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ITEM 5_Utility Manager0 CITY OF se o MINNESOTA Position Description Position: Leal Utilityies Systems OpeFat^r Manager Reports to: City Administrator; reports to City Engineer for technical matters Supervises: Utilities Systems Operators and Laborers FLSA Status: Exempt Pay Grade: 14 Review requested b, employee - Date Approved: April,3 March 30.2015 DESCRIPTION OF WORK General Statement of Duties: Performs responsible supervisory work p^�� for the operations of maintenance of the water and wastewater facilities. collections and distribution systems, equipment maintenance and repairand maintaining wate system and water- disti4h- tie -p -And write water- systems and eelle ,ti Supervise utility department staff. May assist public works and parks departments as needed. Supervision Received: Works under the direction of the City Administrator. Supervision Exercised: Provides supervision to the utilities systems operators and laborers. MAJOR JOB FUNCTIONS 1. Water System: a. Monitors, oversees and performs the operation and maintenance of the water treatment facilities and distribution system. ` el ,,,,^4,,,.�ra water- toweF levels b. Ensures "''�. ,ite water quality standards are met c. Follows EPA, MPCA and DNR requirements, licenses, guidelines, and policies d. Monitors, oversees and performs Mmaintenance on the ain and epa4 , water distribution system, hydrants, valves, pumps, meters, and related equipment Wastewater System: a. Monitors, oversees and performs the operation and maintenance of the OpeFate East and West wastewater treatment facilities plants within EPA and MPCAen rmit lie requirements b. Directs facility M I—w -11a t operations pr-eee ur-es and r-ecemmen ehan roc for- impr-evemen c. Monitors, oversees and performs e&pe sibk f^r maintenance on the wastewater collection system, and repair- of f ei'ities, lift stations, equipment, valves, pumps, grounds, and ,.Unction system d. Conduct lift station monitoring and maintenance 3. Public Works Functions: a. Assist with snow plowing as needed b. Assist public works and park crews with street, storm water, and park maintenance as needed 4. Financial Management: a. Provide recommendations on the long and short term capital needs of the departments. b. Prepare draft annual departmental budgets for review and approval. c. Monitor and manage budget to ensure compliance with the adopted budget d. Follow all purchasing policies e. Follow all finance policies including but not limited to the public purpose expenditure policy f. Work with utility billing clerk to resolve issues and address user questions and complaints Policy and Procedure Development: a. Responsible for following all policies and procedures at the federal, state, and local level through all applicable agencies such as the MPCA, EPA, and others. b. Evaluate and recommend changes to policies, procedures, and practices to increase efficiency and effectiveness and to ensure compliance with all legal and functional requirements. c. Follow procedures to get approval and implement new policies and procedures. d. Ensure that staff follows all applicable laws, policies, and procedures. 6. Supervision: a. Perform annual performance review for all department staff b. Ensure staff is adequately trained and department is cross trained c. Recommend discipline and pay increases d. Ensure staff attends safety training and follows safety procedures e. Assign works and ensures that it is done accurately and timely f. Interview and recommend staff 7. General a. Monitor and oversee the operation and maintenance of the.Operate SCADA monitoring_ system computer operating systems and applications, and securitv systems related to the department. b. Implement and manage MPCA. EPA. MDH and DNR programs c. Promote a positive and motivating environment d. Follow all safety policies and procedures e. Provide exceptional customer service to residents, developers, elected and appointed officials f. Make decisions that are always in the best interest of the City, its residents and businesses g. Perform other duties and projects as assigned h. Confer with supervisor, peers, and employees to discuss issues and resolve issues KNOWLEDGE, SKILLS AND ABILITIES • Extensive knowledge of and experience in managing and operating water and wastewater utilities • Extensive knowledge of bi-e-solidbiosolids application requirements and methods • Extensive knowledge of and experience in supervising employees • Extensive knowledge of and experience in City operations, ordinances, and practices related to water and wastewater applications • Proficient in SCADA, Microsoft Office (Excel, Word, and PowerPoint) and standard computer systems and programs used in operation of water and wastewater systems • Experience and applied knowledge in laboratory tests, testing methods and techniques, testing requirements, and interpretation of test results • Experience analyzing problems, identifying solutions, and implementing solution successfully • Experience making presentations to government bodies, professional associations, and community organizations • Ability to communicate clearly, professionally, effectively, and precisely both verbally and in writing • Ability to resolve and diffuse conflicts • Ability to understand, manage, and communicate complex ideas, projects, and situations • Applied experience and knowledge of budget management • Applied experience and knowledge of purchasing/contract laws and practices • Ability to work independently and as part of a team and to coordinate work with other departments and to lead multi -departmental or multi -jurisdictional projects. • Ability to plan, prioritize and organize the department's work. • Strong sense of honesty, integrity, and credibility MINIMUM QUALIFICATIONS 1. Minnesota Class A Wastewater Certification 2. Minnesota Class B Water Certification 3. Seven years of experience at municipal water and wastewater systems with a minimum of three years at each 4. Five years of supervisory experience S. A valid class B Minnesota driver's license 6. 30 minute response time to the waste;Yaterwastewater treatment facility PREFERRED QUALIFICATIONS 1. Associates degree in water and environmental technologies or a Bachelor's degree in biology, chemistry, or environmental services 2. Experience working for a growing city-e-F-�y PHYSICAL DEMANDS Must be able to talk, hear, drive, sit, regularly use fine motors skills, lift 75 pounds, work and move about in confined spaces, walk in construction areas. Note: This job description does not constitute a contract or employment agreement.