ITEM 5.2 Resolution 15-24I
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MINNESOTA g
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
Ron Wagner, City Engineer
4-27-15
PRESENTER(s):
REVIEWED BY:
ITEM #:
Ron Wagner, City Engineer
Lori Johnson, City Administrator
5.2
AGENDA ITEM DETAILS
RECOMMENDATION:
Approve Resolution receiving Packard Avenue improvement feasibility report and set a date for a Public
Hearing for residents to be presented project scope and possible assessment costs.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No Yes
BACKGROUND/JUSTIFICATION:
Packard Avenue between 60th St and 70th St is a paved street. The existing roadway consists of a 3 %" of
bituminous surface approximately 24' feet wide. The pavement is 24 years old and is experiencing
rutting, surface spalling, and thermal cracking due to its age. The value of existing housing is positively
benefited by accessing a bituminous paved street in good condition.
The existing street surface has a PCI (Pavement Condition Index) Rating of 42, well below the average in
the City of Otsego. Typically, pavements within PCI Ratings of 50 or less are in their final stages of useful
life and will need to be reconstructed or overlayed in the very near future.
City Council authorized the preparation of a Feasibility Study to determine what needs to be completed
to remedy the issues, determine a cost estimate and allocate costs. A public hearing to present the
study to the residents will need to be held at a council meeting with council possibly continuing toward
a project with the potential for assessments in accordance with MN State Statue 429. A resolution will
be presented at the next council meeting, May 11th, to determine if the council wishes to prepare plans
and specifications for the purpose of obtaining bids for the project.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
List: Feasibility Report
Photos of Packard Ave
Proposed Schedule
Resolution 2015-24
Motion:
Approve Resolution 2015-24 Receiving Packard Avenue Improvement Feasibility Report and Setting a
date for a Public Hearing for residents to be presented project scope and possible assessment costs.
BUDGET INFORMATION
FUNDING:
Assessments
City Street Fund
ACTION TAKEN
BUDGETED: X YES
❑ NO
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
FEASIBILITY REPORT
FOR
PROPOSED STREET OVERLAY
PACKARD AVENUE — 60TH STREET TO 70TH STREET
CITY OF OTSEGO, MINNESOTA
April 2015
Prepared by:
I' Hakanson
AlAnderson
3601 Thurston Avenue
Anoka, MN 55303
Telephone: 763-427-5860
hereby certify that this plan, specification or report was prepared by me or under my
direct supervision and that I am a duly Licensed Professional Engineer under State of
Minnesota Statutes Sections 326.02 to 326.16.
�'� alf_�
Ronald J. W er
SAMun1c1pa1\A0TSEG0\392\2015 - Packard\ot392Feasib111ty.doc
26052
Reg. No. Date
TABLE OF CONTENTS
TITLE SHEET
TABLE OF CONTENTS
I.
INTRODUCTION....................................................................................... 1
II.
PROPOSED PROJECT............................................................................ 1
III.
INITIATION............................................................................................... 2
IV.
FEASIBILITY.............................................................................................2
V.
RIGHT-OF-WAY / EASEMENTS.............................................................. 2
VI.
PERMITS..................................................................................................2
VII.
COMPLETION.......................................................................................... 2
VIII.
PRELIMINARY PROJECT SCHEDULE .................................................... 3
IX.
ESTIMATED PROJECT COST................................................................. 4
X.
PROPOSED FUNDING............................................................................ 4
XI.
ESTIMATED ASSESSMENT.................................................................... 5
XII.
CONCLUSION AND RECOMMENDATION .............................................. 6
EXHIBITS
LOCATION MAP.................................................................................................. A
RURAL SECTION................................................................................................ B
PROPOSED ALIGNMENT................................................................................... C
BENEFITING PROPERTIES............................................................................... D
PROPOSED STREET OVERLAY
PACKARD AVENUE — 60TH STREET TO 70TH STREET
CITY OF OTSEGO, MN
INTRODUCTION
The purpose of this Feasibility Report is to present the City of Otsego with a
preliminary examination of municipal street improvements for Packard Avenue in
Otsego, Minnesota (see Exhibit A — Project Location Map). The report discusses the
proposed scope of improvements, preliminary cost estimates and a project schedule.
The report has been prepared in compliance with Minnesota State Statutes 429 for
projects resulting in special assessments.
Some of the residents of Packard Avenue have contacted the City regarding
street issues over the past several years. Due to the number of contacts, City Council
authorized a Feasibility Report be completed to determine costs and potential sources
of funding.
The existing roadway consists of a 3 Y" of bituminous surface approximately 24'
feet wide. The pavement is 24 years old and is experiencing rutting, surface spalling,
and thermal cracking due to its age. The value of existing housing is positively benefited
by accessing a bituminous paved street in good condition.
The existing street surface has a PCI (Pavement Condition Index) Rating of 42, well
below the average in the City of Otsego. Typically, pavements within PCI Ratings of 50
or less are in their final stages of useful life and will need to be reconstructed or
overlayed in the very near future.
II. PROPOSED PROJECT
The proposed street improvement project consists of improving Packard Avenue,
from 60th Street NE to 70th Street NE. Improvement work includes skin patching
existing spalled areas, placing a leveling course to fill rutting and other imperfections to
restore cross slope and placing an 1 %" overlay. Shouldering and striping would also be
part of the project. No storm sewer or driveway work would be completed as part of the
project. The proposed street typical section would be in general conformance with City
Street Standards.
The street section would be a paved rural section with no curb and gutter (see
Exhibit B).
Surface water within the project area will be conveyed the via the existing system
through a combination of driveway culverts, ditches and cross culverts.
III. INITIATION
The feasibility report was initiated by the City Council due to issues regarding the
age, pavement condition, and residents' concerns regarding the street.
IV. FEASIBILITY
From an engineering standpoint, the project is feasible, and will benefit the
properties being served. It can be accomplished as proposed, and need not be
constructed in conjunction with any other project. The City and the persons assessed
should review the project for benefit to determine the economic feasibility of the
proposed improvements.
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The existing streets and proposed street improvements are located within the
existing 66 foot wide right-of-way.
VI. PERMITS
At this time, the only permit required may be a County Right -of -Way permit for
the CSAH 37 Intersection.
VII. COMPLETION
This project is proposed to be completed during the 2015 construction season.
VIII. PRELIMINARY PROJECT SCHEDULE
The preliminary project schedule for the street improvements for Packard
Avenue:
Table I
City of Otsego
Packard Avenue
Preliminary Project Schedule
2015
1.
City Council Receives Feasibility Report
April 27
and Schedules Public Hearing
2.
City Council Holds Public Hearing for
May 26
Improvement Project
3.
City Council Orders Project and
Authorizes Engineer to Prepare Plans
May 26
and Specifications or Discontinues
Process
4.
City Council Approves Plans and
Specifications and City Council Approves
May 26
and Authorizes to Advertise for Bid
5.
Open Bids
June 30
6.
City Council Considers Award of
July 6
Contract or Discontinues Process
7.
If Awarded, Contractor Completes
By August 31
Construction
8.
City Council Holds Assessment Hearing
September or October
and Adopts Assessment Roll
IX. ESTIMATED PROJECT COST
Included in this report is a detailed estimate of construction costs for the street
improvements. The costs quoted herein are estimates only and are not guaranteed
prices. The quantities are estimates also. The contractor will be paid only for work
completed. The cost estimates are based on previous projects costs.
Table I I estimates the cost for the paved rural section.
Table II
City of Otsego
Packard Avenue NE
Preliminary Cost Estimate Rural Section
Item No.
Description
Estimated Quantity
Unit Price
Extended
1
Mobilization
LS
1
$3,000.00
$
3,000.00
2
Type LV4leveling course Mixture (B)
Ton
800
$ 67.50
$
54,000.00
3
Type LV4wearing course Mixture (B)
Ton
1200
$ 65.00
$
78,000.00
4
CL 5 Aggregate Base (driveways)
Ton
30
$ 12.50
$
375.00
5
CL Aggregate Shouldering
Ton
140
$ 12.50
$
1,750.00
6
Bituminous Material for Tack Coat
Gallons
710
$ 2.45
$
1,739.50
7
4" Yellow Dash (paint)
LF
1060
$ 0.20
$
212.00
8
24" White Stop Bar (paint)
LF
30
$ 2.00
$
60.00
Engineering, Inspection, Contract Admin, Contingency
=15%
Dotal
$139,136.50
$ 20,863.50
$160,000.00
X. PROPOSED FUNDING
The funding for this project is expected to be provided by two sources, the City of
Otsego and the benefiting property owners.
The project costs could be split between the City of Otsego and the benefiting
properties (Exhibit D). The benefiting property owners is proposed to be assessed
approximately $80,000 and the City would provide the remaining 50% of the cost
approximately $80,000.
!n
XI. ESTIMATED ASSESSMENT
By dividing the total benefiting property assessment cost ($80,000) by 22, the
number of assessable units, an assessment value is obtained. The estimated cost per
unit was determined to be $3,636.36 for the rural section (Table III Benefiting Property
Assessment Summary). The per unit method of assessment was used due to all the
benefiting properties are single family homes and use the street in much the same
manner.
Table III
Benefiting Property Assessment Summary
Packard Avenue — 60th Street NE to 70th Street NE
Rural Section
The assessment portion of the project would be approximately 50% of the total project.
Ref #
PID
Owner(s) Name
Address
Assessement
1
118500331103
Robert E. Gilman Trust
Robert & Heidi Gilman Trustees
6939 Packard Avenue Otsego MN 55330
$3,636.36
2
118500331405
Steven W. & Rita M. Valerius
6839 Packard Avenue Otsego MN 55330
$3,636.36
3
118500331102
Paul M. & Pamela Olson
6877 Packard Avenue Otsego MN 55330
$3,636.36
4
118500331101
Scott C, Reimer
6841 Packard Avenue Otsego MN 55330
$3,636.36
5
118500331402
More Toys LLC
6749 PacFard Avenue Otsego MN 55330
and 28532138th St NW Zimmerman MN
$3,636.36
6
118500331403
Arthur E. Raeker
6689 Packard Avenue Otsego MN 55330
$3,636.36
7
118500331401
Ann M. Bentz
6699 Packard Avenue Otsego MN 55330
$3,636.36
81
118500331404
Baker Family Trust
Rance P. & Judith A. BakerTrustees
6447 Packard Avenue Otsego MN 55330
$3,636.36
9
118500334100
Baker FamiyTrust
Rance P. &Judith A. BakerTrustees
6447 Packard Avenue Otsego MN 55330
$3,636.36
10
118500334105
John & Carol Holland
6419 Packard Avenue Otsego MN 55330
$3,636.36
11
118500334101
John & Carol Holland
9221 Coachhouse Lane Estero FL33928
$3,636.36
121
118500334400
Oakhill Company Trust
Dale and Gerard Zachman
P.O. Box 111 Hanover MN 55341
$3,636.36
13
118500334401
Thomas W. and Cara A. Husak
6169 Packard Avenue Otsego MN 55330
$3,636.36
14
118500343300
Allen Zachman Trust
Allen Zachman Trustee
13600 60th St NE Otsego MN 55376
$3,636.36
15
118500343301
John P. Sr. & Pamela Oulette
6132 Packard Avenue NE Otsego MN 55330
$3,636.36
16
118500343100
John E. McShane Revokable Trust
John &Mary McShane Trustees
6480 Packard Avenue NE Otsego MN 55330
$3,636.36
17
118500343200
Julie Hauan
6440 Packard Avenue NE Otseog MN 55330
$3,636.36
18
118500343201
John E. McShane Revokable Trust
John &Mary McShane Trustees
6480 Packard Avenue NE Otsego MN 55330
$3,636.36
19
118500342301
Mark H. & Beth A. Titus
6512 Packard Avenue NE Otsego MN 55330
$3,636.36
20
118500342200
LTH Otsego LLC
ATTN: Tom Rock
601 Carlson Parkway #200 Hopkins MN 553C
$3,636.36
21
118500342300
Gilbert R. Darkenwald
6570 Packard Avenue NE
$3,636.36
22
118500342201
David M & Lynell A. Becker
15033 70th St NE Otsego MN 55330
$3,636.36
$80,0D0.00
Project Estimated Cost $160,000.00
Assessed Percentage 50%
5
XII. CONCLUSION AND RECOMMENDATION
This report analyzed the feasibility of improving Packard Avenue, from 60th Street
NE to 70th Street NE. The proposed improvements are necessary, cost effective and
feasible from a technical and engineering stand -point, and benefit the properties
proposed as shown on Exhibit D.
The project is proposed to be funded by assessing the benefiting properties as
well as receiving funds from the City of Otsego.
C
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SEA, m
Packard Avenue Overlay
Proposed Schedule
April 13 Council Request Feasibility Report
April 27 Council Accepts Feasibility Report
And Sets Date for Public Hearing (May 26)
Advertise May 2 and May 9
Send Notices to Benefitting Property Owners prior to May 16
May 26 Hold Public Hearing
Council Approves Plans and Specs and Orders Advertisement for Bids
Advertise for Bids June 6, June 13 and June 20 in ERSN
Advertise for Bids June 10, June 17, and June 24 in Finance and Commerce
June 30 Council Award Project
Construction prior to August 31
Sept 28 Hold Assessment Hearing
Oct 12 Approve Assessment Roll
RESOLUTION NO. 2015-24
RESOLUTION RECEIVING REPORT
AND CALLING HEARING ON IMPROVEMENT
WHEREAS, pursuant to a resolution of the council adopted April 13, 2015, a
report has been prepared by Hakanson Anderson Associates, Inc. with reference to the
improvement of Packard Avenue from 60th Street to 70th Street and this report was
received by the council on April 27, 2015;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO,
MINNESOTA:
1. The council will consider the making of such improvement in accordance
with the report and the assessment of benefiting property for all or a portion of the cost
of the improvement pursuant to Minnesota Statutes Chapter 429 with the estimated total
cost of the improvement being $160,000.
2. A public hearing shall be held on such proposed improvement on the 26th
day of May, 2015 in the council chambers of the city hall at 7:00 p.m. and the clerk shall
give mailed and published notice of such hearing and improvement as required by law.
Adopted by the council this 27th day of April, 2015.
Motioned By:
Seconded By:
All in Favor.-
Those
avor:
Those Opposed:
Jessica Stockamp, Mayor
Tami Loff, Clerk
ot392 Res Receiving Report and Calling Hearing on Improvement - Packard Ave
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