05-26-09 CCITEM 3-1
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
Tuesday, May 26, 2009
6:30 PM
1 Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 6:30 PM.
Roll Call: Mayor Stockamp; Councilmembers: Dan Scharber and Vern Heidner.
Absent: Tom Darkenwald and Mark Thorsted.
Staff: Mike Robertson, City Administrator; Tami Loff, City Clerk; Ron Wagner, City
Engineer; Gary Groen, Finance Director and Brad Belair, Public Works Director.
Dan Licht, City Planner arrived at 7:04 PM and Andy MacArthur, City Attorney arrived at
7:33 PM.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
2. Consider agenda approval.
Mayor Stockamp requested to add item 11.3 Park Rental Agreement changes. CM
Heidner requested to move item 5.3 Resolution 09-15 appointing rules for City Council
Meeting to 11.4. City Administrator Robertson requested to pull item 7.1 Request for
extension of final lift installation at Wildflower Meadows.
CM Scharber motioned adoption as amended. Seconded by CM Heidner. All in
favor. Motion carried.
3. Consider the following minutes.
3.1. May 11, 2009 Public Hearing minutes.
CM Heidner motioned to approve. Seconded by CM Scharber. All in favor.
Motion carried.
3.2. May 11, 2009 City Council Minutes.
CM Heidner motioned to approve. Seconded by CM Scharber. All in favor.
Motion carried
4. Open Forum: (5 minute limit)
No one present.
5. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Resolution 09-14 appointing Zoning Administrator.
5.3. Resolution 09-15 appointing rules for City Council Meeting -REMOVED
5.4. Out -of -State Travel Policy.
5.5. City's Purchasing Policy.
5.6. Ordinance 09-05 establishing the separate offices of City Clerk & City
Treasurer.
5.7. Resolution 09-16 appointing the City Clerk.
5.8. Resolution 09-17 appointing the City Treasurer.
City Council Meeting May 26, 2009. Page 2.
5.9. Received April 14, 2009 Police Commission Minutes.
5.10. Approval of Trimble GIS purchase.
5.11. Approve Pay Estimate #4 to R.L. Larson in the amount of $28,307.53 for
Quaday Ave Liftstation Improvement.
5.12. Personnel Policies.
CM Heidner motioned to approve removing item 5.3. Seconded by CM
Scharber. All in favor. Motion carried.
6. Unfinished Business.
No items.
7. Public Works.
7.1. Request for extension of final lift installation at Wildflower Meadows -
PULLED
8. Dan Licht, City Planner.
8.1. Peggy Johnson:
A. Conditional Use Permit for commercial recreation within an
A-1 District.
City Planner Licht presented the Planners Report.
Applicant Peggy Johnson would like to change starting time to 10 AM. City Planner Licht
said there should be no issue with that.
CM Heidner motioned to approve a CUP allowing commercial recreation
subject to the eleven conditions listed in the Planners Report dated May 19,
2009 with changes to condition 6 to a 10 AM start time. Seconded by Mayor
Stockamp. All in favor. Motion carried.
8.2. City Code Amendment.
City Planner Licht presented the Planners Report.
CM Scharber motioned to approve Ordinance 09-06. Seconded by CM
Heidner. All in favor. Motion carried.
8.3. River Place-Outlot A 3rd Addition.
City Planner Licht said that Lennar Homes has approached the City on acquiring Outlot
A of River Pointe 3rd Addition for a park site. Staff is looking for direction. Council would
like this to go to the Park and Rec Commission for review. CM Scharber asked if we
have done neighborhood meetings in the past. City Planner Licht said yes for Prairie
Park, Lily Pond Park and School Knoll Park. CM Scharber said that a good sketch plan
will be needed. City Administrator Robertson said we have asked Lennar to get back to
us by next week. Council directed City Engineer Wagner to calculate numbers for
usable lot area and to have SRF prepare a sketch plan.
9. Ron Wagner, City Engineer.
City Council Meeting May 26, 2009. Page 3.
9.1. Resolution 09-18 accepting bid for 2009 Street Maintenance.
City Engineer Wagner presented the bids for 2009 Street Maintenance Project. The
lowest bid was from Pearsons Brothers, Inc at $244,246.25.
CM Heidner motioned to approve Resolution 09-18 awarding the project to
the low bidder. Seconded by CM Scharber. All in favor. Motion carried.
10. Andrew MacArthur, City Attorney.
10.1. Approve Services Contract with CMHP.
City Administrator Robertson said Andy MacArthur the City Attorney made suggested
changes. Mayor asked if the city is in charge of the money. City Administrator said
applicants will be directed to CMHP. Mayor Stockamp asked what the time frame is. City
Administrator Robertson said people can apply right now. Mayor Stockamp asked how
we are advertising. City Administrator Robertson said CMHP is advertising for us.
CM Scharber motioned to approve the CHMP agreement. Seconded by CM
Heidner. All in favor. Motion carried.
11. Council Items.
11.1. Long Range Financial Planning.
The City Council agreed to pull item until the next City Council meeting when all Council
are present.
11.2. Building Department Office Assistant hours.
CM Heidner motioned to approve. Seconded by CM Scharber. All in favor.
Motion carried.
11.3 Park Rental Agreement changes.
Mayor Stockamp said that the Park and Recreation Commission would like the City
Council to look at the wording in the Prairie Park Shelter Rental Agreement in regards to
the electricity. Council directed Staff to look at it.
11.4. Resolution 09-15 appointing rules for City Council Meeting.
The City Council agreed to pull item until the next City Council meeting.
12. Mike Robertson, Cily Administrator.
No items.
13. Tami Loff, City Clerk.
No items.
14. Adjourn by 10 PM.
Mayor said that after talking with resident regarding the bike accident she wanted the
council to relook at it. The crack is on the street not the bike path. Public Works
Supervisor Belair will take a look.
City Council Meeting May 26, 2009. Page 4.
Mayor Stockamp asked about Rogers's fire district billing. City Administrator Robertson
said he and Gary Groen will meet with them.
CM Scharber motioned to adjourn. Seconded by CM Heidner. All in favor.
Motion carried. Adjourned at 7:35 PM.
ATTEST:
Tami Loff, City Clerk
Mayor Jessica Stockamp