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ITEM 3.6 Crack sealing project0tsTe F o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works, Street Department Kevin Lamson, Street Operations June 8, 2015 Manager PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda Lori Johnson, City Administrator 3.6 AGENDA ITEM DETAILS RECOMMENDATION: Staff recommends contracting with Allied Blacktop Company to complete the 2015 crack sealing project at a total cost of $61,620. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: Each year, as part of the City's Pavement Management Program, we contract out the crack sealing of City streets which are part of the Proactive Maintenance Plan. Staff has identified three prioritized sections of streets which are being recommended for crack sealing. These sections are: 1. 2012 Micro -surfacing of 781h Street 2. 2012 Micro -surfacing of Odean Ave. 3. 2015 Proactive Maintenance on Seal Coat/Fog Seal Streets Staff requested quotes from Allied Blacktop Company and Bargen Inc. Both companies have performed crack sealing projects for the City in the past. After discussion among the Public Works Subcommittee and follow-up research and analysis, staff is making the recommendation to accept the proposal from Allied Blacktop Company in the amount of $61,620. The crack sealing budget for 2015 is $61,000. The Public Works Subcommittee was presented with this information and recommended to place this item on the consent agenda for approval. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE • Allied Blacktop Company's crack seal proposal • Bargen Inc.'s crack seal proposal • Map of proposed 2015 crack sealing project MOTION: Motion to approve Allied Blacktop Company to perform crack sealing of City streets as part of the 2015 Pavement Management Program at a cost of $61,620. BUDGET INFORMATION FUNDING: BUDGETED: X YES Funding for the work to be completed will come No from the 201 Pavement Manaizement Fund. ACTION TAKEN Allied Blacktop Company 10503 - 89th Avenue North Maple Grove, MIST 55369 www.alliedblacktopmn.com Crackseal Proposal Date: May 22, 2015 City of Otsego Nevin Lamson 13400 901h Street N.E. Otsego, MN 55330 Project: 2015 Street Crack Seal Program Phone: (763)235-3175 Fax: (763)441-9163 Phone: 763.425.0575 Fax: 763.424.6791 Cellular: 612.834.0166 Cell: (763)238-5492 klamsonC?_ci.otseao.mn.us We hereby submit the following specifications and quotation for the following: Longitudinal and Transverse working cracks 1/4" wide and wider will be routed, dried and cleaned with a hot air lance or forced air wand, and filled with a 3723 series hot elastomeric crack seal material (CRAFCO 535). The material will be applied with 2 melters equipped with a double jacketed boiler and an internal and external thermostat to prevent scorching and overheating. Previously sealed cracks which have re -opened will be cleaned dried and re -sealed. Approximate Lineal Footage: 70,000 Approximate Pounds: 30,000 Rout Size: 1" x 1" Applicator Wand?: Yes Post Sweep Required?: I\lo Mote: Applicator wand to be used exclusively when premature cooling of the product may be an issue. Overband will be present after sealant has been applied. Traffic must be kept off until the material has properly cured. This generally takes between 10 and 20 minutes. When traffic control is an issue, a proper blotting agent will be applied. This contractor offers a one year guarantee on workmanship and materials. Owner will be notified typically one week prior to construction. This contractor to work with owner to determine schedule that will be least disruptive. Previously sealed cracks that have failed or re - cracked ovon't be routed. We propose to furnish material and labor, complete in accordance with the above specifications, for the sum of: Crack Seal u o}al. } 61,620.00 Payment terms are net 30 days. Note: This proposal may be withdrawn if not accepted within 30 days. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. All agreements contingent upon strikes, accidents or delays beyond our control. Allied Blacktop Company to carry proper insurance including Workers Compensation. Authorized Signature: b Peter M. Capistrant Acceptance oll proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature: Please take notice: Any person or company supplying labor or materials for this improvement to your personal property may file a lien against your property if that person or company is not paid for the contributions. Under Minnesota law you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due therm from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or materials for the improvement and who gave you timely notice. - HIZORIPOrRi9 lad 606 County Road 1 Phone (507) 427-2924 Mountain Lane, MN 561.59 iMay 10, 2015 City of Otsego Attn: Kevin Lamson 0899 Nashua Ave. NE Otsego, MN 55330 Kevin, Thank you for the opportunity to explain the asphalt pavement maintenance services our firm offers and to provide you with a quote for your city streets. 1 am confident that you will fend the services beneficial for your roads. I would like to explain the procedures our service crew uses. Aspi.ait Rubber Crack Repair Our service crew will: A. rout out cracks 1" wide by 1" deep for cracks that are 40 feet apart and closer B. rout out cracks 1 %" wide by 1" deep for cracks that are 45 —80 feet apart C. if the cracks are wider, they will be routed accordingly D. the cracks will then be cleaned with high volume blowers E. as a second cleaning procedure, a heatlance will be used to dean out any remaining debris and/or moisture E. cracks will be filled three-quarters to full G. after a cooling period, the cracks are filled a second time using a banding applicator H. this does not include any allegated areas 1. the debris will be blown to the side of the curb, where it will be the City's responsibility to sweep up Sealant The sealant that we will use meets and exceeds the Minnesota State Spec. #3723.2 and Iowa ASTM-D3405 and AS T M-D6690 type II Spec. with the following modifications: - 100% elongation at -20`F =�F0jELC Pc' ces - Our price includes all materials, applicable taxes and labor to complete the project as explained. Please no The Customer is responsible for notifjing the public that. we will be working in your area. Pavement maintenance can be e;,rtremely dusty and dirty work and we strongly encourage the public to keep their Personal property at a strong distance awoy from our work zone. This will avoid anypassible concerns for dust debris or damage. A recommended distance would be 75 —150 feet away from the work zone. An insurance Certificate is available upon request. TERMS: Owner agrees that all payments required under this Contract shall be due and payable within 30 days of date of invoice. Owner further agrees that Bargen Inc. may charge interest at the annual rate of eighteen percent (18%), unless a lesser percentage is required by law on any sum due under this Contract which is not paid within 30 days of invoice date. If payments are not made when due, interest, costs ii.ncidental to collection and attorney's fees (if any attorney is retained for collection) shall be added to the unpaid balance. Bargen Inc. reserves the right, without penalty from Owner, to stop work on the project if Owner does not make payments to Bargen inc. when due. This Proposal%Contract may be withdrawn by Bargen Inc. If not accepted within 30 days, or at anytime, subject to increases related to material prices as noted above. Acceptance of proposai —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. This proposal may be withdrawn if not accepted within 30 days. Date of acceptance Signature Purchase Order # Signature Thank you forthe opportunity to provide you with information on the asphalt pavement maintenance needs in your community. lam confident that you will find the products used and the workmanship of our crew of the highest quality. I look forward to working with you in the near future. Sincerely, 11` C ;r Jerry Van Dyke BARGEN, INC_ JVD/fh Project fOr CbYl of Otsego — Crack (Repair Our Missim Bargen, Inc. is commit- ted to excellence and. be -use of this, we take pride in our team of prafersional craL.Men. our primary purpose is to provide Imoxvied9e- able recommendations. quality worlananship and cxceptioaal service. 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