ITEM 3_Street Dept Managerr
CITY OF
se o
MINNESOTA
Position Description
Position:
Street Department Manager (or Superintendent)
Reports to:
City Administrator
Supervises:
All Street Department Employees
FLSA Status:
Exempt
Pay Grade:
Date Approved:
March 30, 2015
DESCRIPTION OF WORK
General Statement of Duties: Performs supervisory, management, administrative, and
hands on work in the Street Department including street, storm water, and equipment
maintenance and repair; prioritizes, plans and directs the department's operations and
staff; performs related duties as required. This is a working management position with
time spent in the office and in the field.
Supervision Received: Works under the supervision of the City Administrator.
Supervision Exercised: Exercises supervision over Streets Department staff.
MAJOR JOB FUNCTIONS
1. Maintain Streets:
a. Follow Standard Operating Procedures and Street Replacement Policy in
maintenance of City streets
b. Recommend streets for maintenance and/or repair
c. Determine level of maintenance and/or repair
d. Conduct annual inventory of street condition
e. Assist in field with street maintenance and function as part of street
maintenance team
2. Snow Removal Operations:
a. Develop Snow Removal Policy and Standard Operating Procedures
b. Monitor weather conditions and dispatch snow plow operators
c. Coordinate with Parks and Utility Departments to ensure their staff are
trained and available to assist
d. Drive plow vehicles and equipment as part of City snow removal route
assignments
3. Manage City Storm Sewer and Pond System
a. Direct inspection and maintenance of storm sewer and pond system
b. Meet all NPDES, MS4, State, County, and Federal environmental and related
requirements
c. Assist in field with storm sewer and pond system maintenance and function
as part of maintenance team
4. Manage City Fleet Maintenance
a. Oversee mechanic(s) and operations of fleet maintenance
b. Ensure coordination with other departments to provide prompt, accurate,
and reliable maintenance of City vehicles and equipment
S. Manage Projects:
a. Identify projects needed to maintain streets, sidewalks, storm sewer and
pond system and related items.
b. Provide cost analysis, technical data, and recommendations
c. Seek approval of projects according to City process
d. Manage all aspects of project once approved by City Council
e. Serve as liaison with vendors and ensure supplies are on site for projects
6. Budget and Financial:
a. Prepare department's draft budget and capital improvement plan including
supporting documentation
b. Manage budget to ensure expenditures are within approved budget
c. Follow all purchasing policies
d. Follow all finance laws and policies including but not limited to the public
purpose expenditure policy
7. Policies and Procedures:
a. Review departmental operations and recommend changes to improve
efficiency and work flow
b. Establish and oversee policies, procedures and practices for the department
c. Monitor operations to ensure compliance with applicable laws, regulations,
rules and ordinances
8. Other Duties and Responsibilities:
a. Inform City Administrator of Department activities and relevant matters
b. Prepare memos for and make presentations to the City Council and other
boards and commissions
c. Attend City Council and other board and commission meetings as requested
d. Provide reports and special projects as requested by City Council and City
Administrator
e. Develop short and long term operational plans
f. Address citizen questions and concerns
9. Supervision:
a. Perform annual performance review for all department staff
b. Ensure staff is adequately trained and department is cross trained
c. Recommend discipline and pay increases
d. Ensure staff attends safety training and follows safety procedures
e. Assign work and ensure that it is done accurately and timely
f. Interview and recommend staff
10. General
a. Follow all safety policies and procedures
b. Follow all City policies and procedures
c. Treat fellow employees with respect
d. Participate actively in the City's management team
e. Promote a positive and motivating environment
f. Provide exceptional customer service to residents, developers, elected and
appointed officials
g. Make decisions that are always in the best interest of the City, its residents
and businesses
h. Perform other duties and projects as assigned
i. Confer with supervisor, peers, and employees to discuss issues and resolve
issues
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrable knowledge of and experience in all aspects of street maintenance and
street construction, snow plowing operations, storm water and pond maintenance
and construction, and fleet maintenance.
• Demonstrable knowledge of and experience in scheduling, managing, and
overseeing projects including safety practices, working with contractors and
engineers, resolving work site and contract conflicts, and applicable State and
Federal laws.
• Extensive knowledge of and experience in City operations, ordinances, and practices
related to purchasing, budgeting, supervision, and all street related maters
• Considerable skill in the operation of heavy and light equipment and department
tools
• Working ability to occasionally perform heavy manual labor, sometimes under
adverse weather conditions and during abnormal hours.
• Experience making presentations to government bodies, professional associations,
and community organizations
• Ability to communicate clearly, professionally, effectively, and precisely both
verbally and in writing
• Applied knowledge of standard office and Street Department related computer
applications
• Ability to resolve and diffuse conflicts
• Ability to understand, manage, and communicate complex ideas, projects, and
situations
• Ability to work independently and as part of a team and to coordinate work with
other departments and to lead multi -departmental or multi -jurisdictional projects.
• Ability to plan, prioritize and organize the department's work.
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Associates Degree or comparable certification in field related to infrastructure
construction, public administration, engineering, or project management.
2. Five years of professional experience in public works including streets and
infrastructure maintenance at a management level
3. Five years of supervisory experience
4. A bachelor's degree in public works administration, engineering or a related field
may be substituted for two years of public works experience
S. A valid Class A commercial driver's license
PREFERRED QUALIFICATIONS
1. Bachelor's Degree in public works administration, engineering, proje
management, construction, or public administration
2. Certification in XXXX; or,
3. Experience working for a growing city or county
PHYSICAL DEMANDS
Must be able to walk, kneel, crouch, grasp, push, pull, twist, drive, sit for extended time
periods; regularly use fine motors skills, and occasionally lift objects weighing up to 50
pounds.
Note: This job description does not constitute a contract or employment agreement.