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05-27-97 CCCITY OF OTSEGO WRIGHT COUNTY, MINNESOTA CITY COUNCIL MEETING 6:30 PM COUNCIL CHAMBERS OTSEGO CITY HALL MAY 27, 1997 1. Mayer will call mPPting�o order. Mayor Fournier called the May 27, 1997 City Council Meeting to order at 6:30 PM. a. Pledge of Allegiance Mayor Fournier led the audience in the Pledge of Allegiance. Mayor Larry Fournier; Councilmembers: Mark Berning, Suzanne Ackerman, Vern Heidner, Virginia Wendel. Staff: Andrew MacArthur, City Attorney; Bob Kirmis, Assistant City Planner; Larry Koshak, City Engineer; Kevin Kielb, Assistant City Engineer; Elaine Beatty, City Clerk/Zoning Administrator; Judy Hudson, Deputy Clerk Mayor Fournier started the Council Meeting with stating the Council has some very important decisions in front of them and encouraged the Council to use time wisely. Since these meeting have been long he asked the Councilmembers to stay focus and stick to the issues to try and reduce meeting times. 2. Consider AgendaApproval- Mayor Fournier requested the following additions: Item 8.5. Consideration of re -seeding of the ball fields Item 9.3. Authorizing an Ad in the Elk River Star News Item 9.3.1. Discussion of the 98 ISTEA Grant Item 9.3.2. Reconsideration of the Council Workshop with Darkenwald of June 3, 1997. CM Heidner motioned adoption of the May 27, 1997 City Council Agenda. Seconded by CM Berning. All in favor. Motion carried. I Consider Minutes - a. May 6, 199 7 Otsego/Dayton Joint Sewer Meeting CM Berning motioned adoption of the minutes. Seconded by CM Ackerman. All in favor. Motion carried. b. Mayes, 1997 Continuation of Beard of Review CM Heidner motioned adoption of the minutes. Seconded by CM Berning. Voting For the Motion: CM Berning, CM Heidner, CM Wendel, Mayor Fournier Abstained: CM Ackerman (was not in attendance at this meeting) Motion carried. Otsego City Council Meeting of May 27,1997, cont'd. Page 2. C. May 12, 1997 Regular Council Meeting CM Berning motioned adoption of the minutes. Seconded by Mayor Fournier. All in favor. Motion carried. I May 13, 1997 Council Workshop CM Wendel motioned adoption. Seconded by CM Berning. All in favor. Motion carried. 4. Open Forum: 4.1. Special Presentation - Grary Groen. Review of April Financial Statements. Mr. Groen was not able to attend. ' Debbie Alt, 9436 Padget Avenue. She attended as a Leader of the local 4-H Club. Mrs. Alt heard about the possible fee the 4-H Club would have to pay for the use of the City Hall for their monthly meetings. She stressed this fee would be a burden for the 4-H Club as they work with a budget of $100 to $150 per year. This budget is used for other causes. Mrs. Alt would like to see a work exchange program in lieu of any rental fees. Mayor Fournier took this time to explain the Blanden Foundation which is about developing community leaders for the three communities which are involved (Otsego, Albertville and St. Michael). He also explained the retreat they are sponsoring this Fall. 5. Consent Agenda 5.1. Approval of Resolution 97-8 Authorizing Execution of Suh-Grant Agreement (Re: Flooding, Federal Disaster Assistance) 5.2. Approve process for hiring Public Works Employees (2) CM Heidner motioned adoption of the Consent Agenda. Seconded by CM Ackerman. All in favor. Motion carried. 6. Bob Kirmis, Assistant City Planner: 6.1. Charles Klein - Consider CUP - for Relocation of Home Mr. Kirmis presented the Planner's Report. CM Berning motioned to accept the Planning Commission recommendation of approving the Conditional Use Permit subject to the 11 conditions listed in the Findings of Fact. Seconded by CM Heidner. All in favor. Motion carried. 6.2. Any other Planning Business, None 7. Andrew MacArthur, City Attorney 7.1. Hearing for Liquor License Renewal. a. Pattern Station, Riv rwood Inn and Conference Center Mayor Fournier opened the Public Hearing at 5:54 PM. Elaine Beatty, City Clerk/Zoning Administrator, reported all notices have been done. Otsego City Council Meeting of May 27, 1997, cont'd. 3. Mayor Fournier opened the Pubic Hearing to the public for comment. There was no public comment. Mayor Fournier closed the Hearing to public comment. There was no Council discussion. CM Heidner motioned to close the Public Hearing for the renewal of the Liquor License for Pattern Station, Riverwood Inn and Conference Center. Seconded by CM Ackerman. All in favor. Motion carried. CM Wendel motioned to approve the renewal of the Liquor License for Pattern Station, Riverwood Inn and Conference Center. Seconded by CM Ackerman. All in favor. Motion carried. h. Riverview Liquorette. ' Mayor Fournier opened the Public Hearing at 7:56 PM. Elaine Beatty, City Clerk/Zoning Administrator, reported all notices have been done. Mayor Fournier opened the Public Hearing for public comment. There was none. Mayor Fournier closed the Public Hearing to public comment. CM Heidner motioned to close the Public Hearing for the renewal of the Liquor License for Riverview Liquorette. Seconded by CM Wendel. All in favor. Motion carried. CM Ackerman motioned to approve the renewal of the Liquor License for Riverview Liquorette. Seconded by CM Wendel. All in favor. Motion carried. 7-2. An, other Legal Business, Mr. MacArthur, City Attorney, announced that a decision has been made on the Lef-Co Case and the Judge decided in the favor of the City and he distributed the Findings of Fact. g Lala: Koshak, City Engineer Kevin Kielbl: 9-1- Sewer & Water Trunk Study- a- Expansion of Service Area. Larry Koshak noted at the last Council Workshop the Council discussed expanding the sewer area. He referred to the Memo written by David Licht, NAC, dated May 27, 1997 (attached). Mr. Kirmis read the memo. 9.2. Building Permit issue policy in developments prior to acceptance of the street. After Council discussion with Larry Koshak, the Council agreed to leave the policy "as is". After Council discussion with both City Engineers, the Council felt the second sentence in the first paragraph should be removed. CM Heidner motioned for the City Engineer to complete the letter with a cover letter signed by the Mayor and drafted by the City Attorney and City Engineer to be sent to all the ISD 728 School Board Members. Seconded by CM Ackerman. All in favor. Motion carried. Otsego City Council Meeting of May 27, 1997, cont'd, Page 4. 8.4_ Public Works. CM Berning motioned to get quotes for dust control and surface treatment, to include the crack sealing project for 1997 with the additional streets added by the Public Works sub -committee but outline which streets, and to include the topsoil shouldering in Mississippi Shores but need to know where the $20,000 is coming from. Seconded by Mayor Fournier. Voting For the Motion: Mayor Fournier and CM Berning Voting Against the Motion: CM Ackerman, CM Wendel, CM Heidner Motion failed three (3) to two (2). a Duct Control and surface treatment. CM Ackerman motioned to get quotes for dust control and surface treatment. Seconded by Mayor Fournier. All in favor. Motion carried. CM Heidner motioned to table Item B, (Asphalt Repair) Item C (Shouldering work) and Item D (Crack Sealing Project). Seconded by CM Wendel. Voting For the Motion: CM Heidner, CM Wendel Voting Against the Motion: Mayor Fournier, CM Ackerman, CM Berning Motion Failed three (3) to two (2) bA Asphalt repair on Odean and 85th St Mayor Fournier motioned to get quotes for asphalt repair on Odean and 85th Street. Seconded by CM Ackerman. Voting For the Motion: Mayor Fournier, CM Wendel, CM Ackerman, CM Heidner. Voting Against the Motion: CM Berning Motion carried four (4) to one (1). c Topsoil shouldering in Mississippi Shores CM Heidner stated this money could come from Fund 206. Mayor Fournier motioned to get quotes for topsoil shouldering in Mississippi Shores. Seconded by CM Wendel. All in favor. Motion carried. d Awarding crack sealing project for 1997 CM Ackerman motioned to award the crack sealing project for 1997 at $23,100 with provision that additional money can be spent on additional streets with approval from Council not to exceed $50,000 with the amount over $23,100 coming out of Budget Item 432. Seconded by CM Berning. All in favor. Motion carried. 9.5. An other Engineering Business, 9-5-1- Consideration of re -seeding of ball fields_ Judy Hudson, Deputy Clerk, discussed with the Council the ball fields need re -seeding, discussed the possibility of sprinkling the fields from the pond and equipment needed. Otsego City Council Meeting of May 27, 1997, cont'd. Page 5. CM Berning motioned to wait until August to re -seed and than just do around the ball fields and playing areas. Seconded by CM Wendel. Voting For the Motion: Mayor Fournier, CM Ackerman, CM Wendel, CM Berning Voting Against the Motion: CM Heidner Motion carried four (4) to one (1). Island View Project: Kevin Kielb will be sending out flyers to the residents in Island View updating them on completion of the project. Mr. Koshak, City Engineer, informed the Council that his firm, Hakanson, Anderson, Inc., has taken on another client, a city of 9,000. His responSfbility as President of the firm, will be to take over that community. He requested the Council to have Kevin Kielb as Otsego's City Engineer. He assured the Council he will be there to support Mr. Kielb and to help the City answer questions on sewer and public works issues. Mr. Koshak noted Mr. Kielb has been in Otsego for three years, knows the city very well and recommends him to be his firm's representative to the city. Mayor Fournier stated Hakanson, Anderson is the City's Engineering Firm and complemented Larry on the good job he has done for the City and that he will be missed. 9. Council items: 9.1. Set dates for the following meetings, a Administrative Sub -committee The Council set June 12, 1997 at 4 PM. CM Ackerman motioned to move the City Council Meeting to June 30th, 1997 from June 23, 1997. Seconded by CM Heidner. All in favor. Motion carried. Note: Mayor Fournier and CM Heidner (Vice Mayor) will be gone on June 23rd. b Public Works sub -committee The Council set June 10, 1997 at 4 PM. The Council set June 10th, 1997 at 7 PM. d. Darkenwal_d meeting Prior to the meeting, Wallace Odell requested to hold off on this workshop indifferently until the final sewer project study is completed by Mr. Koshak. e. ISTEA 98 CM Ackerman stated the Parks and Rec. recommend not to pursue ISTEA 98 Grant Program. CM Heidner motioned to accept the Park and Rees., recommendation not to pursue the ISTEA 98 Grant Program and accounting funds are to be closed. Seconded by Mayor Fournier. All in favor. Motion carried. Otsego City Council Meeting of May 27,1997, cont'd. Page 6. f_ Elk River Star News Ad CM Heidner motioned to authorize the City to sponsored an Ad in the Elk River Star News at $37.50 honoring the 1997 Elk River Graduates. All in favor. Motion carried. 9-2. Discussion of Facility use Policy and Fees Mayor Fournier motioned to accept the Deputy Clerk's recommendation of changes to Page 1, Page 2, Page 5 and Page 8 with the suggested changes to Page 7 to be referred to the Administrator Sub -committee for further review and consideration of community work exchanged for rental fees. Seconded by CM Ackerman. All in favor. Motion carried. 9 Any other Council Business_ - Mayor Fournier announced there will be an emergency meeting tomorrow at 4 PM with landowners in western Otsego and a developer at City Hall. 9.4. City Clerk's Update, Elaine Beatty reported the City has received a check for $10,000 for snow emergency removal grant and should be receiving additional funds. 9-5- Consider Claims List for approval. CM Heidner motioned adoption of the Claims List. Seconded by CM Ackerman All in favor. Motion carried. 9.6. Adjourn by 10 PM CM Heidner motioned to adjourn. Seconded by CM Ackerman. All in favor. Motion carried. Meeting adjourned at 9:35 PM. Mayor Larry Fournier 41ain;e�Beaftty, City Clerk/ oning Adm. Recorded by: Judy Hudson, Deputy Clerk City Seal