09-22-03 CCITEM 3-7_
OTSEGO CITY COUNCIL MEETING AGENDA
SEPTEMBER 22, 2003
OTSEGO CITY HALL
6:30 PM
1. Mayor Lam Fournier will call the meeting to order.
Mayor Fournier called the meeting to order at 6:30 PM.
Roll Call: Mayor Larry Fournier; Councilmembers: Vern Heidner, Virginia
Wendel, Dan Scharber and Jerry Struthers.
Staff. Judy Hudson, City Clerk/Zoning Adm.; Andrew MacArthur, City Attorney; Daniel
Licht, City Planner and Ron Wagner, City Engineer.
Pledge of Allegiance. Mayor Fournier led in the Pledge of Allegiance.
2. Consider agenda approval
CM Wendel requested to add under Council Item 9. Drug Task Force, Police Commission
and Otsego Creek. Mayor Fournier requested to add under Item 7.4. Irrigation of Prairie
Park, 9.2. Bio -solids bid, 9.3. Set special meeting for Kittredge Crossing Final Plat
Approval.
CM Heidner motioned to adopt the Agenda as amended. Seconded by CM
Struthers. All in favor. Motion carried.
3. Consider the following minutes:
3.1. September 8 2003 Public Hearing Minutes.
CM Heidner motioned adoption. Seconded by CM Wendel.
Voting For the Motion: Mayor Fournier, CM Heidner, CM Wendel, and CM
Scharber. Abstained: CM Struthers (did not attend meeting).
Motion carried.
3.2. September 8 2003 City Council Meeting Minutes
CM Wendel motioned adoption. Seconded by CM Scharber. All in favor. Struthers
abstained. Motion carried.
3.3. September 4 2003 Council Workshop Minutes
CM Scharber motioned adoption. Seconded by CM Wendel. All in favor. Motion
carried.
4. Open Forum: (5 minute limit)
4.1. Special Presentation - Thank You to Otsego Festival Committee for
a Successful Festival
Mayor Fournier presented certificates of appreciation to several members of the Otsego
Festival Committee and commended them on their outstanding work on a very successful
Festival.
4.2. Bio -solids hauling bid
Kurt Neidermeier presented two bids for Fall haul of bio solids.
CM Heidner motioned to approve Kurt Neidermeier's recommendation to award
the bid to R -Way Pumping Inc., at $9,410.00. Seconded by CM Struthers. All in
favor. Motion carried.
City Council Meeting of September 22, 2003. Page 2.
5. Consent Agenda. (Non -controversial items)
5.1. Approve Claims List.
5.2. Approve Payment of $331,120.07 to American Liberty Construction.
CM Heidner motioned adoption of consent agenda. Seconded by CM Struthers.
All in favor. Motion carried.
6. Dan Licht, City Planner:
6.1. Final Plat for River Place 1'` Addition.
Dan Licht presented the Planner's Report. Ron Wagner presented the Engineer's Report.
Ray Baird, Orrin Thompson, stated he agrees with all the conditions.
CM Scharber motioned to approve the Final Plat for River Place consisting of 33
single-family lots subject to the 6 conditions listed in the Findings of Fact. Seconded
by CM Scharber. All in favor. Motion carried.
6.2. Final Plat for Riverwood National
Dan Licht presented the Planner's Report. Ron Wagner presented the Engineer's Report.
Chris Bulow, applicant, requested to build Kadler Avenue to MSA Standards and pave the
driving surface but not the shoulders. Mr. Bulow also stated he feels that since he was
told by the Council to wait in making application for Final Plat he should not have to pay
the new increase Park and Trail Fees but rather the old fees since he would have applied
for Final Plat prior to the increase of these fees. Mr. Bulow said he is willing to pay for
the upsizing of the pipes but would like to change the location of the lift station but is
willing to move the lift station if they can be reimbursed in the future.
Ron Wagner said he would accept a gravel shoulder for Kadler Avenue but wants an
MSA road base constructed. He would accept a 24 -foot width road with gravel
shoulders.
In regards to the Park and Trail Fees, Dan Licht said it is the developer's responsibility to
file for Final Plat and the Findings of Fact doesn't state they needed to wait nor do the
minutes reflect the Council asking the developer to wait.
Andy MacArthur asked Mr. Bulow if he agrees with the terms and conditions for the
sewer and water. Mr. Bulow replied he understands that they have to turn the plant over
to the City.
Mayor Fournier motioned to approve the provisions related to Sanitary Sewer and
Water Service in the Developer's Agreement as the City Attorney outlined in his
September 16, 2003 letter. Seconded by CM Wendel. All in favor. Motion carried.
CM Scharber motioned to approve the Final Plat for Riverwood National a
residential and commercial golf course consisting of 157 single family and townhouse
residential dwellings subject to the 10 conditions listed in the Findings of Fact.
Seconded by CM Heidner. All in favor. Motion carried.
City Council Meeting of September 22, 2003. Page 3.
7. Ron Wagner City Engineer:
7.1. Request from Suburban Land Development for a Feasibility Study
for a sewer trunk line.
Mr. Wagner reviewed the request but he needs a request for both sewer and water.
CM Struthers motioned to approve Resolution 2003-78 ordering the City Engineer
prepare a Feasibility Study for Rolling Meadows subject to the applicant entering in
an agreement with the City, the developer paying all costs and receipt of a new letter
also requesting water. Seconded by CM Scharber. All in favor. Motion carried
7_.2. Consider approving Plans and Specifications for Lefebvre Creek
Improvements.
CM Struthers motioned to approve Resolution 2003-79 approving plans and
specifications and ordering advertisements for bids for the Lefebvre Creek
Improvement Project. Seconded by Mayor Fournier. All in favor. Motion carried.
7.3. Construction Update
Mr. Wagner reported the 2nd lift in the Waterfront West will go in this week. The seeding
on 851h Street and Page and the striping will be done this week. They are working on the
West Water System. The trunk line for Kittredge Crossing will start soon.
7.4. Any other Engineering Items
A. IrriLyation System for Prairie Park
Ron Wagner went over the plans and Bill Morris' recommendation to use the current City
Hall well with a storage tank system.
CM Scharber motioned to direct the City Engineer to proceed with bids and
authorization to award the bid if under $66,000 with line going in at 7 feet deep and
moving the tank to the south. Seconded by CM Wendel. All in favor. Motion
carried.
8. Andrew MacArthur City Attorney
8.1. Nuisance Update
Mr. MacArthur gave a update.
CM Heidner questioned the assessment charge the County is imposing and doesn't
support a annual maintenance charge of SAO per parcel for the Solid Waste Assessment,
which was done by the County. Mike Robertson is writing a letter to the County
regarding this.
9. Council Items:
9.1. East and West Sewer Plant Update
Previously discussed.
9.2. Police Commission Issues
CM Wendel stated that at the last Police Commission Meeting she informed the
Commission that the City Council does not want a complaint box. She also said they want
to meet with the City Council to discuss what they can do and that they want to meet
every month.
City Council Meeting of September 22, 2003. Page 4.
The Council set Thursday, 7:30 PM, October 9`h for a joint meeting with the Police
Commission.
9.3. Otsego Creek Authority Meeting_
Both CM Wendel and CM Struthers will attend the meeting on September 23, 2003.
9.4. Drug Task Force Meeting.
CM Wendel went over the recent meeting and asked staff to check if the $1,000 donation
from Otsego was sent.
9.5. Special Meeting for Kittredge Crossing Final Plat.
Mayor Fournier motioned to set a Special Council meeting at 6:30 PM Thursday,
September 25, 2003. Seconded by CM Scharber. All in favor. Motion carried.
10. Mike Robertson, City Administrator:
10. 1. Consider Phone System Purchase
Council would like to know the buy out cost.
11. Judv Hudson. Citv Clerk.
11.1. Off -Sale Liquor License for Mai Vang (D & R Liquors)
CM Struthers motioned to approve the Off -Sale Liquor License for Mai Vang and
Thao Yang contingent upon State approval. Seconded by Wendel. All in favor.
12. Adjourn by 10 PM.
CM Scharber motioned to adjourn. Seconded by CM Wendel. All in favor.
Motion carried.
Meeting adjourned at 9:06 PM.
Fi
Attest: Jugy\Hudson, City Clerk