ITEM 6.1 Budget calendar0
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DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Administration
Lori Johnson, City Administrator
April 27, 2015
PRESENTER(s):
REVIEWED BY:
ITEM #:
Lori Johnson, City Administrator
programs/projects the Council would like to change or eliminate, and other items that impact the
6.1
AGENDA ITEM DETAILS
RECOMMENDATION:
Recommend review of 2016 budget calendar and motion to set first budget meeting for May 26.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
I would like to kick off the 2016 budget with a work session on May 26 to gather input from the Council
before staff begins to work on the draft budget. Early input from the Council on the tax levy, the
Council's goals and priorities for 2016, new programs/projects the Council would like to initiate,
programs/projects the Council would like to change or eliminate, and other items that impact the
budget will assist department heads and me in preparing a budget that most effectively utilizes the
City's limited resources to meet the Council's priorities. Additionally, this will give staff an opportunity
to discuss, in general terms, collectively the areas we want to focus on in 2016 and to identify our
priorities. The Council's feedback will ensure the budget staff proposes aligns with the Council's desires
for 2016.
SUPPORTING DOCUMENTS: X ❑ ATTACHED ❑ NONE
• Proposed Budget Calendar
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to set a budget work session for May 26 following the regular meeting.
BUDGET INFORMATION
FUNDING:
ACTION TAKEN
BUDGETED: ❑ YES
❑ NO
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
Proposed 2016 Budget Calendar
May 26
Kick-off budget meeting with City Council. Begin discussion of Council
priorities for tax -supported programs.
Present to June 30
Payroll projections, insurance, utility, audit, and internal charges
calculated for budget by Administration/Finance
June 8 - 26
Department heads prepare and submit draft budgets including all detail
documentation.
June 8 - 26
Department heads prepare and submit draft CIP requests including all
detail documentation
June 29 -July 3
Compilation of draft budget submissions
July 6 -22
Budget meetings held with City Administrator and department head to
review draft budgets. City Administrator reviews reserve and debt service
fund budgets to make levy recommendations. All budget data entry
completed to produce draft budget document.
July 27 following regular meeting
Council work session to review tax levy projections: General Fund,
Reserve Funds, and Debt Service
August 7
Distribute draft budget to City Council.
August 10 following regular
Council Budget Work Session
meeting
August 24 following regular
Council Budget Work Session
meeting
August 31
Council Budget Work Session
September 8, following regular
Council Budget Work Session
meeting
September 14
Council Budget Work Session review of previously presented department
requests; Council direction to staff with Council changes to draft budget
and proposed tax levy
September 28
Adopt proposed levy and certify to Wright County
October
Utility budgets due.
November
City Council work sessions to review utility budgets, CIP, and to review
previously presented General, Reserve, and Debt fund budgets and tax
levies.
December 7 Optional
Council Budget and CIP Work Session if needed
December 14
Hold public input budget meeting. Adopt final tax levy, all budgets and
CIP.
4/24/2015
General Fund Revenue;
Administration; Finance, IT
Public Safety (Police, Fire, Emergency
Management); Planning; HPC,
Building Safety
Streets; Fleet Maintenance;
Engineering; Facilities (City Hall and
Old City Ha
Park Maintenance; Recreation;
Prairie Center
Review of all departments