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05-11-09 CCCLAIMS LIST CITY COUNCIL MEETING MAY 11, 2009 TO: Tami Loff ITEM 5-1 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 04-29-2009 $ 6,002.74 05-6-2009 $ 811,927.34* *Includes voided check #47156 dated 4/22/09 to Water Tower Clean & Coat for $3550.00 PAYROLL 05-6-2009 $ 35,375.74 ELECTRONIC PYMTS FOR: Qwest $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Total $ 0.00 GRAND TOTAL S 853,305.82 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 05/06/09 11:29 AM Page 1 *Check Summary Register@ MAY 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047160 PRICE CHOPPER WRISTBANDS 5/4/2009 $377.79 WRISTBANDS FOR EMERGENCY PLAN Paid Chk# 047161 WATER TOWER CLEAN & COAT 5/4/2009 $3,523.00 REPLACES CHECK #47156 Paid Chk# 047162 3M 5/6/2009 $479.25 FILM FOR STREET SIGNS Paid Chk# 047163 ALLIANCE BENEFIT GROUP 5/6/2009 $835.98 PPE 5/2/09 CH DTD 5/6/09 Paid Chk# 047164 BANK OF ELK RIVER -1 5/6/2009 $778.09 EPSON CHECK SCANNER Paid Chk# 047165 CENTRAL HYDRAULICS, INC. 5/6/2009 $12.61 SWIVEL, MALE PIPE Paid Chk# 047166 CENTRAL TANK COATINGS, INC. 5/6/2009 $500.00 WATER TOWER INSP REPORTS Paid Chk# 047167 CHARTER COMMUNICATIONS 5/6/2009 $119.06 MONTHLY SERVICE Paid Chk# 047168 CITY OF ALBERTVILLE 5/6/2009 $237.50 ENGINEERING FOR 70TH ST Paid Chk# 047169 CITY OF MONTICELLO 5/6/2009 $6,092.33 2ND QTR FIRE CONTRACT Paid Chk# 047170 CITY OF OTSEGO 5/6/2009 $1,138.06 GRC 2ND ADDITION - OUTLOT A Paid Chk# 047171 DJ'S TOTAL HOME CENTER 5/6/2009 $8.48 TORX BIT - METER TOOLS Paid Chk# 047172 ECM PUBLISHERS INC 5/6/2009 $965.50 DISPLAY AD - HOSPITAL DIST Paid Chk# 047173 FINKEN'S WATER CARE 5/6/2009 $40.75 BOTTLED WATER Paid Chk# 047174 GAMETIME 5/6/2009 $56.98 GRAFFITI REMOVER Paid Chk# 047175 GIS RANGERS, LLC 5/6/2009 $2,388.75 GIS SERVICES Paid Chk# 047176 GODFATHER'S PIZZA 5/6/2009 $37.46 MEAL FOR DEPUTY MTG Paid Chk# 047177 HAKANSON ANDERSON ASSOC 5/6/2009 $27,738.55 CRIMSON PONDS WEST Paid Chk# 047178 HYDROLOGIC 5/6/2009 $389.04 PARK IRRIGATION SUPPLIES Paid Chk# 047179 ICMA RETIREMENT TRUST 5/6/2009 $648.22 PLAN #304185 Paid Chk# 047180 INFRASTRUCTURE TECHNOLOG 5/6/2009 $1,470.00 LIFT STATION CLEAN/VAC/DUMP ''aid Chk# 047181 INK WIZARDS, INC. 5/6/2009 $240.00 SAFETY VESTS FOR ADOPT A HWY aid Chk# 047182 MENARDS 5/6/2009 $359.19 GALV CAP & NIPPLE Paid Chk# 047183 MN DEPT OF NATL RESOURCES 5/6/2009 $760.00 FEE TO AMEND APPR PERMIT Paid Chk# 047184 MN POLLUTION CONTROL 5/6/2009 $1,450.00 2008 ANNUAL PERMIT - WEST WWTF Paid Chk# 047185 MONTICELLO ANIMAL CONTROL 5/6/2009 $120.00 ANIMAL CONTROL Paid Chk# 047186 NAPA OF ELK RIVER INC 5/6/2009 $776.69 ADAPTERS Paid Chk# 047187 NEWMAN TRAFFIC SIGNS 5/6/2009 $1,328.06 SIGN MATERIAL Paid Chk# 047188 NORTHLAND MECH CONT, INC. 5/6/2009 $3,850.00 REPLACE CONDENSING UNIT @ CH Paid Chk# 047189 NORTHLAND TRUST SERVICES, 5/6/2009 $492,358.76 GEN OBL IMPR BOND, SERIES 2007 Paid Chk# 047190 NORTHWEST ASSOC CONSULT 5/6/2009 $13,034.12 MISS COVE LOC/ESCROW DISCUSSIO Paid Chk# 047191 NOVA COMMUNICATIONS 5/6/2009 $30.00 RESET MAILBOX 154 Paid Chk# 047192 OTSEGO FESTIVAL INC 5/6/2009 $5,000.00 09 FALL FESTIVAL Paid Chk# 047193 PETERBILT NORTH 5/6/2009 $149.08 FILTERS Paid Chk# 047194 PUBLIC EMPLOYEES RETIREME 5/6/2009 $3,709.91 #677600 PPE 5/2/09 Paid Chk# 047195 PURCHASE POWER 5/6/2009 $818.99 POSTAGE Paid Chk# 047196 QWEST 5/6/2009 $151.14 PW PHONE SERVICE Paid Chk# 047197 RANDY'S SANITATION 5/6/2009 $283.25 8899 NASHUA AVE Paid Chk# 047198 SHERRIE LE HUMAN RESOURC 5/6/2009 $1,866.50 HR REVIEW Paid Chk# 047199 SUSAN KREKELBERG 5/6/2009 $312.50 CANDY FOR EASTER EGG HUNT Paid Chk# 047200 TOSHIBA AMERICA BUSINESS S 5/6/2009 $55.29 PW TOSHIBA COPIER Paid Chk# 047201 TRADEMARK TITLE SERVICES, 1 5/6/2009 $22.10 W/S REFUND - 6339 MASON AVE NE Paid Chk# 047202 US BANK 5/6/2009 $168,858.75 GEN OBL CROSSOVER SERIES 2003C Paid Chk# 047203 VINYL GRAPHICS 5/6/2009 $370.00 BOOM TRUCK DECALS Paid Chk# 047204 WRIGHT COUNTY AUDITOR -TRE 5/6/2009 $70,192.50 09 PROP TAX VALUATION - TAXABL Paid Chk# 047205 XEROX CORPORATION 5/6/2009 $528.35 XEROX COPIER Paid Chk# 047206 ZAHL-PETROLEUM MAINT CO. 5/6/2009 $324.64 ANNUAL INSPECTION Paid Chk# 047207 ZARNOTH BRUSH WORKS INC 5/6/2009 $690.12 GUTTER BROOMS Total Checks $815,477.34 FILTER: None CITY OF OTSEGO 05/06/09 11:30 AM Page 1 *Check Detail Register© MAY 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 047160 5/4/2009 PRICE CHOPPER WRISTBANDS E 101-41400-310 Miscellaneous $377.79 SO #106332 WRISTBANDS FOR EMERGENCY PLAN Total PRICE CHOPPER WRISTBANDS $377.79 Paid Chk# 047161 5/4/2009 WATER TOWER CLEAN 8 COAT INC. E 601-49400-400 Repairs & Maint Cont ($27.00) WT7354A STOP PYMT CHARGE E 601-49400-400 Repairs & Maint Cont $3,550.00 WT7354A REPLACES CHECK #47156 Total WATER TOWER CLEAN & COAT INC. $3,523.00 Paid Chk# 047162 5/6/2009 3M E 101-43100-393 Sign material purchased $479.25 TP52118 FILM FOR STREET SIGNS Total 3M $479.25 Paid Chk# 047163 5/6/2009 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $835.98 PPE 5/2/09 CH DTD 5/6/09 Total ALLIANCE BENEFIT GROUP $835.98 Paid Chk# 047164 5/6/2009 BANK OF ELK RIVER -1 E601-49400-201 Office Supplies and Expenses $389.05 EPSON CHECK SCANNER E 602-49450-201 Office Supplies and Expenses _$389.04 EPSON CHECK SCANNER Total BANK OF ELK RIVERA $778.09 'aid Chk# 047165 5/6/2009 CENTRAL HYDRAULICS, INC. E 101-43100-210 Operating Supplies (GENERAL) $12.61 12036 SWIVEL, MALE PIPE Total CENTRAL HYDRAULICS, INC. $12.61 Paid Chk# 047166 5/6/2009 CENTRAL TANK COATINGS, INC. E 601-49400-400 Repairs & Maint Cont $500.00 144 WATER TOWER INSP REPORTS Total CENTRAL TANK COATINGS, INC. $500.00 Paid Chk# 047167 5/6/2009 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.06 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.06 Paid Chk# 047168 5/6/2009 CITY OF ALBERTVILLE E 101-41560-302 Engineering Fees $237.50 20009075 ENGINEERING FOR 70TH ST Total CITY OF ALBERTVILLE $237.50 Paid Chk# 047169 5/6/2009 CITY OF MONTICELLO E 213-42200-390 Contracted Services $5,661.00 11173 2ND QTR FIRE CONTRACT E 101-42710-390 Contracted Services $431.33 11173 MAR ANIMAL CONTROL Total CITY OF MONTICELLO $6,092.33 Paid Chk# 047170 �5/6/2009 _CITY OF OTSEGO G 701-22465 GREAT RIVER CTR $6.72 31100-00 APR 15800 87TH COMMON AREA IRRIG G 701-22465 GREAT RIVER CTR $667.12 31580-00 APR GRC - OUTLOT I G 701-22465 GREAT RIVER CTR $399.20 31590-00 APR GRC 2ND ADDITION G 701-22465 GREAT RIVER CTR $65.02 31.600-00 APR GRC 2ND ADDITION - OUTLOT A Total CITY OF OTSEGO $1,138.06 Paid Chk#'047171���5%6%2009 DJ'S TOTAL HOME CENTER E 601-49400-220 Repair/Maint Supply (GENERAL) $8.48 38307 TORX BIT - METER TOOLS Total DJ'S TOTAL HOME CENTER $8.48 Paid Chk# 047172 5/6/2009 ECM PUBLISHERS INC E 101-41400-350 Print/Binding (GENERAL) $99.00 290746 DISPLAY AD - HOSPITAL DIST E101-41400-350 Print/Binding (GENERAL) $150.00 291653 LEGAL - PUBLIC HEARING CITY OF OTSEGO 05/06/09 11:30 AM Page 2 *Check Detail Register© MAY 2009 Paid Chk# 047174 5/6/2009 GAMETIME E101-45200-220 Repair/Maint Supply (GENERAL) Total GAMETIME Paid Chk# 0471756/2009HI GIS RANGERS, LLC E 101-41400-391 GIS Services Total GIS RANGERS, LLC $56.98 771135 GRAFFITI REMOVER $56.98 $2,388.75 176 GIS SERVICES $2,388.75 .... _ -...ODF...ATHER. ,'_.--. _.S..- ._._ Paid Chk# 047176 5/6/2009 PIZZA.. _ ._.._. G _ Check Amt Invoice Comment E 101-41400-350 Print/Binding (GENERAL) $263.50 291654 LEGAL - ASSESSMENT HEARING E 101-41400-350 Print/Binding (GENERAL) $127.50 291680 LEGAL - ORDINANCE E 101-41400-350 Print/Binding (GENERAL) $178.25 292163 LEGAL - ORDINANCE E 101-41400-350 Print/Binding (GENERAL) $147.25 292164 LEGAL - ORDINANCE 25005 Total ECM PUBLISHERS INC $965.50 $143.26 25006 KITTREDGE CROSSING G 701-22380 RIVERPLACE 1ST $103.14 25007 RIVERPLACE E 101-41940-390 Contracted Services $40.75 ZIMMER FARMS BOTTLED WATER $20.06 Total FINKEN'S WATER CARE $40.75 E 101-41560-302 Engineering Fees $1,513.65 Paid Chk# 047174 5/6/2009 GAMETIME E101-45200-220 Repair/Maint Supply (GENERAL) Total GAMETIME Paid Chk# 0471756/2009HI GIS RANGERS, LLC E 101-41400-391 GIS Services Total GIS RANGERS, LLC $56.98 771135 GRAFFITI REMOVER $56.98 $2,388.75 176 GIS SERVICES $2,388.75 .... _ -...ODF...ATHER. ,'_.--. _.S..- ._._ Paid Chk# 047176 5/6/2009 PIZZA.. _ ._.._. G _ E 101-41400-310 Miscellaneous $37.46 MEAL FOR DEPUTY MTG Total GODFATHER'S PIZZA $37.46 Paid Chk# 047177 5/6/2009 HAKANSON ANDERSON ASSOC INC G 701-21896 DAN HENNUM - CUP - PREM PLAT $781.88 25002 HENNUM - RIVER RIDGE G 701-22366 MARTIN FARMS $427.61 25004 MARTIN FARMS G 701-22349 ARBOR CREEK $61.88 25005 ARBOR CREEK G 701-22374 KITTREDGE FINAL $143.26 25006 KITTREDGE CROSSING G 701-22380 RIVERPLACE 1ST $103.14 25007 RIVERPLACE G 701-22369 DR H ZIMMER PROP $494.93 25008 ZIMMER FARMS G 701-22393 REMINGTON COVES $20.06 25009 REMINGTON COVES E 101-41560-302 Engineering Fees $1,513.65 25010 STAFF MEETINGS E 101-41400-348 Maps $1,229.44 25011 GOPHER ONE CALL MAPS E 101-41560-302 Engineering Fees $625.28 25012 ENGINEER'S MANUAL E 403-43100-302 Engineering Fees $518.27 25013 75TH ST IMPROVEMENT E 601-49400-302 Engineering Fees $77.25 25015 MISC WATER ISSUES G 701-22315 RIVERWOOD NATIONAL $144.38 25016 RIVERWOOD NATIONAL E 408-43100-302 Engineering Fees $56.72 25017 OTSEGO CREEK E 444-49400-302 Engineering Fees $662.23 25018 WATER TOWER #3 E 101-41560-302 Engineering Fees $113.39 25020 SAFE ROUTES TO SCHOOL E 444-49400-302 Engineering Fees $259.94 25021 WT #1 ALT VLV & BOOSTER PUMP E 444-43256-302 Engineering Fees $268.56 25022 UPGRADE LS#1 & SCADA E 495-43100-302 Engineering Fees $909.47 25023 QUANTRELLE AVE EXT/88TH ST E 414-43100-302 Engineering Fees $906.29 25024 QUANTRELLE AVE E 250-42410-311 Ping & Eng. - 101 Traffic Study $302.36 25028 TRUNK HWY 101 E 101-41560-302 Engineering Fees $1,072.50 25029 MINING PERMITS G 701-22434 Crimson Ponds West $529.14 25030 CRIMSON PONDS WEST E 602-49450-302 Engineering Fees $431.79 25031 MISC W/S E 101-41560-302 Engineering Fees $3,990.93 25031 MISC ENGINEERING E 601-49400-302 Engineering Fees $431.80 25031 MISC W/S E 101-41560-302 Engineering Fees $120.19 25032 GENERAL DEVELOPER QUESTIONS G701-21893 VANVLEET VAC & LOT LINE ADJ $60.00 25032 VANVLEET G 701-21938 TMH Development $1,644.94 25032 TODAY PROPERTIES E 222-49490-302 Engineering Fees $9,068.72 25033 OTSEGO NPDES PHASE II E 499-49400-302 Engineering Fees $768.55 25034 CITY WELL HEAD PROTECTION Total HAKANSON ANDERSON ASSOC INC $27,738.55 Paid Chk# 047178 5/6/2009 HYDROLOGIC E 101-45200-220 Repair/Maint Supply (GENERAL) $61.08 381120 -IN PARK IRRIGATION SUPPLIES CITY OF OTSEGO 05/06/09 11:30 AM Page 3 *Check Detail Register© MAY 2009 Check Amt Invoice Comment E101-45200-220 Repair/Maint Supply (GENERAL) $327.96 381378 -IN PARK IRRIGATION SUPPLIES Total HYDROLOGIC $389.04 Paid Chk# 0471 T9 _ 5%6%2009 ICMA RETIREMENT TRUST E 101-41400-121 PERA $212.22 PPE 5/2/09 PLAN #304185 G 101-21705 Other Retirement $436.00 PPE 5/2/09 PLAN #304185 Total ICMA RETIREMENT TRUST $648.22 m.. _._...,........._,-._.._.....__,._._._._.., _ _._ ._.... _ _ . __._._... Paid Chk# 047180 5/6/2009 INFRASTRUCTURE TECHNOLOGIES IN E 602-49450-390 Contracted Services )tal INFRASTRUCTURE TECHNOLOGIES IN Paid Chk# T047181 v 5!6/2009 INK WIZARDS, INC. E 101-41100-801 CONTINGENCY Total INK WIZARDS, INC. $1,470.00 PR90130A LIFT STATION CLEANNAC/DUMP $1,470.00 $240.00 52689 SAFETY VESTS FOR ADOPT A HWY $240.00 Paid Chk# 047182 5/6/2009 MENARDS E 101-43100-393 Sign material purchased $325.79 51429 E601-49400-310 Miscellaneous $15.96 51429 E101-43100-220 Repair/Maint Supply (GENERAL) $9.60 51454 E 101-43100-220 Repair/Maint Supply (GENERAL) $7.84 51767 Small Tools/Equipment Total MENARDS $359.19 STETHOSCOPE Paid Chk# 047183 5/6/2009 MN DEPT OF NATL RESOURCES $45.24 E 601-49400-310 Miscellaneous $760.00 203579 Total MN DEPT OF NATL RESOURCES $760.00 E 101-43100-240 Paid Chk# 047184 5/6!2009 MN POLLUTION CONTROL CONCRETE MIX FOR SIGNS 1/2" RATCHETING FLEX HEAD NIPPLES, TEE, BALL VALVE GALV CAP & NIPPLE FEE TO AMEND APPR PERMIT E 602-49450-310 Miscellaneous $1,450.00 4400070495 2008 ANNUAL PERMIT - WEST WWTF Total MN POLLUTION CONTROL $1,450.00 Paid Chk# 047185 5/6/2009 MONTICELLO ANIMAL CONTROL E 101-42710-390 Contracted Services $120.00 501 ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $120.00 Paid Chk# 047186 5/6/2009 NAPA OF ELK RIVER INC E 101-43100-210 Operating Supplies (GENERAL) $11.48 422596 BULBS E 101-43100-220 Repair/Maint Supply (GENERAL) $24.92 422670 BAR FRAME BUSHING E 101-43100-220 Repair/Maint Supply (GENERAL) $29.92 423248 RETAINERS & MISC. E 101-43100-240 Small Tools/Equipment $21.31 423319 STETHOSCOPE E 101-43100-220 Repair/Maint Supply (GENERAL) $45.24 423324 AUTOMATIC TENSIONER E 101-43100-220 Repair/Maint Supply (GENERAL) $77.88 423810 BEARINGS, PLUGS, FILTERS E 101-43100-240 Small Tools/Equipment $75.27 424208 TESTER, HEAT GUN E 101-43100-220 Repair/Maint Supply (GENERAL) $5.25 424208 UNIV JOINT ADAPTER E 101-43100-240 Small Tools/Equipment $63.89 424306 THERMOMETER TESTER E 101-43100-240 Small Tools/Equipment $8.51 424661 DISCONNECT TOOL E 101-43100-220 Repair/Maint Supply (GENERAL) $53.41 424702 FUEL PRESSURE REGULATOR E 101-43100-210 Operating Supplies (GENERAL) $20.21 424791 INTAKE CLEANER E 101-43100-240 Small Tools/Equipment ($24.16) 425724 HEAT GUN RETURN E 101-43100-220 Repair/Maint Supply (GENERAL) $240.11 426256 BALL JOINTS E 101-43100-220 Repair/Maint Supply (GENERAL) $11.70 426503 SWITCH E 101-45200-240 Small Tools/Equipment $109.65 427162 WR COMB 12 PT SHT 1-1 E 101-43100-210 Operating Supplies (GENERAL) $2.10 428502 ADAPTERS Total NAPA OF ELK RIVER INC $776.69 Paid Chk# 047187 5/6/2009 NEWMAN TRAFFIC SIGNS E 101-43100-393 Sign material purchased $1,328.06 TI -0207085 SIGN MATERIAL Total NEWMAN TRAFFIC SIGNS $1,328.06 CITY OF OTSEGO 05/06/09 11:30 AM Page 4 *Check Detail Register© MAY 2009 Check Amt Invoice Comment Paid Chk# 047188 5/6/2009 NORTHLAND MECH CONT, INC. E204-41400-310 Miscellaneous $3,850.00 41069 REPLACE CONDENSING UNIT @ CH Total NORTHLAND MECH CONT, INC. $3,850.00 MISS COVE LOC/ESCROW DISCUSSION Paid Chk# 047189 5/6/2009 NORTHLAND TRUST SERVICES, INC. 18539 E 360-47000-602 Bond Interest $183,278.13 GEN OBL SEW BOND, SERIES 2005A E 395-47000-602 Bond Interest $13,600.00 GEN OBL IMPR BOND, SERIES 2007B E 360-47000-602 Bond Interest $171,883.75 GEN OBL W/S BOND, SERIES 2006A E 385-47000-602 Bond Interest $68,600.00 PUB FAC LEASE BOND, SERIES 2007A E 375-47000-602 Bond Interest $_54,996.88 GEN OBL IMPR BOND, SERIES 20058 Total NORTHLAND TRUST SERVICES, INC. $492,358.76 $30.30 Paid 64 047190 5/6/2009 NORTHWEST ASSOC CONSULTANTS G 701-21887 OTSEGO AUTOCARE $82.95 18539 OTSEGO AUTO CARE E 101-41570-303 Planning Fees $59.25 18539 MISS COVE LOC/ESCROW DISCUSSION G 701-22392 MISSISSIPPI COVE 1 & 2 $82.95 18539 MISSISSIPPI COVE G 701-21898 CUMMINGS MOBILITY IUP $687.30 18539 CUMMINGS MOBILITY G 701-21899 PRATT - 2ND DRIVEWAY $355.50 18539 PRATT CUP G 701-21896 DAN HENNUM - CUP - PREM PLAT $758.40 18539 RIVER RIDGE G 701-21856 WATERFRONT EAST 3RD $225.15 18539 WFE 3RD E 101-41570-303 Planning Fees $202.00 18540 PROPERTY MAINTENANCE E 101-41570-303 Planning Fees $30.30 18540 LIGHTING E 101-41570-303 Planning Fees $153.75 18540 CODIFY CITY POLICIES E 101-41570-303 Planning Fees $347.85 18540 PRIDE IN PARKS E 101-41570-303 Planning Fees $1,279.04 18540 GENERAL E 101-41570-303 Planning Fees $3,591.45 18540 HOSPITAL STUDY E 250-42410-303 Planning Fees $343.40 18540 SEPTIC ORDINANCE E 414-43100-303 Planning Fees $80.80 18540 QUANTRELLE E 222-49490-303 Planning Fees $70.70 18540 STORMWATER ORDINANCE E 101-41570-303 Planning Fees $80.80 18540 ADOPT -A -STREET E 101-41570-303 Planning Fees $2,500.00 18541 MEETINGS E 250-42410-303 Planning Fees $1,718.73 18542 GEN'L CODE ENFORCEMENT E 250-42410-303 Planning Fees $383.80 18542 WEED/GRASS ENFORCEMENT Total NORTHWEST ASSOC CONSULTANTS $13,034.12 Paid Chk# 047191 5/6/2009 '� NOVA COMMUNICATIONS E 250-42410-320 Telephone $30.00 33721 RESET MAILBOX 154 Total NOVA COMMUNICATIONS $30.00 E 101-41100-801 CONTINGENCY $5,000.0_0 09 FALL FESTIVAL Total OTSEGO FESTIVAL INC $5,000.00 Paid Chk# 047193 5/6/2009 PETERBILT NORTH e� E 101-43100-210 Operating Supplies (GENERAL) $41.41 F291140007 FILTERS E 101-43100-210 Operating Supplies (GENERAL) $5.50 F291140007 FILTERS E 101-43100-210 Operating Supplies (GENERAL) $12.91 F291140007 FILTERS E 101-43100-210 Operating Supplies (GENERAL) $23.96 F291140007 FILTERS E 101-43100-210 Operating Supplies (GENERAL) $39.53 F291140007 FILTERS E 101-43100-210 Operating Supplies (GENERAL) $25.77 F291140007 FILTERS Total PETERBILT NORTH $149.08 Paid Chk# 047194 5/6/2009 PUBLIC EMPLOYEES RETIREMENT FD G 101-21704 PERA $1,745.84 #677600 PPE 5/2/09 E 101-41400-121 PERA $228.24 #677600 PPE 5/2/09 E 101-41600-121 PERA $448.41 #677600 PPE 5/2/09 E 101-43100-121 PERA $875.13 #677600 PPE 5/2/09 E 250-42410-121 PERA $332.02 #677600 PPE 5/2/09 CITY OF OTSEGO 05/06/0911:30 AM Page 5 *Check Detail Register© MAY 2009 Check Amt Invoice Comment E 601-49400-121 PERA $40.14 #677600 PPE 5/2/09 E 602-49450-121 PERA $40.13 #677600 PPE 5/2/09 :)tal PUBLIC EMPLOYEES RETIREMENT FD $3,709.91 Paid Chk# 047195 5/6/2009 PURCHASE POWER E 101-41400-206 Postage $818.99 POSTAGE Total PURCHASE POWER $818.99 Paid Chk# 047196 5/6/2009 QWEST E 101-43100-320 Telephone $151.14 PW PHONE SERVICE Total QWEST $151.14 Paid Chk# 047197 5/6/2009 RANDY'S SANITATION E 101-41940-325 Garbage Service $186.72 8899 NASHUA AVE E 101-43100-325 Garbage Service $96.53 13400 90TH ST Total RANDY'S SANITATION $283.25 Paid Chk# 047198 5/6/2009 SHERRIE LE HUMAN RESOURCES E101-41400-106 HR CONSULTING SERVICES $1,866.50 101907 HR REVIEW Total SHERRIE LE HUMAN RESOURCES $1,866.50 Paid Chk# 047199 5/6/2009 SUSAN KREKELBERG E 101-45250-440 Recreation Programming $312.50 CANDY FOR EASTER EGG HUNT Total SUSAN KREKELBERG $312.50 Paid Chk# 047200 5/6/2009 TOSHIBA AMERICA BUSINESS SOLUT E101-43100-413 Office Equipment Rental $55.29 51851109 PW TOSHIBA COPIER otal TOSHIBA AMERICA BUSINESS SOLUT $55.29 Paid Chk# 047201 5/6/2009 TRADEMARK TITLE SERVICES, INC. R 601-37150 WATER SALES $22.10 W/S REFUND - 6339 MASON AVE NE, OTSEGO Total TRADEMARK TITLE SERVICES, INC. $22.10 Paid Chk# 047202 5/6/2009 US E 316-47000-602 Bond Interest $1,062.50 GEN OBL CROSSOVER SERIES 2003C E 360-47000-602 Bond Interest $167,796.25 GEN OBL W/S BOND, SERIES 2003B Total US BANK $168,858.75 Paid Chk# 047203 5/6/2009 VINYL GRAPHICS E 101-43100-203 Other Supplies $37_0.00 4058 BOOM TRUCK DECALS Total VINYL GRAPHICS $370.00 Paid Chk# 047204 5/6/2009 WRIGHT COUNTY AUDITOR -TREASURE E 101-41550-390 Contracted Services $67,567.50 055-09 09 PROP TAX VALUATION - TAXABLE PARCELS R 250-32999 Assessor's Fee $2,625.00 055-09 09 PROP TAX VALUATION - NEW CONST tal WRIGHT COUNTY AUDITOR -TREASURE $70,192.50 Paid Chk# 047205 5/6/2009 XEROX CORPORATION E 101-41400-413 Office Equipment Rental $528.35 40147539 XEROX COPIER Total XEROX CORPORATION $528.35 Paid Chk# 047206 5/6/2009 ZAHL-PETROLEUM MAINT CO. E 101-43100-402 Repairs/Maint Buildingss $324.64 155017 -IN ANNUAL INSPECTION Total ZAHL-PETROLEUM MAINT CO. $324.64 Paid Chk# 047207 5/6/2009 ZARNOTH BRUSH WORKS INC E 101-43100-210 Operating Supplies (GENERAL) $690.12 1.22306 -IN GUTTER BROOMS Total ZARNOTH BRUSH WORKS INC $690.12 CITY OF OTSEGO 05/06/09 11:30 AM Page 6 *Check Detail Register© MAY 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER $815,477.34 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $108,153.00 204 INSURANCE RESERVE $3,850.00 213 Monticello Fire District $5,661.00 222 Citywide Stormwater(NPDES II) $9,139.42 250 Comm. Dev. & Bldg Safety $5,735.31 316 1999 Bituminous Debt Service $1,062.50 360 West W & S Debt Service Fund $522,958.13 375 WATERFRONT EAST & MISS. SHORES $54,996.88 385 2007 Public Facility Lease Rev $68,600.00 395 Quantrelle & 88th Street Debt $13,600.00 403 COLLECTOR RDS (FORMERLY MSA) $518.27 408 Otsego Creek Watershed $56.72 414 Revolving Capital Improvements $987.09 444 SE Utilities Project $1,190.73 495 2007 Friendship &Quantrelle $909.47 499 WELLHEAD PROTECTION PROJECT $768.55 601 WATER FUND $5,767.78 602 SEWER FUND $3,780.96 701 DEVELOPMENT ESCROWS FUND $7,741.53 $815,477.34 CITY OF OTSEGO 04/29/09 1:10 PM Page 1 *Check Summary Register@ APRIL 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047159 TIM ROCHEL 4/29/2009 _$6,002.74 SEVERANCE PAY Total Checks $6,002.74 FILTER: None CITY OF OTSEGO 04/29/09 1:11 PM Page 1 *Check Detail Register© APRIL 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 047159 4/29/2009 TIM ROCHEL E250-42410-101 Full -Time Employees Regular $6,500.00 SEVERANCE PAY E250-42410-122 FICA AND MEDICARE ($497.26) SEVERANCE PAY Total TIM ROCHEL $6,002.74 10100 BANK OF ELK RIVER $6,002.74 Fund Summary 10100 BANK OF ELK RIVER 250 Comm. Dev. & Bldg Safety $6,002.74 $6,002.74 ITEM 5-2 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2009-10 RESOLUTION APPOINTING TAMI LOFF OTSEGO CITY CLERK - TREASURER WHEREAS, Judy Hudson has resigned her position as City Clerk- Treasurer; and WHEREAS, the City Council has determined that the current Deputy Clerk, Tami Loff, is qualified for, and should be promoted to her position; and WHEREAS, the City Council did by motion make such appointment on March 23, 2009, effective upon that date; and WHEREAS, the Council has determined that it is appropriate that there be a resolution to that affect, to more clearly document the transition. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Otsego as follows: That Tami Loff has hereby been appointed the Otsego Clerk- Treasurer effective March 23, 2009. ADOPTED by the Otsego City Council this 11th day of May, 2009. IN FAVOR: OPPOSED: CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk ITEM 5.3 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2009-11 RESOLUTION APPOINTING DEPUTY CLERK -TREASURER TO SERVE IN THE ABSENCE AND/OR DISABILITY OF THE CITY CLERK- TREASURER WHEREAS, the City of Otsego currently has in place a City Clerk -Treasurer; and WHEREAS, Minnesota Statues allow the City Council to appoint a Deputy Clerk to serve at such times as the City Clerk is absent from the City or disabled; and WHEREAS, such appointment by the council would have to be made prior to any action by the appointed person, in the event that the City -Clerk -Treasurer where either absent from the City and/or disabled; and WHEREAS, in order to maintain efficiency of operation and continuity of service in the event of the absence and/or disability of the City Clerk -Treasurer the City Council had determined that such a contingent appointment should be made at this time. NOW THEREFORE.BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, WRIGHT COUNTY, MINNESOTA as follows: That Kathy Grover is hereby appointed as Otsego Deputy Clerk -Treasurer, said appointment to be effective only upon the absence and/or disability of the City Clerk -Treasurer. ADOPTED IN FAVOR OPPOPSED Attest: Tami Loff, City Clerk Jessica Stockamp, Mayor ITEM 5_4 RESOLUTION NO.: 2009-12 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ADOPTING ASSESSMENTS FOR UNPAID FEES AND CHARGES RELATED TO THE PROCESSING OF DEVELOPMENT APPLICATIONS. WHEREAS, pursuant to Minnesota Statutes, the Otsego City Council held a public hearing on 11 May 2009 at 5:30 PM to consider proposed assessments for unpaid fees and charges related to the processing of development applications. WHEREAS, upon review of the proposed assessments and other evidence received, the public hearing was closed and the City Council passed upon all objections to the proposed assessment. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT: The proposed assessment, a copy of which is attached hereto and made a part thereof, is hereby accepted and shall constitute the special service district assessment against the lands identified therein. 2. The assessment shall be payable in equal installments extending over a period of one (1) year and shall bear interest at the rate of six (6) percent per annum from the date of adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2010. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the date upon which the assessment is adopted by the City Council. The property owner may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made, provided that such payment is made before November 15 or interest will be charged through December 31 of the succeeding year. 4. The Otsego City Clerk shall forthwith transmit a certified duplicate of this assessment to the Wright County Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over time the same as other municipal taxes. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 11th day of May 2009. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO My Jessica Stockamp, Mayor 2 Memo To: Mayor Stockamp and City Council From: Brad Belair Date: May 7, 2009 Re: Public Works seasonal position We received twelve applications and interviewed five applicants for the seasonal (6 month) position open in the public works department. I will have a recommendation for the City Council to consider at the meeting on Monday and will be available for discussion. 0 Page 1 ITEM 7.2 Memo To: Mayor Stockamp and City Council From: Brad Belair Date: May 6, 2009 Re: Crack sealing quotes I have received two quotes for crack sealing of city streets. I recommend we accept the low quote from Bargen Inc. to complete the work. Bargen has done work for the City of Otsego in the past and has done a very good job. The quotes are attached for you to review and I will be at the council meeting if you have any questions. 0 Page 1 7 A 7 C. Corpura,W Office Phonc 715.341.2868 2500 , I cca Drive 800.3302.30360 PO Ox 95 FSHRNER fw, 71.5.341.1054 Plover, WI 54467 a6phatt "'Iwsea.lei'sire May 5, 2009 City of Otseg-10, NX N: 2009 Crach-scaling Base Bid Pout. Clean & Seal Cracks 30;362 Lbs @ $1.31 ILb $39,774.22 Blow & Go 4,554 Lbs Ga) $1.31 /Lb $5,965.74 Notes; 1. This quote includes mobilization, routing, cleamngM, heat lance and sealing.joints. Z-. This quote includes material meeting Mn/DOT specifications. 3. This quote assw-ue5 prevailing wage rates do not apply. Cordially, Fahl-ner Asphalt Sealers, LLC Greg Tolaader 6615 US Hwy 12 W 860 Eastlin@ Road 316 RaemiBch Road 2419 L Wellington. Drive 19307 30th Avenue PO 13UPC 669 Kaukauna, WT 54130 WckunAee, WI 63697 Gwinn, NII 49841 Marion, MI 49665 Eau Claire, WI 54703 phone 920.76q_ 1008 phone 608,849.6466 phonr. 906316.4820 piww 800.332-3360 phone 715.V1 6070 800.261.1900 800,393.2102 jor 906 346 6636 291.743-6465 ,500.497.4907 lig;, 920.759.1019 fax 608-849.6470 7�5 'dfid660V-1- Otsep CS www. Fahr nerAsphaIt.com 20:73G FROM: EHRGEN INC 50 i 42 T 2'697 T0: 1 i b3441g163 F: c 3 ARGE INCORPORATED 606 Cpunto Road 1 PIIpne (5 07) 427-292 t AN'Zountain Like. Al'N.) May 6, 2009 City of Otsego Atm. Brad Belair 8899 Nashua Ave. NE Otsego. MN 55330.7314 Dear Brad. Thank you for the opportunity to explain the asphalt pavement maintenance services our firm offers and to provide you with a quote for your city streets. I am confident that you will find the services beneficial for your ruads. i would like to explain the procedures our service crew uses. Asrir..'t Rt:bber Crack Repair Our service cre%,v WIN: A. rout out cracks 1' wide by F deep for cracks that are 40 feet apart and closer B. rout out cracks 1 r/a" wide by l" deep for cracks that are 45 -- 80 feet apart C. if the cracks are wider, they will be routed accordingly D. the cracks will then be cleaned with high volume blowers E. as a second cleaning procedure, a heatlance will be used to clean out any remaining debris and/or moisture F. cracks will be filled three-quarters to full G. after a cooling period, the cracks are filled a second time using a banding applicator H. this does not include any allegated areas I. the debris will be blown to the side of the curb, where it will be the City's responsibility to sweep up Project ry.ic^s - Our price includes a!1 materials, applicable taxes and labor to complete the project as er.plained. Fr��tohe: The Customer is respersrble for notifyrng the puhlic ; h t eve Nil!! be working in your area. Corslrudion work is a d.•rty business and 8argen Inc_ will riot be respcnsble ror any damage rRar may br done to property while our crew ry doing your WG!k, Estimate only of 30,000 — 35.000lb5. $1.30 per lb. of sealant installed Total project price will depend on the total amount of pounds the city would like w to install. P;casc note that if ary Bonds are needed for this projecT that will need to be added as an additional cost tv "he p. ice iia ed above. rsuv_n&:,-7.,nno MCI: CZ? P n__ 11PY-5-200'? 20:-516 FPCM:BHRl7EN INC 5074272Gg7 T0:1763441Q16.3 P:3'3 TERMS: Owner agrees that all payments required under this Contract shall be due and payable within 30 days of date of invoice. Owner further agrees that Bargen Inc. may charge interest at the annual rate of elghtcen percent (181/6), unless a lesser percentage is required by lave on any sum due under this Contract which is not paid within 30 days of invoice date. If payments are not made when due. interest. costs incidental to collection and attorney's fees (if any attorney is retained for collection) shall be added to the unpaid balance. Bargen Inc. reserves the right. without penalty from Owner, to stop work on the project if Owner does not make payments to Bargen Inc. when due. This Proposal/Contract may be withdrawn by Bargen Inc. if not accepted within 30 days, or at anytime, subject to increases related to material prices as noted above. Acceptance of proposal —The above prices. specifications and conditions are satisfactory and are hereby acccpted. You are authorized to do the work as specified. This proposal may be withdrawn if not accepted within 30 days. Datc of acceptance Signature PO 0 (if applicable) Signature Think you for the opportunity to provide you with information on the asphalt pavement maintenance nods in your community. I am confident that you will find the products used and the workmanship of our crew of the highest quality. I look forward to working with you in the near future. Sincerely, Brad _y _ Bargen Jerry Van Dyke BARGEN. INC. Your Sales Representative BJ B11 Project for City of Otsego Our Mission Szrgcn; Inc. is curnmit- tcd to cxrxIlcncc and, bccausc of this, we take Pride in our team of pruf:ssivnat crafIsmca. 00 primary purpose is to rmvide knCa ledge- eblc rcconimcndatietu. quality 'AtAnlanship and exce")j dnn.9J servict Our Coal 1s satisfied custunwis -Abe ba%e recei%ed the most salue for their investment. Wel. ltc R'%%-.barMUnC.COnr P,nail: barrcn�oba*gcninc.com -- -- -- r cram cow QF P n.s ITEM 7_3 Memorandum To: City of Otsego From: Kurt Neidermeier, PeopleService Inc Re: Ultra violet disinfection bulb replacement Date: May 11, 2009 The West and East Wastewater Treatment Facilities are in need of ultraviolet light replacement. These bulbs required in the disinfection process create light to kill bacteria prior to release of flow to the receiving stream. Bulbs are replaced based on diminished light intensity. The lights have exceeded the 12,000 hour life expectancy. This event has been forecasted and monies established through budgeting. Enclosures Sincerely, Kurt Neidermeier PeopleService Inc. RPR -7-2009 02:44P FROM: April 7, 2009 810-229-2525 TO:17634972768 P.1 Livingston Micrographics, LLC P.O. Box 1515 Brighton, MI 48116 810/229-2309 FAX 810/229-2525 TO: Jill Rymer, Peoples Service, Otsego (MN) FROM: Ron Kubeck QUOTATION: I thank you for the opportunity to submit pricing on your "ultraviolet" requirements. Ultraviolet germicidal variable power amalgam lamp with 4 -pins on one end (=SLR32143/4-P) 49@$141.96= Shipping charges: Delivery: Estimated 2-3 weeks F.O.B. Shipping point Terms: Net 30 days Jill, I took forward to working with you now and for future needs. Sincerely, $6,956.04 $104.00 $7,060.04 G �o -,\ cr-f Alden Pool & Municipal Supply Co. CPO Mid-America Backflow Preventer Co. 65910 -267th St. Alden, MN 56009-4211 1-800-253-7235 Fax 1-507-863-2367 BILL TO Peoples Service Otsego 15850 Randolph Ave. NE Otsego MN 55374 I DESCRIPTION SLR 32143/4p 62 Wetico SLR Amalgum 4 years old 30 12/case UVDRX 1601 SLR 32143/4p Delivered price SAME WARRENTY AS TROJAN AND WETTACO !RECYCLE Mercury Sales Jason Stadheim 800-741-3343 Phone 262-878-2599 Fax 262-878-2699 320-420-7937 Sales Tax, MN QUOTE DATE QUOTE NO. 3/29/2009 801096 SHIP TO Peoples Service Otsego 5850 Randolph Ave. NE Otsego MN 55374 QTY 48 P.O. NO. TERMS RATE I AMOUNT 155.0011 7,440.00T 6.50% Total 483.60 $7,923.60 ITEM 77-7 rpQ D��GUSStb� �Lr,fvses. LMC MODEL: ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY Purpose: The City of recognizes that its elected official may at times receive value from traveling out of the state for workshops, conferences, events and other assignments. This policy sets forth the conditions under which out-of-state travel will be reimbursed by the City. General Guidelines: The event, workshop, conference or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of the travel. (Note: the League recommends use of a resolution or a detailed motion outlining what exactly is being approved.) In evaluating the out-of-state travel request, the Council will consider the following: • Whether the elected official will be receiving training on issues relevant to the city or to his or her role as the Mayor or as a council member; • Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local elected officials. • Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of the full council. • Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a "sister -city" relationship (see Note below). • Whether the elected official has been specifically assigned by the Council to testify on behalf of the city at the United States Congress or to otherwise meet with federal officials on behalf of the city. • Whether the city has sufficient funding available in the budget to pay the cost of the trip. 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3. The city may make payments in advance for airfare, lodging and registration if specifically approved by the council. Otherwise all payments will be made as reimbursements to the elected official. 4. The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations and guidelines outlined in the city's policy for out-of-state travel by city employees. (If the city does not currently have a policy for city employees, consider adding the following: S. Airfare will be reimbursed at the coach rate. 6. Mileage will be reimbursed at the IRS rate. If two or more council members travel together by car, only the driver will receive reimbursement. The city will reimburse for the cost of renting an automobile if necessary to conduct city business. 7. Lodging costs are limited to $ per night and meal costs are limited to $_ per day. (If the city sets such limits, it may want to keep in mind the differences in these costs throughout the country — especially coastal cities. Alternative language could be "Lodging and meal costs are limited to those which are reasonable and necessary.') 8. Receipts are required for lodging, airfare, and meals and should accompany an expense report form. It is not necessary to have receipts for cabs and tips. The expense report form shall be submitted to the City Clerk (or Finance Department) for payment. 9. The city will not reimburse for alcoholic beverages, personal telephone calls, costs associated with the attendance of a family member, rental of luxury vehicles, meal expenses included in the cost of registration, or recreational expenses such as golf or tennis. OTHER PROVISIONS THE CITY MAY WANT TO CONSIDER: • Limitations on the number of council members who can attend the same event; • Limitations on paying for council members who have announced their intention to resign, not to seek reelection, or who have been defeated in an election (however, there may be some benefit to the city in having newly elected officials who have not yet taken office attend training beforehand); • Requirements for council members to give oral or written reports on the results of the trip at the next Council meeting; • Requirements for the council members to turn over materials received to the city; • The abilityfor the city to make exceptions to the policy; • The requirement for all frequent flyer miles to accrue to the city; • Requirements to use the most cost-efficient mode of travel available taking into consideration reasonable time constraints; or • The requirement to use a city car when available; Note: The State Auditor's Office has taken the position in at least one city that there was no direct authority to expend public funds for the Sister City Program.