07-13-09 CCITEM 3_7
CITY OF OTSEGO
CITY COUNCIL MEETING MINUTES
July 13, 2009
7:00 P.M.
Roll Call: Otsego City Council: Mayor Jessica Stockamp,
Councilmembers Dan Scharber, Mark Thorsted, Tom Darkenwald
and Vern Heidner.
City Staff: City Administrator Michael Robertson, Finance
Director Gary Groen, City Engineer Ron Wagner, City Planner
Daniel Licht and City Attorney Andy MacArthur.
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7:00 p.m. and
led the Pledge of Allegiance.
2. Consider Agenda Approval
City Administrator Robertson requested to add 7.2. Purchase
of Park Maintenance Equipment and 7.3. Park Commission CPR
Training.
Councilmember Heidner, seconded by Councilmember Scharber,
moved to approve the agenda as amended. Carried 5-0.
3. Consider the following minutes
3.1. June 22, 2009 City Council meeting minutes
Councilmember Scharber, seconded by Councilmember Heidner,
moved to approve the minutes as written. Carried 5-0.
4. Open Forum
No one came forward to be heard.
5. Consent Agenda
5.1. Approve Claims List
5.2. Code Amendment
5.3. Siren Repair Estimate
5.4. Escrow Refund - Otsego Preserve
1st, 2nd & 3rd Additions
Councilmember Scharber, seconded by Councilmember Heidner,
moved to approve the Consent agenda. Carried 5-0.
6. Unfinished Business
6.1. Liquor License Request
Administrator Robertson noted that the applicant could not
receive a license just for wine sales that it would have to
be a regular off sale liquor license. City Planner Licht
said that wine sales are incidental to the existing usage of
the building and its current on -sale liquor license. City
Attorney MacArthur said the license could be approved
conditionally. Council consensus was to bring this back on
the next agenda with the conditions of approval drawn up.
6.2. Davis Mississippi Coves Request
City Engineer Wagner updated Council on the remaining items
to be completed by the Mississippi Coves developer.
6.3. Quantrelle Avenue Improvements
City Attorney MacArthur and City Engineer Wagner reviewed the
document.
Councilmember Scharber, seconded by Councilmember Heidner,
moved to approve the agreement with Mississippi Riverwood
Associates. Carried 5-0.
7. Public Works
7.1. City Hall Roof Repair
City Administrator Robertson reviewed the bid.
Councilmember Heidner, seconded by Councilmember Darkenwald,
moved to approve the repair bid of $2,500. Carried 5-0.
7.2. Purchase of Park Maintenance Equipment
Administrator Robertson reviewed the proposed purchase of a
fertilizer spreader and a turf aerator. The spreader would
replace an existing piece of equipment; the turf aerator
would be new.
Councilmember Heidner was concerned whether staff had the
necessary certification to apply chemicals. Administrator
Robertson said at least one staffer had an applicator's
license. Councilmember Scharber said the fertilizers used on
City parks were no different than what someone could buy in a
store for their lawn. Council directed that this be reviewed
by the Public Works subcommittee and then brought back to the
next Council meeting for action.
7.3. Park Commission CPR Training
Mayor Stockamp said the Park Commission would like to have a
few dates submitted to them at their next meeting in August
and then they will pick one. Administrator Robertson said he
would have several dates available for them to consider.
7.4. Public Works Subcommittee Meetings
The July meeting was moved to Tuesday, July 21 at noon and
the August meeting was moved to Wednesday, August 12 at noon.
8. City Planner
8.1. Revised Final Plat-Riverpointe 4" Addition
City Planner Licht said he was so happy to have a plat review
he was almost giddy. He noted that the plat consisted of 10
lots and they had the same layout as the approved preliminary
plat. City Engineer Wagner recommended that rather than a
temporary cul-de-sac that a hammerhead turn around be
constructed because it impact the adjacent lots less and
provide the necessary turn around space.
Councilmember Heidner, seconded by Councilmember Scharber,
moved to approve the Final Plat with seven conditions.
Carried 5-0.
8.2. Lahn Farm Park Update
City Planner Licht said that staff intends to have a concept
plan in front of the Park Commission for review in August.
Councilmember Scharber asked what they could do to get
started on the grading this fall. City Planner Licht said
that Public Works Supervisor Brad Belair would like to be the
general contractor on this since it is such a small project.
Administrator Robertson asked for authority to meet with
Lennar and submit a counter offer. Council was in consensus
to support both requests.
9. Citv Enqineer
9.1. Ordinance 09-07, Amending the City Code
Regarding Erosion and Sediment Control
City Engineer Wagner reviewed the ordinance, noting that it
was required under the NPDES stormwater permit. City Planner
Licht recommended modifying part of the ordinance to include
an exception for incidental agriculture and landscaping
activities.
Councilmember Heidner, seconded by Councilmember Scharber,
moved to approve Ordinance 09-07 and the Ordinance summary
for publication. Carried 5-0.
9.2. Discuss Duerr Creek Driveway Repairs
City Engineer Wagner said that there were seventeen driveways
in the Duerr Creek subdivision that were unfinished. He
noted that where those driveways crossed the public sidewalk
that traffic on the driveways would eventually break the edge
of the sidewalk. City Attorney MacArthur said that with 30
days notice the City could finish the driveway between the
street and the sidewalk and assess it to the property owner
because that was City owned right-of-way. To finish the rest
of the driveway the City would need a waiver of trespass from
the property owner.
The Council was in consensus that the City would only repair
the driveway aprons. They directed staff to send letters to
the property owners giving them 30 days notice and outlining
their options for finishing the driveway.
10. City Attorney
10.1. Secure Abandoned House in
Prairie Creek 3rd Addition
City Planner Licht said the City had been made aware that at
property in Prairie Creek 3rd Addition had been vacated and
that the lock had been removed and the property was not
secure. He asked the Council to order the property secured
and City Attorney MacArthur will send a notice to the owner
giving them a week to do so.
Councilmember Heidner, seconded by Councilmember Scharber,
moved to order the property secured. Carried 5-0.
11. City Council Items
11.1. Star News Focus Group
Mayor Stockamp said she had been invited to a focus group by
the Star News on the newspaper and could not attend.
Councilmember Heidner said he would attend.
11.2. 2009 2nd Quarter Financial Report
Finance Director Groen reviewed the second quarter financial
report.
11.3. Scharber & Sons Invoice
Councilmember Thorsted, seconded by Mayor Stockamp, moved to
approve the invoice. Carried 4-0, Councilmember Scharber
abstained.
12. Citv Administrator
12.1. Report on Hospital District
Administrator Robertson and City Planner Licht updated
Council on their meeting with Hospital District CEO Marshall
Smith.
12.2 Long Range Planning
The Long Range Planning workshop was moved to Monday, August
17, 2009 at 5:30 p.m.
13. Adjournment
Councilmember Scharber, seconded by Councilmember Darkenwald,
moved to adjourn to a workshop at 8:32 p.m. Carried 5-0.
At the workshop Council reviewed the proposed salary step
system recommended by personnel consultant Sherrie Le. With
no further business the workshop adjourned at 9:54 p.m.
Michael Robertson
City Administrator