08-19-14 PR/d Dϯ͘ϭ
OTSEGO PARKS AND RECREATION
OTSEGO PRAIRIE CENTER
August 19, 2014
7:00 PM
Call to Order.
Chair Angie Dehn called the meeting to order at 7:00 PM.
Roll Call: Chair Angie Dehn; Commissioners: Charles VonBerg, Peter Torresani, Doug
Cassady, Jim Breitbach, Cara Husak, Susan Krekelberg and Corey Tanner. Absent Brian
Fahey. Absent City Council: Mayor Jessica Stockamp and Council Member Doug
Schroeder. Staff: Ross Demant, Parks and Recreation Manager and Connie Schwecke,
Recreation Assistant.
1. Open Forum.
No Items.
2. Consider agenda approval
Commissioner Tanner motioned to approve as written. Seconded by
Commissioner Torrresani. All in favor. Motion carried.
3.1 June 17 Regular Meeting Minutes.
Commissioner VonBerg motioned to approve as written. Seconded by
Commissioner Husak . All in favor. Motion carried.
4. Unfinished Business.
4.1 Departmental Policies and Procedures:
Parks and Recreation manager Demant presented. At the last commission
meeting, it was discussed that as a department we needed to develop
departmental procedures and policies. The commission decided that two policies;
Missing Child and Refund policies were to be reviewed first. Demant stated that
when researching a Missing Child Policy and Refund Policy many recreation
departments were similar but he would like to consolidate all Parks and
Recreation Policies into one book. When reviewing the Missing Child Policy, it
was discussed that on item B- , item 4
needed to be added-Once the child is found the lead staff will fill out an incident
report.When reviewing the Refund Policy, it was discussed that $5 is an
acceptable and standard fee to charge for canceling classes. It was also noted
that item 6 needed to be removed.
only if the department cancels the class due to inclement weather.
Commissioner Torresani motioned to recommend that City Council approve
these two policies with the two amendments. Seconded by Commissioner
Cassady. All in favor. Motion carried.
/d Dϯ͘ϭ
5. New Business.
5.1 Neighborhood Shelter Use
Parks and Recreation Manager Demant presented. Staff has noted that residents
have called this summer requesting an option to rent neighborhood shelters.
Demant stated that if the shelters were to become reserve able, signage would
be placed in a visible location on each shelter and a monthly schedule would be
posted. It was discussed that a $10 fee including tax was a good rate since there
was no access to electricity. After discussion, it was agreed that the department
would begin by renting two neighborhood shelters; one at School Knoll Park and
one at Kittredge Park.
Commissioner Torresani motioned to recommend to the City Council to
approve the Neighborhood Shelter Use Policy. Seconded by Commissioner
VonBerg. All in favor. Motion carried.
6. Parks and Recreation Manager Update.
Parks and Recreation Manager Ross Demant presented. He stated that in the
past Pro Surface has done an excellent job on court resurfacing. There were
some draining issues that needed to be address before resurfacing however
Zimmer Park will still be completed this year and Beaudry Park will be completed
next year. Water and electric installation is still in process at Prairie Park.
Planning for the festival is going very well. More sponsors are donating this year
and many merchant vendors are signed up as well. He stated that he was hoping
for great weather that day so the festival could have their first fireworks display.
He also stated that dog pots are currently being installed in all our parks. He
concluded by discussing the plans for landscaping around Prairie Center and that
this should be completed by the next commission meeting.
7. City Council Reports.
8. Adjourn.
Commissioner Breitbach motioned to adjourn. Seconded by Commissioner
Cassady. All in favor. Motion carried. Adjourned at 8:33 PM
Written by Connie Schwecke. Parks and Recreation Assistant