Loading...
02-10-97 CCCITY OF OTSEGO WRIGHT COUNTY, MINNESOTA CITY COUNCIL MEETING 6:30 PM COUNCIL CHAMBERS OTSEGO CITY HALL FEBRUARY 10, 1997 1. Mayor Lary; Fournier will call meeting to order. Mayor Fournier called the City Council meeting to order at 6:30 PM I . Pledge of Allegiance Mayor Fournier led in the Pledge of Allegiance. Mayor Larry Fournier; Councilmembers; Suzanne Ackerman, Vern Heidner, Mark Berning and Virginia Wendel. Staff: Andrew MacArthur, City Attorney; Larry Koshak, City Engineer; Bob Kirmis, Assistant City Planner; Elaine Beatty, City Clerk/Zoning Administrator and Judy Hudson, Deputy Clerk. 2. Consider Agendarnn oval" CM Berning requested Item 5.3. be removed from the Consent Agenda and placed under Item 8.1. Mayor Fournier requested to add Well Discussion under Item 8.3. CM Heidner motioned to adopt the February 10, 1997 City Council Agenda as amended. Seconded by CM Ackerman. All in favor. Motion carried. a. January 27, 1997 Council Meetin- Mayor Fournier requested to include the motion from the December 23, 1996 Council Meeting in regards to Item 8, ISTEA Grant, page 3. CM Berning motioned to table approving the January 27, 1997 Council Meetings Minutes in order to include the motion from the December 23, 1996 Council Meeting regarding the ISTEA Grant. Seconded by CM Heidner. All in favor. Motion carried. b. January 21, 1997 Workshop Meeting CM Berning motioned to accept the minutes. Seconded by CM Wendel. All in favor. Motion carried. c. January 31, 1997 Workshop regarding Sewer and Water. CM Heidner motioned to adopt the minutes. Seconded by CM Ackerman. All in favor. Motion carried. Otsego City Council Meeting of February 10, 1997, cont'd. Page 2. 4. Open Forum_ Rod Bengtson, 14340 89th Street. Mr. Bengtson was concerned with no date being set for the Public Information Meeting on Sewer and Water and sees on this agenda decisions being made on this issue. Mayor Fournier explained that before the Public Information Meeting is held the Council needs to have all the information and the project put together to a certain point so they have something to present to the Public. CM Heidner stated all the workshops are open to the public and the next workshop is February 21, 1997 at 5 PM. CM Berning also added that minutes are available to the public. 4.1. Gary Groen, Accountant a Present January Financial Information Mr. Groen explained to the Council the ADP Payroll Service and urged them to move ahead with this service. He also went over other financial information such as Release of Collateral to the Bank, Park Fund which needs to be sorted out by Recreation program, maintenance operations and grants. He encouraged the Council to contact him if they have any concerns. 5. Consent Agenda- 5-1. genda_i1 Set Board of Review date of April 22. 1997 - 7 PM, 5.2. Approve Contracting with ADP Payroll Service for City Payroll. Item 5.3., a., b., c., d., and e was removed from the Consent Agenda. CM Heidner motioned to adopt the amended Consent Agenda. Seconded by CM Ackerman. All in favor. Motion carried. Mr. Kirmis went over his February 7, 1997 NAC Report. Mr. MacArthur stated his opinion as outlined in his attached letter dated February 10, 1997. After Council discussion, it was the consensus of the Council to support Option A, Individual Property Owner Re -subdivision with CM Wendel and CM Ackerman supporting Option B. Otsego City Council Meeting of February 10, 1997, cont'd. Page 3. CM Berning stated he has difficulty approving more studies not knowing the exact location of plant. He has concerns with the City spending money on studies when the City doesn't know if it can afford this project. He sees a difference in the amount of money budgeted for the sub -trunk line study. CM Berning motioned to postpone approval of Item 5.3 until further information is received. Seconded by CM Wendel. Discussion: Mayor Fournier noted there was a consensus on these items from the recent workshop and he had approval to talk to the property owners. CM Berning stated he sees no problem with talking to property owners. His concern is spending money on the studies. He sees this project going around in a circle. The Bonestroo Report needs updating. Elk River was looked at before and now again and feels the Council is being led in a circle. If the City can't get a City Administrator on board than he feels the City needs someone like an independent contractor to point out the pitfalls of a sewer project. Mayor Fournier felt that in order to make an informed decision, these items are needed. He asked the City Engineer if he sees anything on this list that isn't needed. Mr. Koshak responded that the Council has a concern of having the accurate information to bring to the public. To determine costs, studies have to be completed so that correct information can be provided. Decisions can't be made without having this information. The proposal for trunk lines and sub -trunk lines for the area proposed to be serviced plus the water study is needed to understand how much it will cost the property owners. CM Berning felt some assumptions can be made from the Bonestroo Report, there have been assumptions about the water towers which gave a good idea what that costs. Even if it is off by 20% the City needs to find out where they can get the financing. He also has concerns with the $4,000 difference with the trunk line study cost from what it was originally budgeted for. CM Berning feels the Council has to understand the bonding requirements and this project might need a public vote. He sees a need for many other things to be in place and doesn't think the City is prepared internally. CM Heidner stated the proposal of Mr. Koshak's is actually lower than previously estimated. CM Wendel supported CM Berning questions and she is also concerned if there wouldn't be enough development, who will pay for sewer. Otsego City Council Meeting of February 10, 1997, cont'd. Page 4. Mayor Fournier stated the project needs to be defined and to make a good decision the Council needs this information. CM Ackerman said she has talked to Senator Ourada and he will contact MCPA regarding some funds for Otsego. CM Heidner stated he is uncomfortable moving ahead if the rest of the Council doesn't agree and suggested to get some financing consultants in here to discuss these concerns with us. Mr. Koshak noted bonding companies require engineering studies in order for them to give valid information. CM Berning asked how much will the revisions of the Bonestroo Report cost and what percentage will Otsego have in this plan. Mayor Fournier pointed out this is the reason for the update of the report. CM Heidner said Otsego is to discuss what direction we want to go, type of plant and location if we want to do our own lateral system. We will provide what we will need. Voting For the Motion: CM Berning, CM Ackerman, CM Heidner, CM Wendel. Voting Against the Motion: Mayor Fournier Motion carried four (4) to one (1). CM Wendel motioned to accept Item 5.3.a. (update Bonestroo's Report). Seconded by Mayor Fournier. Voting For the Motion: CM Wendel, Mayor Fournier Voting Against the Motion: CM Ackerman, CM Berning, CM Heidner. Motion failed three (3) to two (2). CM Heidner stated he is not in favor of Item 5.3.a. if 5.3.c. is not also done. CM Heidner motioned to approve Item 5.3.b. (discharge to Crow River) provided the plant is built. Seconded by CM Ackerman. Voting For the motion: CM Ackerman, CM Heidner, CM Wendel, Mayor Fournier Voting Against the Motion: CM Berning Motion carried four (4) to one (1). CM Heidner motioned to table Item 5.3.c. (Trunk faciities study for Sewer and Water) until after there is a meeting with the financial consultants. Seconded by CM Berning. Voting For the Motion: CM Ackerman, CM Berning, CM Heidner, CM Wendel Voting Against the Motion: Mayor Fournier Motion carried four (4) to one (1). CM Heidner motioned to table Item 5.3.d. (Mayor meeting with property owners). Seconded by Mayor Fournier. Voting For the Motion: CM Ackerman, CM Heidner, CM Wendel, Mayor Fournier Voting Against the Motion: CM Berning Otsego City Council Meeting of February 10, 1997, cont'd. Page 5. Motion carried four (4) to one (1). CM Heidner motioned to table Item 5.3.e. (approve mechanical sewer plant). Seconded by Mayor Fournier. All in favor. Motion carried. Council directed staff to set up a meeting with a bonding company at the February 21st workshop or after the commission interviews on February 13th. Gary Groen questioned if the City is far enough along with the estimates to zero in on the numbers, grants and loan. He feels the City needs to have a fairly well defined project to find out what the costs will be and doesn't know if the City is far enough along to do this. 8.1. Discussion of proposal for Otsego Sewer and Water Trunk Study. Mr. Koshak presented his proposal for Engineering Services for the Study the Trunk Sanitary Sewer and Water Facilities and Potable Water Study. He feels these studies need to be completed as a planning document for the City to determine costs. 8.2. Discuss response to Bonestroo Re: Revisions to Wastewater Treatment Facilities Plan, Mr. Koshak prepared a Memorandum dated February 6, 1997 outlining what needs to be addressed and/or changed in the Bonestroo Report before the report can be considered for acceptance. The Council discussed with Mr. Koshak - Otsego's share of costs, Dayton's share of costs, needing the flow numbers from the trunk study, possibility of having heavy metals in the sludge (industrial), sludge disposal. This memo was given to Ted Fields, Bonestroo, who was present and who will prepare some cost proposals. 8.3. Any other Engineering Business. a. Proposed policy on Stormwater Drainage Submittal Requirements for bevel oprrs - Discussion Mr. Koshak presented a draft of a proposed Policy on Stormwater Drainage Submittal Requirements for Developers for the City. He suggested this be reviewed during the moratorium. The City has tried to follow in the past, the Best Management Practices for Minnesota. Most communities follow these type of guides. CM Heidner requested he would like to see this guide sent to three other engineering firms for their comments. 8.4. City Well Mayor Fournier informed the Council that the Superintendent of ISD 728 contacted him. Dr. Flannery would like to meet with one or two council members to discussed the costs incurred from the Well. After Council discussed, it was decided for the whole Council to met with ISD 728 representatives on February 24, 1997 5:30 PM. Otsego City Council Meeting of February 10, 1997, cont'd. Page 6. Mr. Koshak stated if there is any information his firm can provide to let him know. 9_ Council Items - 9 -1- tems.9 1 Discussion of information from Gar; Hale regarding; Blanden Foundation Grant Elaine Beatty went over this community leadership training proposal. After Council discussion it was their consensus not to enter into this at this time. ` sTo rM None 9.3. Consider Claims List for Approval - Mayor rnnn oval. Mayor Fournier motioned approval. Seconded by CM Heidner. All in favor. Motion carried. CM Wendel questioned how the Winterfest is funded. The Council replied through donations and Park Funds. The City Accountant will be providing information on how the breakdown of the Parks budget. Mayor Fournier passed out information on different seminars. CM Heidner went over a possible Administrative Purchase of Microsoft Access Program for around $250. It would be used to construct a Data Base for the City. 9.4. Adjourn by 10 PM. CM Berning motioned to adjourn. Seconded by CM Ackerman. All in favor. Motion carried. Meeting adjourned at 8:21 PM. Mayor Lar Fournier Attest: Elaine Beatty, City CIWZoning Adm. Recorded by: Judy Hudson, Deputy Clem