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ITEM 3.2A 4.13.2015 MinutesITEM 3_2A OTSEGO CITY COUNCIL MEETING OTSEGO PRAIRIE CENTER APRIL 13, 2015 7:00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 7:OOPM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime and Doug Schroeder. Absent: Councilmember Tom Darkenwald. Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer; Andy MacArthur, City Attorney and Sandy Lindenfelser, Administrative Assistant. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. Pat Hilden, president of Otsego River Riders gave an update on the snowmobile trails, noting that they are now closed for the season. He said there are 78 paid members and meetings are well attended. Snowmobile training will again be offered next year by the State of Minnesota's DNR and will be done in a CD form, therefore, they will no longer be partnering with the city. At this time they are working on an agreement to store the groomer at the west water tower. City Attorney MacArthur said the agreement has been drawn up and needs to be signed by the President of the Snowmobile Club. The agreement is ready for council approval. Within the agreement is stated that they will groom the ski trails in Prairie Park. CM Warehime motioned to approve the agreement with the Otsego River Riders. Seconded by CM Schroeder. All in favor. Motion carried. Pat Hilden, 7094 O'Dell Avenue NE. He is concerned about the safety of drivers, especially the many young drivers in their development due to the heavy semi traffic on County Road 37 traveling east. He stated the road is not safe, there is no turn lane going west bound and this road is not meant for the traffic flow that is there. He asked if I the round a bout help? City Engineer Wagner commented that the heavy traffic now may be due to the construction on I94 from St Michael to Rogers. Mayor Stockamp asked City Engineer Wagner to pass on these concerns to the County. 2. Consider agenda approval. City Planner Licht requested Item 3.3 be removed from the Consent Agenda and added as Item 4.2. under community development for discussion. City Administrator requested to add 5.3a. CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items). 3.1 Approve Claims List. 3.2 ADDrove Citv Council Meeting Minutes. A. March 9, 2015 Special Meeting. B. March 23, 2015 Meeting. C. March 30, 2015 Special Meeting. D. April 6, 2015 Special Meeting. 3.3 Boondox Bar and Grille Special Event Permit. -REMOVED CM Heidner motioned to approve with removal of Item 3.3. Seconded by CM Schroeder. All in favor. Motion carried. 4.1 Wildflower Meadows 5" Addition Final Plat. (Resolution 2015-18) City Planner Licht presented the staff report. Meridian Land Holdings LLC has submitted their application for final plat approval of Wildflower Meadows 51h Addition Final Plat. There is a credit due of $20,578 that will be credited forward to this addition from Wildflower Meadows 3rd Addition. Rick Murray, Realestate Manager for Meridian Land Holdings LLC said they are very pleased to be here. CM Heidner motioned to approve the Wildflower Meadows 5th Addition final plat subject to the conditions as outlined in the Findings of Fact and Decision that has been corrected and adopt Resolution 2015-18 approving a Development Agreement and "escrow agreement as previously utilized in Wildflower Meadows 3rd Addition". The credit for this addition as carried forward from Wildflower Meadows 3rd Addition is $20,578.00. Seconded by Mayor Stockamp. All in favor. Motion carried. 4.2 Boondox Bar and Grille Special Event Permit. City Planner Licht reviewed the staff report. The owners of Boondox were to obtain documentation for permission to park at the adjacent commercial property parking lot. According to one of the adjacent commercial property owners, they have not been approached for this approval; therefore no documentation has been received by the City. Boondox is also required to obtain a mailing list of properties within 350 feet of the site and provide them notice not less than five days prior to this event. CM Warehime is concerned about the positioning of the band facing west noting that last year music could be heard clearly with the windows closed. He is in favor of allowing this one year pass, but to require them to move it to the main building next year. The noise ordinance should be clarified. City Planner Licht said that within this Special Event Permit, there is no noise limit, stating there is a onetime exemption from provision one time a year. City Planner requested this item be tabled and placed on the April 27, 2015 agenda. 5. Public Works: 5.1 Consider Approving Plans and Specs for 2015 Street Maintenance Plans and Authorizing Advertisement for Bids. City Engineer Wagner presented the staff report. CM Heidner motioned to approve plans and specification and authorizing advertisement for bids for the 2015 Street Maintenance and to authorize City staff to request quotes from contractors for crack filling, RePlay and infrared patches. Seconded by CM Warehime. All in favor. Motion carried. 5.2 Consider Approving 90th Street Trail Plans and Authorizing Advertisement for Bids. City Engineer Wagner presented the staff report. CM Heidner asked if they will be extra class five put down for vehicles entering when using those existing soccer fields for parking at the Festival. City Engineer Wagner said yes. CM Schroeder motion to approve plans and specification and authorizing advertisement for bids for the 90th Street Trail. Seconded by Mayor Stockamp. All in favor. Motion carried. 5.3 Resolution 2015-19 Requesting Feasibility Report on Packard Avenue Overlay. a. Approve Packard Street Assessment Appraisal Contract. City Engineer Wagner presented the staff report. City Administrator Johnson noted that the Appraisal Contract for the Packard Street Assessment has been received. CM Warehime motioned to approve Resolution 2015-19 to direct Hakanson Anderson to complete a Feasibility Report regarding improving Packard Avenue between 60th Street and 70th Street. Seconded by CM Heidner. All in favor. Motion carried. CM Heidner motioned to approve the Packard Street Assessment Appraisal Contract. Seconded by CM Schroeder. All in favor. Motion carried. 6. Administration. 6.1 Revised Background Check Ordinance 2015-03. City Attorney MacArthur reviewed. Liquor licensing background checks will still be completed by the Wright County Sheriff's office. CM Warehime asked for clarification as to who the background check would actually be performed on. CM Heidner motioned to approve Resolution 2015-20 Adopting Ordinance No. 2015- 03. and approving Ordinance Summary for Publication. Seconded by CM Schroeder. All in favor. Motion carried. 6.2 Schedule Work Sessions. City Administrator Johnson reviewed upcoming date options for Finance Director Interviews, Street Operations Manager Interviews and the West Wastewater Treatment Facility. Possible dates are May 5, 2015 at 6:00 for Street Operations Manager interviews, May 6, 2015 at 6:00 for West Wastewater Treatment Facility or Finance Director Interviews and May 28, 2015 at 6:00 for Finance Director Interviews or Wastewater Treatment Facility. She stated the final date Finance Director interviews would be determined after April 30 review of the applications begins. Action to approve special meeting dates and times will be brought back to the next City Council meeting on Monday, April 27, 2015. 7. City Council Reports and Updates. 7.1 Approve claim list for Metro Appliance and Recycling_ Mayor Stockamp motioned to approve the claims list for Metro Appliance and Recycling. Seconded by CM Vern. Motion carried 4-0. CM Warehime abstained. CM Heidner said he attended an employee meeting this past Friday that City Administrator Johnson had set up. These meetings are possibly going to be scheduled monthly for updates and discussion. The employees would like to have the Mayor or a Councilmember attend these meetings. City Administrator Johnson stated she would coordinate attendance with Councilmembers once the schedule was set. CM Heidner and CM Warehime attended the swearing in of the new Fire Chief for the City of Albertville. CM Warehime noted that the Fire Chief will be at the Public Safety Commission meeting on Tuesday, April 14, 2015 if anyone would like to attend and meet him. City Administrator Johnson will discuss with him to see when he would be available to attend a City Council meeting to meet the Mayor and Councilmembers. Mayor Stockamp said the first meeting for the 25th Anniversary Committee is scheduled for Tuesday, April 21, 2015 at Prairie Center. 8. Staff Reports and Updates. 8.1 70th Street Project Update. City Engineer Wagner reviewed. Low bidder has not been stated at this time due to two bidders missing a couple requirements, stating there were seven bidders in all. City Engineer Wagner said that Boulder Creek Addition has started up again. City Engineer Wagner said requests have come in to lower road restrictions. We have not released road restrictions ever; we want to keep the roads as good as we can. City Planner Licht said the Igloo agreement was supposed to be signed today that will allow them to open their kitchen for operation. Mayor Stockamp thanked the staff, including Brent and Don with Streets and Seth and Eric in Utilites for assisting with the fires in Otsego and their willingness to get here fast. 9. Adjourn. CM Warehime motioned to adjourn. Seconded by CM Schroeder. All in favor. Motion carried. Adjourned at 8:20 PM. Mayor Jessica Stockamp ATTEST: Tami Loff, City Clerk Written By: Sandy Lindenfelser