ITEM 4.2A 4.27.2015 MinutesITEM 4_2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
APRIL 27, 2015
*5:30 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 6:41 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder and Tom
Darkenwald. Absent: Councilmember Jason Warehime.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Andy MacArthur, City Attorney; and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Introduce Albertville Fire Chief Eric Bullen.
Albertville Fire Chief Eric Bullen introduced himself and thanked the City Council for their
support. He also thanked the interview panel and stated it was a good process. Fire Chief
Bullen said two of his project items are the fire inspections and the emergency coordinator.
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Charles VonBerg, 12123 65th Circle NE, thanked the City Council for the new senior activity
center. He reviewed the activities. Mayor Stockamp said thank you to Mr. VonBerg for perusing
the senior center. The City Council concurred.
Joanie Nichols, 1337177 th Street NE, thanked the City Council for the senior activity center and
for providing that opportunity to residents.
2. Consider agenda approval.
City Administrator Johnson requested to move item 3.6 to 6.3.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. April 13, 2015 Meeting.
B. April 13, 2015 Special Meeting.
3.3 Received Commission Meeting Minutes.
A. Planning Commission March 2, 2015.
B. Heritage Preservation Commission March 10, 2015.
C. Public Safety Commission March 10, 2015.
D. Parks & Recreation Commission March 17, 2015.
3.4 Adopt the Protective Eyewear Policy.
3.5 Approve Hire of Seasonal Staff.
3.6 Calling Special Meetings. REMOVED
3.7 Lift Station #3 Improvements Proposal.
3.8 improve Temporary Part-time Utility Assistant.
CM Heidner motioned to approve with removal of item 3.6. Seconded by CM
Schroeder. All in favor. Motion carried.
4 Community Development:
4.1 Wildflower Meadows 4th Addition:
A PUD-CUP/Preliminary Plat for development of nine (9) detached townhouse
dwelling units.
B. Final Plat.
City Planner Licht presented the staff report.
Applicant Rick Murray, Meridian Land Company, stated his concern with the temporary turn
around on 72nd Street. City Engineer Wagner said there is a development proposed to the
southwest so this issue may work its way out. He stated the concern is the large truck
turnaround. CM Heidner asked how it could be addressed in the conditions. City Planner Licht
said condition number seven takes care of it.
CM Heidner motioned to approve the Preliminary Plat/PUD-CUP and Final Plat for
Wildflower Meadows 4th Addition as outlined in the Findings of Fact and Decision
dated April 22, 2015 and adopt Resolution 2015-21 approving a Development
Agreement.
The motioned was seconded by CM Darkenwald who later withdrew his motion and stated he
would be abstaining on this item due to the location of the property.
Mayor Stockamp seconded the motion. Motion carried 3-0. CM Darkenwald
abstained.
4.2 Heritage Pointe 2nd Addition Final Plat.
City Planner Licht presented the staff report.
Applicant Mike Suel, DR Horton, said he agrees with the staff report and developers agreement.
CM Heidner motioned to approve the Heritage Pointe 2nd Addition Final Plat subject
to the conditions outlined in the Findings of Fact & Decision dated April 17, 2015
and adopt Resolution 2015-22 approving a Development Agreement. Seconded by
CM Darkenwald. All in favor. Motion carried.
4.3 Boondox Special Event Permit.
City Planner Licht presented the staff report. This item was tabled from the April 13 meeting.
City Planner Licht stated that the applicant has submitted written approval from AmVet, the
Bank of Elk River and Christ Church for use of their parking lots for this event. City Planner
Licht also said that drawing submitted by the applicant had the stage in the wrong direction and
that it's to be located east of the rear building and facing east. Mr. Dion Grover was present as
the applicant and had no comments. CM Heidner said on the application, the property owner is
not filled out, is a signature required. City Planner Licht said no not required. Mayor Stockamp
she would encourage Boondox to send the required notification to surrounding property owners
sooner than the minimum five day requirement stating that in the past she has received phone
calls the day of from people that were not aware of the event. There was discussion that the
properties notified will be the required 350 feet. CM Heidner said he understands this is a
onetime event, neighbors probably won't have an issue for one time event if they weren't
dealing with the inside noise when the door opens. City Planner Licht said the applicant
currently has a Conditional Use Permit application being considered by the Planning Commission
and that on-going noise issues would be reviewed with that application.
CM Schroeder motioned to approve a special event permit for Boondox Bar and
Grille on June 27, 2015 as presented. Seconded by CM Darkenwald. Motion carried
3-1. CM Heidner opposed.
5. Public Works:
5.1 Consider Resolution 2015-23 awarding 70th Street NE/CSAR 37 Improvement.
City Engineer Wagner asked to table this item until the May 5 Special Meeting.
CM Schroeder motioned to table this item until the May 5, 2015 Special City Council
meeting. Seconded by CM Heidner. All in favor. Motion carried.
5.2 Consider Resolution 2015-24 Accepting Feasibility Report for Packard Avenue and Set
Public Hearing Date.
City Engineer Wagner reviewed the feasibility report for Packard Avenue between 60th Street
and 70th Street. There are 22 benefiting properties with an estimated assessment portion of the
project around $3,636.36 per property. City staff is recommending a Public Hearing to be
scheduled for the May 26 City Council meeting. CM Heidner asked is the first road was assessed
back in 1991. City staff will research.
CM Schroeder motioned to approve Resolution 2015-24 Receiving Packer Avenue
Improvement Feasibility Report and Setting a Public Hearing on May 26, 2015 for
residents to be presented project scope and possible assessment costs. Seconded By
CM Heidner. All in favor. Motion carried.
5.3 90th Street Trail Project.
City Engineer Wagner said City staff is recommending revising the scope of the project and re -
quoting due the two bids received being above estimated cost. CM Darkenwald asked if there is
a huge need to get done right away. Mayor Stockamp said the heavy use of the park starts next
week until middle of July. Mayor Stockamp said she thinks this need to be done for safety; but
the bids are high. They discussed biding out for before September 1 or after the Otsego
Festival. CM Schroeder suggested a temporary crossing sign. The City Council agreed City staff
to look into. Mayor Stockamp asked that Parks and Recreation Manager Demant send an email
to all the associations notifying them of the project.
CM Darkenwald motioned to re -scope the project for before September 1 or after
the Otsego Festival. Seconded by CM Schroeder. All in favor. Motion carried.
6. Administration:
6.1 Budget Calendar.
City Administrator Johnson is recommending the first budget meeting be scheduled for May 26,
2015. -
CM Heidner motioned to call a special meeting on May 26, 2015 at 5:30 PM at
Prairie Center, 8899 Nashua Avenue NE, for 2016 budget. Seconded by
Mayor Stockamp. All in favor. Motion carried.
6.2 Albertville Otsego Joint Powers Fire Department.
City Administrator Johnson reviewed staff report and stated no action is required at this time.
Mayor Stockamp asked for explanation on what the benefit would be. CM Heidner said Otsego
paid 46 percent last year; Otsego is investing but don't own any of the equipment. It's a better
deal to have a joint powers agreement rather than just keep paying for the service. Mayor
Stockamp said she agrees and supports that. City Attorney MacArthur said that the City of
Zimmerman and Livonia Township had a similar agreement and he will provide the City Council
with that agreement for reference.
6.3 Calling Special Meetings.
City Administrator Johnson reviewed requested worksession.
Special Meeting May 5, 2015 at 6:00 PM regarding Street Operations Manager Interviews and
Street Operations Foremen discussion.
Special Meeting May 6, 2015 at 6:00 PM for regarding West Wastewater Treat Facility and
Finance Director Interviews.
Special Meeting May 28, 2015 at 6:00 PM for TIF application and direction on policy decisions
and Finance Director Interviews.
CM Heidner motioned to approve the Special Meetings as noted above all to be held
at Prairie Center, 8899 Nashua Avenue. Seconded by CM Schroeder. All in favor.
Motion carried.
7. City Council Reports and Updates.
CM Heidner said during the personal policy discussion there was talk on having all
commissioners sign off on bylaws each year. He noticed that the Public Safety Commission had
discussed bylaws at their last meeting and he feels the City Council should sit down with them
and all commissions for a worksession.
Mayor Stockamp motioned to call a joint meeting with City Council and the Public
Safety Commission on June 9, 2015 at 6:30 PM with the City Planner attending.
Seconded by CM Heidner. All in favor. Motion carried.
There was discussion on providing to the Commissioners Roberts Rules of order and cheat
sheet. City Clerk Loff said that they were just provided to each commissioner in the 2015
Directory packet. City Clerk Loff to email out Intro to Roberts Rules and a meeting function
cheat sheet to each Commissioner and the City Council.
Mayor Stockamp said at Frankfort Park people are parking on 54th Street and no one is parking
on Randolph Avenue. She said cars can barely get through and she is concerned with that. She
said she did pass on the concern to Parks & Recreation Manager Demant. There was discussion
on possible stripping no parking.
8. Staff Reports and Updates.
No items.
9. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Schroeder. All in
favor. Motion carried. Adjourned at 8:17PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
* THE CITY COUNCIL MEETING HAS BEEN RESCHEDULED TO DIRECTLY FOLLOW
THE BOARD OF REVIEW MEETING SCHEUDLED AT 5:30 PM.
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