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ITEM 5_PR Directorri CITY OF se o MINNESOTA Position Description Position: Parks and Recreation Managef Director (title change requested bX em to ee Reports to: City Administrator Supervises: Parks and Recreation Staff FLSA Status: Exempt Pay Grade: 15 Date Approved:AFib March 30, 2015 DESCRIPTION OF WORK General Statement of Duties: Lead parks and recreation department to provide recreation opportunities to all residents; maintain park grounds and facilities; develop short and long term plans for maintenance and expansion of the City's park system. Supervision Received: Works under the direction of the City Administrator Supervision Exercised: Provides supervision to the Lead Park Maintenance Worker, Recreation Administrative Assistant, Recreation Assistants, and seasonal and part time park maintenance and recreation staff MAJOR JOB FUNCTIONS 1. Recreation Programming: a. Develop and implement recreation programs and special events for residents of all ages b. Coordinate with recreation league associations and schedule ball field use c. Develop and maintain relationships with event sponsors and civic/community groups and associations d. Market and promote recreation programs e. Set fees and policies relating to refunds and cancellations f. Lead Otsego Festival Committee and management of Festival g. Evaluate recreation programming for cost, attendance, and overall effectiveness h. Maintain registration system 2. Park Maintenance: a. Maintaining all parks and park facilities to the standards set by the City Council b. Ensure safety inspections of parks and park equipment are completed according to accepted safety guidelines set by the OSHA, State, City, and LMCIT c. Recommend playground equipment and facility additions and replacement d. Recommend new methods of maintenance to increase efficiency, protect the environment, or to reduce costs e. Recommend equipment needs to perform park maintenance 3. Parks and Recreation Commission: a. Serve as staff liaison to Commission b. Set agendas incoordination with City Administrator c. Recommend policies and procedures d. Present Parks and Recreation Commission recommendations to the City Council as appropriate 4. Budget: a. Prepare draft budget and capital improvement plan and supporting documentation for the parks and recreation department b. Manage budget to ensure expenditures are within approved budget c. Follow all purchasing and policies d. Follow all finance laws and policies including but not limited to the public purpose expenditure policy S. Parks and Trail Development: a. Review new plats and make recommendations on park development and trails within plat including land acquisition and cash fees b. Recommend short and long term park and trail improvements c. Secure grants for park and trail development 6. Policies and Procedures: a. Review parks and recreation operations and recommend changes to improve efficiency and work flow b. Establish and oversee policies, procedures and practices for the department c. Monitor operations to ensure compliance with applicable laws, regulations, rules and ordinances 7. Other Duties and Responsibilities: a. Manage building security for all City buildings including alarm systems b. Prepare memos for and make presentations to the City Council and other boards and commissions c. Attend City Council and other board and commission meetings d. Provide reports and special projects as requested by City Council and City Administrator 8. Supervision: a. Perform annual performance review for all department staff b. Ensure staff is adequately trained and department is cross trained c. Recommend discipline and pay adjustments to City Administrator d. Ensure staff attends safety training and follows all safety procedures e. Assign work and ensure that it is done professionally, efficiently, accurately, and timely f. Interview and recommend staff hiring with assistance of human resources staff 9. General a. Participate actively in the City's management team b. Confer with supervisor, peers, and employees to discuss and resolve issues c. Provide exceptional customer service to residents, developers, city officials, and the general public d. Make decisions that are always in the best interest of the City e. Follow all safety policies and procedures f. Follow all City policies and procedures g. Treat fellow employees with respect and integrity h. Promote a positive and motivating environment i. Perform other duties and projects as assigned KNOWLEDGE, SKILLS AND ABILITIES • Demonstrable knowledge of and experience in recreation programming from program development through implementation of program • Demonstrable knowledge of and experience in park maintenance including turf, weed control, conservation methods, native plants, tree care, • Extensive knowledge of and experience in City operations, ordinances, and practices related to • Experience making presentations to government bodies, professional associations, and community organizations • Ability to communicate clearly, professionally, effectively, and precisely both verbally and in writing • Ability to resolve and diffuse conflicts • Ability to understand, manage, and communicate complex ideas, projects, and situations • Applied experience and knowledge Ability to work independently and as part of a team and to coordinate work with other departments and to lead multi- departmental or multi -jurisdictional projects. • Ability to plan, prioritize and organize the department's work. • Strong sense of honesty, integrity, and credibility MINIMUM QUALIFICATIONS 1. Bachelor's Degree in recreation or may substitute a degree in a closely related field plus two years of recreation programming experience 2. Five years of professional experience in parks and recreation at a management level 3. Five years of supervisory experience 4. A valid driver's license PREFERRED QUALIFICATIONS 1. Certified Park and Recreation Professional (CPRP) 2. Certified Park and Recreation Executive (CPRE) 3. Experience working for a growing city or county PHYSICAL DEMANDS Attached Note: This job description does not constitute a contract or employment agreement.