02-10-97 CCCITY OF OTSEGO
WRIGHT COUNTY, MINNESOTA
CITY COUNCIL MEETING
6:30 PM
COUNCIL CHAMBERS
OTSEGO CITY HALL
FEBRUARY 10, 1997
1. Mayor Lary; Fournier will call meeting to order.
Mayor Fournier called the City Council meeting to order at 6:30 PM
I . Pledge of Allegiance
Mayor Fournier led in the Pledge of Allegiance.
Mayor Larry Fournier; Councilmembers; Suzanne Ackerman, Vern Heidner, Mark
Berning and Virginia Wendel.
Staff: Andrew MacArthur, City Attorney; Larry Koshak, City Engineer; Bob Kirmis,
Assistant City Planner; Elaine Beatty, City Clerk/Zoning Administrator and Judy Hudson,
Deputy Clerk.
2. Consider Agendarnn oval"
CM Berning requested Item 5.3. be removed from the Consent Agenda and placed under
Item 8.1.
Mayor Fournier requested to add Well Discussion under Item 8.3.
CM Heidner motioned to adopt the February 10, 1997 City Council Agenda as
amended. Seconded by CM Ackerman. All in favor. Motion carried.
a. January 27, 1997 Council Meetin-
Mayor Fournier requested to include the motion from the December 23, 1996 Council
Meeting in regards to Item 8, ISTEA Grant, page 3.
CM Berning motioned to table approving the January 27, 1997 Council Meetings
Minutes in order to include the motion from the December 23, 1996 Council
Meeting regarding the ISTEA Grant. Seconded by CM Heidner. All in favor.
Motion carried.
b. January 21, 1997 Workshop Meeting
CM Berning motioned to accept the minutes. Seconded by CM Wendel. All in
favor. Motion carried.
c. January 31, 1997 Workshop regarding Sewer and Water.
CM Heidner motioned to adopt the minutes. Seconded by CM Ackerman. All in
favor. Motion carried.
Otsego City Council Meeting of February 10, 1997, cont'd. Page 2.
4. Open Forum_
Rod Bengtson, 14340 89th Street.
Mr. Bengtson was concerned with no date being set for the Public Information Meeting on
Sewer and Water and sees on this agenda decisions being made on this issue.
Mayor Fournier explained that before the Public Information Meeting is held the Council
needs to have all the information and the project put together to a certain point so they
have something to present to the Public.
CM Heidner stated all the workshops are open to the public and the next workshop is
February 21, 1997 at 5 PM.
CM Berning also added that minutes are available to the public.
4.1. Gary Groen, Accountant
a Present January Financial Information
Mr. Groen explained to the Council the ADP Payroll Service and urged them to move
ahead with this service. He also went over other financial information such as Release of
Collateral to the Bank, Park Fund which needs to be sorted out by Recreation program,
maintenance operations and grants.
He encouraged the Council to contact him if they have any concerns.
5. Consent Agenda-
5-1.
genda_i1 Set Board of Review date of April 22. 1997 - 7 PM,
5.2. Approve Contracting with ADP Payroll Service for City Payroll.
Item 5.3., a., b., c., d., and e was removed from the Consent Agenda.
CM Heidner motioned to adopt the amended Consent Agenda. Seconded by CM
Ackerman. All in favor. Motion carried.
Mr. Kirmis went over his February 7, 1997 NAC Report. Mr. MacArthur stated his
opinion as outlined in his attached letter dated February 10, 1997.
After Council discussion, it was the consensus of the Council to support Option A,
Individual Property Owner Re -subdivision with CM Wendel and CM Ackerman
supporting Option B.
Otsego City Council Meeting of February 10, 1997, cont'd. Page 3.
CM Berning stated he has difficulty approving more studies not knowing the exact
location of plant. He has concerns with the City spending money on studies when the City
doesn't know if it can afford this project. He sees a difference in the amount of money
budgeted for the sub -trunk line study.
CM Berning motioned to postpone approval of Item 5.3 until further information is
received. Seconded by CM Wendel.
Discussion: Mayor Fournier noted there was a consensus on these items from the recent
workshop and he had approval to talk to the property owners.
CM Berning stated he sees no problem with talking to property owners. His concern is
spending money on the studies. He sees this project going around in a circle. The
Bonestroo Report needs updating. Elk River was looked at before and now again and
feels the Council is being led in a circle. If the City can't get a City Administrator on
board than he feels the City needs someone like an independent contractor to point out the
pitfalls of a sewer project.
Mayor Fournier felt that in order to make an informed decision, these items are needed.
He asked the City Engineer if he sees anything on this list that isn't needed.
Mr. Koshak responded that the Council has a concern of having the accurate information
to bring to the public. To determine costs, studies have to be completed so that correct
information can be provided. Decisions can't be made without having this information.
The proposal for trunk lines and sub -trunk lines for the area proposed to be serviced plus
the water study is needed to understand how much it will cost the property owners.
CM Berning felt some assumptions can be made from the Bonestroo Report, there have
been assumptions about the water towers which gave a good idea what that costs. Even if
it is off by 20% the City needs to find out where they can get the financing.
He also has concerns with the $4,000 difference with the trunk line study cost from what it
was originally budgeted for. CM Berning feels the Council has to understand the bonding
requirements and this project might need a public vote. He sees a need for many other
things to be in place and doesn't think the City is prepared internally.
CM Heidner stated the proposal of Mr. Koshak's is actually lower than previously
estimated.
CM Wendel supported CM Berning questions and she is also concerned if there wouldn't
be enough development, who will pay for sewer.
Otsego City Council Meeting of February 10, 1997, cont'd. Page 4.
Mayor Fournier stated the project needs to be defined and to make a good decision the
Council needs this information.
CM Ackerman said she has talked to Senator Ourada and he will contact MCPA regarding
some funds for Otsego.
CM Heidner stated he is uncomfortable moving ahead if the rest of the Council doesn't
agree and suggested to get some financing consultants in here to discuss these concerns
with us.
Mr. Koshak noted bonding companies require engineering studies in order for them to
give valid information.
CM Berning asked how much will the revisions of the Bonestroo Report cost and what
percentage will Otsego have in this plan.
Mayor Fournier pointed out this is the reason for the update of the report.
CM Heidner said Otsego is to discuss what direction we want to go, type of plant and
location if we want to do our own lateral system. We will provide what we will need.
Voting For the Motion: CM Berning, CM Ackerman, CM Heidner, CM Wendel.
Voting Against the Motion: Mayor Fournier
Motion carried four (4) to one (1).
CM Wendel motioned to accept Item 5.3.a. (update Bonestroo's Report). Seconded
by Mayor Fournier.
Voting For the Motion: CM Wendel, Mayor Fournier
Voting Against the Motion: CM Ackerman, CM Berning, CM Heidner.
Motion failed three (3) to two (2).
CM Heidner stated he is not in favor of Item 5.3.a. if 5.3.c. is not also done.
CM Heidner motioned to approve Item 5.3.b. (discharge to Crow River) provided
the plant is built. Seconded by CM Ackerman.
Voting For the motion: CM Ackerman, CM Heidner, CM Wendel, Mayor Fournier
Voting Against the Motion: CM Berning
Motion carried four (4) to one (1).
CM Heidner motioned to table Item 5.3.c. (Trunk faciities study for Sewer and
Water) until after there is a meeting with the financial consultants. Seconded by
CM Berning.
Voting For the Motion: CM Ackerman, CM Berning, CM Heidner, CM Wendel
Voting Against the Motion: Mayor Fournier
Motion carried four (4) to one (1).
CM Heidner motioned to table Item 5.3.d. (Mayor meeting with property owners).
Seconded by Mayor Fournier.
Voting For the Motion: CM Ackerman, CM Heidner, CM Wendel, Mayor
Fournier
Voting Against the Motion: CM Berning
Otsego City Council Meeting of February 10, 1997, cont'd. Page 5.
Motion carried four (4) to one (1).
CM Heidner motioned to table Item 5.3.e. (approve mechanical sewer plant).
Seconded by Mayor Fournier. All in favor. Motion carried.
Council directed staff to set up a meeting with a bonding company at the February 21st
workshop or after the commission interviews on February 13th.
Gary Groen questioned if the City is far enough along with the estimates to zero in on the
numbers, grants and loan. He feels the City needs to have a fairly well defined project to
find out what the costs will be and doesn't know if the City is far enough along to do this.
8.1. Discussion of proposal for Otsego Sewer and Water Trunk Study.
Mr. Koshak presented his proposal for Engineering Services for the Study the Trunk
Sanitary Sewer and Water Facilities and Potable Water Study. He feels these studies need
to be completed as a planning document for the City to determine costs.
8.2. Discuss response to Bonestroo Re: Revisions to Wastewater
Treatment Facilities Plan,
Mr. Koshak prepared a Memorandum dated February 6, 1997 outlining what needs to be
addressed and/or changed in the Bonestroo Report before the report can be considered for
acceptance.
The Council discussed with Mr. Koshak - Otsego's share of costs, Dayton's share of costs,
needing the flow numbers from the trunk study, possibility of having heavy metals in the
sludge (industrial), sludge disposal. This memo was given to Ted Fields, Bonestroo, who
was present and who will prepare some cost proposals.
8.3. Any other Engineering Business.
a. Proposed policy on Stormwater Drainage Submittal Requirements
for bevel oprrs - Discussion
Mr. Koshak presented a draft of a proposed Policy on Stormwater Drainage Submittal
Requirements for Developers for the City. He suggested this be reviewed during the
moratorium. The City has tried to follow in the past, the Best Management Practices for
Minnesota. Most communities follow these type of guides.
CM Heidner requested he would like to see this guide sent to three other engineering firms
for their comments.
8.4. City Well
Mayor Fournier informed the Council that the Superintendent of ISD 728 contacted him.
Dr. Flannery would like to meet with one or two council members to discussed the costs
incurred from the Well.
After Council discussed, it was decided for the whole Council to met with ISD 728
representatives on February 24, 1997 5:30 PM.
Otsego City Council Meeting of February 10, 1997, cont'd. Page 6.
Mr. Koshak stated if there is any information his firm can provide to let him know.
9_ Council Items -
9 -1-
tems.9 1 Discussion of information from Gar; Hale regarding; Blanden Foundation
Grant
Elaine Beatty went over this community leadership training proposal. After Council
discussion it was their consensus not to enter into this at this time.
` sTo rM
None
9.3. Consider Claims List for Approval -
Mayor
rnnn oval.
Mayor Fournier motioned approval. Seconded by CM Heidner. All in favor.
Motion carried.
CM Wendel questioned how the Winterfest is funded. The Council replied through
donations and Park Funds. The City Accountant will be providing information on how the
breakdown of the Parks budget.
Mayor Fournier passed out information on different seminars.
CM Heidner went over a possible Administrative Purchase of Microsoft Access Program
for around $250. It would be used to construct a Data Base for the City.
9.4. Adjourn by 10 PM.
CM Berning motioned to adjourn. Seconded by CM Ackerman. All in favor.
Motion carried.
Meeting adjourned at 8:21 PM.
Mayor Lar Fournier
Attest: Elaine Beatty, City CIWZoning Adm.
Recorded by: Judy Hudson, Deputy Clem