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ITEM 3_Street Dept Managerr CITY OF se o MINNESOTA Position Description Position: Street Department Manager (or Superintendent) Reports to: City Administrator Supervises: All Street Department Employees FLSA Status: Exempt Pay Grade: Date Approved: March 30, 2015 DESCRIPTION OF WORK General Statement of Duties: Performs supervisory, management, administrative, and hands on work in the Street Department including street, storm water, and equipment maintenance and repair; prioritizes, plans and directs the department's operations and staff; performs related duties as required. This is a working management position with time spent in the office and in the field. Supervision Received: Works under the supervision of the City Administrator. Supervision Exercised: Exercises supervision over Streets Department staff. MAJOR JOB FUNCTIONS 1. Maintain Streets: a. Follow Standard Operating Procedures and Street Replacement Policy in maintenance of City streets b. Recommend streets for maintenance and/or repair c. Determine level of maintenance and/or repair d. Conduct annual inventory of street condition e. Assist in field with street maintenance and function as part of street maintenance team 2. Snow Removal Operations: a. Develop Snow Removal Policy and Standard Operating Procedures b. Monitor weather conditions and dispatch snow plow operators c. Coordinate with Parks and Utility Departments to ensure their staff are trained and available to assist d. Drive plow vehicles and equipment as part of City snow removal route assignments 3. Manage City Storm Sewer and Pond System a. Direct inspection and maintenance of storm sewer and pond system b. Meet all NPDES, MS4, State, County, and Federal environmental and related requirements c. Assist in field with storm sewer and pond system maintenance and function as part of maintenance team 4. Manage City Fleet Maintenance a. Oversee mechanic(s) and operations of fleet maintenance b. Ensure coordination with other departments to provide prompt, accurate, and reliable maintenance of City vehicles and equipment S. Manage Projects: a. Identify projects needed to maintain streets, sidewalks, storm sewer and pond system and related items. b. Provide cost analysis, technical data, and recommendations c. Seek approval of projects according to City process d. Manage all aspects of project once approved by City Council e. Serve as liaison with vendors and ensure supplies are on site for projects 6. Budget and Financial: a. Prepare department's draft budget and capital improvement plan including supporting documentation b. Manage budget to ensure expenditures are within approved budget c. Follow all purchasing policies d. Follow all finance laws and policies including but not limited to the public purpose expenditure policy 7. Policies and Procedures: a. Review departmental operations and recommend changes to improve efficiency and work flow b. Establish and oversee policies, procedures and practices for the department c. Monitor operations to ensure compliance with applicable laws, regulations, rules and ordinances 8. Other Duties and Responsibilities: a. Inform City Administrator of Department activities and relevant matters b. Prepare memos for and make presentations to the City Council and other boards and commissions c. Attend City Council and other board and commission meetings as requested d. Provide reports and special projects as requested by City Council and City Administrator e. Develop short and long term operational plans f. Address citizen questions and concerns 9. Supervision: a. Perform annual performance review for all department staff b. Ensure staff is adequately trained and department is cross trained c. Recommend discipline and pay increases d. Ensure staff attends safety training and follows safety procedures e. Assign work and ensure that it is done accurately and timely f. Interview and recommend staff 10. General a. Follow all safety policies and procedures b. Follow all City policies and procedures c. Treat fellow employees with respect d. Participate actively in the City's management team e. Promote a positive and motivating environment f. Provide exceptional customer service to residents, developers, elected and appointed officials g. Make decisions that are always in the best interest of the City, its residents and businesses h. Perform other duties and projects as assigned i. Confer with supervisor, peers, and employees to discuss issues and resolve issues KNOWLEDGE, SKILLS AND ABILITIES • Demonstrable knowledge of and experience in all aspects of street maintenance and street construction, snow plowing operations, storm water and pond maintenance and construction, and fleet maintenance. • Demonstrable knowledge of and experience in scheduling, managing, and overseeing projects including safety practices, working with contractors and engineers, resolving work site and contract conflicts, and applicable State and Federal laws. • Extensive knowledge of and experience in City operations, ordinances, and practices related to purchasing, budgeting, supervision, and all street related maters • Considerable skill in the operation of heavy and light equipment and department tools • Working ability to occasionally perform heavy manual labor, sometimes under adverse weather conditions and during abnormal hours. • Experience making presentations to government bodies, professional associations, and community organizations • Ability to communicate clearly, professionally, effectively, and precisely both verbally and in writing • Applied knowledge of standard office and Street Department related computer applications • Ability to resolve and diffuse conflicts • Ability to understand, manage, and communicate complex ideas, projects, and situations • Ability to work independently and as part of a team and to coordinate work with other departments and to lead multi -departmental or multi -jurisdictional projects. • Ability to plan, prioritize and organize the department's work. • Strong sense of honesty, integrity, and credibility MINIMUM QUALIFICATIONS 1. Associates Degree or comparable certification in field related to infrastructure construction, public administration, engineering, or project management. 2. Five years of professional experience in public works including streets and infrastructure maintenance at a management level 3. Five years of supervisory experience 4. A bachelor's degree in public works administration, engineering or a related field may be substituted for two years of public works experience S. A valid Class A commercial driver's license PREFERRED QUALIFICATIONS 1. Bachelor's Degree in public works administration, engineering, proje management, construction, or public administration 2. Certification in XXXX; or, 3. Experience working for a growing city or county PHYSICAL DEMANDS Must be able to walk, kneel, crouch, grasp, push, pull, twist, drive, sit for extended time periods; regularly use fine motors skills, and occasionally lift objects weighing up to 50 pounds. Note: This job description does not constitute a contract or employment agreement.