handoutTami Loff
From: Ron Wagner <RonW@HAA-inc.com>
Sent: Friday, March 06, 2015 8:44 AM
To: Tami Loff
Subject: FW: S.P. 217-112-002 & S.P. 086-637-033 - 70th Street/CSAH 37
Can you have this as a hand out to the council?
Hakanson
IIIAnderson
Ronald J. Wagner, Otsego City Engineer
3601 Thurston Avenue
Anoka, NIN 55303
Phone: 763-427-5860
Direct: 763-852-0478
Cell: 612-919-9657
From: Daher, Merry (DOT)[ma iIto: merry. daher@state.mn.us]
Sent: Tuesday, March 03, 2015 2:38 PM
To: Dahlquist, Ronald (DOT); Brent Larson; Howieson, Kelvin (DOT); Bumann, Ronald (DOT); Virgil Hawkins
Cc: Ron Wagner; Huebsch, Catherine (DOT)
Subject: RE: S.P. 217-112-002 & S.P. 086-637-033 - 70th Street/CSAH 37
Good Afternoon,
I MISTAKENLY THOUGT THE PROJECT WAS AUTHORIZED WHEN WE HAD TALKED ABOUT ADVERTISING. I just spoke with
Ron —they will take the auth request down today and ask for a rush —I apologize! As soon as it is authorized, we will
contact you so you can legally advertise.
Merry Daher
SALT Project Delivery Engineer
merrv.daher(@state.mn.us
phone: 651 366 3821
fax: 651 366 3801
From: Dahlquist, Ronald (DOT)
Sent: Tuesday, March 03, 2015 2:32 PM
To: Brent Larson; Howieson, Kelvin (DOT); Bumann, Ronald (DOT); Daher, Merry (DOT); Virgil Hawkins
Cc: Ron Wagner
Subject: RE: S.P. 217-112-002 & S.P. 086-637-033 - 70th Street/CSAH 37
Brent,
Authorization for this project has not yet been requested from the FHWA. You will be in violation of the Code of Federal
Regulations if you advertise at this time. That action will be more than a risk to the federal funds. They will be gone.
If and when I receive direction to submit the request for authorization it will take at least another week, possibly longer,
to receive that authorization.
At this time you should take no further action. I hope this is clear.
Ron Dahlquist
Senior Federal Aid Specialist
CAPM
MN/DOT - State Aid Division
651-366-3823
"Always dream and shoot higher than you know you can do.
Don't bother just to be better than your contemporaries or predecessors.
Try to be better than yourself." — William Faulkner
From: Brent Larson Finailto:brentl@HAA-inc.com]
Sent: Tuesday, March 03, 2015 1:36 PM
To: Dahlquist, Ronald (DOT); Howieson, Kelvin (DOT); Bumann, Ronald (DOT); Daher, Merry (DOT); Virgil Hawkins
Cc: Ron Wagner
Subject: RE: S.P. 217-112-002 & S.P. 086-637-033 - 70th Street/CSAH 37
Good afternoon,
I'm just going through the DCP Checklist for getting this project advertised for bid. The check list also requires that SALT
be contacted before advertising and if we want to change the bid opening date. As I stated in my previous email we are
changing the bid opening to be Monday, March 30 @ 2:00 pm. Please consider this notification of the bid opening
change per the DCP checklist 1-32. We understand that the project cannot be awarded before the COE permit has been
received and understand that advertising before receipt of this is a risk. I wasn't sure who to contact for this project so I
have contacted all of you. If there is someone different I should be contacting regarding this please let me know.
The advertisement has all required DBE language included. A copy of the completed ad and list of publications will be
sent tomorrow, Wednesday, March 4th when we submit the Ads to the publications unless you would like to review this
before it is submitted.
The Bid Proposal has all required specifications, special provisions, and attachments as received from Ron Dalhquist's
office including EEO, DBE, and OJT requirements. All required sections are in the proposal and not referenced to any
electronic locations.
In preparing the specifications and bidding documents for this project we have come across a couple minor items that
need to be revised in the construction plans as well as an item that needed to be added to the Engineer Estimate. Also,
after suubmitting the 90 day notice to the utility companies we received some updated/revised/new locations of a
couple underground facilities that need to be changed in the plans. The revised plan sheets will follow in a separate
email as they are approx. 11 MB. Attached is the redlines of those changes.
Mr. Dahlquist, can you please send me the fully executed cover sheet so I can include it in the advertised plans? I have
not received a fully signed cover sheet for the plans yet. The last signature I have was the DSAE.
If you have any questions or comments please let me know or if for any reason we cannot submit our ads to the
publications yet please let me know.
Thank you,
Brent Larson, P.E.
—AlHakansc n
Anderson
3601 Thurston Avenue
Anoka, MN 55303
(763) 852-0495 office
(763) 228-6505 mobile
From: Daher, Merry (DOT) Finailto:mer[y.daher@state.mn.us]
Sent: Wednesday, February 25, 2015 11:51 AM
To: Brent Larson; Howieson, Kelvin (DOT); Dahlquist, Ronald (DOT); Virgil Hawkins
Cc: Ron Wagner; Larson, Kenneth (DOT); Reihl, Gary (DOT); Chad Hausmann (Chad.Hausman n(cbco.wright.mn.us)
Subject: RE: S.P. 217-112-002 & S.P. 086-637-033 - 70th Street/CSAH 37
Yes — it is a risk
From: Brent Larson [mailto:brentl@HAA-inc.com]
Sent: Wednesday, February 25, 2015 11:50 AM
To: Daher, Merry (DOT); Howieson, Kelvin (DOT); Dahlquist, Ronald (DOT); Virgil Hawkins
Cc: Ron Wagner; Larson, Kenneth (DOT); Reihl, Gary (DOT); Chad Hausmann (Chad.Hausman n@co.wright.mn.us)
Subject: RE: S.P. 217-112-002 & S.P. 086-637-033 - 70th Street/CSAH 37
Very sorry, I meant the comment period ended February 20th. We have not been able to get a schedule or time frame
after the comment period is do for the permit to be processed so we aren't sure when we will actually have the permit.
But we can advertise without the permit just cannot award until we have the permit?
Brent Larson, P.E.
I—IIIHakanson
Anderson
3601 Thurston Avenue
Anoka, MN 55303
(763) 852-0495 office
(763) 228-6505 mobile
From: Daher, Merry (DOT) [mailto:merry .daher@state.mn.us]
Sent: Wednesday, February 25, 2015 11:46 AM
To: Brent Larson; Howieson, Kelvin (DOT); Dahlquist, Ronald (DOT); Virgil Hawkins
Cc: Ron Wagner; Larson, Kenneth (DOT); Reihl, Gary (DOT); Chad Hausmann (Chad.Hausman n@co.wright.mn.us)
Subject: RE: S.P. 217-112-002 & S.P. 086-637-033 - 70th Street/CSAH 37
If the comment period ends March 20th —that is almost a MONTH away! How long does it take once the comment
period is over to actually get the permit in your hands? You may not award the project before then.
From: Brent Larson Finailto:brentl@NAA-inc.com]
Sent: Wednesday, February 25, 2015 11:20 AM
To: Howieson, Kelvin (DOT); Dahlquist, Ronald (DOT); Virgil Hawkins
Cc: Ron Wagner; Larson, Kenneth (DOT); Daher, Merry (DOT); Reihl, Gary (DOT); Chad Hausmann
(Chad.Hausman n@co.wrght.mn.us)
Subject: S.P. 217-112-002 & S.P. 086-637-033 - 70th Street/CSAH 37
We have received the DCP packet and have nearly completed preparing the Specifications, Bidding and Contract
Documents for the S.P. 217-112-002 & S.P. 086-637-033 - 70th Street/CSAH 37 project.
We are still awaiting the Corp of Engineering's approved permit. We have spoken with the Corps Project Manager and
she stated that the public comment period was over March 20th and that they did not receive and comments. So
hopefully this permit is nearly in our hands.
That said, we would like to start advertising the project Wednesday March 4, 2015 and Saturday March 7, 2015 in Star
News with a bid opening March 30.
Project would be tentatively be awarded 2 weeks later at the April 13t", City Council Meeting pending DBE Certification
and Corps Permit.
If you have any questions or comments please let me know.
Thank you,
Brent Larson, P.E.
Hakanson
Anderson
3601 Thurston Avenue
Anoka, MN 55303
(763) 852-0495 office
(763) 228-6505 mobile