ITEM 3.2B SCC 2.9.2015 MinutesITEM 3_20
SPECIAL CITY COUNCIL MEETING
PRAIRIE CENTER
FEBRUARY 9, 2015
5:30 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 5:38 PM.
Roil Call: Mayor Jessica Stockamp; Councilmembers: Vern Heldner and Jason Warehime.
Absent: Councilmembers Doug Schroeder and Tom Darkenwald. Councilmember Doug
Schroeder arrived at 6:46 PM.
Staff: Lori Johnson, City Administrator; Dan Jordet, Administrative Services Director; Ross
Demant, Parks & Recreation Manager, Rob Snavely, IT and Tami Loff, City Clerk
1. Prairie Festival.
Parks & Recreation Manager Demant gave an update on the 2014 Festival and reviewed the
proposed 2015 event/activities which include incorporating a carnival. City staff recommends
contracting with Cody Rides which is a local full size vendor. City Council agreed to proceed
with the carnival. CM Warehime recommended checking also with the carnival vendor that
contracts in Albertville. Parks & Recreation Manager Demant reviewed the proposed 2015
budget for the Otsego Prairie Festival. CM Warehime questioned cutting back the budget. The
City Council agreed to leave as is for now. City Administrator Johnson said if the actual
revenues exceed expenditures, the City's contribution can be decreased after the event.
2. IT S stems Services.
City Administrator Johnson reviewed the staff report prepared by Administrative Services
Director Jordet. IT Rob Snavely reviewed the proposed plan for security and continuity of email
services as outlined in the staff memo. The City Council agreed to proceed. There was
discussion on back up service from TR Computer when our consultant is not available. City staff
is working on clearer process to be implemented when this occurs.
There was discussion on the equipment replacement for 2016; IT Snavely said the servers need
to be upgraded at an estimated cost of $13,000. CM Heidner stated it should be done this year.
CM Schroeder arrived at 6:46 PM.
Additional hardware costs will be brought back to the City Council at a future meeting.
3. _2014 Financial Update.
CM Warehime motioned to recess the meeting at 6.51 PM. Seconded by CM
Schroeder. All in favor. Motion carried 4-0.
CM Warehime motioned to re -open the meeting at 9:02 PM. Seconded by Mayor
Stockamp. All in favor. Motion carried 4-0.
Administrative Services Director Jordet presented the preliminary 2014 general fund operation
results and the three potential options for the available funds for the allocation of the balance.
Administrative Services Director Jordet said this is just a starting point there are other scenarios
the Council may prefer. CM Heidner said it would be helpful to see a projection of the general
tax levy for the next three years. CM Warehime said he likes option green with some option red.
Mayor Stockamp said she also liked green. City Council agreed. City staff will bring back with
additional information.
4. Adjourn.
CM Warehime motioned to adjourn. Seconded by CM Heidner. All in favor. Motion
carried. Adjourned at 9:35 PM.
Mayor Jessica Stockamp
ATTEST:
Tamil Loff, City Clerk