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06-08-09 CC
CLAIMS LIST CITY COUNCIL MEETING JUNE 8, 2009 TO: Tami Loff ITEM g-., Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER PAYROLL ELECTRONIC PYMTS FOR MAY: 06-03-2009 $ 252,568.25 06-03-2009 $ 35,157.54 Qwest $ 103.44 Centerpoint Energy $ 1,862.24 Dept. of Revenue -Fuel Tax $ 47.18 Dept. of Revenue -Sales Tax $ 0.00 Elk River Utilities $ 1,844.48 Wright -Hennepin $ 12,396.86 Delta Dental $ 1,083.87 Total $ 17,338.07 GRAND TOTAL $ 305,063.86 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 06/03/09 1:30 PM Page 1 *Check Summary Register@ JUNE 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047260 R.L. LARSON EXCAVATING 6/1/2009 $28,307.53 QUADAY AVE LS #1, PHASE 1 Paid Chk# 047261 ADAM'S PEST CONTROL INC 6/3/2009 $84.14 QUARTERLY SERVICE Paid Chk# 047262 ALLIANCE BENEFIT GROUP 6/3/2009 $2,669.35 PPE 5/30/09 CH DTD 6/3/09 Paid Chk# 047263 BROWN TRAFFIC PRODUCTS, 1 6/3/2009 $93.72 TRAFFIC LIGHT REPLACEMENT BULB Paid Chk# 047264 CATCO 6/3/2009 $305.69 SLACK ADJ Paid Chk# 047265 CENTRAL HYDRAULICS, INC. 6/3/2009 $2,725.89 HOSE, SWIVEL, ELBOW Paid Chk# 047266 CENTRAL LAND TITLE GUARANT 6/3/2009 $51.29 W/S REFUND - 11230 75TH ST Paid Chk# 047267 CHARTER COMMUNICATIONS 6/3/2009 $119.06 MONTHLY SERVICE Paid Chk# 047268 CHETS SHOES, INC. 6/3/2009 $115.00 SAFETY SHOES - RICK KNUTSON Paid Chk# 047269 CITY OF MONTICELLO 6/3/2009 $431.33 APR ANIMAL CONTROL Paid Chk# 047270 CITY OF ROGERS 6/3/2009 $27,510.61 2009 FIRE CONTRACT Paid Chk# 047271 DAKOTA SUPPLY GROUP 6/3/2009 $12,325.78 WATER METERS Paid Chk# 047272 DUSTCOATING, INC. 6/3/2009 $10,728.00 DUST CONTROL Paid Chk# 047273 ECM PUBLISHERS INC 6/3/2009 $906.50 LEGAL - REQ RELEASE OF FUNDS Paid Chk# 047274 ELK RIVER PRINTING & PARTY 6/3/2009 $1,054.35 UTILITY STMTS, ENVELOPES Paid Chk# 047275 FASTENAL COMPANY 6/3/2009 $92.43 SIGN SUPPLIES Paid Chk# 047276 GIS RANGERS, LLC 6/3/2009 $1,938.75 GIS SERVICES Paid Chk# 047277 GRAINGER 6/3/2009 $199.98 FLAG FOR CITY HALL Paid Chk# 047278 HAKANSON ANDERSON ASSOC 6/3/2009 $38,389.90 WFE UTILITIES Paid Chk# 047279 HD SUPPLY WATERWORKS, LT 6/3/2009 $123.49 CURB BOX REPAIR PARTS Paid Chk# 047280 HOMES PLUS 6/3/2009 $1,000.00 7651 PADGETT - LNDSCP ESC REF Paid Chk# 047281 HYDROLOGIC 6/3/2009 $126.48 IRRIGATION SUPPLIES Paid Chk# 047282 ICMA RETIREMENT TRUST 6/3/2009 $648.22 PLAN #304185 Paid Chk# 047283 JACQUIE ROGNLI 6/3/2009 $1,025.00 JUNE/JULY OTSEGO VIEW Paid Chk# 047284 LEAGUE OF MN CITIES 6/3/2009 $99.58 2009 MN CITY OFFICIALS DIRECTO Paid Chk# 047285 LIVINGSTON MICROGRAPHICS L 6/3/2009 $6,918.08 ULTRAVIOLET LAMPS Paid Chk# 047286 LONG & SONS 6/3/2009 $983.90 CITY HALL MAY CLEANING Paid Chk# 047287 MN DEPARTMENT OF HEALTH - 6/3/2009 $3,435.00 2ND QTR WATER SUPPLY CONN FEE Paid Chk# 047288 NAPA OF ELK RIVER INC 6/3/2009 $423.20 BATTERY FOR 95 INT'L DUMP Paid Chk# 047289 NEWMAN TRAFFIC SIGNS 6/3/2009 $333.24 SIGN MAT'L Paid Chk# 047290 NORTHWEST ASSOC CONSULT 6/3/2009 $12,577.79 MISSISSIPPI COVE Paid Chk# 047291 NOVAK-FLECK INC 6/3/2009 $1,000.00 7945 LARGE - LNDSCP ESC REFUND Paid Chk# 047292 OFFICEMAX 6/3/2009 $251.47 OFFICE SUPPLIES Paid Chk# 047293 PUBLIC EMPLOYEES RETIREME 6/3/2009 $3,706.98 #677600 PPE 5/30/09 Paid Chk# 047294 PURCHASE POWER 6/3/2009 $518.99 POSTAGE Paid Chk# 047295 QWEST 6/3/2009 $150.96 PW PHONE SERVICE Paid Chk# 047296 RANDY'S SANITATION 6/3/2009 $203.67 8899 NASHUA AVE Paid Chk# 047297 RCA BUILDERS INC. 6/3/2009 $1,000.00 7431 LARGE - LNDSCP ESC REFUND Paid Chk# 047298 REED BUSINESS INFORMATION 6/3/2009 $194.34 AD FOR BIDS - 2009 STREET MAIN Paid Chk# 047299 SHERRIE LE HUMAN RESOURC 6/3/2009 $5,325.00 HR REVIEW Paid Chk# 047300 SIGNATURE BANK 6/3/2009 $1,000.00 6326 MASON - LNDSCP ESC REFUND Paid Chk# 047301 SNAP-ON TOOLS 6/3/2009 $258.00 TOOLS Paid Chk# 047302 SUPERIOR LAWN 6/3/2009 $10,266.60 W/S PROPERTY (2 MOS) Paid Chk# 047303 TARGET STORES 6/3/2009 $60.00 COFFEE Paid Chk# 047304 TC HOMES INC 6/3/2009 $50.50 IRRIG REFUND - 7390 KAHLER Paid Chk# 047305 TEENCY THE CLOWN 6/3/2009 $150.00 EASTER EVENT Paid Chk# 047306 TIFFANY HUEBNER 6/3/2009 $254.90 DOGUE SPOT - ESCROW REFUND Paid Chk# 047307 TOSHIBA AMERICA BUSINESS S 6/3/2009 $55.29 PW TOSHIBA COPIER Paid Chk# 047308 TROPHIES PLUS 6/3/2009 $28.76 LEONARD NAME PLATES Paid Chk# 047309 UNITED STATES POSTAL SERVI 6/3/2009 $875.25 POSTAGE FOR OTSEGO VIEW Paid Chk# 047310 WRIGHT COUNTY AUDITOR -TRE 6/3/2009 $68,133.33 JUNE SHERIFF PATROL Paid Chk# 047311 WRIGHT COUNTY RECORDER 6/3/2009 $46.00 PEGGY JOHNSON CUP Paid Chk# 047312 XCEL ENERGY 6/3/2009 $3,294.93 16935 56TH CT Total Checks $252,568.25 CITY OF OTSEGO 06/03/091:31 PM Page 1 *Check Detail Register© JUNE 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 047260 6/1/2009 R.L. LARSON EXCAVATING, INC. E 444-43256-530 Improvements Other Than Bldgs $28,307.53 PAY #4 QUADAY AVE LS #1, PHASE 1 Total R.L. LARSON EXCAVATING, INC. $28,307.53 Paid Chk# 047261 6/3/2009 ADAM'S PEST CONTROL INC E 101-41940-390 Contracted Services $84.14 506344 QUARTERLY SERVICE Total ADAM'S PEST CONTROL INC $84.14 Paid Chk# 047262 6/3/2009 ALLIANCE BENEFIT GROUP. - E 101-41400-123 Health $333.34 PPE 5/30/09 CH DTD 6/3/09 E 250-42410-123 Health $166.67 PPE 5/30/09 CH DTD 6/3/09 G 101-21706 Hospitalization/Medical Ins $835.98 PPE 5/30/09 CH DTD 6/3/09 E 101-43100-123 Health $833.35 PPE 5/30/09 CH DTD 6/3/09 E 101-41600-123 Health $500.01 PPE 5/30/09 CH DTD 6/3/09 Total ALLIANCE BENEFIT GROUP $2,669.35 E 101-43100-220 Paid Chk# 047263 6/3/2009 BROWN TRAFFIC PRODUCTS, INC. E 225-43160-220 Repair/Maint Supply (GENERAL) $93.72 15374 TRAFFIC LIGHT REPLACEMENT BULBS Total BROWN TRAFFIC PRODUCTS, INC. $93.72 $431.33 Paid Chk# 047264 6/3/2009 CATCO 6/3/2009 CITY OF ROGERS E 101-43100-220 Repair/Maint Supply (GENERAL) $199.24 1166106 SLACK ADJ E 101-43100-220 Repair/Maint Supply (GENERAL) $43.64 1166357 FLEX TUBING/CLAMP E 101-43100-220 Repair/Maint Supply (GENERAL) $36.99 1166463 VALVES E 101-43100-220 Repair/Maint Supply (GENERAL) $25.82 1166464 STOPLIGHT SWITCH Total CATCO $305.69 Paid Chk# 047265 6/3/2009 CENTRAL HYDRAULICS, INC. T E 101-43100-220 Repair/Maint Supply (GENERAL) $2,725.89 12221 Total CENTRAL HYDRAULICS, INC. $2,725.89 HOSE, SWIVEL, ELBOW Paid Chk# 047266 6/3/2009 CENTRAL LAND TITLE GUARANTEE R 601-37150 WATER SALES $51.29 W/S REFUND - 11230 75TH ST Total CENTRAL LAND TITLE GUARANTEE $51.29 Paid Chk# 047267 6/3/2009 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.06 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.06 Paid Chk# 047268 6/3/2009 CHETS SHOES, INC. E 101-43100-227 Safety supplies $115.00 322868 SAFETY SHOES - RICK KNUTSON Total CHETS SHOES, INC. $115.00 Paid Chk# 047269 6/3/2009 CITY OF MONTICELLO E 101-42710-390 Contracted Services $431.33 11201 APR ANIMAL CONTROL Total CITY OF MONTICELLO $431.33 Paid Chk# 047270 6/3/2009 CITY OF ROGERS E 212-42200-390 Contracted Services $27,510.61 3530 2009 FIRE CONTRACT Total CITY OF ROGERS $27,510.61 Paid Chk# 047271 6/3/2009 DAKOTA SUPPLY GROUP E 601-49400-203 Other Supplies $12,325.78 6053450 WATER METERS Total DAKOTA SUPPLY GROUP $12,325.78 Paid Chk# 047272 6/3/2009 DUSTCOATING, INC. E 101-43100-436 Dustcoating $10,728.00 10677 DUST CONTROL CITY OF OTSEGO 06/03/091:31 PM Page 2 *Check Detail Register© JUNE 2009 Check Amt Invoice Comment Total DUSTCOATING, INC. $10,728.00 Paid Chk# 047273 6/3/2009 ECM PUBLISHERS INC E 101-41940-220 E 101-41400-350 Print/Binding (GENERAL) $201.50 293718 E 101-41400-350 Print/Binding (GENERAL) $570.00 293765 E 101-41400-350 PrinUBinding (GENERAL) $135.00 294232 G 701-22397 SUNRAY FARMS 2ND Total ECM PUBLISHERS INC $906.50 Paid Chk# 047274 6/3/2009 ELK RIVER PRINTING & PARTY PLU LEGAL - PUBLIC HEARING LEGAL - REQ RELEASE OF FUNDS LEGAL - PUBLIC NOTICE E 602-49450-350 Print/Binding (GENERAL) $527.17 28144 UTILITY STMTS, ENVELOPES E 601-49400-350 Print/Binding (GENERAL) $527.18 28144 UTILITY STMTS, ENVELOPES Total ELK RIVER PRINTING & PARTY PLU $1,054.35 Paid Chk# 047275 6/3/2009 FASTENAL COMPANY E 101-43100-393 Sign material purchased E 101-43100-393 Sign material purchased Total FASTENAL COMPANY Paid Chk# 047276 6/3/2009 GIS RANGERS, LLC E 101-41400-391 GIS Services Total GIS RANGERS, LLC Paid Chk# 047277 6/3/2009 GRAINGER E 101-43100-210 Operating Supplies (GENERAL) E 101-41940-220 Repair/Maint Supply (GENERAL) E101-45200-220 Repair/Maint Supply (GENERAL) E101-43100-220 Repair/Maint Supply (GENERAL) G 701-22426 FIN PLAT ARBOR CRK 3 Total GRAINGER $32.75 MNELK20122 SIGN SUPPLIES $59.68 MNELK20157 SIGN SUPPLIES $92.43 $1,938.75 180 GIS SERVICES $1,938.75 $64.83 9000321878 $45.05 9903884188 $45.05 9903884188 $45.05 9903884188 $199.98 Paid Chk# 047278 6/3/2009 HAKANSON ANDERSON ASSOC INC FOAMING SOAP FLAG FOR CITY HALL FLAG FOR PRAIRIE PARK FLAG FOR PW BLDG G 701-22374 KITTREDGE FINAL $592.52 25116 KITTREDGE CROSSING G 701-22465 GREAT RIVER CTR $468.59 25117 GREAT RIVER CENTRE G 701-22426 FIN PLAT ARBOR CRK 3 $247.91 25119 ARBOR CREEK 3 G 701-22397 SUNRAY FARMS 2ND $240.00 25121 SUNRAY FARMS 2 G 701-22413 OTSEGO PRESERVE II $322.50 25123 OTSEGO PRESERVE 2 G 701-22422 ROTTLUND HOMES $160.50 25124 ROTTLUND HOMES - WILDFLOWER G 701-22394 DUERR PROP $40.13 25125 DUERR CREEK G 701-22361 SUN RAY FARMS $120.00 25126 SUNRAY FARMS G 701-22406 KITCROSS 5/6 $180.56 25127 KITTREDGE CROSSING 5/6 E 444-43256-302 Engineering Fees $141.63 25128 UPGRADE LS & SCADE FOR SE W/S IMPR G 701-21896 DAN HENNUM - CUP - PREM PLAT $1,492.86 25129 RIVER RIDGE - HENNUM G 701-21927 0. Thomp CUP - Rvrpoint 1 $82.51 25130 RIVERPOINTE 1 G 701-22434 Crimson Ponds West $100.88 25131 CRIMSON PONDS WEST G 701-22366 MARTIN FARMS $160.50 25132 MARTIN FARMS G 701-22393 REMINGTON COVES $153.09 25133 REMINGTON COVES G 701-22462 DUKE REALTY $120.00 25135 GATEWAY NORTH - DUKE G 701-22369 DR H ZIMMER PROP $100.32 25136 ZIMMER FARMS G 701-22377 OTSEGO PRESERVE $20.63 25137 OTSEGO PRESERVE E 101-41560-302 Engineering Fees $47.50 25138 2009 MSAA G 701-22396 ARBOR CREEK 2ND $468.60 25139 ARBOR CREEK 2 E 475-43100-302 Engineering Fees $586.50 25140 WFE UTILITIES E 601-49400-302 Engineering Fees $35.41 25141 SCADA IMPROVEMENTS E 250-42410-311 Ping & Eng. - 101 Traffic Study $206.50 25142 TRUNK HWY 101 E 403-43100-302 Engineering Fees $544.78 25142 PARRISH AVE CURB & GUTTER E 403-43100-302 Engineering Fees $106.22 25144 75TH ST IMPROVEMENT E 495-43100-302 Engineering Fees $71.22 25146 QUANTRELLE AVE/88TH ST E 485-43100-302 Engineering Fees $212.85 25147 QUEENS AVE IMPR E 499-49400-302 Engineering Fees $71.23 25148 CITY WELL HEAD PROTECTION CITY OF OTSEGO 06/03/091:31 PM Page 3 *Check Detail Register© JUNE 2009 Paid Chk# 047279 6/3/2009 HD SUPPLY WATERWORKS, LTD E 601-49400-220 Repair/Maint Supply (GENERAL) $123.49 8995781 CURB BOX REPAIR PARTS Total HD SUPPLY WATERWORKS, LTD $123.49 Paid Chk# 047280 6/3/2009 HOMES PLUS Check Amt Invoice Comment E 444-49400-302 Engineering Fees $780.31 25149 WT #1 ALT VALVE & BOOSTER PUMP E 444-49400-302 Engineering Fees $1,183.88 25150 WELL #8/#9 RAW WATERMAIN E 101-41560-302 Engineering Fees $57.94 25151 MINING PERMITS E 101-41560-302 Engineering Fees $73.56 25152 CITY MAP E 101-41560-302 Engineering Fees $2,600.00 25153 STAFF MEETINGS E 201-43100-302 Engineering Fees $7,454.58 25155 2009 STREET MAINT E 444-49400-302 Engineering Fees $695.67 25156 HIGH PRESSURE TRUNK WATER LINE (WT#3 TO PH#2) E 101-41400-391 GIS Services $1,085.97 25160 GIS INFORMATION G 701-22392 MISSISSIPPI COVE 1 & 2 $280.88 25165 DAVIS MISSISSIPPI COVES E 201-45210-302 Engineering Fees $2,376.90 25171 CITY PARK MAINT E 414-43100-302 Engineering Fees $1,320.91 25172 QUANTRELLE AVE W/S E 101-41400-348 Maps $4,585.23 25173 GOPHER ONE CALL MAPS G 701-21938 TMH Development $803.71 25175 TODAY DEVELOPMENT E 101-41560-302 Engineering Fees $1,365.51 25176 MISS RIVERWOOD ASSOC E 101-41560-302 Engineering Fees $48.38 25176 BEEBE 2ND DRIVEWAY G701-22251 AARON CORRICK -VACATION/DEC $906.95 25176 CORRICK EASEMENT E 444-49400-302 Engineering Fees $907.02 25177 WATER TOWER #3 E 602-49450-302 Engineering Fees $194.17 25178 MISC W/S E 601-49400-302 Engineering Fees $793.07 25178 MISC W/S E 101-41560-302 Engineering Fees $3,779.32 25178 MISC ENG Total HAKANSON ANDERSON ASSOC INC $38,389.90 Paid Chk# 047279 6/3/2009 HD SUPPLY WATERWORKS, LTD E 601-49400-220 Repair/Maint Supply (GENERAL) $123.49 8995781 CURB BOX REPAIR PARTS Total HD SUPPLY WATERWORKS, LTD $123.49 Paid Chk# 047280 6/3/2009 HOMES PLUS $99.58 2009 MN CITY OFFICIALS DIRECTORY E 702-41400-310 Miscellaneous $1,000.00 7651 PADGETT - LNDSCP ESC REF Paid Chk# 047285 Total HOMES PLUS $1,000.00 Paid Chk# 047281 6/3/2009 HYDROLOGIC Total LIVINGSTON MICROGRAPHICS LLC E 101-45200-220 Repair/Maint Supply (GENERAL) $126.48 386472 -IN IRRIGATION SUPPLIES Total HYDROLOGIC $126.48 Paid Chk# 047282 6/3/2009 [CMA RETIREMENT TRUST G 101-21705 Other Retirement E 101-41400-121 PERA Total ICMA RETIREMENT TRUST Paid Chk# 047283 6/3/2664-'-JACQUIE ROGNLI E 101-41400-347 Newsletter Total JACQUIE ROGNLI Paid Chk# 047284 6/3/2009 LEAGUE OF MN CITIES $436.00 PLAN #304185 $212.22 PLAN #304185 ao4o.cc $1,025.00 2009-03 JUNE/JULY OTSEGO VIEW a i,UZo.uv E 101-41400-201 Office Supplies and Expenses $99.58 2009 MN CITY OFFICIALS DIRECTORY Cleaning Services Total LEAGUE OF MN CITIES $99.58 Paid Chk# 047285 6/3/2009 LIVINGSTON MICROGRAPHICS LLC E 602-49450-220 Repair/Maint Supply (GENERAL) $6,918.08 7927 ULTRAVIOLET LAMPS Total LIVINGSTON MICROGRAPHICS LLC $6,918.08 Paid Chk# 047286 6/3/2009 LONG & SONS E 101-43100-389 Cleaning Services E 101-41940-389 Cleaning Services E 101-41940-389 Cleaning Services E 101-41940-203 Other Supplies Total LONG & SONS $362.10 09-128 PW MAY CLEANING $31.94 09-128 EXTRA CLEANING - EASTER EVENT $505.88 09-128 CITY HALL MAY CLEANING $83.98 09-128 CITY HALL SUPPLIES ay�s.s.au CITY OF OTSEGO 06/03/091:31 PM Page 4 *Check Detail Register© JUNE 2009 Check Amt Invoice Comment Paid Chk# 047287 6/3/2009 MN DEPARTMENT OF HEALTH - WATE E 601-49400-375 WATER TEST FEE _$3,435.00 2ND QTR WATER SUPPLY CONN FEE otal MN DEPARTMENT OF HEALTH - WATE $3,435.00 Paid Chk# 047288 6/3/2009 NAPA OF ELK RIVER INC E 101-43100-210 Operating Supplies (GENERAL) $112.65 430558 BATTERY FOR 95 INT'L DUMP E 101-43100-240 Small Tools/Equipment $8.69 430718 GREASE GUN E 101-43100-220 Repair/Maint Supply (GENERAL) $81.28 430943 GOLD SEAL COMBINATION E 101-43100-220 Repair/Maint Supply (GENERAL) $21.28 431365 MISC REPAIR SUPPLY E 101-43100-210 Operating Supplies (GENERAL) $26.78 431393 INDICATOR LAMP E 101-43100-210 Operating Supplies (GENERAL) $51.66 432545 MISC OPERATING SUPPLIES E 101-43100-210 Operating Supplies (GENERAL) $43.10 432849 MISC OPERATING SUPPLIES E 101-43100-240 Small Tools/Equipment $50.22 433483 GAUGE, FT CHUCK E 101-43100-210 Operating Supplies (GENERAL) $19.15 433483 OIL E 101-43100-210 Operating Supplies (GENERAL) $8.39 434212 MOLDING TAPE 18607 Total NAPA OF ELK RIVER INC $423.20 $350.50 18607 Paid Chk# 047289 6/3/2009 NEWMAN TRAFFIC SIGNS E 101-43100-393 Sign material purchased $184.08 TI -0207686 SIGN MAT'L E 101-43100-393 Sign material purchased $149.16 TI -0207851 SIGN MAT'L Total NEWMAN TRAFFIC SIGNS $333.24 Paid Chk# 047290 6/3/2009 NORTHWEST ASSOC CONSULTANTS G 701-21856 WATERFRONT EAST 3RD $106.65 18606 WIFE 3RD ADDITION G 701-21887 OTSEGO AUTOCARE $213.30 18606 OTSEGO AUTOCARE G 701-22252 JOHNSON (PETTING FARM) CUP $663.60 18606 JOHNSON CUP G 701-22392 MISSISSIPPI COVE 1 & 2 $59.25 18606 MISSISSIPPI COVE G 701-21898 CUMMINGS MOBILITY IUP $35.55 18606 CUMMINGS MOBILITY G 701-22462 DUKE REALTY $23.70 18606 GATEWAY NORTH G 701-22465 GREAT RIVER CTR $59.25 18606 GREAT RIVER CENTER E 101-41570-303 Planning Fees $35.55 18606 KINCANNON CUP E 101-41570-303 Planning Fees $59.25 18606 DONNA & DAVID ESTATES 2 E 101-41570-303 Planning Fees $1,414.50 18607 CODIFY CITY POLICIES E 250-42410-303 Planning Fees $30.30 18607 SEPTIC ORDINANCE E 101-41570-303 Planning Fees $1,689.70 18607 GENERAL E 101-41570-303 Planning Fees $1,389.05 18607 HOSPITAL STUDY E 101-41570-303 Planning Fees $350.50 18607 PROPERTY MAINT E 101-41570-303 Planning Fees $292.90 18607 LAHN PARK E 101-41570-303 Planning Fees $151.50 18607 PARK DEV - NORIN LANDING E 101-41570-303 Planning Fees $70.70 18607 ADOOPT-A-STREET E 101-41570-303 Planning Fees $67.00 18607 PAWN SHOPS E 222-49490-303 Planning Fees $343.40 18607 STORMWATER ORDINANCE E 101-41570-303 Planning Fees $3,000.00 18608 MEETINGS E 250-42410-303 Planning Fees $2,037.34 18609 GEN'L - CODE ENFORCEMENT E 250-42410-303 Planning Fees $484.80 18609 WEED/GRASS ENFORCEMENT Total NORTHWEST ASSOC CONSULTANTS $12,577.79 Paid Chk# 047291 6/3/2009 NOVAK-FLECK INC E 702-41400-310 Miscellaneous $1,000.00 7945 LARGE - LNDSCP ESC REFUND Total NOVAK-FLECK INC $1,000.00 Paid Chk# 047292 6/3/2009 OFFICEMAX E 101-41400-201 Office Supplies and Expenses E 250-42410-201 Office Supplies and Expenses E 101-41600-201 Office Supplies and Expenses E 101-41400-201 Office Supplies and Expenses Total OFFICEMAX $140.41 573674 OFFICE SUPPLIES $57.49 684368 OFFICE SUPPLIES $25.55 684368 OFFICE SUPPLIES $28.02 684368 OFFICE SUPPLIES $251.47 CITY OF OTSEGO 06/03/09 1:31 PM Page 5 *Check Detail Register© JUNE 2009 Paid Chk# 047299 6/3/2009 SHERRIE LE HUMAN RESOURCES E 101-41400-106 HR CONSULTING SERVICES $5,325.00 101910 HR REVIEW Total SHERRIE LE HUMAN RESOURCES $5,325.00 Paid Chk# 047300 6/3/2009 SIGNATURE BANK�uM� E 702-41400-310 Miscellaneous Total SIGNATURE BANK Paid Chk# 047301 6/3/2009 SNAP-ON TOOLS E 101-43100-240 Small Tools/Equipment Total SNAP-ON TOOLS &1.000.00 6326 MASON - LNDSCP ESC REFUND 'D i,VVV.VV $258.00 229297 TOOLS $258.00 Paid Chk# 047302 6/3/2009 SUPERIOR LAWN Check Amt Invoice Comment Paid Chk# 047293 6/3/2009 PUBLIC EMPLOYEES RETIREMENT FD $1,194.93 E 602-49450-121 PERA $40.65 #677600 PPE 5/30/09 E 601-49400-121 PERA $40.66 #677600 PPE 5/30/09 E 250-42410-121 PERA $340.44 #677600 PPE 5/30/09 E 101-43100-121 PERA $874.76 #677600 PPE 5/30/09 G 101-21704 PERA $1,744.47 #677600 PPE 5/30109 E 101-41600-121 PERA $448.41 #677600 PPE 5/30/09 E 101-41400-121 PERA $217.59 #677600 PPE 5/30/09 Aal PUBLIC EMPLOYEES RETIREMENT FD $3,706.98 Paid Chk# 047294 6/3/2009 PURCHASE POWER E 101-41400-206 Postage $518.99 POSTAGE Total PURCHASE POWER $518.99 Paid Chk# 047295 6/3/2009 QWEST E 101-43100-320 Telephone $150.96 PW PHONE SERVICE Total QWEST $150.96 Paid Chk# 047296 6/3/2009 RANDY'S SANITATION��_ __ N E 101-41940-325 Garbage Service $107.14 8899 NASHUA AVE E 101-43100-325 Garbage Service $96.53 13400 90TH ST Total RANDY'S SANITATION $203.67 Paid Chk# 047297 6/3/2009 RCA BUILDERS INC. E 702-41400-310 Miscellaneous $1,000.00 7431 LARGE - LNDSCP ESC REFUND Total RCA BUILDERS INC. $1,000.00 Paid Chk# 047298 6/3/2009 REED BUSINESS INFORMATION E 201-43100-351 Legal Notices Publishing $194.34 4174838 AD FOR BIDS - 2009 STREET MAINT Total REED BUSINESS INFORMATION $194.34 Paid Chk# 047299 6/3/2009 SHERRIE LE HUMAN RESOURCES E 101-41400-106 HR CONSULTING SERVICES $5,325.00 101910 HR REVIEW Total SHERRIE LE HUMAN RESOURCES $5,325.00 Paid Chk# 047300 6/3/2009 SIGNATURE BANK�uM� E 702-41400-310 Miscellaneous Total SIGNATURE BANK Paid Chk# 047301 6/3/2009 SNAP-ON TOOLS E 101-43100-240 Small Tools/Equipment Total SNAP-ON TOOLS &1.000.00 6326 MASON - LNDSCP ESC REFUND 'D i,VVV.VV $258.00 229297 TOOLS $258.00 Paid Chk# 047302 6/3/2009 SUPERIOR LAWN E 602-49450-390 Contracted Services $1,194.93 1771 E 601-49400-390 Contracted Services $1,194.93 1771 E 101-41940-390 Contracted Services $3,966.06 1771 E 101-45200-390 Contracted Services $3,910.68 1771 Total SUPERIOR LAWN $10,266.60 Paid Chk# 047303 6/3/2009 TARGET STORES E 101-41400-203 Other Supplies Total TARGET STORES Paid Chk# 047304 6/3/2009 TC HOMES INC R 250-32261 Plumbing Permit G 250-21801 BUILDING PERMIT SURCHARGE Total TC HOMES INC W/S PROPERTY (2 MOS) W/S PROPERTY (2 MOS) CITY PROPERTY (2 MOS) HERBICIDE SPRAY $60.00 24560883928 COFFEE $60.00 $50.00 IRRIG REFUND - 7390 KAHLER $0.50 IRRIG REFUND - 7390 KAHLER $50.50 CITY OF OTSEGO 06/03/09 1:31 PM Page 6 *Check Detail Register© JUNE 2009 Check Amt Invoice Comment Paid Chk# 047305 6/3/2009 TEENCY THE CLOWN E 101-45250-440 Recreation Programming $150.00 EASTER EVENT Total TEENCY THE CLOWN $150.00 Paid Chk# 047306 6/3/2009 TIFFANY HUEBNER G 701-21897 DOGUE SPOT $254.90 DOGUE SPOT - ESCROW REFUND Total TIFFANY HUEBNER $254.90 Paid Chk# 047307 6/3/2009 TOSHIBA AMERICA BUSINESS SOLUT E 101-43100-413 Office Equipment Rental $55.29 52017390 PW TOSHIBA COPIER otal TOSHIBA AMERICA BUSINESS SOLUT $55.29 Paid Chk# 047308 6/3/2009 TROPHIES PLUS E 101-41400-310 Miscellaneous $17.04 1462 LOFF BADGE/EMER MGMT NAME PLATE E 250-42410-310 Miscellaneous $11.72 1462 LEONARD NAME PLATES Total TROPHIES PLUS $28.76 Paid Chk# 047309 6/3/2009 UNITED STATES POSTAL SERVICE�� E 101-41400-347 Newsletter $875.25 POSTAGE FOR OTSEGO VIEW Total UNITED STATES POSTAL SERVICE $875.25 Paid Chk# 047310 6/3/2009 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $68,133.33 PATROL -09-6 JUNE SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $68,133.33 Paid Chk# 047311 6/3/2009 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $46.00 PEGGY JOHNSON CUP Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 047312 6/3/2009 XCEL ENERGY E 601-49400-322 Utilities $63.00 5750 RANDOLPH - WELL #3 E 602-49450-322 Utilities $41.12 17388 52ND ST E 602-49450-322 Utilities $89.76 16935 56TH CT E 602-49450-322 Utilities $3,101.05 5850 RANDOLPH Total XCEL ENERGY $3,294.93 10100 BANK OF ELK RIVER $252,568.25 CITY OF OTSEGO 06/03/091:31 PM Page 7 *Check Detail Register© JUNE 2009 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $133,102.61 201 PAVEMENT AND TRAIL MANAGEMENT $10,025.82 212 Rogers Fire District $27,510.61 222 Citywide Stormwater(NPDES II) $343.40 225 Street Light Utility Fee $93.72 250 Comm. Dev. & Bldg Safety $3,385.76 403 COLLECTOR RDS (FORMERLY MSA) $651.00 414 Revolving Capital Improvements $1,320.91 444 SE Utilities Project $32,016.04 475 Waterfront East/Miss. Shores $586.50 485 Street Impr. Fund - 2006 $212.85 495 2007 Friendship &Quantrelle $71.22 499 WELLHEAD PROTECTION PROJECT $71.23 601 WATER FUND $18,589.81 602 SEWER FUND $12,106.93 701 DEVELOPMENT ESCROWS FUND $8,479.84 702 BUILDERS ESCROW FUND $4,000.00 $252,568.25 ITEM 8.7 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 plan ners(4nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 1 June 2009 RE: Otsego — Code Enforcement; Property Maintenance NAC FILE: 176.10 — 09.01 In an effort to ensure maintenance of property in developing areas of Otsego, the City Council has directed Building Safety and Code Enforcement staff to implement appropriate inspection procedures over the summer of 2008. Letters were sent on 16 May 2008 to all property owners within these areas stating that City staff would be conducting regular inspections of the area that includes your property regarding compliance with City Code requirements for property maintenance. Properties identified by City staff to be in violation of the City Code were mailed notice of the specific violation and allowed ten (10) days to abate the condition. City staff then inspected these properties again and if the violation was not corrected, ordered abatement of the violation and fine the property owner $100.00 plus all costs incurred in accordance with the administrative code enforcement procedures set forth by Section 2- 5-3 of the City Code. The rights of the property owner to appeal the violation notice are also established by Section 2-5-3 of the City Code. No property owners filed an appeal of the noticed violations. The City used two contractors to abate the property maintenance violations based on specific equipment needs and was charged different rates by each. For those properties which the City abated the City Code violation, invoices were sent to the property owner itemizing the administrative fines and service charges incurred by the City requesting payment within thirty (30) days of receipt. City staff has prepared a list setting forth the properties delinquent in payment of said administrative fines and the amount of delinquency for each property after invoices were mailed on 31 March 2009. Pursuant to the provisions of the City Code and Minnesota Statutes 429.101 and other Statutes, the City can assess for unpaid administrative fines, including penalties and interest, against these properties. A public hearing is scheduled for 8 June 2009 at 6:30 PM at City Hall to consider adoption of the proposed assessment of past due fines and service charges. The purpose of the public hearing is not for the City Council to determine whether a violation occurred, although City staff has verified ownership, inspection records and invoices for each property and attest to the accuracy of the fines and service charges itemized on the proposed assessment roll. If the assessment roll is adopted as presented, the assessment will include an additional $100.00 per parcel administrative fee as provided for by Section 2-4-2.F.11 of the City Code. City staff recommends adoption of the proposed assessments at the City Council meeting on 8 June 2009 at 6:30 PM. C. Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Sandy Lindenfelser, Special Licensing Andy MacArthur, City Attorney 2 RESOLUTION NO.: 2009-20 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ADOPTING ASSESSMENTS FOR UNPAID FEES AND CHARGES RELATED TO CODE ENFORECEMENT. WHEREAS, pursuant to Minnesota Statutes, the Otsego City Council held a public hearing on 8 June 2009 at 6:30 PM to consider proposed assessments for unpaid fees and charges related to code enforcement. WHEREAS, upon review of the proposed assessments and other evidence received, the public hearing was closed and the City Council passed upon all objections to the proposed assessment. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT: The proposed assessment, a copy of which is attached hereto and made a part thereof, is hereby accepted and shall constitute the special service district assessment against the lands identified therein. 2. The assessment shall be payable in equal installments extending over a period of one (1) year and shall bear interest at the rate of six (6) percent per annum from the date of adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2010. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the date upon which the assessment is adopted by the City Council. The property owner may at any time thereafter; pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made, provided that such payment is made before November 15 or interest will be charged through December 31 of the succeeding year. 4. The Otsego City Clerk shall forthwith transmit a certified duplicate of this assessment to the Wright County Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over time the same as other municipal taxes. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 8th day of June 4111A ATTEST: Tami Loff, City Clerk CITY OF OTSEGO Jessica Stockamp, Mayor 0 Property PID # Contract Charges Fine Abate Fine Interest DAYS Term 6450 Marshall Ave NE 205-002010 Pd mowing fee $100.00 $100.00 6% 36 1 Year 6438 Marshall Ave NE 205-002040 Pd mowing fee $100.00 $100.00 6% 36 1 Year 6352 Mason Ave NE 205-005050 $219.86 $100.00 $100.00 6% 36 1 Year 11370 72nd Street NE 215-001060 $390.74 $100.00 $100.00 6% 36 1 Year 11380 72nd Street NE 215-001070 $200.00 $100.00 $100.00 6% 36 1 Year 11390 72nd Street NE 215-001080 $390.74 $100.00 $100.00 6% 36 1 Year 11430 72nd Court NE 215-001120 $150.00 $100.00 $100.00 6% 36 1 Year 11470 72nd Street NE 215-001160 $200.00 $100.00 $100.00 6% 36 1 Year 11405 72nd Street NE 215-002110 $380.10 $100.00 $100.00 6% 36 1 Year 11479 72nd Street NE 215-002130 $200.00 $100.00 $100.00 6% 36 1 Year 11432 71st Street NE 215-002150 $571.05 $100.00 $100.00 6% 36 1 Year 11384 71st Street NE 215-002170 $380.00 $100.00 $100.00 6% 36 1 Year 11356 71st Street NE 215-002180 $380.11 $100.00 $100.00 6% 36 1 Year 11342 71st Street NE 215-002190 $380.11 $100.00 $100.00 6% 36 1 Year 11328 71st Street NE 215-002200 $380.11 $100.00 $100.00 6% 36 1 Year 11260 71st Street NE 215-002230 $380.11 $100.00 $100.00 6% 36 1 Year 7023 Lambert Avenue NE 215-002370 $200.00 $100.00 $100.00 6% 36 1 Year 7001 Lambert Avenue NE 215-002380 $200.00 $100.00 $100.00 6% 36 1 Year 11255 71st Street NE 215-003070 $380.11 $100.00 $100.00 6% 36 1 Year 11277 71st Street NE 215-003080 $571.42 $100.00 $100.00 6% 36 1 Year 11299 71st Street NE 215-003090 $380.11 $100.00 $100.00 6% 36 1 Year 11323 71st Street NE 215-003100 $571.42 $100.00 $100.00 6% 36 1 Year 11411 71st Street NE 215-003150 $571.42 $100.00 $100.00 6% 36 1 Year 11481 71st Street NE 215-003200 $570.85 $100.00 $100.00 6% 36 1 Year 9294 Kaeding Ave NE 190-005010 $159.75 $100.00 $100.00 6% 36 1 Year 9181 Kahl Court NE 190-009070 $159.75 $100.00 $100.00 6% 36 1 Year 7628 LaSalle Ave NE 197-002030 $81.07 $100.00 $100.00 6% 36 1 Year 13836 80th Street NE 034-002180 $300.00 $100.00 $100.00 6% 36 1 Year 7847 Palmgren Ave NE 070-001150 $159.75$100.00 $100.00 6% 36 1 Year 8263 Parell Ave NE 079-003130 $309.75 $100.00 $100.00 6% 36 1 Year Updated 06-02-09 Paid $150.00 only Paid $219.86 only Updated 06-02-09 Thursday, June 04, 2009 City of Otsego 8899 Nashua Ave NE Otsego, MN 55330 To: City Clerk and/or Mayor or To Whom It May Concern RE: 9029 Kaeding Ave NE, Otsego PID# 118-190-006130 This is to notify you that I object to and would like to appeal to the District Court, pursuant to Minn. Stat. 429.081 the Assessment on PID # 118-190-0006130, 9029 Kaeding Ave NE, Otsego, MN. Please notify me if there is anything else that I need to do to complete and/or expedite this process. �- Gary Knisley ,. Knisley Construction, Inc. 23250 Sunset Rd NE East Bethel, MN 55005 651-462-0505 Received By: Date: („ —Lt -O � ITEM g-2 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 1 June 2009 RE: Otsego — Development Applications NAC FILE: 176.08 Mr. Ted Bebbe and Mr. Robert Pratt recently applied for and received approval of conditional use permits to allow construction of second driveways to single family lots located within an R-3 District, in August 2008 and March 2009 respectively. Following the City Council's action on Mr. Pratt's application, the Planning Commission was directed to consider amendments to the Zoning Ordinance making second driveways within the R-1, R-2 and R-3 Districts allowed by administrative permit. The intent of the amendment would be to recognize that those CUP applications that are submitted within these neighborhoods have typically been approved by the Planning Commission and City Council without issue. Changing from a CUP to administrative permit process will save property owners both time and expense. At the time the City Council directed the Planning Commission to consider the amendment, Mr. Pratt asked the City Council for a reduction of the application fees he paid for processing the CUP application. Mr. Beebe learned of the proposed amendment and has also requested a reduction in the application fees paid for his CUP application. Mr. Beebe and Mr. Pratt both paid the 2008 application fees for a CUP. Application 2008 2009 Admin Permit Fee $200 $200 Escrow $400 $400 Total $800 $800 CUP Fee $200 $500 Escrow $800 $1,000 Total $1,000 $1,500 Mr. Beebe's CUP application incurred costs of $639.08 (including engineering/survey review related to placement of the culvert on a corner lot) and Mr. Pratt's CUP application has incurred costs to date of $379.20 to be deducted from the escrow. An escrow is required to be paid with either CUP or Admin Permit applications for planning, engineering and/or legal fees incurred in the review of the application. We would anticipate that processing second driveway applications as administrative permits under the amended ordinance will incur less cost as only minor plan review comments and possible field verification of a culvert would be necessary. With the CUP application, there is the needed preparation of a report to the Planning Commission and subsequent memorandum and findings of fact to the City Council that will not be necessary under the administrative permit process. The City Council may reduce the fees and charges paid by Mr. Beebe and/or Mr. Pratt at their discretion. This matter has been included on the City Council's agenda for 8 June 2009 at 6:30 PM. C. Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Andy MacArthur, City Attorney Ron Wagner, City Engineer Ted Beebe Robert Pratt CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2009-21 RESOLUTION ADOPTING ASSESSMENT OF $86,875.71 FOR QUANTRELLE AVENUE SEWER AND WATER EXTENSION IN THE CITY OF OTSEGO WHEREAS, pursuant to proper notice duly given as required by law, the Otsego City Council has met and heard and passed upon all objections to the proposed assessment for the improvements on the properties benefiting from the Quantrelle Avenue Sewer and Water Extension Project located in the City of Otsego. AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 24th day of November, 2008, and continued on the 13th day of April, 2009, and the 8th day of June, 2009 at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, the City Council of the City of Otsego, Wright County, Minnesota, hereby resolves. - 1 . esolves: 1. Such proposed assessment amount of $86,875.71 is broken down by property owner on the attached assessment table, which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the improvement in an amount greater than the assessment levied against it. 2. Such assessment shall be payable in equal installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January 2010, and shall bear interest at the rate of 6 percent (%) per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2009. To each subsequent installment when due shall be added interest for one year on all unpaid installments. Res 09-21 Quantrelle Ave Extension 3. The Owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City of Otsego, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution. The property owner may at any time thereafter, pay to the City of Otsego the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 4. The Otsego City Clerk shall forthwith transmit a certified duplicate of this assessment to the Wright County Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Motion for adoption of the resolution by Seconded by Council on the 8th day of June 2009. IN FAVOR: OPPOSED: Tami Loff, Clerk Res 09-21 Quantrelle Ave Extension at the meeting of the Otsego City CITY OF OTSEGO Jessica Stockamp, Mayor ITEM 11.1 RESOLUTION NO.: 2009 - 15 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ADOPTING RULES FOR CITY COUNCIL MEETINGS PURSUANT TO MINNESOTA STATUE 412.191 THAT INCLUDES A CHANGE TO THE START TIME OF REGULAR MEETINGS OF THE CITY COUNCIL. WHEREAS, Minnesota Statute 412.191 provides that meetings of the City Council are to be conducted in accordance with adopted rules; and, WHEREAS, Minnesota Statute 13D.04 requires that a schedule of the regular meeting of the City Council be on file at City Hall; and, WHEREAS, City staff has prepared Policy 1.01 in the form attached hereto establishing rules for City Council meetings including a schedule for regular meetings of the City Council; and, WHEREAS, adoption of Policy 1.01 will change the start time of regular meetings of the City Council from 6:30 PM to 7:00 PM on the second and fourth Mondays of each month; and, WHEREAS, the change of the start time of the regular meetings of the City Council shall be effective as of the regular meeting on 13 July 2009; and, WHEREAS, the City Clerk shall keep Policy 1.01 on file at City Hall, 8899 Nashua Avenue NE, Otsego, MN 55330 which may be reviewed during business hours. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT POLICY 1.01 IS HEREBY ADOPTED IN THE FORM ATTACHED HERETO. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 8th day of June 2009. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO Aw Jessica Stockamp, Mayor 2 POLICY 1.01 CITY COUNCIL MEETING RULES Section 1.01.01 Purpose 1.01.02 Meetings 1.01.03 Agenda 1.01.04 Appearances 1.01.05 Attendance 1.01.01: PURPOSE: The purpose of this policy is to establish rules for City Council meetings pursuant to Minnesota Statute 412.191. (Res. 09-15, June 8, 2009) 1.01.02: MEETINGS: A. The City Council shall hold regular meetings at 7:00 PM on the second and fourth Mondays of each month. B. Alternate meeting schedule: 1. Regular meetings of the City Council that occur on the following Federal holidays shall be held on the next calendar day at the same time as the regular meeting: a. New Years Day. b. Birthday of Martin Luther King Jr. C. Memorial Day. d. Independence Day. e. Labor Day. f. Veterans Day. g. Thanksgiving Day. h. Christmas Day. 1 2. Except as provided for above, the City Council may by majority vote schedule alternate times and/or dates for regular meetings or schedule special meetings and work sessions as needed. C. Emergency Meetings may be called when the City Council, members of the City Council or Mayor determine that circumstances exist requiring immediate consideration by the City Council. Notice of Emergency meetings shall comply with Minnesota Statute 13D.04, subdivision 3. D. The Mayor shall preside at regular meetings, special meetings or work sessions. In the absence of the Mayor, the Mayor Pro Tempore shall preside to be followed in order of succession by seniority of the Council members present. E. All City Council meeting shall be conducted in accordance with Roberts Rules of Order Newly Revised. F. Minutes shall be taken of all City Council meetings and work sessions by the City Clerk or City Administrator and shall be approved by the City Council as part of a City Council regular meeting agenda. (Res. 09-15, June 8, 2009) 1.01.03: AGENDA: A. The City Council agenda is prepared by the Administration Department. B. Items for the agenda and materials to be included in the City Council agenda packet must be submitted to the Administration Department by 8:00 AM on the Thursday prior to each City Council meeting. C. The City Council agenda is distributed to the City Council, City staff and posted on the City website on the Thursday prior to each City Council meeting. D. The City Clerk shall post the agenda for any City Council regular meeting, special meeting or work session at least three (3) days prior to the meeting, except in the case of emergency meetings. E. The agenda shall include a consent agenda for items considered to be routine or non -controversial by the City Council to be approved as one motion without separate discussion unless requested by a City Council member, City staff or member of the public, in which case the item will be removed from the consent agenda and considered in the normal sequence of the agenda. (Res. 09-15, June 8, 2009) K 1.06.04 PRESENTATIONS: A. Open Forum: The agenda of the regular meeting of the City Council shall include an open forum allowing any person wishing to speak the opportunity to address the City Council. 2. Persons wishing to speak shall step forward and be recognized by the Presiding Officer to speak during the open forum portion of the agenda. 3. The City Council may, at its discretion, require a written summary of the topic the person wishes to address to the City Council. 4. The City Council may, at its discretion, limit the time for each person to speak during open forum. Those requiring additional time to address their topic shall make a request for a special presentation on a future City Council regular meeting agenda as provided for by these rules. 5. The City Council may, at its discretion, control repetitious, harassing or inappropriate comments at its discretion and may deny anyone abusing open forum access to the floor. B. Special Presentations: Requests to make a special presentation before the City Council must be received by the City Clerk by 8:00 AM on the Thursday prior to the meeting at which the presentation is to occur. 2. Requests to be placed on the City Council agenda for a special presentation are to be accompanied by a brief summary of the topic to be addressed. C. Public Hearings: Comments related to zoning or subdivision applications, public improvement projects, assessments, code enforcement or other issues that are by State Law or City Code subject to a public hearing process shall be received only as part of a duly noticed public hearing in accordance with State Law and the City Code. (Res. 09-15, June 8, 2009) 1.06.05 ATTENDANCE: A. City Council members are asked to notify the Mayor, City Administrator and City Clerk if they will not be able to attend a scheduled City Council meeting, special meeting or work session. 3 B. The following City staff shall attend regular City Council meetings: City Administrator. 2. City Clerk. 3. Finance Director. 4. City Attorney. 5. City Engineer. 6. City Planner. 7. Other staff as requested by the City Council or City Administrator. C. City staff attendance at special meetings or work sessions shall be as requested by the City Council or City Administrator. (Res. 09-15, June 8, 2009) 4