ITEM 8.1 Resolution 15-300
OtSeTgo
F
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Administration
Lori Johnson, City Administrator
June 8, 2015
PRESENTER(s):
REVIEWED BY:
ITEM #:
Lori Johnson, City Administrator
Andy MacArthur, City Attorney
8.1
AGENDA ITEM DETAILS
RECOMMENDATION:
Recommend adoption of Resolution 2015-30 Authorizing the use of Alternative Dissemination of Bids
and Requests Per Minnesota Statutes 331A.03, Subd. 3.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
Minnesota Statutes regarding the publication and dissemination of bids and requests were updated in
2004 to allow the use of a City website in lieu of publication in the entity's official newspaper. This
method allows for widespread and easily accessible access to bid and request information by all possible
vendors.
To use the alternative method, the City Council must formally approve its intent to use the alternative
method of dissemination and for the first six months after designating an alternative means of
dissemination, it must continue to publish bids and requests in the official newspaper in addition to the
alternative method.
Staff recommends adoption of the attached resolution to allow for the posting of bids and request on
the City's website in lieu of the official newspaper (after meeting the six month requirement for dual
publication). Additionally, the City may publish in a recognized industry trade journal instead of the
official newspaper.
SUPPORTING DOCUMENTS: X ❑ ATTACHED ❑ NONE
• Resolution 2015-30 Authorizing the use of Alternative Dissemination of Bids and
Requests Per Minnesota Statutes 331A.03, Subd. 3.
• 2014 Minnesota Statutues, Chapter 331A.03
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to approve Resolution 2015-30 Authorizing the use of Alternative Dissemination of Bids and
Requests Per Minnesota Statutes 331A.03, Subd. 3.
BUDGET INFORMATION
FUNDING:
N/A
ACTION TAKEN
BUDGETED: X ❑ YES
❑ NO
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2015-30
A RESOLUTION AUTHORIZING THE USE OF ALTERNATIVE DISSEMINATION
OF BIDS AND REQUESTS PER MINNESOTA STATUTES 331A.03 SUBD. 3
WHEREAS, Minnesota Statutes 331A.03 Subdivision 3 Alternative dissemination of
bids and requests allows the City to use a means for notification other than a newspaper
publication; and,
WHEREAS, the City has the means to use the alternative method and this method will
provide greater access to the information; and,
WHEREAS, the City hereby notifies all interested parties that the City will use the
alternative means of notification and dissemination of bids and requests for future projects and
purchases as authorized by law.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Otsego hereby adopts the alternative means of dissemination of bids and requests as outlined in
Minnesota Statutes 33IA. 03, Subd. 3.
Adopted by the City Council of the City of Otsego this 8th day of June, 2015.
Motion by:
Second by:
All in Favor:
Those Opposed:
Jessica Stockamp, Mayor
Tami Loff, City Clerk
33IA. 03 - 2014 Minnesota Statutes Page 1 of 1
2014 Minnesota Statutes Authenticate
331A.03 WHERE NOTICE PUBLISHED.
Subdivision 1. Generally. Except as provided in subdivision 2, a public notice shall
be published in a qualified newspaper, and except as otherwise provided by law, in one
that is likely to give notice in the affected area or to whom it is directed. When a statute or
other law requires publication in a newspaper located in a designated political subdivision
or area and no qualified newspaper is located there, publication shall be made in a
qualified newspaper likely to give notice unless the particular statute or law expressly
provides otherwise. If no qualified newspaper exists, then publication is not required.
Subd. 2. Exception; certain cities of the fourth class. A public notice required to
be published by a statutory or home rule charter city of the fourth class located in the
metropolitan area defined in section 473.121. subdivision 2, is not required to be published
in a qualified newspaper if there is no qualified nondaily newspaper of general circulation
in the city, provided the notice is printed in a newsletter or similar printed means of giving
notice that is prepared by the city and either mailed or delivered to each household in the
city.
Subd. 3. Alternative dissemination of bids and requests. (a) In addition to or as an
alternative to the statutory requirements for newspaper publication, a political subdivision
may disseminate solicitations of bids, requests for information, and requests for proposals
by a means authorized in paragraph (b), if the political subdivision simultaneously
publishes, either as part of the minutes of a regular meeting of the governing body or in a
separate notice published in the official newspaper, a description of all solicitations or
requests so disseminated, along with the means by'which the dissemination occurred.
(b) A political subdivision may use its Web site or recognized industry trade jouimals
as an alternative means of dissemination. A dissemination by alternative means must be in
substantially the same format and for the same period of time as a publication required by
this chapter.
(c) For the first six months after a political subdivision designates an alternative
means of dissemination, it must continue to publish solicitation of bids, requests for
information, and requests for proposals in the official newspaper in addition to the
alternative method. The publication in the official newspaper must indicate where to find
the designated alternative method. After the expiration of the six-month period, an
alternative means of dissemination satisfies the publication requirements of law for
solicitation of bids, requests for information, and requests for proposals.
History: 1984 c 543 s 22; 1991 c 53 s 1; 2004 c 182 s 12,13
Copyright n 2014 by the Revisor of Statutes, State of Minnesota. All rights reserved.
https://www.revisor.mn.gov/statutes/?id=331A.03 5/26/2015