ITEM 3.3 Boondox Special EventP
OtsTe F Co
MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Planning
City Planner Licht
13 April 2015
PRESENTER(s):
REVIEWED BY:
ITEM #:
Consent Agenda
City Administrator Johnson
3.3 — Boondox Special Event
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends approval of a Special Event Permit for Boondox to have an outdoor music event
on 27 June 2015.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROU ND/J USTI FICATI ON:
Boondox Bar and Grille is proposing to have an outdoor music event in the outdoor patio area of the
property on 27 June 2015 from 4:30PM to 12:30PM. Boondox is limited to only one outdoor music
event for 2015 by Section 7-5-3.13 of the City Code due to the proximity of adjacent residential uses.
Details regarding the event are attached for reference and indicate the stage would be west of the
building. The narrative indicates that the event is to be accommodated by existing staff and with
parking on site and at the adjacent multiple tenant commercial property occupied by AmVet and a
church. Documentation for permission to park at the adjacent commercial property must be submitted
to City staff. Boondox is proposing to have private staff provide security for the event, which they did
last year for a similar event and there were no issues. In accordance with Section 7-5-5.0 of the City
Code regarding special events, Boondox will be required to obtain a mailing list of properties within 350
feet of the subject site and provide notice of the event not less than five days prior to the event.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
A. Special Event Application
B. Special Event Permit
MOTION: (Please word motion as you would like it to appear in the minutes.)
Motion to approve a special event permit for Boondox Bar and Grille on 27 June 2015 as presented.
BUDGET INFORMATION
FUNDING:
NA
ACTION TAKEN
BUDGETED: ❑ YES
❑ NO
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
0 t - L`bT'� gu
Mtntr2SG,!A C),
Date Filled:
Date Complete:
Received By:
SPECIAL EVENT APPLICATION
Instructions: Written application for special event permits must be made at least thirty (30) days in advance
of the event's proposed date. This application period shall not begin to run until a complete application has
been filed with the City. 'A fee, in the amount set by the City's fee schedule, shall be paid to the City along
with the completed application form. Failure to provide a complete application or to pay the fee, as herein
required, is sufficient reason to deny the special event permit.
Property Information
Property Identification Number (PID#):
Street Address:
YS6
Applicant Information ��
Name` / < � . �<' Business NameTe�c i?�;f (X C� _ ! :�i/
Address: �c, cx k VrV /(.
City: State: /0#,, ) Zip/(Code
Telephone6 e-mail:
Property Owner Information (if other than applicant):
Name: Business Name:,-?,�1fy, �:�C
Address:
City:
Telephone:
Fax:
State: Zip Code:
e-mail:
Description of Event: On separate pages, please respond to the items below to describe the event in
reference to Section 7-5-5 of the City Code:
A. Details regarding the location of the event including a site plan.
B. Identify the days and hours during which the event may be held.
C. Detail provisions made for availability of potable water and restroom facilities and trash containers.
D. Describe measures to be taken for security and crowd management including use of barricades
and/or fencing.
Page 1 of 2
Boondox Bar and Grille
9100 Park Ave NE
Otsego, MN 55330
Special Event Application
A.
B. June 27th, 2015 from 4:30 pm to 12:30 am
C. We will have 2 portable Biffs. The event will take place within our property limits and within
our chain fenced area.
D. We will have security (bouncers)at the front entrance and the back, as well as outside by the band
area.
F. We don't expect additional parking will be needed. Our main parking in the front, back lots and
the church / vet parking will be adequate.
G. a. No — We are following the same format as Rockwoods when they have their concerts
Outside on Wednesdays and Saturdays (they don't have any Wright County Sheriffs)
b. No
C. No
H. Yes, alcohol will be served. Standard operations of people who are buying alcohol will be
carded.
I.
J. Just on our parking lot sign or on the building and inside.
K. None
L. Standard band amplifiers.
M. The only item we will have is a stage for the band.
N. The night of the event and the next day our staff will be cleaning. The next day approximately 4
to 6 people.
O.
P. Band — Dirt Road Dixie and Chad Edwards
F. Identify available off-street parking and describe traffic control measures.
G. Verify that the following emergency services have been notified of the special event:
Wright County Sheriff (a separate special event application required).
b. Fire Department.
C. Ambulance.
H. State whether alcohol is to be served or sold at the event, provide documentation of required
licenses and describe measures to ensure no sale or consumption occurs by people under 21 years
of age.
I. Provide documentation of adequate insurance, including liability and/or Dram insurance as may be
applicable.
J. Identify use of any signs, banners or other advertising or promotional materials.
K. Identify use of any additional or temporary outdoor lighting sources.
L. Identify any sources of outdoor noise and use of equipment to amplify sound.
M. Describe any temporary construction including but not limited to stages, shelters, fences, stairs,
ramps or other structures.
N. Provide a plan for post event clean-up of the site and surrounding area, removal of advertising or
promotional materials and trash disposal.
O. Submit documentation of adequate insurance, including liability and/or Dram insurance as may be
applicable.
P. The City Council and/or City staff may request any additional information deemed necessary to
consider the special event permit application.
Signature of Applicant and Property Owner:
I, the undersigned, hereby apply for the considerations described above and declare that the information
and materials submitted in support of this application are in compliance with adopted City policy and
ordinance requirements d are complete to the best of my knowledge. I understand that this application
will be processed in ac or ance with established City review procedures at such time as it is determined to
be complete
Applicant:
Property Owner:
Page 2 of 2
Date:
Date:
R,..mc, i..,w :13ALL31N�
!fH •Igi1lU ?Y� i1 �'1lh lfgU
nR3�lni •wm 53M,wDay��" •Ww
snplmfl pa spa piy K W 'VA
n�e�0 p �
an�wv4mdoME r
Md1d 3115 311140 I HV! XOON008 a
,tlHfLL33JJH)dtl mawanomwi wew}
C:::���39N -3A IV HSIHVd
�S
0
o
3
v
Ln
on
a) an
L
_
_� ca en
J
r-I4A-
't
N
�'
C
C
C
O
O
A d -0 +'
N
a)
� �
a) -0
Q U -O U
6
U -o
O
c
a)
N
O L
� 0 O
Uj
N
Q1
O
O O_
cu "a N �.
F-
CU
a)
_Q
U U
U O
C L
-6 w N 4- O
N S cc O
LL
O
J
C
..O
C
ca Q O >
Z Z
c O
> N
:L U +�
cm
Q
C
L a)
o M C .L
m
c
o-0
°� -C N
O
O
U U
J Ln M O 'O
Z
C7
o
N
Ur m O
Z
W
aJ
+ 6
S
Z G O (II
W
F-
+,
N
>
O
�
O
Q C
U
o
LL
L/)
y 0 o vii 4-L7
O
o O m � �
LLJ
2
F-
C Z
O L
..0
F- N C a)
F-
U
O
aJ L a) m O
i
L
CL
WJa
> µ
C O
> O
J
m
Q]
0 O W >
;O
)�
O m
a1 O
z
O
O
z
aj
W
N a C 3
N
0
to
O
'O =
�
O
L p m
m O
a)
(>
u
U
+�
C)
O 2 +'N
~
C7:
0� O�
�
V
a)
N
O
J
co Qj+, U
V) }Q
W
Z
o C
�_
-, N
►-
m
V
Ln ro
d aJ
w
a, N O U
p
4 -,LL
_
to
C7
11)
� U U ,� F-
L p
J
p c6
Ln
(6 —
CU p O C
V)
C Q
O
Q
'0 U 0
y
4-
nz
m
o to N m
M w N o U
a
��/
V
O .?
0
c�c vOi ��y ai
•�
+� N
JGi
a)
0
z
G '�.' v L
LU
— N
L� " a w 1
+' +'
C
L O_. Q 4- = 41
v -
>
m
c) = U (� `� a)
Ln
C ()
n v
p F -t a �-0
oa
112 E
� co
O
F-
N z 3 ) c: N
� o 4-J C "a
? +,
Q
C
O
o
} z (
c6
0-
LL
v Ln
a
v�
=v
'
���4-'°
"� LL a O -a
~
O � C v)C 'C
—c:
z aJ
N M Vi i'
fL6
L
O V)
w
,' (d
M z� a)
a) O
a)
w
—
"6 O L
4-
N LU
U
U U
=
L CO
U O+ a)
C F
>
a v
N
O O 41 +� ca
+' LL-
•
Q
LLI
LL
oC O
-
4� ai
O O o
z
' > >
O Z
o
U
.c
O p
J
F O v
QJ
o
"¢
(D
c a
w Ln Q�
N N
U
O
m c O w O0-
z
•
F LL
oz n
(n
L° Q O� E
Q
0
tw
o
C)
ao
—
4
1'
N
(Li._
L
m
hA C
.
O m
4
O
hA
aJ
O
) U +
�.
N
W
L
v- �+-
O p
6
a�
L aJ
aJ
n U
� -
I
O Q)
Z
]
C
L m
"6 � Ln X
n ._
N +� O
4
"a +-
C
W
v
m
p
CF -m uc m ._
2
N U
J
Q O
' i U
0
Q
U 0
aJ — o n
'6 O
H
W
I
t
u
c
c Q
�,
v m m 0c
O
1
7 +�
(L)co
m � avi v o
V)
')
� a1 U C �
O
J -p
>,
o .N c
O M wC 's.,
m
p
i Ln w O-0 Ln
O
V
Ln G�
(7
4--
4- v
(,7 Z L -6 -Q
Z
W
4-
N
�@
cO
U +� 4J O N O
U
LL
O
c c
X N m 4- '+� a� v
,}, 0
O� O
=
-
c v
p N
+
Z u j 4S hO M tW �
N
V
0
D L
J Z N C " C C
0
•L
W
=
,/�
U./
m
on
Z
W Q) W m
z
F.,
a
N C (31
m `V) *�
F-
LL
W
a,
O
CL
C
c�a
p v ��
p
O
Q
Q
CJ
G
0
,O
LU
Q� Ln L
aJ
J
U
m
.
No
C m
-a
Ln O N Z
rl y. a) O
E
Z
U
Q
z
Q
W
N a U C O 3
�
Q
L
'O aE
>
O
L O M m f6
m EA 4-
v
L
'o,
�°
U_
L
co
Oai uO
L
U
V1
V1
O a
J
C C7 L M 0
_C
}
V) a
W
J
Z
O C
m
J
3 -6 W U 4 J-0
c O o
2
H
m
Q
W
V
O
N a,
00 3L�
LL
`-
LL a Z m
o O
W
d
--�
ME
C) M
06
rho "*-
O v 0 m p o C
L}
a
aJ aJ
_ -a } N U ,O
cr
'v
p
� d
J
,,°
,L � U v
4—
O �
C
U
Z
c W Z a1 �n J 0
-C
O
pc
O
v +-
4- 4= m U
+-
a)
00
U! 4- til
C)
(n °
m
= W -O Ln O
C v
E
O
N Z F- m c n
LLi
�-
LOz �'� °�
), 4-�
�—
0
'L m m
Q aJ
C
O m L tiff "-
U aj
cr-cu
Z
lD OSS aJ
W a1
a
ai
ncc- aJ m O 'O Q1
+L-+
-0
Q m Ln C L
4J
C
,
4.-
�
cLLo
L
ON
W
>-
C o co�
.aZ U -O — a!
aJ
Q
w
O o=
4-
V) W
U
W
aci
U v
=
V U n m
e -I O N aj
Ln
m F-
a
N
O °� +' 0
+; O
U
•
ai
d
W
4 -� LL � v L .-6
C LL
3qb
Q
0 O
Z
} 3 a1 C
J m w > m
O O
p
0
LU
J
m w
J
L p O m L
C a
cu
;._
D ��
a
�� �� U �L
aJ
U�
vi
•
p
� cu
m > M °
— Z
ai
D m
LU
a
-
o ff ° c
z
d 6 Q.
V)
LL Q Q- cn _
I-
Q
,t
06 ,
0
N.t ra 1. ;uln.
SPECIAL EVENT PERMIT
APPLICANT: Boondox Bar and Grille
APPLICATION: Request for approval of special event permit for Boondox to have outdoor music on
27 June 2015 from 4:30PM to 12:30AM.
CITY COUNCIL MEETING: 13 April 2015
FINDINGS: Based upon review of the application and evidence received, the City Council of the
City of Otsego now makes the following findings of fact:
A. Requests for special event permits are subject to the provisions of Chapter 7, Section 5 of
the City Code.
B. The event application submitted by Boondox Bar and Grille is incorporated herein.
C. The Request for Council Action prepared by the City Planner, The Planning Company LLC,
is incorporated herein.
DECISION: Based on the foregoing information and applicable ordinances, the application is
hereby APPROVED subject to the following conditions:
The live outdoor music shall be allowed only on 27 June 2015 from 4:30PM to 12:30AM.
2. Any modifications to the submitted site plan for activities on and off site shall be subject to
review and approval of City staff.
3. On -sale liquor shall comply with Chapter 7, Section 3 of the City Code and any violations
thereof shall be enforced subject to Section 7-3-11 of the City Code.
4. The applicant shall provide a mailing list obtained from the Wright County Auditors Office of
all properties within three hundred (350) feet of the subject site and provide for mailing of
notice of the special event in accordance with the City Code.
5. The applicant shall provide documentation from the property owner of 15670 90th Street
allowing off-street parking upon the premises for the event.
6. All event signs shall comply with Section 37 of the Zoning Ordinance including issuance of a
sign permit.
MOTION BY:
SECOND BY:
ALL IN FAVOR:
THOSE OPPOSED:
Attest:
ADOPTED by the City Council of the City of Otsego this 13th day of April, 2015.
Tami Loff, City Clerk
CITY OF OTSEGO
By:
Jessica L. Stockamp, Mayor