LYLE _
Willi R. Waytas, SRA, CR !
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FROM LYLE K.. MAGELL 4 CO. 8.2?.7370 13131. P.'3
The ism of L1 ie R Nageai & CO., Inc., has actively been PrOvklmg'nde0m'dertt &10
apptuisWl set nm slim ley 1968. Our $wV is w bvwidc �t
ptofe totsai appaa~sa1 services to clients is tital��lied of atartgage lend ,
relocs.0n, gation parpo*%. lu firm annuallyw zaocc�s
of I,SEIb a� mXris � "Mite ata smell is beska ly dint Of die broad
'fiwin hies Metro Area, but ala i"Wludes outlying areas on a more limited basis fat
gado , ignrr>ents.
This nffi= presently hes seven a mplo m which are vented and qualified he
and an average of fiflbeea years of active real estam app=aiw
owweit!'
desigaaW* by t* Appraisal Iru3tuLf:. '� firm at Real F w BOWC& an d
in the national, state and local ai wdatian 00
2b ;;Wj;tafn
�rsutate in additM to wvaal other' relawd profbaalottal orpniitiom.
�of our raft» rs have qmUfied as expert witaessea irk iltG local coua#ss and two
;have $6v as c ommiviionm in cu¢tctemnation uses.
i
'I cz� etpaaty maintains an =twsive and up-to-date madW data MrarY indudin8=
(1 1'E#cS acres joint; Association of Rca tars al Multiplo Liatin� SetYice, > SGetn�
, Soil and Acbviry �� ofof lwiwwwww LftS
:and t� Re&M ( i
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P t s stem Smvices, . provides R r Sold rt Books buf
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i iced sad Ctwrdfi� of Real. wd �al� t��+r
?reeod on Rasiderttial and Commercial mss, as well as the Henvepftt��•
sets rMl estam data exchange, Appraiial Data Netw fk, I=
Genres 'TMM, Community Za2ing 0 ��nd'in " and n;4w'Arm MbP9,
oou y
Plat maps and a v*Sety of irides ry p icws_
Tk fi 1 is detfic:atod tm the standar of P�� � cx,
it stn M diiigel ► tD vsd s standald through ttse honest ° c all e
data a6d expense aysble to it.
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V. Luebben
way m%, �A, SRA
S. Hyl.
widliam R. Waytas, SRA, CRP'
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FRUF LYLE HRGELL A CO. 5.27..7376 13=32 r.
.,.d . a' i to w ►� ` sit
Pm=fly ly erre since 1455} WMiam R. Waytu has boastas;a 1tiE� tient~ t=l;
eitatd, #praism. Cuirwdy a partner and vias pftsident�Ly10 H. Nagell &
00; Inc. f an independent apv �u6 � firm. 11w firm ttmtntily peepares h' t�aess of
x:504 appraisal reports of &U Mr. Waytas was euvWy�o lver! C. Johns*
d4 CormP y, Ltd., Phot, frvm 1985 to 1987.
RpWendd App,afsa&: - sW& f$mdy MtdMM, hobby farms, Mora
cvadomuniums, tawnholrsm, RW, land, cvadeNnnatioe, ,
Appraisals: - low and high-dwdUy multi family,re�:t
r"Mit'tat 7, �iRoe, ied 1,
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rev Appmirals' - side kmtly And saixiivisinn aaalpdA. +
Mer►t served irbdude bRnI3,' wymp wW lom asaodH iom, ttug',
cogxn-lfions, morel bodies, relocation companies, a�t meysCw+ssoompanM,
wcnufttanu and private iudxviduats.
AM of Service, nit appraisal expezieace is in the greeterlmrtro ares of
04* islSt. PBaL MN.
Owl Me nkbrship, Amociatlen3 & AffHlalions
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CundidAte Affiliate ,
Certified. Reiocaiioa Profess timid dengMtkOn.
Member
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Qualifications -- oontinued
Testhmogy
Confit, deposition, canal ussion wd arbitration testimony have bass SIM.
£omSrrit�as
-Board a tuber of Metro/WmnesoM Chapter, App taiSal Institute.
--Chairman of Reddxntisi Admhuicros, Mit&I inaesota Chaptw, Appnkal lnsfttr..
--Chairman 1992-4, Rapider candidate Guidance, M=WXfinnmX8 Chapw, AL
� Ejto Creek wamrshea Commission, Medina reptcWntadve 1993 - `IM'
motion
Graduate of BemkUi State University, Mitmmft in.1980 B.S. degvee in Bus. Ad.
i --fioa
g iicge,. summer employment in ti+ ddaKW and baMMffcM.
i--CGratljte of Cedt Lawter Red School. Arhum Real TsstW E3cerrse* 1981;
Gen6w & Profe==Ai Prsct M Courses
Coea'Se 101-IntwU0008 to Appraising RWJ PrOpcity, 2982 at ASU, SRBA.
--Proftuimw pace Serni=, 1989 SREh.
Shds arcdPxo&=onsl PrWfift, AA, 1991, AL
Standards of Pr�onal Praatkx, Pari a, 1906, Al.
FW Leading gni am 1995 Al
iTil at Domain & Co dwnnadon Seminar, 2997. M
()on*nc=WjIndushiaVSabdivison Courses
CaP#afization & 'Iechsiiqu=, Pants 1B1 & LSI, 1983, 'ASU, MiMk
Use Sentim, 1986 AM A.
-jZr�fift Report. writing Seminar Zre tW), IM, sem►.
Gerken State Crudfuzd�n Review Seminar, 1991, Al.
Subgl inion Analysis seminar, 1994, Al.
�- Natrrativa Rapott Writing Seminar (gam), 1943, AI
Advanced Irsoomeon Semi, 199"7, �I
. Adv�na,exf Indosaia3on, nar1997, At
ResideaW Courses
=-Comae 102-AppW RaMd8nfifll Ag, 1986, ASIS SRF ►.
-HUD Traittii* IOW IoofficenPHA appraisals 11-23-94.
- -Fanifliar w1HUD Handbook 4150.1 REV -1 & odw material farts lova t MA oifcc.
—�Ap*-ai rlUadftwrher FRA Training, 1997
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CITY OF OTSEGO
UEST FOR COUNCIL ACTION
AGENDA SECTION: DEPARTMENT: MEETING DATE
7.ANDY MAC ARTHUR, CITY ATTORNEY (Elaine Beatty) 11/10/97-6:30PM 71
ITEM NU141BER: ITEM DESCRIPTION: PREPARED BY: EB,CC
7.2. Consider Amendment to Interim Administrator's Contract Re:
Liability and Errors and Omissions Insurance.
BACKGROUND:
Attached is a letter from Andy MacArthur Re: Possible Amendment to
Contract for Interim City Administrator dated November 4, 1997.
He will be here for questions and explanation. Our new interim City
Administrator, Mike Robertson will also be here for any
comments/questions.
RECOMMENDATION:
This is a Council decision.
Thanks
Elaine
William S. Radzwill
Andrew J. MacArthur
Michael C. Couti
Megan M. McDonald
November 4, 1997
City Council Members
City of Otsego
C/o Elaine Beatty, City Clerk
8899 Nashua Avenue NE
Elk River, MN 55330
RADZWILL & COURI
Attorneys at Law
705 Central Avenue East
PO Box 369
St. Midiael, MN55376
(612) 497-1930
(612) 497-2599 (FAX)
NOV -5
RE: Possible Amendment To Contract For Interim City Administrator
Dear Council Members:
I have discussed the issue of liability and Errors and Omission insurance with Dan
Greene, the City's insurance agent, in relationship to the possibility of providing such
coverage for the new Interim Administrator under the City's current policy. Mr. Greene
checked with the League of Cities Insurance Trust and they indicated that coverage could
be provided by amendment to the existing contract with the Interim City Administrator.
The amendment would simply add language as follows: "The Independent Contractor
will be considered as an employee only for purposes of liability insurance coverage and
errors and omissions insurance coverage under the City's existing contract with the
League of Minnesota Insurance Trust."
This issue arose from a follow-up telephone conversation I had with Mr. Robertson
regarding insurance coverage. He indicated that the cost of acquiring coverage was a bit
more then he had originally thought. Amendment to the contract may be a simpler and
cheaper way for both parties to address the insurance coverage issue. It would also mean
that coverage would be provided through the League, which I believe to more flexible
and predictable than other carriers who do not specialize in municipal coverage.
In practical terms, the League would probably end up involved in any litigation involving
the actions of the Interim City Administrator, no matter who had primary coverage.
Letter to Otsego City Council
November 4, 1997
Page 2
The decision whether or not to amend the contract is one that the City Council must
make. I will be available at the regularly scheduled City Council meeting on November
10 to discuss this matter further.
Z
yours,ew I a
R.ADZW & CeuR
Cc: Mike Robertson
Dan Greene
CITY OF OTSEGO
ULN I rUK c:vuNLIL, Al; 11VN
I AGENDA SECTION: DEPARTMENT: MEETING DATE
7.ANDY MAC ARTHUR, CITY ATTORNEY (Elaine Beatty) 11/10/97-6:30PM
ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: EB, CC
7.3.a.(See Council Item 9.4)Consider updated contract with Gary Groen
BACKGROUND:
Attached is a letter from Andy MacArthur, dated November 4, 1997 Re:
Accountant Contract. Mr. MacArthur will be here to explain and answer
questions.
RECOMMENDATION:
This is a Council decision.
Thanks
Elaine
William S. Radzwill
Andrew J. MacArthur
Michael C. Courz
Megan M. McDonald
November 4, 1997
City Council Members
City of Otsego
C/o Elaine Beatty, City Clerk
8899 Nashua Avenue NE
Elk River, MN 55330
RE: Accountant Contract
Dear Council Members:
RADZ I I i L L& V O V R
Attorneys at Law
705 Central Avenue East
PO Box 369
St. Michael, MN55376
(612) 497-1930
(612) 497-2599 (FAX)
It has come to my attention that the present contractual arrangement with Gary Groen as
City Accountant may be coming to the end of its term. I would recommend that a more
comprehensive agreement be entered into than the one that currently exists for the
protection of both the City and Mr.Groen. I would ask that you consider authorization to
this office of drafting up a more comprehensive agreement if the present arrangement is
to continue.
I will be available to answer any questions you may have regarding this matter at the
regularly scheduled City Council meeting on Monday, November 10.
Very amours, /
Acn w J. m'W Arthur
& COURI
Cc: Gary Groen
r
CITY OF OTSEGO
AGENDA SECTION: DEPARTMENT: MEETING DATE
8. JOHN HARWOOD, CITY ENGINEER (Elaine Beatty) 11/10/97-6:30PM
ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: EB,CC
8.1. Discussion of Seater and Water time -frames.
BACKGROUND:
Attached is a Memorandum from John Harwood, City Engineer dated
November 5, 1997 Re: Sewer and Water Schedule. John will be here to
go over this Memo with the Council and be available for questions and
discussion.
RECOMMENDATION:
This is a Council decision.
Thanks
4
Elaine
Hakanson
Anderson
Assoc., Inc.
MEMORANDUM
TO: Mayor and City Council
City of Otsego
FROM: John A. Harwood, City Engineer
DATE: November 5, 1997
RE: Sewer and Water Schedule
3601 Thurston Avenue
Anoka, Minnesota 55303
612/427-5860
Fax 612/427-3AOJ__ 0520
Attached for your information is the project schedule data from the September 1997 Wastewater
Treatment Facility Report. Also attached is a memo from Ted Fields.
The scheduling goal is to have sanitary sewer available for service to properties or developments
in late summer of 1999. A date of August 15, 1999 has been selected for startup of the treatment
plant. Backing up from that date, it is necessary to start structural construction early in the 1998
season and to order equipment in 1998.
If the start of construction is delayed from early 1998 until mid 1998, the project completion will
slip. Once completion slips so that service would not be ready for developers to complete their
on site connection work, the project would slip to the year 2000.
It is critical to have reasonable and achievable completion dates & schedules. Once the sewer
construction process is underway and people know for sure that sewer facilities are to be built,
final commitments for land purchase & for platting or property development will be made by
many people. The schedule then must be met. Delaying the process at the beginning will
jeopardize 1999 schedules.
The attached schedule shows that the authorization to start design was to occur in October 1997.
This authorization now appears to be delayed until at least the end of November. It would be my
judgement that if authorization is delayed beyond the December 8th Council meeting, the 1999
completion of the Treatment Plant may be jeopardized.
The council has received an estimate of design costs from Bonestroo for the Treatment Facility.
The costs appear to be reasonable. That firm is able to start design immediately and pursue
timely completion. We recommend WWTF design authorization to that firm. The collection
system and water system design are the type of projects that the Hakanson Anderson firm does
for the City under the Engineering Services Agreement. It is recommended that the design be
authorized in accordance with that agreement. The design fees are as provided to the council at
the last meeting.
Engineers Landscape Architects Surveyors
Mayor and City Council
Page 2
November 5, 1997
As of this date there still is a question regarding the design capacity of the first phase treatment
facility with the question related to City of Dayton participation. If the Dayton question is not
resolved by the end of November, it is recommended that the council authorizes design of a
200,000 gpd treatment facility. If Dayton later decides to participate or request capacity, the
facility size can be increased. The City of Dayton would be responsible for any increased costs
of added facility sizing.
ot607.mel
7 Hakanson
Anderson
Assoc., Inc.
Project Schedule -r'ed11T1%-fd'Vr
��e,r+ fE�rEiwQc� /9�7 ���o i
The project can proceed according to the schedule below. Assumptions are made in this schedule
regarding the review and approval times of the Facilities Plan, design documents, and construction
bids. The design period is expected to be 4 months, and construction is expected to be
approximately 18 months.
Task Likely Date
Complete Planning Phase
Submit Facilities Plan to MPCA September, 1997
Prepare EAW October, 1997
Resolve Owner/Operator Entity October, 1997
Start Preparation of Design Documents November, 1997
Receive Approval of Facilities Plan December, 1997
Design and Bidding
Complete Design Documents
February, 1998
Apply for NPDES Discharge Permit
February,. 1998
Receive Approval of Project Funding
February, 1998
Submit Design Documents to MPCA
February, 1998
Advertise for Construction Bids
March, 1998
Open Construction Bids
April, 1998
Receive MPCA Approval of Design Documents
April, 1998
Draft Discharge Permit on Public Notice
April, 1998
Construction
Award Construction Contract May, 1998
Issuance of Final Discharge Permit May, 1998
Issue Notice to Proceed with Construction May, 1998
Substantial Completion of Construction August, 1999
Initiation of Operation August, 1999
Final Completion October, 1999
Wastewater Treatment Facilities Plan
Client: City of Otsego
Date: September 9. 190;
WASTEWATER TREATMENT FACILITY
F
1 Facility Plan Submittal &Approval by the N4PCA '
2
Secure Trearment Plant Site Ir
r
Pr -"are Plans bSvedficarions
4 Submit Design Documents to MPCA L
5
Receive MPC -,k Apprcwai of Design Documents r
6
Rcceive Approval of Project Funding r
C
permittine_
7
Prepare EAW, MPCA Coordination, & Public Commett I-
8
Apply for NPDES Discharge Permit
9
Draft Discharge Permit on Public Notice
10
Issuance of Final Discharge Permit
i i
If
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Bid Project & Open Bids
12
Award Construction Contract
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13
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Issue Notice to Proceed for Construction L
14
Substantial Completion of Construction
IL
15
Initiation of Operation
16
Final Completion of Construction
CoundlAcrf
17 t
Select Design Engineer
is
Order Plans & Specs
19
Approve Plans & Speer
20
Award Contract
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ITY OF OTSEGO
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ONESTROO 636-131 1/05/9 Pact
Memo
To: John Harwood, Hakanson-Anderson
From: Ted Field, Bonestroo
Date: 11/05/97
Re: Project Schedule
John, here is a schedule with the latest design dates that still allow us meet the bidding and completion
schedule.
To take construction bids in April, which is the latest month for a bid without perhaps experiencing an
increase in prices, preparation of plans and specifications can begin as late as the 15t week in
December, with one qualification with respect to the site survey. We would like to conduct the site
survey this month before the snow depth is extreme. Or, we need to determine if a survey of the site
has already been done and if a map with 2 -foot contours is already available. In either case, with
satisfactory survey information, we can begin the design in 4 weeks—or, by the 1 s� week in
December—and still meet our intended bid schedule of April, 1998. After the survey information is
available, we need 14 weeks tp prepare P&S. The design would be completed in early March, and the
ad for bids would follow immediately.
By bidding in April, we would be able to award a construction contract in May, and achieve substantial
completion and plant start-up by August, 1999.
Another concern is the discharge permit. Before construction can begin, the discharge permit must be
issued by MPCA to the City. The permitting process can be lengthy, partly due to the requirement that
the draft permit be placed on public notice for 30 days. Once the design phase begins, we will push to
get the permit process moving so it can be finalized by May. MPCA won't begin the process until the
design phase begins, and normally, waits until design is finished. Under tight schedule constraints,
they might assist by speeding up the process. If the permit is issued in May, the notice to proceed with
construction will be issued at the same time.
0 Page 1
CITY OF OTSEGO
VEST FUR CUUINULL AU LIUIN
II AGENDA SECTION: DEPARTMENT: MEETING DATE 11
119. COUNCIL ITEMS (Elaine Beatty) 11/10/97-6:30PM 11
ITEM NUbMER: ITEM DESCRIPTION: PREPARED BY: EB,CC
9.5. Discussion and consideration of River Rider Public
Transportation
BACKGROUND:
At the Council Meeting of October 29, 1997 Mr. Bert Bailey and Sue
Ziemers from Wright County Human Services Office explained to the
Council the River Rider Bus (Public Transportation). Commissioner Pat
Sawatzke was also present and took part in the discussion.
It was noted that MN/DOT, Wright County and Otsego would share in the
costs for this service. They are expanding to St Michael, Albertville
and Otsego. The amount they have set for Otsego to start this program
in 1998 is $3,195.00. (See minutes in this packet from the October
29, 1997 Council Meeting for more details).
The Council asked that Staff recommend from what budget line item this
amount can be obtained. CM Wendel asked that I contact Darlene
Solberg RE: AAL funds available.
RECOMMENDATION:
This is a Council decision. I talked with Gary Groen and he agrees
that the $3,195.00 could come from Council discretionary funds as
there is $30,000 in this fund and $15,000 has been earmarked. AAL
funds I find out are in kind funds with fund-raisers, etc. More for a
personal situation for someone in dire need where they will give a
grant. So this would not apply. This is totally up to the Council.
S personally feel this is a small price for such a service for our
elderly residents who need transportation of this sort and it is
available to all residents.
T nk�
Elaine
O
I a in_, -1
List. L 1-)fi( 11
t4l IW 141 1 PAL
For the period 11/05/97 to
11/05/97
"
C-11 ATM
TO rAl-
4
TO WHOM PAID
FOR WHAT PURPOSE
DATE
NUMBER
CLAIM
5
WR I Gli T COUNTY AUDITOR -TREASURER
NOVEMBER SERVICE
11/05/97 1
2966
39 50
6
p4GV6ms6p REGYGI= 1-04G,
11
-;'q f-17
- 7r,
BE�5t &f!3P65AE �ER'016E
RADZWILL LAW OFFICE
OCTOBER LEGAL SERVICES
11/05/97
2968
5,939.60
a
9
DUES
1 1 /01;/-�7
2 q 6, q
-i-7R8-00
10
E eF MH 61TIES
WRIGHT-HENNEPIN CO-OP ELECTRIC ASSN SERVICE TO 10/15
11/05/97
2970
730.18
I I
12
13
14
DUERRS WATERCARE SERVICE
OCTOBER SERVICE
11/05/97
2971
8.10
15
OCTOSER
1 1 /OS/<)7
?972
950-31
16
SONS
STEPHEN CONROY, ATTORNEY
SEPTEMBER SERVICES
11/05/97
2973
385.00
17
ECM PUBLISHERS INC
10/22 PRINTING & PUBLISHING
11/05/97
2974
117.88
Is
EARI
c'TRpp!
I I / () -C) /,? 7
297
94-98
19
—TWf-
AT & T
SERVICE TO 10/21
11/05/97
2976
19.18
20
21
22
JEFF BARTHELD
EXPENSE REIMBURSEMENT
11/05/97
2977
20;+.51
23
ELK RIVER MUNICIPAL UTILITIES
SERVICE TO 10/7
11/05/97
2978
72-3.36
24
25
26
U.S. WEST COMMUNICATIONS
SERVICE TO 10/22
11/05/97
2979
452.12
27
28
29
MINNESOTA COPY SYSTEMS INC.
8/20 TO 10/19
11/05/97
2981
433.82
30
Q U KIF- (-- 4: R Q Q ROSENE AWr)PRl-J_K ACSC)(-
F A C' T I TITP-, Rl IQI--J WnRK 1-n r)ATE
1 1 /QS/97
29R?
-385 -00
31
G & K TEXTILE LEASING SYSTEMS
OCTOBER SERVICES
11/05/97
2983
365.14
32
33
RE:T - LIQQf)l AKP <,4NTT4jTl-lN SERVTrP
Q(-TnRFP PFCY(-[ TN(-,
1 1 /0-S/97
2984
-il 7 - SO
34
INNOVATIVE ELECTRONIC SOLUTIONS
INSTALL DOOR BELL
11/05/97
2985
273.97
35
SoFTRONICS
EQUIPMENT & MAINTENANCE
11/05/97
2986
2,010.05
36
37
UNLIMITED ELECTRIC, INC
REPAIR & MAINTENANCE
11/05/97
2987
320.37
3:1
RANDY'S SANITATION
SEPTEMBER RECYCLING
11/05/97
2988
275.00
3
QllpcH4k<'p RAUPR
PC)STAiW
11/05/97
2989
524 .5
40
FLOYD 'RECUR ITY
KEYS
11/05/97
29-aO,
47 . 34
41
CYN T I i I A F
DAMAGE DEPOSIT
11/05/97
29") 1
370.00
42
43
44
H G WEBER OIL COMPANY
DELIVERY & SUPPLIES
11/05/97
2992
860.32
45
NAPA OF FIK PTVFR TN('
PARTI;
11/05/97
2993
157-77
46
1;OUTHERN MINNESOTA CONSTRUCTION
CO. GRIND BRUSH PILE
11/ 1-)5/97
2,?94
121000.00
47
ZIEGLER INC,
PARTS
11/05/917
2995
1.055.18
48
1 AKFI AND FORO 1RUCK SAI FS. TNC
R F PA T p
11.105/97
'--)9h
319fD .88
49
NORTHERN HYDRAULIC9. INC
PARTS
11/05/97
2997
21.28
so
DENNIS FEHN GRAVEL & EXCAVATING
INC DRAINAGE WORK
11/05/97
2998
14.01
51
�TANDi�d-�D TRUCK & AUTO
REPAIR & MAINTENANCE
1/05/97
2999
1.) 3z
52
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