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07-27-09 CCCLAIMS LIST CITY COUNCIL MEETING JULY 27, 2009 TO: Tami Loff ITEM 5-7 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 07-15-2009 $ 13,693.41 Check #47452 - 47458 07-22-2009 $ 98,239.89 Check #47459 - 47502 PAYROLL 07-15-2009 $ 37,955.81 ELECTRONIC PYMTS FOR JULY: Qwest $ 103.15 Centerpoint Energy $ 320.94 Dept. of Revenue -Fuel Tax $ 0.00 Dept. of Revenue -Sales Tax $ 0.00 Elk River Utilities $ 1,604.63 Wright -Hennepin $ 15,653.74 Delta Dental $ 1,119.48 Total $ 18,801.94 GRAND TOTAL $ 168,691.05 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 07/15/09 10:15 AM Page 1 *Check Summary Register© JULY 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047452 OTSEGO WEST, LLC 7/14/2009 $1,490.34 OTSEGO PRESERVE ESCROW REDUCTI Paid Chk# 047453 ALLIANCE BENEFIT GROUP 7/15/2009 $835.98 PPE 7/11/09 CH DTD 7/15/09 Paid Chk# 047454 DAVID GASSLER 7/15/2009 $1,000.00 7410 KAHLER - LNDSCP ESC REFUN Paid Chk# 047455 ICMA RETIREMENT TRUST 7/15/2009 $648.22 PLAN #304185 Paid Chk# 047456 MELANIE GRUPA 7/15/2009 $5,000.00 SEPTIC ESCROW RETURN FOR 14266 Paid Chk# 047457 NOVAK-FLECK INC 7/15/2009 $1,000.00 11530 79TH - LNDSCP ESC REFUND Paid Chk# 047458 PUBLIC EMPLOYEES RETIREME 7/15/2009 $3,718.87 #677600 PPE 7/11/09 Total Checks $13,693.41 FILTER: None CITY OF OTSEGO 07/15/09 10:16 AM Page 1 *Check Detail Register© JULY 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 047452 7/14/2009 OTSEGO WEST, LLC G 701-22377 OTSEGO PRESERVE $839.39 #701-22377 OTSEGO PRESERVE ESCROW REDUCTION G 701-22432 OTSEGO PRESERVE III $650.95 #701-22432 OTSEGO PRESERVE ESCROW REDUCTION Total OTSEGO WEST, LLC $1,490.34 Paid Chk# 047453 7/15/2009 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins _ $835.98 PPE 7/11/09 CH DTD 7/15/09 Total ALLIANCE BENEFIT GROUP $835.98 Paid Chk# 047454 7/15/2009 DAVID GASSLER ..... �� .� E 702-41400-310 Miscellaneous $1,000.00 7410 KAHLER - LNDSCP ESC REFUND Total DAVID GASSLER $1,000.00 Paid Chk# 047455 7/15/2009 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $436.00 PPE 7/11/09 PLAN #304185 E 101-41400-121 PERA $212.22 PPE 7/11/09 PLAN #304185 Total ICMA RETIREMENT TRUST $648.22 Paid Chk# 047456 7/15/2009 MELANIE GRUPA E 702-41400-310 Miscellaneous $5,000.00 SEPTIC ESCROW RETURN FOR 14266 - 78TH Total MELANIE GRUPA $5,000.00 Paid Chk# 047457 7/15/2009 NOVAK-FLECK INC E 702-41400-310 Miscellaneous $1,000.00 11530 79TH - LNDSCP ESC REFUND Total NOVAK-FLECK INC $1,000.00 Paid Chk# 047458 7/15/2009 PUBLIC EMPLOYEES RETIREMENT FD E 602-49450-121 PERA $42.29 #677600 PPE 7/11/09 E 601-49400-121 PERA $42.30 #677600 PPE 7/11/09 E 250-42410-121 PERA $340.34 #677600 PPE 7/11/09 G 101-21704 PERA $1,750.05 #677600 PPE 7/11/09 E 101-43100-121 PERA $875.13 #677600 PPE 7/11/09 E 101-41600-121 PERA $448.41 #677600 PPE 7/11/09 E 101-41400-121 PERA $220.35 #677600 PPE 7/11/09 )tal PUBLIC EMPLOYEES RETIREMENT FD $3,718.87 10100 BANK OF ELK RIVER $13,693.41 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $4,778.14 250 Comm. Dev. & Bldg Safety $340.34 601 WATER FUND $42.30 602 SEWER FUND $42.29 701 DEVELOPMENT ESCROWS FUND $1,490.34 702 BUILDERS ESCROW FUND $7,000.00 $13,693.41 CITY OF OTSEGO 07/22/09 1:01 PM Page 1 *Check Summary Register@ JULY 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047459 ABDO ABDO EICK & MEYERS LL 7/22/2009 $515.00 ANNUAL STATE AUDITOR REPORT Paid Chk# 047460 AFFORDABLE SANITATION 7/22/2009 $1,123.50 JUNE PORTA RENTALS Paid Chk# 047461 AIRGAS, INC. 7/22/2009 $32.27 ACETYLENE/OXYGEN/HAZMAT Paid Chk# 047462 ARROW TERMINAL LLC 7/22/2009 $102.72 GXL WIRE Paid Chk# 047463 BANK OF ELK RIVER -1 7/22/2009 $20.00 SECURITY TOKENS Paid Chk# 047464 BROCK WHITE CO LLC 7/22/2009 $189.55 BLANKET/STAPLES FOR ROCKWOODS Paid Chk# 047465 BURNET TITLE 7/22/2009 $100.00 11405 72ND - REF MOWING ADMIN Paid Chk# 047466 CENTRAL HYDRAULICS, INC. 7/22/2009 $34.68 SEAL KIT Paid Chk# 047467 CITY OF OTSEGO 7/22/2009 $3,066.93 7551 LANCASTER - WEST WWTF Paid Chk# 047468 CP TELECOM 7/22/2009 $614.70 TELEPHONE Paid Chk# 047469 CRAIG MURPHY 7/22/2009 $4.02 9336 KAEDING - W/S REFUND Paid Chk# 047470 E H RENNER & SONS 7/22/2009 $1,106.10 LILYPOND IRRIG WELL - FINAL PA Paid Chk# 047471 FIRST LAB 7/22/2009 $39.00 PRE EMPLOY - DICK UDEE Paid Chk# 047472 G & K TEXTILE LEASING SYSTE 7/22/2009 $733.60 UNIFORMS & MATS Paid Chk# 047473 GENERAL REPAIR SERVICE 7/22/2009 $1,685.00 AERATOR GEARBOX REMOVAL Paid Chk# 047474 GENERATOR SYSTEM SVCS, IN 7/22/2009 $3,955.07 MAJOR PM - WEST WWTF Paid Chk# 047475 HEALTH PARTNERS 7/22/2009 $7,143.30 AUGUST MEDICAL Paid Chk# 047476 HENRYS WATERWORKS, INC. 7/22/2009 $4,816.01 VALVE EXTENSIONS Paid Chk# 047477 INFRASTRUCTURE TECHNOLOG 7/22/2009 $630.00 HIGH PRESSURE CLEAN AT WWTF Paid Chk# 047478 LEAGUE OF MN CITIES 7/22/2009 $245.00 2009 CLERKS CONFERENCE - TAMI Paid Chk# 047479 MARTIN BENEFIT ADMINISTRAT 7/22/2009 $54.50 JULY FEE - FLEX Paid Chk# 047480 MENARDS 7/22/2009 $152.39 TRASH CANS, RECYCLE BINS, PAIN Paid Chk# 047481 MINNESOTA COPY SYSTEMS 7/22/2009 $106.32 CITY HALL COPIER MAINT/COPIES Paid Chk# 047482 MN DEPT OF HEALTH 7/22/2009 $50.00 PERMIT #545303 - OHLAND WELL Paid Chk# 047483 MONTICELLO ANIMAL CONTROL 7/22/2009 $200.00 ANIMAL CONTROL Paid Chk# 047484 NEXTEL COMMUNICATIONS 7/22/2009 $362.25 CELL PHONES Paid Chk# 047485 NORTHLAND MECH CONT, INC. 7/22/2009 $1,549.68 REPLACE MOTOR ON FAN #12 Paid Chk# 047486 OFFICEMAX 7/22/2009 $155.75 OFFICE SUPPLIES Paid Chk# 047487 PAT LAUNDERVILLE 7/22/2009 $12.73 ICE CREAM - CHURCH GRP HELP @ Paid Chk# 047488 PEOPLE SERVICE INC. 7/22/2009 $47,895.00 MONTHLY SERVICE - AUG Paid Chk# 047489 REINDERS, INC. 7/22/2009 $1,001.10 FERTILIZER Paid Chk# 047490 RICHARD PONTIUS 7/22/2009 $144.45 11323 74TH - W/S REFUND Paid Chk# 047491 SANDY LINDENFELSER 7/22/2009 $154.55 CLERK SCHOOL MILEAGE Paid Chk# 047492 SHERRIE LE HUMAN RESOURC 7/22/2009 $2,783.00 HR REVIEW Paid Chk# 047493 SOFTRONICS, INC. 7/2212009 $2,185.80 ADMIN - LABOR Paid Chk# 047494 SRF CONSULTING GROUP, INC. 7/22/2009 $3,911.31 PARKS CONSULTING Paid Chk# 047495 SYLVA CORPORATION 7!22!2009 $157.64 SYLVA MULCH Paid Chk# 047496 TAMI LOFF 7/22/2009 $68.48 CLERK SCHOOL MILEAGE Paid Chk# 047497 TOWN & COUNTRY LANDSCAPI 7/22/2009 $6,733.13 MOWING - TO BE ASSESSED Paid Chk# 047498 ULINE 7/22/2009 $91.23 CLEAR PACK LIST ENV Paid Chk# 047499 UNITED STATES POSTAL SERVI 7/22/2009 $2,000.00 W/S POSTAGE - PERMIT #40 Paid Chk# 047500 VERIZON WIRELESS 7/22/2009 $145.83 LAP TOP SERVICE Paid Chk# 047501 WOOD CHIP OF PRINCETON, IN 7/22/2009 $1,766.11 SOFTSTEP PLAYGROUND MULCH Paid Chk# 047502 XCEL ENERGY 7/22/2009 $402.19 16575 61ST - WT #3 Total Checks $98,239.89 FILTER: None CITY OF OTSEGO 07/22/09 1:05 PM Page 1 *Check Detail Register© JULY 2009 Paid Chk# 047421 7/8/2009 CITY OF MONTICELLO E 101-42710-390 Contracted Services Total CITY OF MONTICELLO Paid Chk# 047422 7/8/2009 COBORNS INC E 250-42410-225 Uniforms/Clothing Allowance Total COBORNS INC Paid Chk# 047423 7/8/2009 COTTENS - NAPA E 101-43100-220 Repair/Maint Supply (GENERAL) Total COTTENS - NAPA $431.33 4860 MAY ANIMAL CONTROL a4a �.3J $36.44 M91826774 DRY CLEANING $36.44 $14.39 507470 HALOGEN LAMP, O'RINGS .1) 14.oa Paid Chk# 047424 7/8/2009 COURI MACARTHUR LAW OFFICE E 101-41700-301 Legal Services Check Amt Invoice Comment 10100 BANK OF ELK RIVER Legal Services $42.00 KADLER AVE Paid Chk# 047418 7/8/2009 SCHARBER & SONS $42.00 PERSONNEL E 101-41700-301 E 101-45200-210 Operating Supplies (GENERAL) $36.16 1026629 JD TRACTOR PARTS E 101-45200-210 Operating Supplies (GENERAL) $39.75 1027152 SPOOLS, EDGERS E 101-45200-220 Repair/Maint Supply (GENERAL) $145.64 1027603 FUEL PUMP, GSKT, FUEL FILTER E 101-41700-301 Total SCHARBER & SONS $221.55 CMHP (NSP GRANT $) E 101-41700-301 Paid Chk# 047419 7/8/2009 CARLSON TRACTOR & EQUIP. CO. E 101-41700-301 Legal Services E 101-43100-220 Repair/Maint Supply (GENERAL) $182.79 C18790 SPINDLE Total CARLSON TRACTOR & EQUIP. CO. $182.79 Legal Services $51.00 Paid Chk# 047420 7/8/2009 CHARTER COMMUNICATIONS $272.00 WATERFRONT EAST E 101-41400-390 Contracted Services $119.06 E 101-41700-301 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.06 E 101-41700-301 Legal Services Paid Chk# 047421 7/8/2009 CITY OF MONTICELLO E 101-42710-390 Contracted Services Total CITY OF MONTICELLO Paid Chk# 047422 7/8/2009 COBORNS INC E 250-42410-225 Uniforms/Clothing Allowance Total COBORNS INC Paid Chk# 047423 7/8/2009 COTTENS - NAPA E 101-43100-220 Repair/Maint Supply (GENERAL) Total COTTENS - NAPA $431.33 4860 MAY ANIMAL CONTROL a4a �.3J $36.44 M91826774 DRY CLEANING $36.44 $14.39 507470 HALOGEN LAMP, O'RINGS .1) 14.oa Paid Chk# 047424 7/8/2009 COURI MACARTHUR LAW OFFICE E 101-41700-301 Legal Services $42.00 FIRE STATION E 101-41700-301 Legal Services $42.00 KADLER AVE E 101-41700-301 Legal Services $42.00 PERSONNEL E 101-41700-301 Legal Services $70.00 LEFEBRE DRAINAGE E 101-41700-301 Legal Services $224.00 KNISLEY E 101-41700-301 Legal Services $378.00 ASSESSMENTS E 414-43100-301 Legal Services $2,448.00 MISSISSIPPI RIVERWOOD E 101-41700-301 Legal Services $392.00 CMHP (NSP GRANT $) E 101-41700-301 Legal Services $3,234.00 HOSPITAL DISTRICT E 101-41700-301 Legal Services $1,645.00 ZACHMAN E 203-45210-301 Legal Services $84.00 LAN J PARK E 203-45210-301 Legal Services $51.00 NORIN LANDING - PUBLIC ACCESS G 701-21856 WATERFRONT EAST 3RD $272.00 WATERFRONT EAST G 701-22361 SUN RAY FARMS $476.00 SUNRAY FARMS E 101-41700-301 Legal Services $3,248.00 GENERAL E 101-41700-301 Legal Services _$742.00 SEXUAL OFFENDER ORDINANCE Total COURI MACARTHUR LAW OFFICE $13,390.00 Paid Chk# 047425 7/8/2009 CROW RIVER FARM EQUIPMENT E 101-43100-210 Operating Supplies (GENERAL) $153.66 136960 MISC OPERATING SUPPLIES Total CROW RIVER FARM EQUIPMENT $153.66 Paid Chk# 047426 7/8/2009 DJ'S TOTAL HOME CENTER E 101-45200-220 Repair/Maint Supply (GENERAL) $17.80 39827 ELBOWS, ADAPTERS, BUSHINGS E 101-43100-210 Operating Supplies (GENERAL) $5.31 40027 INSECT REPELLANT E 101-45200-220 Repair/Maint Supply (GENERAL) $5.45 40085 RISER & SPRINKLER CUTOFF E 101-45200-210 Operating Supplies (GENERAL) $19.15 40118 PVC PIPE, ELBOW E 101-45200-210 Operating Supplies (GENERAL) $6.01 40178 WIRE ROPE CLIPS E 101-43100-210 Operating Supplies (GENERAL) $14.89 40278 MARKING PAINT CITY OF OTSEGO 07/22/09 1:05 PM Page 2 *Check Detail Register© JULY 2009 Check Amt Invoice Comment Total DJ'S TOTAL HOME CENTER $68.61 Paid Chk# 047427 7/8/2009 EDWARD FIELDS & SONS E 222-49490-400 Repairs & Maint Cont $1,125.00 3137 CLEAN DITCH @ ROCKWOODS Total EDWARD FIELDS & SONS $1,125.00 Paid Chk# 047428 7/8/2009 EXECUTIVE TITLE R414-36100 Special Assessments $363.36 118-183-00102 9833 KAHLER - SPECIAL ASSESSMENT OVERPAY Total EXECUTIVE TITLE $363.36 Paid Chk# 047429 7/8/2009 FINKEN'S WATER CARE E 101-41940-390 Contracted Services $37.02 BOTTLED WATER Total FINKEN'S WATER CARE $37.02 Paid Chk# 047430 7/8/2009 FLOYD TOTAL SECURITY E 602-49450-430 Miscellaneous (GENERAL) $53.25 170254 KEYS FOR WWTF Total FLOYD TOTAL SECURITY $53.25 Paid Chk# 047431 7/8/2009 FULL IDENTITY E 101-41400-201 Office Supplies and Expenses $286.50 28145 EMERGENCY PLAN NAME BADGES Total FULL IDENTITY $286.50 Paid Chk# 047432 7/8/2009 GIS RANGERS, LLC E101-43100-240 E 101-41400-391 GIS Services $4,822.50 185 GIS SERVICES $56.62 Total GIS RANGERS, LLC $4,822.50 ASSOC Paid Chk# 047433 7/8/2009 GOPHER STATE ONE -CALL INC $90.53 33857 FIRE EXT RECHARGE FOR SAFETY TRAINING E 250-42410-310 Miscellaneous $310.30 9060754 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $310.30 Paid Chk# 047434 7/8/2009 HASSAN SAND & GRAVEL E 101-43100-370 Sand andGravel $1,114.60 77400 SAND & GRAVEL Total HASSAN SAND & GRAVEL $1,114.60 Paid Chk# 047435 7/8/2009 HYDROLOGIC E 101-45200-220 Repair/Maint Supply (GENERAL) $364.85 393026 -IN IRRIGATION SUPPLIES Total HYDROLOGIC $364.85 PaidChk# 047436 7!8/2009 INK WIZARDS, INC. E 101-41400-201 Office Supplies and Expenses $81.45 53339 ADMIN - UNiFORMS Total INK WIZARDS, INC. $87.45 Paid Chk# 047437 718/2009 JOHN DEERE LANDSCAPES E 101-45200-210 Operating Supplies (GENERAL) $250.37 51769880 ROUNDUP, RED HOT GLUE Total JOHN DEERE LANDSCAPES $250.37 Paid Chk# 047438 7/8/2009 LANO EQUIPMENT, INC. E 101-43100-400 Repairs & Maint Cont $473.92 68199 BOBCAT RENTAL Total LANO EQUIPMENT, INC. $473.92 Paid Chk# 047439 7/8/2009 MENARDS E101-43100-240 Small Tools/Equipment ____$56.62 72626 2" PIPE CUTTER Total MENARDS $56.62 Paid Chk# 047440 7/8/2009 MN MUNICIPAL UTILITIES ASSOC E 101-43100-360 Education/Training/Conferences $90.53 33857 FIRE EXT RECHARGE FOR SAFETY TRAINING Total MN MUNICIPAL UTILITIES ASSOC $90.53 Paid Chk# 047441 7/8/2009 NAPA OF ELK RIVER INC CITY OF OTSEGO 07/22/09 1:05 PM Page 3 *Check Detail Register© JULY 2009 Check Amt Invoice Comment E 101-43100-210 Operating Supplies (GENERAL) $11.79 436183 GRAY SEA E 101-43100-210 Operating Supplies (GENERAL) $27.06 437686 SOLENOID E 101-43100-210 Operating Supplies (GENERAL) $29.01 438303 STEEL WELDING WIRE E 101-43100-210 Operating Supplies (GENERAL) $4.66 438979 HOSE Total NAPA OF ELK RIVER INC $72.52 Paid Chk# 047442 7/8/2009 NORTHLAND MECH CONT, INC.��p E 602-49450-302 Engineering Fees $367.00 41776 EAST WWTF SVC CONTRACT (APR 09 - SEPT 09) E 602-49450-302 Engineering Fees $367.00 41777 WEST WWTF SVC CONTRACT (APR 09 - SEPT 09) Total NORTHLAND MECH CONT, INC. $734.00 Paid Chk# 047443 7/8/2009 NORTHWEST ASSOC CONSULTANTS ..r. ...... G 701-22465 GREAT RIVER CTR $59.25 18674 GREAT RIVER CENTER G 701-21884 KLEIN BANK BUILDING $43.20 18674 KLEIN BANK E 101-41570-303 Planning Fees $82.95 18674 KINCANNON CUP RECORDING DOCS G 701-21887 OTSEGO AUTOCARE $36.00 18674 OTSEGO AUTOCARE E 101-41570-303 Planning Fees $40.40 18675 PAWN SHOPS E 414-43100-303 Planning Fees $70.70 18675 QUANTRELLE - MRWA E 101-41570-303 Planning Fees $202.00 18675 LONG RANGE PLANNING E 101-41400-391 GIS Services $356.70 18675 GIS E 203-45210-303 Planning Fees $80.80 18675 NORIN LANDING PUBLIC ACCESS E 203-45210-303 Planning Fees $161.60 18675 LAHN PARK E 101-41570-303 P!anning Fees $387.05 18675 CODE AMENDMENT - SEX OFFENDER E 101-41570-303 Planning Fees $2,499.65 18675 HOSPITAL STUDY E 101-41570-303 Planning Fees $338.70 18675 GENERAL E 101-41570-303 Planning Fees $1,500.00 18676 MEETINGS E 250-42410-303 Planning Fees $606.82 18677 GENERAL CODE ENFORCEMENT E 250-42410-303 Planning Fees $5,147.65 18677 WEED/GRASS ENFORCEMENT Total NORTHWEST ASSOC CONSULTANTS $11,613.47 Paid Chk# 047444 7/8/2009 OMANN BROTHERS INC. E 101-43100-434 Blacktop Supplies $458.38 8383 A.C. FINES MIX Total OMANN BROTHERS INC. $458.38 Paid Chk# 047445 7/8/2009 PACE ANALYTICAL SERVICES, INC. E 601-49400-310 Miscellaneous $420.00 9.1107232 RADIUM TESTING WELL #8 Total PACE ANALYTICAL SERVICES, INC. $420.00 Paid Chk# 047446 7/8/2009 PLAISTED COMPANIES��.�a�_.. QY�� E101-45200-220 Repair/Maint Supply (GENERAL) $275.84 29436 BLACK DIRT Total PLAISTED COMPANIES $275.84 Paid Chk# 047447 7/8/2009 ROBERT & LORI PRATT G 701-21899 PRATT - 2ND DRIVEWAY $180.67 701-21899 2ND DRIVEWAY ESCROW REFUND Total ROBERT & LORI PRATT $180.67 Paid Chk# 047448 7/8/2009 SARAH MOYLAN R 250-32260 BUILDING PERMITS $43.96 DECK PERMIT REFUND Total SARAH MOYLAN $43.96 Paid Chk# 047449 7/8/2009 W.W. GOETSCH ASSOCIATES INC E 602-49450-400 Repairs & Maint Cont $3,487.46 81775 REPAIR PUMP #1 @ LS #1 Total W.W. GOETSCH ASSOCIATES INC $3,487.46 Paid Chk# 047450 7/8/2009 WASTE MANAGEMENT E 101-43100-325 Garbage Service $248.19 28193-1706-2 ROADSIDE TRASH DISPOSAL Total WASTE MANAGEMENT $248.19 CITY OF OTSEGO 07/22/09 1:05 PM Page 4 *Check Detail Register© JULY 2009 Check Amt Invoice Comment Paid Chk# 047451 7/8/2009 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $68,133.33 PATROL -09-7 JULY SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $68,133.33 Paid Chk# 047452 7/14/2009 OTSEGO WEST, LLC G 701-22377 OTSEGO PRESERVE $839.39 #701-22377 OTSEGO PRESERVE ESCROW REDUCTION G 701-22432 OTSEGO PRESERVE III $650.95 #701-22432 OTSEGO PRESERVE ESCROW REDUCTION Total OTSEGO WEST, LLC $1,490.34 Paid Chk# 047453 7/15/2009 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $835.98 PPE 7/11/09 CH DTD 7/15/09 Total ALLIANCE BENEFIT GROUP $835.98 Paid Chk# 047454 7/15/2009 DAVID GASSLER E 602-49450-121 E 702-41400-310 Miscellaneous $1,000.00 7410 KAHLER - LNDSCP ESC REFUND G 101-21704 PERA Total DAVID GASSLER $1,000.00 #677600 PPE 7/11/09 Paid Chk# 047455 7/15/2009 ICMA RETIREMENT TRUST $340.34 G 101-21705 Other Retirement $436.00 PPE 7/11/09 PLAN #304185 E 101-41400-121 PERA $212.22 PPE 7/11/09 PLAN #304185 Total ICMA RETIREMENT TRUST $648.22 Paid Chk# 047456 7/15/2009 MELANIE GRUPA PERA $448.41 E 702-41400-310 Miscellaneous $5,000.00 SEPTIC ESCROW RETURN FOR 14266 - 78TH $875.13 Total MELANIE GRUPA $5,000.00 :tai PUBLIC EMPLOYEES RETIREMENT FD Paid Chk# 047457 7/15/2009 NOVAK-FLECK INC Paid Chk# 047459 E 702-41400-310 Miscellaneous $1,000.00 11530 79TH - LNDSCP ESC REFUND E 101-41600-304 Total NOVAK-FLECK INC $1,000.00 254919 Paid Chk# 047458 7/15/2009 PUBLIC EMPLOYEES RETIREMENT FD E 602-49450-121 PERA $42.29 #677600 PPE 7/11/09 G 101-21704 PERA $1,750.05 #677600 PPE 7/11/09 E 250-42410-121 PERA $340.34 #677600 PPE 7/11/09 E 601-49400-121 PERA $42.30 #677600 PPE 7/11/09 E 101-41400-121 PERA $220.35 #677600 PPE 7/11/09 E 101-41600-121 PERA $448.41 #677600 PPE 7/11/09 E 101-43100-121 PERA $875.13 #677600 PPE 7/11/09 :tai PUBLIC EMPLOYEES RETIREMENT FD $3,718.87 Paid Chk# 047459 7/22/2009 ABDO ABDO EICK & MEYERS LLP E 101-41600-304 Accounting & Auditing _$515.00 254919 ANNUAL STATE AUDITOR REPORT Total ABDO ABDO EICK & MEYERS LLP $515.00 Paid Chk# 047460 7/22/2009 AFFORDABLE SANITATION E 101-45200-410 Rentals (GENERAL) $1,123.50 8385 JUNE PORTA RENTALS Total AFFORDABLE SANITATION $1,123.50 Paid Chk# 047461 7/22/2009 AIRGAS, INC. E 101-43100-210 Operating Supplies (GENERAL) $32.27 105543077 ACETYLENE/OXYGEN/HAZMAT Total AIRGAS, INC. $32.27 Paid Chk# 047462 7/22/2009 ARROW TERMINAL LLC E101-43100-210 Operating Supplies (GENERAL) $102.72 62311 -IN GXL WIRE Total ARROW TERMINAL LLC $102.72 Paid Chk# 047463 7/22/2009 BANK OF ELK RIVER -1 E 101-41400-310 Miscellaneous $20.00 SECURITY TOKENS CITY OF OTSEGO 07/22/09 1:05 PM Page 5 *Check Detail Register© JULY 2009 Check Amt Invoice Comment Total BANK OF ELK RIVER -1 $20.00 Paid Chk# 047464 7/22/2009 BROCK WHITE CO LLC E 222-49490-220 Repair/Maint Supply (GENERAL) $189.55 11908717-00 BLANKET/STAPLES FOR ROCKWOODS DITCH Total BROCK WHITE CO LLC $189.55 Paid Chk# 047465 7/22/2009 BURNET TITLE G 250-12300 Special Assess Rec-Deferred $100.00 11405 72ND - REF MOWING ADMIN FEE Total BURNET TITLE $100.00 Paid Chk# 047466 7/22/2009 CENTRAL HYDRAULICS, INC. E101-43100-220 Repair/Maint Supply (GENERAL) $34.68 12541 SEAL KIT Total CENTRAL HYDRAULICS, INC. $34.68 Paid-Chk# 047467 7/22/2009 CITY OF OTSEGO E 602-49450-322 Utilities $9.78 7551 LANCASTER -WEST WWTF E 101-45200-322 Utilities $793.93 10400 71ST - IRRIG E 101-45200-322 Utilities $724.76 6480 MASON - IRRIG E 101-45200-322 Utilities $389.60 15501 83RD - IRRIG E 101-45200-322 Utilities $687.37 11313 77TH - IRRIG E 602-49450-322 Utilities $88.31 5850 RANDOLPH - EAST WWTF E 602-49450-322 Utilities $60.20 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $297.11 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $15.87 7551 LANCASTER -WEST WWTF Total CITY OF OTSEGO $3,066.93 Paid Chk# 047468 7/22/2009 CP TELECOM E 250-42410-320 Telephone $307.35 TELEPHONE E 101-41400-320 Telephone $153.67 TELEPHONE E 101-43100-320 Telephone $153.68_ TELEPHONE Total CP TELECOM $614.70 Paid Chk# 047469 7/22/2009 CRAIG MURPHY R 601-37150 WATER SALES $3.70 9336 KAEDING - W/S REFUND R 601-37150 WATER SALES $0.32 7737 LAMONT - W/S REFUND Total CRAIG MURPHY $4.02 Paid Chk# 047470 7/22/2009 E H RENNER & SONS E 203-45210-530 Improvements Other Than Bldgs $1,106.10 103300000 LILYPOND IRRIG WELL - FINAL PAY Total E H RENNER & SONS $1,106.10 Paid Chk# 047471 7/22/2009 FIRST LAB E 101-43100-310 Miscellaneous $39.00 132633 PRE EMPLOY - DICK UDEE Total FIRST LAB $39.00 Paid Chk# 047472 7/22/2009 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance $98.57 1043228788 UNIFORMS & MATS E 101-41940-390 Contracted Services $119.15 1043228789 MATS E 101-43100-225 Uniforms/Clothing Allowance $47.19 1043233923 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $82.99 1043239035 UNIFORMS & MATS E 101-41940-390 Contracted Services $119.15 1043239036 MATS E 101-43100-225 Uniforms/Clothing Allowance $47.19 1043244208 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $100.21 1043249323 UNIFORMS & MATS E 101-41940-390 Contracted Services $119.15 1043249324 MATS Total G & K TEXTILE LEASING SYSTEM $733.60 Paid Chk# 047473 -. 7/22/2009 GENERAL REPAIR SERVICE E 602-49450-400 Repairs & Maint Cont $1,685.00 34280 AERATOR GEARBOX REMOVAL CITY OF OTSEGO 07/22/09 1:05 PM Page 6 *Check Detail Register© )tal INFRASTRUCTURE TECHNOLOGIES IN $630.00 Paid Chk# 047478 7/22/2009 LEAGUE OF MN CITIES E 101-41400-360 Education/Training/Conferences $245.00 132188 2009 CLERKS CONFERENCE - TAMI LOFF Total LEAGUE OF MN CITIES $245.00 Paid Chk# 047479 7/22/2009 MARTIN BENEFIT ADMINISTRATORS E 101-41400-390 Contracted Services Check Amt Invoice Comment Total GENERAL REPAIR SERVICE $1,685.00 Office Equipment Rental Paid Chk# 047480 Paid Chk# 047474 7/22/2009 GENERATOR SYSTEM SVCS, INC. E 101-45200-210 Operating Supplies (GENERAL) E 601-49400-400 Repairs & Maint Cont $549.62 3207 MAJOR PM - WELL #1 E 101-41940-400 Repairs & Maint Cont $519.82 3207 MAJOR PM - CITY HALL E 602-49450-400 Repairs & Maint Cont $1,362.66 3207 MAJOR PM - EAST WWTF E 601-49400-400 Repairs & Maint Cont $480.94 3207 MAJOR PM - WELL #3 E 602-49450-400 Repairs & Maint Cont $1,042.03 3207 MAJOR PM - WEST WWTF Total GENERATOR SYSTEM SVCS, INC. $3,955.07 MONTICELLO ANIMAL CONTROL $200.00 Paid Chk# 047475 7/22/2009 HEALTH PARTNERS Paid Chk# 047484 7/22/2009 NEXTEL COMMUNICATIONS E 250-42410-123 Health $1,724.70 32601351 AUGUST MEDICAL E 101-43100-123 Health $2,927.50 32601351 AUGUST MEDICAL E 101-41400-123 Health $1,462.30 32601351 AUGUST MEDICAL E 101-41600-123 Health $1,028.80 32.601351 AUGUST MEDICAL Total HEALTH PARTNERS $7,143.30 Paid Chk# 047476 7/22/2009 HENRYS WATERWORKS, INC. E 601-49400-500 Capital Outlay (GENERAL) $4,816.01 13540 VALVE EXTENSIONS Total HENRYS WATERWORKS, INC. $4,816.01 Paid Chk# 047477 7/22/2009 INFRASTRUCTURE TECHNOLOGIES E 602-49450-390 Contracted Services $630.00 PR90434 HIGH PRESSURE CLEAN AT WWTF )tal INFRASTRUCTURE TECHNOLOGIES IN $630.00 Paid Chk# 047478 7/22/2009 LEAGUE OF MN CITIES E 101-41400-360 Education/Training/Conferences $245.00 132188 2009 CLERKS CONFERENCE - TAMI LOFF Total LEAGUE OF MN CITIES $245.00 Paid Chk# 047479 7/22/2009 MARTIN BENEFIT ADMINISTRATORS E 101-41400-390 Contracted Services $54.50 16829 JULY FEE - FLEX Total MARTIN BENEFIT ADMINISTRATORS $54.50 Office Equipment Rental Paid Chk# 047480 7/22/2009 MENARDS CITY HALL COPIER MAINT/COPIES Total E 101-45200-210 Operating Supplies (GENERAL) $68.42 70385 TRASH CANS, RECYCLE BINS, PAINT E 101-45200-210 Operating Supplies (GENERAL) $83.97 76883 PAINT & SUPPLIES FOR PARK SHELTERS, ETC Total MENARDS $152.39 $50.00 Paid Chk# 047481 7/22/2009 MINNESOTA COPY SYSTEMS E 101-43100-413 Office Equipment Rental $35.77 32883 PW TOSHIBA COPIER MAINT E 101-41400-413 Office Equipment Rental $70.55 32883 CITY HALL COPIER MAINT/COPIES Total MINNESOTA COPY SYSTEMS $106.32 Paid Chk# 047482 7/22/2009 MN DEPT OF HEALTH E 601-49400-310 Miscellaneous $50.00 PERMIT #545303 - OHLAND WELL Total MN DEPT OF HEALTH $50.00 Paid Chk# 047483 7/22/2009 MONTICELLO ANIMAL CONTROL E 101-42710-390 Contracted Services $200.00 102-MAY/JUN ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $200.00 Paid Chk# 047484 7/22/2009 NEXTEL COMMUNICATIONS E 250-42410-320 Telephone $135.64 184430382-02 CELL PHONES E 101-43100-320 Telephone $226.61 184430382-02 CELL PHONES Total NEXTEL COMMUNICATIONS $362.25 Paid Chk# 047485 7/22/2009 NORTHLAND MECH CONT, INC. E 101-43100-402 Repairs/Maint Buildingss $432.51 41919 REPLACE MOTOR ON FAN #12 E 101 -43100-402 Repairs/Maint Buildingss $1,117.17 41924 CHANGED FILTERS & BELTS CITY OF OTSEGO *Check Detail Register© JULY 2009 Check Amt Invoice Comment Total NORTHLAND MECH CONT, INC Paid Chk# 047486 7/22/2009 OFFICEMAX E 250-42410-201 Office Supplies and Expenses E 101-41400-201 Office Supplies and Expenses E 601-49400-201 Office Supplies and Expenses Total OFFICEMAX Paid Chk# 047487 7/22/2009 PAT LAUNDERVILLE E101-45200-210 Operating Supplies (GENERAL) $1,549.68 $42.94 531984 OFFICE SUPPLIES $105.47 531984 OFFICE SUPPLIES $7.34 532204 OFFICE SUPPLIES 07/22/09 1:05 PM Page 7 $12.73 ICE CREAM - CHURCH GRP HELP @ BEAUDRY PARK Total PAT LAUNDERVILLE Paid Chk# 047488 7/22/2009 PEOPLE SERVICE INC. <,_~ E 601-49400-390 Contracted Services $13,774.19 15016 MONTHLY SERVICE - AUG E 601-49400-390 Contracted Services ($97.03) 15016 RETRO RATE ADJ - JULY E 602-49450-390 Contracted Services ($214.97) 15016 RETRO RATE ADJ - JULY E 601-49400-390 Contracted Services $3,917.00 15016 CHEM/MAINT TRUE -UP E 602-49450-390 Contracted Services $30,515.81 15016 MONTHLY SERVICE - AUG Total PEOPLE SERVICE INC. $47,895.00 Paid Chk# 047489 7/22/2009 REINDERS, INC. E 101-45200-220 Repair/Maint Supply (GENERAL) $1,001.10 3000295-00 FERTILIZER Total REINDERS, INC. $1,001.10 Paid Chk# 047490 7/22/2009 RICHARD PONTIUS R 601-37150 WATER SALES $144.45 11323 74TH - W/S REFUND Total RICHARD PONTIUS _ $144.45 Paid Chk# 047491 7/22/2009 SANDY LINDENFELSER�4jY�� E 101-41400-360 Education/Training/Conferences $154.55 CLERK SCHOOL MILEAGE Total SANDY LINDENFELSER $154.55 Paid Chk# 047492 7/22/2009 SHERRIE LE HUMAN RESOURCES E 101-41400-106 HR CONSULTING SERVICES $2,783.00 101913 HR REVIEW Total SHERRIE LE HUMAN RESOURCES $2,783.00 Paid Chk# 047493 7/22/2009 SOFTRONICS, INC.�� E 250-42410-390 Contracted Services $183.13 2295 BLDG - LABOR E 602-49450-390 Contracted Services $38.31 2295 UTIL - LABOR E 601-49400-390 Contracted Services $38.32 2295 UTIL - LABOR E 101-41400-390 Contracted Services $306.50 2295 ADMIN - LABOR E 101-41400-391 GIS Services $255.60 2295 GIS - ADOBE SOFTWARE E 101-41600-390 Contracted Services $236.38 2295 FIN - LABOR E 101-41400-390 Contracted Services $226.62 2295 ADMIN IT - LABOR E 101-43100-390 Contracted Services $209.75 2295 PW - LABOR E 101-41400-201 Office Supplies and Expenses $127.80 2295 ADMIN IT - HARD DRIVE E 101-41600-201 Office Supplies and Expenses $101.18 2295 FIN - HARD DRIVE E 101-43100-210 Operating Supplies (GENERAL) $33.96 2295 PW - CABLE & PINS E 101-41400-391 GIS Services $428.25 2295 GIS - LABOR Total SOFTRONICS, INC. $2,185.80 Paid Chk# 047494 7/22/2009 SRF CONSULTING GROUP, INC. �~ E 203-45210-390 Contracted Services $3,911.31 5521-30 PARKS CONSULTING Total SRF CONSULTING GROUP, INC. $3,911.31 Paid Chk# 047495 79.SYLVA CORPORATION-'—'--'--'-- Y/22��66 _ /22/200 , E 101-45200-210 Operating Supplies (GENERAL) $157.09 16840 SYLVA MULCH E 101-45200-210 Operating Supplies (GENERAL) $0.55 17120 SYLVA MULCH CITY OF OTSEGO 07/22/09 1:05 PM Page 8 *Check Detail Register© JULY 2009 Check Amt Invoice Comment Total SYLVA CORPORATION $157.64 Paid Chk# 047496 -7i22/2'669-' TAMI LOFF E 101-41400-360 Education/Training/Conferences $68.48 CLERK SCHOOL MILEAGE Total TAMI LOFF $68.48 Paid Chk# 047497 7/22/2009 TOWN & COUNTRY LANDSCAPING G 250-12300 Special Assess Rec-Deferred $6,733.13 2762 MOWING - TO BE ASSESSED Total TOWN & COUNTRY LANDSCAPING $6,733.13 Paid Chk# 047498 7/22/2009 ULINE E 250-42410-201 Office Supplies and Expenses $91.23 28327957 CLEAR PACK LIST ENV Total ULINE $91.23 Paid Chk# 047499 7/22/2009 UNITED STATES POSTAL SERVICE E 601-49400-206 Postage $1,000.00 W/S POSTAGE - PERMIT #40 E 602-49450-206 Postage $1,000.00 W/S POSTAGE - PERMIT #40 Total UNITED STATES POSTAL SERVICE $2,000.00 Paid 6k#'0'47'500 7/22/2009 VERIZON WIRELESS E 250-42410-320 Telephone $145.83 2256955100 LAP TOP SERVICE Total VERIZON WIRELESS $145.83 Paid Chk# 047501 7/22/2009 WOOD CHIP OF PRINCETON, INC. E101-45200-210 Operating Supplies (GENERAL) $1,759.92 16841 SOFTSTEP PLAYGROUND MULCH E101-45200-210 Operating Supplies (GENERAL) $6.19 17121 SOFTSTEP PLAYGROUND MULCH Total WOOD CHIP OF PRINCETON, INC. $1,766.11 Paid Chk# 047502 7/22/2009 XCEL ENERGY E 101-43160-322 Utilities $17.96 16499 53RD - SIGNAL 36/101 E 601-49400-322 Utilities $154.46 16575 61ST - WT #3 E 101-43160-322 Utilities $30.82 16501 53RD - ST LIGHT E 101-43160-322 Utilities $198.95 RIVERPOINTE LIGHTS Total XCEL ENERGY $402.19 10100 BANK OF ELK RIVER $221,655.22 Fund Summary 101 GENERAL FUND 203 PARK DEVELOPMENT 222 Citywide Stormwater(NPDES II) 250 Comm. Dev. & Bldg Safety 414 Revolving Capital Improvements 601 WATER FUND 602 SEWER FUND 701 DEVELOPMENT ESCROWS FUND 702 BUILDERS ESCROW FUND 10100 BANK OF ELK RIVER $120,408.15 $5,394.81 $1,314.55 $15,949.46 $2,882.06 $25,301.62 $40,847.11 $2,557.46 $7,000.00 $221,655.22 ITEM 5_2 Memo To: City Council From: Gary Groen Date: July 22, 2009 Re: Personal Use of City Vehicle Policy Attached for your review and approval is a vehicle use policy. This policy has been reviewed at the staff level and by the administrative subcommittee and is being recommended for approval by the City Council. 0 Page 1 CITY OF OTSEGO PERSONAL USE OF CITY VEHICLES POLICY General - Personal use of City vehicles is only allowed in approved circumstances and within the following guidelines. 1) An employee may only take a City vehicle home with permission from the City Administrator or the City Council. The City can revoke such authorization at any time, without prior notice. 2) When approved for this purpose, an employee may only use the City vehicle for commuting to and from work and may not use the vehicle for other extended personal uses. 3) No one other than the authorized City employee, such as a family member or friend, may operate a City vehicle. While operating the vehicle the City employee must obey all traffic laws. 4) Employees so authorized are also required to adhere to all other applicable City policies including, but not limited to, the City of Otsego Drug-free Workplace, Drug and Alcohol Testing, Safety and Personnel Policies. 5) A City vehicle can only be used within the state of Minnesota unless the employee is traveling to and from an authorized training event or conference in another state. 6) If the City vehicle is used outside of the scope of these conditions, the employee and any others in the vehicle will not be covered by City insurance and the employee will be subject to discipline. 7 If the City vehicle use is part of the Employee's compensation, the Employee must fill out all required forms. COMPANY NAME = IF NO COMPANY AUTOS CHECK HERE, SIGN, AND RETURN FORM. Employee Name Year / Model Is Gross Vehicle Weight 6000 lbs or more: If Pickup Truck -Interior Length of Box Area: Fair Market Value: Year at this Value: 1 2 3 # of Months Available: Do you still have this auto? If no, what was the sale date? Is the auto leased? Date Lease Started: Optional: Beginning Odometer Reading: _ Optional: Ending Odometer Reading: _ YES NO INDICATE WHICH METHOD OF MILEAGE COMPUTATION YOU USE: NOV I TO OCT 31? JAN 1 TO DEC 31? DO YOU HAVE ANY EVIDENCE TO SUPPORT THE BUSINESS USE CLAIMED? IF "YES" IS THE EVIDENCE IN WRITING? TOTAL BUSINESS MILES DRIVEN DURING THE YEAR TOTAL COMMUTING MILES DRIVEN DURING THE YEAR TOTAL PERSONAL NONCOMMUTING MILES DRIVEN GRAND TOTAL MILES DRIVEN DURING THE YEAR DID THE EMPLOYEE PAY OR HAVE A PAYROLL DEDUCTION FOR AUTO USE? **LIST DOLLAR AMOUNT. CLIENT # Employee Name: Year / Model: Is Gross Vehicle Weight 6000 lbs or more: If Pickup Truck -Interior Length of Box Area: Fair Market Value: Year at this Value: t 2 # of Months Available: Do you still have this auto? If no, what was the sale date? Is the auto leased? Date Lease Started: Optional: Beginning Odometer Reading: _ Optional: Ending Odometer Reading: _ lrro l YES NO AUTO 2 PLEASE ANSWER THE FOLLOWING QUESTIONS: AUTO 1 AUTO YES NO YES NO Did the company pay for personal use gas? Was the Election for NO withholding Sled? (Complete the back of this form.) Was the vehicle available for personal use during off duty hours? Was the vehicle used primarily by a more than 5% owner or related person? Is another vehicle available for personal use? YES NO Do you maintain a written policy statement that prohibits all personal use ofvehicles, including commuting, by employees? Do you maintain a written policy statement that prohibits personal use of vehicles, except commuting, by employees? Do you treat all use of vehicles by employee as personal use? Do you provide more than 5 vehicles to employees and retain the information received on the use of the vehicles? Do you meet the requirements concerning qualified auto demonstration use? SIGNED TITLE DATE ITEM 5_3 Memo To: City Council From: Gary Groen Date: July 22, 2009 Re: Dental Insurance Renewal The city's dental insurance contract is for the 12 month period from September 1, to August 31. Delta Dental of Minnesota is the city's current provider and has provided a quote for the renewal of the dental policy. The attached is their quote for the renewal. The quote for the coming year represents a 4% increase over the current contract period. There are currently 16 participants on the plan. I recommend the dental insurance policy with Delta Dental of Minnesota be renewed for the one-year period ended August 31, 2010. 0 Page 1 DELTA DENTAL OF MINNESOTA June 16, 2009 KATHY GROVER CITY OF OTSEGO 8899 NASHUA AVE NE OTSEGO MN 55330 Re: Group Dental Plan # 4553-0282, 0283 & 4908-0542, 0543 Contract Tenn: September 1, 2009 — August 31, 2010 Dear Kathy: Delta Dental of Minnesota has been pleased to provide dental benefits to your employees under our Delta Dental contract. We look forward to the renewal of your dental program for the above -noted Contract Term. Renewal of your contract is predicated upon the assumption that your group continues to meet Delta Dental's underwriting guidelines. Payment of the renewal rates listed below constitutes acceptance of this renewal offer. If you wish to cancel your contract with Delta Dental for any reason, we must have notification 15 days prior to the renewal date. It is not necessary to complete any paperwork or forms to continue your plan. For Subgroups Without oluntary tho For Subgroups With Voluntary Ortho Delta Dental appreciates your ongoing business a d looks forward to working with you throughout the upcoming plan year. If you have any questions, please contact our broker or Delta Dental Connect SM, at 651-406-5920 or 1- 800-906-5250. Current Rates 7$37.06 Sincerely, Chris Earl Chief Sales Officer Copy: Delta Dental Connect Victory Insurance Incorporated Corporate Address Delta Dental of Minnesota E I I 4 �/[ L 356o Delta Dental Drive Eagan, MN 55122 -3166 o8 Telephone: 651-4o6-500 Toll-free: 1-800-328-1188 www.deltadentalmn.org Mailing Address Delta Dental of Minnesota P.O. Box 9304 Minneapolis, MN 55440-9304 L. 129 Rev o9 al Rate Current Rates Renewal Rates Single: $35.61 $42.61 $44.06 Single +1: $68.88 1.62 $78.38 $81.12 Family: $93.96 7.71 $104.96 $108.71 Sincerely, Chris Earl Chief Sales Officer Copy: Delta Dental Connect Victory Insurance Incorporated Corporate Address Delta Dental of Minnesota E I I 4 �/[ L 356o Delta Dental Drive Eagan, MN 55122 -3166 o8 Telephone: 651-4o6-500 Toll-free: 1-800-328-1188 www.deltadentalmn.org Mailing Address Delta Dental of Minnesota P.O. Box 9304 Minneapolis, MN 55440-9304 L. 129 Rev o9 ITEM 5.4 FIRST AMENDMENT TO O&M AGREEMENT WHEREAS, PeopleService, Inc., a Nebraska corporation (PeopleService), entered into an Agreement with the City of Otsego, Minnesota, dated June 9, 2008, for the management, operation, and maintenance of the Owner's water and wastewater treatment systems (the "Agreement"), WHEREAS, the Agreement was modified by Letter of Acknowledgement effective July 1, 2009; and WHEREAS, the parties desire that the Agreement be amended to include the sampling requirements contained in the new permit issued for the east wastewater treatment facility. NOW, THEREFORE the Agreement made and entered into between the City of Otsego, Minnesota and PeopleService dated June 9, 2008, for the management, operations, and maintenance of the Owner's water and wastewater treatment systems is amended as follows: ■ Paragraph 4.1 is hereby amended to increase the monthly payment from $44,290 to $44,435. ■ The first bullet on page 15 (Exhibit B, Scope of Services) is hereby deleted in its entirety and will be replaced by the following: "PeopleService will monitor, sample, analyze, and report as required by the Minnesota Pollution Control Agency (MPCA) and the NPDES permits issued for the wastewater treatment facilities (Permit No. MN0066257 effective July 30, 2008 for the west treatment plant and Permit No. MN0064190 effective May 15, 2009 for the east treatment plant interim period), excluding the Priority Pollutants and Acute Toxicity testing as defined in Chapter 1 of NPDES Permit MN0064190. Testing will also include those tests necessary to optimize and maintain the daily operation of the wastewater treatment plants." Except as amended herein, and as modified by the Letter of Acknowledgment dated June 29, 2009, the Operations and Maintenance Agreement entered into by the parties on June 9, 2008 is hereby ratified and confirmed and shall remain in full force and effect in accordance with the terms and conditions thereof. This amendment shall be effective July 1, 2009, and is agreed to by both parties as evidenced by endorsement below. PEOPLESERVICE, INC. By: President Attest: Assistant Secretary OTSEGO, MINNESOTA By: Mayor Attest: City Administrator ITEM S_S RESOLUTION NO.: 09 - 23 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION APPROVING AN OFF SALE LIQOUR LICENSE FOR RIVERWOOD NATIONAL GOLF COURSE. WHEREAS, Vintage Golf Course, Inc. has submitted an application to allow off sale liquor at Riverwood National Golf Course, which is located at 10247 95th Street NE; and, WHEREAS, the legal description of the property is Lot 1, Block 13, Riverwood National, City of Otsego, Wright County, Minnesota; and, WHEREAS, Riverwood National operates as a commercial golf course with incidental retail sales, restaurant and on -sale liquor sales as allowed under the PUD Zoning District governing the use of the property; and, WHEREAS, whereas the applicant has represented that the proposed off -sale liquor sale is to be limited to the sale of wine related to tasting events to be held as part of the restaurant and on -sale liquor operations at Riverwood National and confined to over the bar sales and display within a single cooler; and, WHEREAS, the application for the off -sale liquor license has been received and processed in accordance with Chapter 7, Section 3 of the City Code; and, WHEREAS, the application was presented to the City Council for action at their meeting on 22 June 2009 with discussion continued to 13 July 2009 for more information to be provided; After reviewing in the application, the recommendations of City staff and other information, the City Council directed City staff to prepare a resolution approving the off -sale liquor licenses subject to certain stipulations which are based partially upon the representations of a limited use application made by the applicant. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT the submitted application for an off -sale liquor license is hereby APPROVED subject to the following conditions: This license shall be subject to the conditions in Chapter 7, Section 3 of the City Code and of any other applicable ordinances, regulation, rules or State statute. 2. The off -sale license shall be limited specifically to the sale of wine in relation to tasting events held on the premises with sales to occur only over the bar and display of wine limited to the designated cooler based on the information provided by the applicant, as well as representations of an application for a limited use only made by the applicant. 3. Applicant shall execute a separate document agreeing to the limited conditions of the license and agreeing to voluntarily return the license and accept revocation without process in the event that the specific conditions of the license are violated. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 27th day of July 2009. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO l-ya Vern Heidner, Mayor Pro Tempore 2 ITEM 5_6 1�AY4►T1re] TO: MAYOR AND COUNCIL FROM: HAROLD LEONARD SUBJECT: RICOH COPIER AND DOCUMENT MANAGEMENT DATE: 7/22/2009 The City Hall does not currently have a copier/ scanner able to produce copies larger than Ledger size (11" x 17"). Nor do we have a document management program implemented (with the exception of throwing away building permits, blueprints, etc. in accordance with the State's retention schedule). We have talked with Ricoh TM in St. Cloud with regards to an economical solution to our needs and they submitted the following quote for their equipment and service. At this time, we will not be purchasing their document management system (DocumentMall®), only the copier. RICOH" Ricoh MP W3600 Wide Format System Copy Benefits • The Ricoh MP W3600 is a compact, convenient Wide Format copier with a speed of 6 "D" size (24" x 36") copies/ prints/scans per minute that fits your budget and your floor plan • Maintain a small, single footprint and easily handle the most common file formats with the embedded printer option. • Reproduce copies that have the quality of an original. Simply select the type of the original—Text/Photo, Drawing or Special—and the Ricoh MP W3600 automatically adjusts to produce sharp, clear reproductions. • Produces clear, crisp lines and text with outstanding 600 x 600 dpi resolution and 256 Gray Scale • Print on a variety of paper stocks and sizes, and even print/scan/copy up to 49 feet • Exceptional, intuitive control panel, with Standard and Simplified set-up, provides simple walk up copying and easy-to-use features similar to most Ricoh MFPs keep learning time to a minimum • Sophisticated functionality such as the E -Mail Address Search via LDAP (Lightweight Directory Access Protocol) and WeblmageMonitor/Smart Device Monitor (Remote access to the MP W3600) allows users to customize settings directly from their PC • Quickly and easily store/view/retrieve documents on the standard 80GB hard drive Document Server for up to 180 days • An environmentally friendly design has minimum ozone emissions and low operating noises that comply with the EPA's Energy Star Program • Everything UP Front design allows for easy operation, changing of paper, clearing paper path & changing toner. • Paper Hub design makes changing paper easy. No spindle to adjust. 7/22/2009 Page 1 of 2 RICOH" Investment: The following lease is base on a new lease with no down payment, no security deposit and no advance payments. Ricoh MP W3600 Wide Format System Single Roll Unit Paper Cassette Unit Internal Print Controller Internal Scan Option File Format Converter Delivery & Set -Up Initial Supplies Network Installation Training 60 Month Lease $ 230 Monthly Base Charge (Service) $49.25 Linear Feet Included in Base (per Quarter) 1,773 Excess Linear Feet @ $ .083 per linear foot Full Service & Supply Contract: Includes all parts and labor. Supply Pricing: Initial full yield supplies included in above. Toner: $132.75 each yields 3,625 linear feet = $ .037 per linear foot 7/22/2009 Page 2 of 2 ITEM 5-7 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Pearson Bros., Inc ITEM NO. PAY ESTIMATE #1 ESTIMATED QUANTITY CITY OF OTSEGO CONTRACT UNIT PRICE 2009 Street Maintenance Project USED TO DATE City Project # 09-02 ily 20, 2009 BITUMINOUS MATERIAL FOR SEAL COAT Honorable Mayor & City Council GAL City of Otsego $ 105,259.00 8899 Nashua Avenue NE $ 100,925.00 Otsego, MN 55330 SEAL COAT AGGREGATE FA -2 RE: 2009 Street Maintenance TON Contractor: Pearson Bros., Inc. $ 120,060.00 Contract Amount: $244,246.25 $ 90,220.26 Award Date: June 9, 2009 PAVEMENT MESSAGE ARROW - PAINT Completion Date: August 1, 2009 EACH Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Pearson Bros., Inc ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 BITUMINOUS MATERIAL FOR SEAL COAT 38,276 GAL $2.75 $ 105,259.00 36,700 $ 100,925.00 z SEAL COAT AGGREGATE FA -2 1,740 TON $69.00 $ 120,060.00 1,307.54 $ 90,220.26 3 PAVEMENT MESSAGE ARROW - PAINT 49 EACH $50.00 $ 2,450.00 $ 4 PAVEMENT MESSAGE HANDICAP SYMBOL - PAINT 6 EACH $50.00 $ 300.00 $ 5 4" DOUBLE SOLID LINE YELLOW - PAINT 14,624 LF $0.15 $ 2,193.60 $ s 4" SOLID LINE WHITE - PAINT 32,323 LF $0.15 $ 4,848.45 $ 7 12" SOLID LINE WHITE - PAINT 912 LF $1.20 $ 1,094.40 $ 8 24" SOLID LINE WHITE - PAINT 436 LF $2.40 $ 1,046.40 $ 9 24" SOLID LINE YELLOW - PAINT 246 LF $2.40 $ 590.40 $ 10 CROSSWALK MARKING 3'X6' BLOCKS - PAINT 1,170 SF $1.20 $ 1,404.00 $ - 11 TRAFFIC CONTROL 1 LS $5,000.00 $ 5,000.00 1 $ 5,000.00 Total Bid Schedule "A" Bid Schedule "A" TOTAL Total Work Completed to Date LESS 5% RETAINAGE: WE RECOMMEND PAYMENT OF: APPROVALS: CONTRACTOR: PEARSON BROS., INC. Certification by Contractor: �I-certify that all items and amounts are correct for the work completed to date. Title: G''/ Date ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification by Engineer: We recomme�d payment for work and quantities as shown. E Title: ')WNER: CITY OF OTSEGO Date z Z Date S:\MunicipaNAOTSEGO\381\Pay Estimates\OT381pe PE - 1 $ 244,246.25 $ 244,246.25 $ 196,145.26 $ 196,145.26 $ 196,145.26 $ 196,145.26 $ 9,807.26 $ 186,338.00 ITEM 5-8 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2009-24 RESOLUTION AUTHORIZING CONTRACT WITH INTERESTED OFFICER UNDER Minn. Stat. § 471.88, subd. 5. WHEREAS, the City Council of the City of Otsego, Wright County, Minnesota is seeking the acquisition of a turf aerator and a fertilizer spreader; and WHEREAS, Dan Scharber is a Councilmember of said City and will be financially interested in the contract for the following described reason: • He has an ownership interest in Scharber and Sons which is the provider of the goods. NOW, THEREFORE, BE IT RESOLVED that the City Council, upon a unanimous vote of the Council Members, with the interested officer abstaining, finds that the contract price of $ 5,771.25 for the aerator and $2,653.98 for the spreader are as low as, or lower than, the price at which the services or goods could be obtained elsewhere at this time; and BE IT FURTHER RESOLVED, that the City Council, pursuant to Minn. Stat. §§ 471.87-.89 does hereby authorize two separate contracts with Scharber and Sons in the amount of $5,771.25 for the aerator and in the amount of $2,653.98 for the spreader; payment to occur on the contracts as agreed and upon the filing of a proper affidavit by the interested officer. ADOPTED by the Otsego City Council this 27th day of July, 2009. IN FAVOR: 1 OPPOSED: ABSTAINING: CITY OF OTSEGO Vern Heidner, Mayor Pro Tempore Tami Loff, City Clerk Hakanson 1 Anderson Assoc., Inc. MEMORANDUM 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427=0520 TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, City Engineer DATE: July 22, 2009 RE: Mississippi Coves 1" and 2"d Addition ITEM 6_-j 30 Attached are the written correspondences for Mississippi Coves 1St and 2"d Addition. This does not include the many conversations and staff meetings regarding completion of development. Most of those verbal communications have been in June and July of this year and have included the offer to reduce the Warranty Letter of Credit to $50,000 for both Mississippi Cove 1St and 2"d Addition provided all work including landscaping needs are completed. The Development Agreements required all work to be complete by late 2007. Applicable pages of the Development Agreement are also attached. ot23021mccmemo Mike Robertson From: mikeleuer@gwestoffice.net Sent: Friday, July 17, 2009 8:51 AM To: Mike Robertson Subject: Fw: Davis Missississippi Cove Project Honorable Mayor and Council members Re. Davis Mississippi Cove Project - Letter of Credit and Project Status We have been informed that the letter of credit for the remainder of work on the above named development may be called as early as August 1st 2009. As we all know these are some of the most tumultuous times we have had in the real estate market since the great depression. As of now we only have two homes built in this wonderful community. Calling the letter of credit, or us funding the improvements at this time will create a great economic burden unless more home lots are sold. We are requesting your cooperation until market conditions improve. In the past I have heard that some improvements have been required because of future road maintenance problems. On this development it is basically built on a gravel pit and future cracking of the road won't be a problem if the lift is done this year or a following year. Road cracking would be more of a factor in clay soils. As for financial guarantees we are working with Riverview Bank that has the backing of FDIC, and not a financial instituion (example Lakeland Construction Finance) that does not have to comply with banking regulations. Therefore this should assure the City that even if something happens to Riverview Bank, the letter of credit will remain valid will ultimately perform if needed. We are asking the city at this time to work with us and give us some extra time until the market conditions improve. We greatly appreciate the extra time and you're consideration. Kind regards Mike Leuer DEVELOPMENT AGREEMENT DAVIS MISSISSIPPI COVE AGREEMENT entered into this Yd y ofA:Y��Le , 2006 between the of Otsego "Ci a municipal corporation organizedthlaws of the State of City g ("City"), )� p Minnesota, and Mississippi 39, LLC ("Developer"), a limited liability company organized under the laws of the State of Minnesota. 1. Request for Plat Approval. The Developer has requested that the City approve a plat entitled DAVIS MISSISSIPPI COVE (referred to in this Agreement as "the Plat") and legally described as follows: (See attached Exhibit A) With regard to such parcel of land, Developer has requested approval of a Final Plat for the purpose of platting of 9 single-family lots and 11 outlots in an approximately 77.12 acre site. The parcel has been zoned R -C, Residential Rural Open Space Cluster District. A PUD -CUP was granted on April 24, 2006 to allow for the development of single-family lots and outlots while encompassing approximately 59.6 acres of permanent open space in the total development. 2. Conditions of Plat Approval. The City hereby approves the plat on condition that the Developer enter into this Agreement, furnish the security required by it, and record the plat with the Wright County Recorder or Registrar of titles within one hundred (100) days after the City Council approves the final plat. Homeowner Association documents for DAVIS MISSISSIPPI COVE shall be submitted to the City Attorney for approval and shall be recorded prior to sale of any lots within the plat. 1 3. Right to Proceed. Within the plat or land to be platted, the Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this Agreement has been fully executed by both parties and filed with the Zoning Administrator, and all conditions contained in the Agreement have been met, 2) the necessary security has been received by the City, 3) the plat has been recorded with the Wright County Recorder's Office, 4) Developer has initiated and attended a pre -construction meeting with the City Engineer, and 5) the Zoning Administrator has issued a letter that all conditions have been satisfied and that the Developer may proceed; or until such time as approval to commence earlier construction is specifically approved by the City, and Developers have fully complied with all conditions set forth by City staff. 4. Changes in Official Controls. For two (2) years from the date of this Agreement, no amendments to the City's Comprehensive Plan, or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the approved plat unless required by state or federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Agreement to the contrary, to the full extent permitted by State law, the City may require compliance with any amendments to the City's Comprehensive Plan, official controls, platting or dedication requirements enacted after the date of this Agreement. 5. Development Plans. The plat shall be developed in accordance with the plans on file at the office of the City Clerk, and the conditions stated below. If the plans vary from the written terms of this Agreement, the written terms ' shall control. The plans are: Plan Final Plat, DAVIS MISSISSIPPI COVE, dated prepared by Taylor Land Surveyors, Inc. Plan B Grading, Drainage, and Erosion Control Plan, dated prepared by Quality Site Design, LLC, and as finally approved by the City Engineer. Plan C Landscape Plan, dated prepared by Quality Site Design, LLC and as finally approved by the City Engineer. 5. Improvements. The Developer shall install and pay for the following: A. Streeti' B. Street lights 2 C. Site grading and ponding D. Underground utilities E. Setting of lot and block monuments F. Construction surveying and staking I. Traffic control signs Improvements shall be installed in accordance with City standards, ordinances, and the plans furnished to the City and approved by the City Engineer. The Developer shall obtain all necessary permits before proceeding with construction. The City shall provide adequate field inspection personnel to assure acceptable quality control, which will allow. certification of the construction work. The City may, when reasonably required to do so and at the Developer's expense, have one (1) or more City inspectors and a soil engineer inspect the work. Within thirty (30) days after the completion of the improvements and before any security is released, the Developers shall supply the City with a complete set of reproducible "as built" plans and two (2) complete sets of blue line "as built" plans prepared in accordance with City standards. Before the security for the completion of utilities is released, iron monuments shall be installed in accordance with Minnesota Statutes 505.02. The Developer's surveyor shall submit a written notice to the City certifying that the monuments are installed. All curbing shall be in compliance with the City of Otsego Engineering Manual unless specific exceptions are designated on the approved plans. Time of Performance. The Developer shall install all listed improvements IV November 1, 2007. The Developer may request an extension of time from the City, which extension will not be unreasonably withheld. The City may impose conditions on the extension necessary to ensure performance. 8. Right of Entry. The Developer hereby grants . to the City, its agents, employees, officers and contractors a right of entry to enter the plat to perform any and all work and inspections necessary or deemed appropriate by the City during the installation of improvements by Developer or the City, or to make any necessary corrective actions necessary by the City. Except in emergency situations, as defined by the City, the City shall give the developers five (5) business days notice stating the deficiencies and necessary corrections prior to making any corrective action. Said right of entry shall continue until the City finally accepts the improvements. 9. Erosion Control. After the site is rough graded, but before any utility construction is commenced or further building permits are issued, the erosion control plan, 3 approved by the City. The portion of 96th Street NE which has been dedicated on the plat but which will not be constructed is described as follows: That portion of 96th Street NE from north of Lot 1, Block 5 to the east line of Outlots B, C, and J. The portion of 96th Street not constructed shall be constructed as a condition of development of Outlots C, E, F and/or J as determined by the City. Construction costs of the portion of 96th Street described above shall be the sole responsibility of the person developing said Outlots. 96th Street has been platted so as to assure that there is adequate continuous access through the plat and thus the City reserves all rights to construct and assess the Street when necessary. The Developer and/or the owners of Lots 1 and 2, Block 5, shall be responsible at their cost for snow plowing of Nantucket Avenue from CSAH 39 to its temporary terminus approximately at Outlot G, until such time as construction of the. above referenced portion of 96a' Street NE is completed. The Developer shall be responsible for any damages to said road due to maintenance activities and shall hold the City harmless or identify the City for any such damages. Developer shall provide for the dedication of easements and escrow funds for the construction of a temporary cul-de-sac, to the specifications of the City Engineer, on Nantucket Avenue, if the City Council determines that such a cul-de-sac is necessary. Developer w, jU rmmgye. any building or structures from the public i of -way, at its :own 1� , Ater than. September 1, 2007 or 36 days after the issuance of aAkRu 11 certificate of occupancy for a dwelling on Lot 2, Block S, whichever occurs. first and subject to an agreement releasing the City for responsibility for any buildings and private property that may stored within. 27. Responsibility for Costs. A. Except as otherwise specified herein, the Developer shall pay all costs incurred by them or the City in conjunction with the development of the plat, including, but not limited to, legal, planning, engineering, and inspection expenses incurred in connection with development of said plat, the preparation of this Agreement, and all costs and expenses incurred by the City in monitoring and inspecting development of the plat. 11 n _gaaaeeenca U1 �g3at! 's INi — — �� •anrMi! IF J b• t FTS' t G ? � 7 tm. j 1 It s� aS4�_s � tai xiJ;} Wit' jJill AF90 , El it a f (�jaw oJ/u/os i'" --- _ _ i— MT.%�`== DAVIS MISSISSIPPI COVE _. _ __ i.. • — __ Sect. _ 18. T.p, 121. Rn9_. 23 . WE LLC f ' fZ '6ua VIZI 'tl.10'eiP.S 1 — 1 3AOO Idd/SSISSM SIAVO �i .Z 01 vil i If -x ss !o� _-ne�Iit sd t r g9iif3 1 e T - X <uic`�i�F _mi�Sue`�4z 93.� c'w'� to _-----------c ^=e - s.;j1 1 ii • t �!5■ vil i If -x ' !o� _-ne�Iit gdp{ t DAVIS MISSISSIPPI COVES EXHIBIT Summary of Financial Responsibility Developer's Agreement City of Otsego I. Security - Letter of Credit A. Site Grading, Erosion & Sediment Control and Weiland Protection B. Sanitary Sewer - Lateral & Trunk C. Watermain - Lateral & Trunk D. Storm Sewer -Lateral E. Streets F. Engineering & Surveying Construction Services (6.5% G. Utilities, i.e. Gas, Electric, Phone & Cable H. Street Lights by Wright -Hennepin 1. Certification of Grading Survey ($250/Lot) Total Irrevocable Letter of Credit for Security $105,900.00 $0.00 $0.00 $34,000.00 $148,550.00 11,870.00 $0.00 $0.00 $1,500.00 $301,820.00 !!. Escrow - Cash A. Legal Service - 112% oi$301,820.00 $1,509.10 B. City Administrative -1/2% o1$301,820.00 $1,509.10 C. City Construction Administration and Utility & Street Inspection $10,953.00 6% of $182,550.00 D. Trunk Water & Sewer Access Fees 1. Trunk Sewer SAC 0 REC Units x $ 6,200 X 100% $0.00 2. Trunk Water WAC 0 1 REC Units X $3,500 X 50% $0.00 E. Collector Street Access Fee 9 Lots X $1,31011-ot - $2,620.00 Credi* $9,170.00 F. Park & Trail Dedication Fee 7 1 Lots X $3,054/Lot - $12,591.64 Credi- $8,786.36 G. Street & Traffic Control Signs 1 11 Signs X $200/Sign $2,200.00 H. Street Lights 4 Lights X 24 months X $20/MontF $1,920.00 1. Certification of Grading Review 71 Lots X $110/Lot $770.00 Total Escrow Cash $36,817.56 Shared Docs/MunicipaVaotsego 23421ot2 2FnSum Page 1 Of 2 8/9/2006 DAVIS MISSISSIPPI COVES EXHIBIT Summary of Financial Responsibility Developer's Agreement City of Otsego Ill. Development Credits A. Trunk Sanitary Sewer $0.00 B. Trunk Watermain $0.00 C. Collector Streets (2 Existing Lots X $1,310/Lot: $2,620.00 D. Park & Trail (58.9% X $3,054/Unit X 7 Units; $12,591.64 Total Development Credits $15,211.64 IV. Development Warranty Letter of Credi, A. Sanitary Sewer $0.00 x 15% $0.00 B. Watermain $0.00 x 15% $0.00 C. Storm Sewer $34,000.00 x 15% $5,100.00 D. Streets ' 4675 LF x $25/LF $116,875.00 E. Erosion & Sedimentation Contro 7 1 Lots X $300/1-ot $2,100.00 Total Warranty Letter of Credit $124,075.00 Shared Docs/MunicipaVaotsego22W23421ot2302FinSum Page 2 of 2 8/9/2006 I DEVELOPMENT AGREEMENT DAVIS MISSISSIPPI COVE SECOND ADDITION AGREEMENT entered into this day of 2007 between the City of Otsego ("City"), a municipal corporation organized under laws of the State of Minnesota, and Mississippi 39, LLC ("Developer"), a limited liability company organized under the laws of the State of Minnesota. 1. Request for Plat Approval. The Developer has requested that the City approve a plat entitled DAVIS MISSISSIPPI COVE SECOND ADDITION (referred to in this Agreement as "the Plat") and legally described as follows: (See attached Exhibit A) With regard to such parcel of land, Developer has requested approval of a Final Plat for the purpose of platting of 24 single-family lots and 6 outlots in an approximately 73.13 acre site. The parcel has been zoned R -C, Residential Rural Open Space Cluster District. A PUD -CUP was granted on April 24, 2006 to allow for the development of single-family lots and outlots while encompassing approximately 41.9 acres of permanent open space in the total development. 2. Conditions of Plat Approval. The City hereby approves the plat on condition that the Developer enter into this Agreement, furnish the security required by it, and record the plat with the Wright County Recorder or Registrar of titles within one hundred (100) days after the City Council approves the final plat. Homeowner Association documents for DAVIS NIISSISSIPPI COVE SECOND ADDITION shall be submitted to the City Attorney for approval and shall be recorded prior to sale of any lots within the plat. 3 . Right to Proceed. Within the plat or land to be platted, the Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this Agreement has been fully executed by both parties and filed with the Zoning Administrator, and all conditions contained in the Agreement have been met, 2) the necessary security has been received by the City, 3) the plat has been recorded with the Wright County Recorder's Office, 4) Developer has initiated and attended a pre -construction meeting with the City Engineer, and 5) the Zoning Administrator has issued a letter that all conditions have been satisfied and that the Developer may proceed; or until such time as approval to commence earlier construction is specifically approved by the City, and Developers have fully complied with all conditions set forth by City staff. 4. Changes in Official Controls. For two (2) years from the date of this Agreement, no amendments to the City's Comprehensive Plan, or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the approved plat unless required by state or federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Agreement to the contrary, to the full extent permitted by State law, the City may require compliance with any amendments to the City's Comprehensive Plan, official controls, platting or dedication requirements enacted after the date of this Agreement. 5. Development Plans. The plat shall be developed in accordance with the plans on file at the office of the City Clerk, and the conditions stated below. If the plans vary from the written terms of this Agreement, the written terms shall control. The plans are: Plan A Final Plat, DAVIS MISSISSIPPI COVE SECOND ADDITION, dated , prepared by Taylor Land Surveyors, Inc. Plan B Grading, Drainage, and Erosion Control Plan, dated , prepared by Quality Site Design, LLC, and as finally approved by the City Engineer. Plan C Landscape Plan, dated , prepared by Quality Site Design, LLC and as finally approved by the City Engineer. 6. Improvements. The Developer shall install and pay for the following: A. Streets B. Street lights 2 C. Site grading and ponding D. Underground utilities E. Setting of lot and block monuments F. Construction surveying and staking G. Traffic control signs Improvements shall be installed in accordance with City standards, ordinances, and the plans furnished to the City and approved by the City Engineer. The Developer shall obtain all necessary permits before proceeding with construction. The City shall provide adequate field inspection personnel to assure acceptable quality control, which will allow certification of the construction work. The City may, when reasonably required to do so and at the Developer's expense, have one (1) or more City inspectors and a soil engineer inspect the work. Within thirty (30) days after the completion of the improvements and before any security is released, the Developers shall supply the City with a complete set of reproducible "as built" plans and two (2) complete sets of blue line "as built" plans prepared in accordance with City standards. Before the security for the completion of utilities is released, iron monuments shall be installed in accordance with Minnesota Statutes 505.02. The Developer's surveyor shall submit a written notice to the City certifying that the monuments are installed. All curbing shall be in compliance with the City of Otsego Engineering Manual unless specific exceptions are designated on the approved plans. 7. : Performance. The Developer shall install all listed improvements 1�y December 1, 2007. The Developer may request an extension of time from the City, which extension will not be unreasonably withheld. The City may impose conditions on the extension necessary to ensure performance. 8. Right of Entry. The Developer hereby grants to the City, its agents, employees, officers and contractors a right of entry to enter the plat to perform any and all work and inspections necessary or deemed appropriate by the City during the installation of improvements by Developer or the City, or to make any necessary corrective actions necessary by the City. Except in emergency situations, as defined by the City, the City shall give the developers five (5) business days notice stating the deficiencies and necessary corrections prior to making any corrective action. Said right of entry shall continue until the City finally accepts the improvements. 9. Erosion Control. 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"'3T319iWN ']I•x�fwo• [Kx •I OS ,O OIN]la � - � t LIS €e. - �•---_-'�---.� I OT311/Ault' aq A, OS aoimrcnI $ _ 33�� 1p NLY10 0 -6u8 'LELA.1 81 '1335 1; !_�__._amI Di 100lddISSISSIWSIAM I !c ¢M3;i ppj cm} n8e8.t`'€iii!r so _ � � � „N•..rN„.:,»;; ....._ ,� err �a S \: 3 L ° �� s, a n” y : a n' r � e c -� • r ' yq-aS.a's .� F "*#�•€ 'g es: �L�f i s 2 6� tl �'E'•:. �'.�,'� �s i � ;�=r_�$,z:�s3;b��.� 3`s.r:'S'.iF � ['� � l 4 =I i+�i 1 ; I1?i •� I m .%v..1 A Pqw .v 0 DAVIS MISSISSIPPI COVES 2nd ADDITION EXHIBIT Summary of Financial Responsibility Developer's Agreement City of Otsego 1. Security - Letter of Credit A. Site Grading, Erosion & Sediment Control and Wetland Protection B. Sanitary Sewer - Lateral & Trunk C. Watermain - Lateral & Trunk D. Storm Sewer - Lateral E. Streets F. Engineering & Surveying Construction Services (6.5%) G. Utilities, i.e. Gas, Electric, Phone & Cable H. Street Lights by Wright -Hennepin 1. Certification of Grading Survey ($250/Lot) $89,700.00 $0.00 $0.00 $92,000.00 $139,800.00 $15,070.00 $0.00 $0.00 $6,250.00 Total Irrevocable Letter of Credit for Security $342,820.00 II. Escrow - Cash A. Legal Service - 1/2% of $342,820.00 $1,714.10 L B. City Administrative -1/2% of $342,820.00 $1,714.10 C. City Construction Administration and Utility & Street Inspection $13,908.00 6% of $231,800.00 D. Trunk Water & Sewer Access Fees 1. Trunk Sewer (SAC) 0 REC Units x $ 6,200 X 100% $0.00 2. Trunk Water (WAC) 0 1 REC Units X $3,500 X 50% $0.00 E. Collector Street Access Fee F 241 Lots X $1,310/1-ot - $1,310.00 Credit $30,130.00 F. Park & Trail Dedication Fee 23 Lots X $3,054/1-ot - $41,372.54 Credit $28,869.46 G. Street & Traffic Control Signs {. 10 Signs X $200/Sign $2,000.00 H. Street Lights 2 Lights X 24 months X $20/Month $960.00 L: Certification of Grading Review 23 Lots X $110/Lot $2,530.00 Total Escrow Cash $81,825.66 Stiared Oowmunicipauaoisego2ZW2302/ot2302FinSum2ndAdd.xls Page 1 of 2 9/19/2006 !i. DAVIS MISSISSIPPI COVES 2nd ADDITION EXHIBIT Summary of Financial Responsibility Developer's Agreement City of Otsego III. Development Credits $0.00 A. Trunk Sanitary Sewer $0.00 B. Trunk Watermain C. Collector Streets {1 Existing Lots X $1,310/Lot} $1,310.00 D. Park & Trail (58.9% X $3,054/Unit X 23 Units) $49,372.54 Total Development Credits $42,682.54 IV. Development Warranty Letter of Credit A. Sanitary Sewer $0.00 $0.00 x 15% B. Watermain $0.00 $0.00 x 15% C. Storm Sewer $92,000.00 x 15% $13,800.00 Ili. D. Streets 3085 LF x $25/LF $77,925.00 E. Erosion & Sedimentation Control 23 Lots X $300/Lot $6,900.00 Total Warranty Letter of Credit $97,825.00 IV Page 2 of 2 Shared DoWMunicipaVaoisego22xxJ2302/o12302FinSum2ndAdd.xls 9(19(2006 June 18, 2007 Mike Robertson City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Re: Davis Mississippi Cove 1St Addition Letter of Credit Reduction Dear Mr. Robertson: We have reviewed the status of Davis Mississippi Coves 1St Addition with respect to the letter of credit reduction request by Quality Site Design. At this time we recommend that the letter of credit may be reduced to $200,000.00, as requested. Please call Ron or myself if you have any questions. Sincerely, Hakanson Anderson Associates, Inc. Shane M. Nelson, P.E., Assistant City Engineer cc: Judy Hudson, City Clerk Ronald Wagner, P.E., City Engineer Scott Dahlke, P.E., Quality Site Design S:\Municipal\Aotsego23xx\2302\ot2302LOC.doc June 18, 2007 Mike Robertson City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Re: Davis Mississippi Cove 2nd Addition Letter of Credit Reduction Dear Mr. Robertson: We have reviewed the status of Davis Mississippi Coves 2nd Addition with respect to the letter of credit reduction request by Quality Site Design. At this time we recommend that the letter of credit may be reduced to $200,000.00, as requested. Please call Ron or myself if you have any questions. Sincerely, Hakanson Anderson Associates, Inc. Shane M. Nelson, P.E., Assistant City Engineer cc: Judy Hudson, City Clerk Ronald Wagner, P.E., City Engineer Scott Dahlke, P.E., Quality Site Design S:\A4unicipal\Aotsego23xx\2302\ot2302SecondAddLOC.doc Hakan By: I-10nderson Anderson Assoc., Inc. 3601 Thurston Avenue Anoka, MN 55303 Phone: 763/427-5860; Fax 763/427-0520 Project: Davis Mississippi Coves Reviewed by: Ernie Eden Project Engineer: Hakanson Anderson Associates, Inc. Date of Report: 8/22/07 Date of Review: 8/21/07 HAA # OT2302 (signature) The following is not necessarily a complete listing. Completion of these items does not in any way relieve the Contractor of the responsibility to complete the project in accordance with all Contract Documents. The Contractor shall complete all work herein, initial, date and return within 30 days with any necessary remarks. Explanation of delays caused by change orders, delivery dates, etc. shall be noted on a separate sheet of paper and returned with this document. Please notify us prior to performing the work. OT2302PROJECTREVI Page 1 Item Reference Description By Contractor Date Initial 1 Streets Add shouldering along edge of mat. 2 Streets Install all required signage (including emergency access). 3 Streets Install Type III barricade. 4 Streets Construct concrete flumes. 5 Streets Replace "Nose" at Co. Rd. 39 and naber. 6 Storm Sewer Flush all lines/clean structures and install winco's in catch basins. 7 Storm Sewer Address riprap silted over/washed out. 8 Site Repair all washouts turn out site. 9 Site Repair/replace silt fence where needed. 10 Site Level out slope to creek so it can be maintained. OT2302PROJECTREVI Page 1 Contractor's Endorsement: The above items have been completed and/or corrected. Quality Site Design LLC. Contractor's Signature Date cc: Ronald J. Wagner, City Engineer Shane M. Nelson, Project Engineer Brent M. Larson, Project Engineer Brad Belair, City Maintenance Supervisor 0T2302PROJECTREVI Page 2 By:' -10 Hakanson Date of Report: 11/14/07 7■■■■■■■■■ Anderson Date of Review: 11/14/07 Assoc., Inc. 3601 Thurston Avenue Anoka, MN 55303 Phone: 763/427-5860; Fax 763/427-0520 Project: Davis Mississippi Coves HAA # OT2302 Reviewed by: Brent Larson (signature) Project Engineer: Hakanson Anderson Associates, Inc. The following is not necessarily a complete listing. Completion of these items does not in any way relieve the Contractor of the responsibility to complete the project in accordance with all Contract Documents. The Contractor shall complete all work herein, initial, date and return within 30 days with any necessary remarks. Explanation of delays caused by change orders, delivery dates, etc. shall be noted on a separate sheet of paper and returned with this document. Please notify us prior to performing the work. OT2302PROJECTREV2 Page 1 Contractor's Endorsement: The above items have been completed and/or corrected. Dennis Fehn Gravel and Excavation Contractor's Signature Date cc: Ronald J. Wagner, City Engineer Shane M. Nelson, Project Engineer Brad Belair, City Maintenance Supervisor Greg Bowles, P.E. Quality Site Design, LLC OT2302PROJECTREV2 Page 2 By:'— Hakanson Date of Report: 10/23/08 7■■■ Anderson Date of Review: 10/18/08 Assoc., Inc. 3601 Thurston Avenue Anoka, MN 55303 Phone: 763/427-5860; Fax 763/427-0520 Project: Davis Mississippi Coves HAA # OT2302 Reviewed by: Brent Larson (signature) Project Engineer: Hakanson Anderson Associates, Inc. The following is not necessarily a complete listing. Completion of these items does not in any way relieve the Contractor of the responsibility to complete the project in accordance with all Contract Documents. The Contractor shall complete all work herein, initial, date and return within 30 days with any necessary remarks. Explanation of delays caused by change orders, delivery dates, etc. shall be noted on a separate sheet of paper and returned with this document. Please notify us prior to performing the work. OT2302PROJECTREV3 Page 1 Contractor's Endorsement: The above items have been completed and/or corrected. Dennis Fehn Gravel and Excavation Contractor's Signature Date cc: Ronald J. Wagner, City Engineer Brad Belair, City Maintenance Supervisor Mike Leuer, Mississippi 39, LLC Scott Dahlke, P.E. Quality Site Design, LLC OT2302PROJECTREV3 Page 2 January 13, 2009 Mike Robertson City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Re: Davis Mississippi Cove 1St Addition Letter of Credit Reduction Dear Mr. Robertson: We have reviewed the status of Davis Mississippi Cove 1St Addition with respect to the letter of credit reduction and renewal of the letter of credit and would summarize the project as follows: 1. The grading has been completed and vegetation is establishing. 2. The storm sewer has been completed. 3. All streets have been constructed and all curb and gutter has been placed but only the bituminous base course has been placed. The wear course paving is to be completed in 2009. 4. As -built construction and grading plans have not been accepted. The as -built plans, dated 11/26/07, have been reviewed and commented on. We have not received revised plans addressing the outstanding issues.,A copy of the as -built plan review, dated 1/3/08 is being forwarded to the developer and the developer's engineer. 5. We have not received certification that all iron monuments (lot corners) have been placed. 6. Minor punch list items remain. At the time the developer's agreement was composed, the development to the west (Featherwind Farms) was to be constructed in the near future along with the required Mason Avenue and CSAH 37 turn lane. The cost of constructing half of Mason Avenue and the associated CSAH 37 turn lane was included in the Davis Mississippi Cove's Letter of Credit. Otsego City staff supported the developers request to amend the Mississippi Coves 1St Addition Developers Agreement to reduce the amount of the Warranty Letter of Credit by eliminating the cost for these improvements and reduce the S:\Municipal\Aotsego23xx\2302\ot2302LOC3.doc Mr. Mike Robertson Page 2 of 2 amount being held for the streets from $25 per linear foot to 15% of the total street construction cost. This amendment was never brought before the City Council. Therefore, we cannot recommend that the letter of credit be reduced any further and should remain at $136,480.00. After all of the above items have been resolved and the wear course has been placed a walk-thru will be scheduled for initial City acceptance, effectively starting the one-year warranty period. Please call Ron or myself if you have any questions. Sincerely, Hakanson Anderson Associates, Inc. Brent M. Larson, P.E. Assistant City Engineer cc: Judy Hudson, City Clerk Andy MacArthur, City Attorney Ronald Wagner, P.E., City Engineer Scott Dahlke, P.E., Quality Site Design S:\Municipal\Aotsego23xx\2302\ot2302LOC3.doc January 13, 2009 Mike Robertson City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Re: Davis Mississippi Cove 2nd Addition Letter of Credit Reduction Dear Mr. Robertson: We have reviewed the status of Davis Mississippi Coves 2nd Addition with respect to the letter of credit reduction and renewal of the letter of credit and would summarize the project as follows: The grading has been completed and vegetation is establishing. 2. The storm sewer has been completed. 3. All streets have been constructed and all curb and gutter has been placed but only the bituminous base course has been placed. The wear course paving is to be completed in 2009. 4. As -built construction and grading plans have not been accepted. The as -built plans, dated 11/26/07, have been reviewed and commented on. We have not received revised plans addressing the outstanding issues. A copy of the as -built plan review, dated 1/3/08 is being forwarded to the developer and the developer's engineer. 5. We have not received certification that all iron monuments (lot corners) have been placed. 6. Minor punch list items remain. Otsego City staff supported the developers request to amend the Mississippi Coves 2nd Addition Developers Agreement to reduce the amount of the Warranty Letter of Credit by reducing the amount being held for the streets from $25 per linear foot to 15% of the total street construction cost. This amendment was never brought before the City Council. S:\Municipal\Aotsego23xx\2302\ot2302SecondAddLOC3.doc Mr. Mike Robertson Page 2 of 2 Therefore, we cannot recommend that the letter of credit be reduced any further and should remain at $107,610.00. After all of the above items have been resolved and the wear course has been placed a walk-thru will be scheduled for initial City acceptance, effectively starting the one-year warranty period. Please call Ron or myself if you have any questions. Sincerely, Hakanson Anderson Associates, Inc. Brent M. Larson, P.E. Assistant City Engineer cc: Judy Hudson, City Clerk Andy MacArthur, City Attorney Ronald Wagner, P.E., City Engineer Scott Dahlke, P.E., Quality Site Design S:\N4uriicipal\Aotsego23xx\2302\ot2302SecondAddLOC3.doc DAVIS MISSISSIPPI COVES EXHIBIT Summary of Financial Responsibility Developer's Agreement City of Otsego Security - Letter of Credit A. Site Grading, Erosion & Sediment Control and Wetland Protection B. Sanitary Sewer - Lateral & Trunk C. Watermain - Lateral & Trunk D. Storm Sewer - Lateral E. Streets F. Engineering & Surveying Construction Services (6.5%) G. Utilities, i.e. Gas, Electric, Phone & Cable H. Street Lights by Wright -Hennepin I. Certification of Grading Survey ($250/Lot) Total Irrevocable Letter of Credit for Security II. Escrow - Cash A. Legal Service - 1/2% of $301,820.00 B. City Administrative - 1/2% of $301,820.00 C. City Construction Administration and Utility & Street Inspection 6% of $182,550.00 D. Trunk Water & Sewer Access Fees 1. Trunk Sewer (SAC) 0 REC Units x $ 6,200 X 100% 2. Trunk Water (WAC) 0 REC Units X $3,500 X 50% E. Collector Street Access Fee 91 Lots X $1,310/Lot - $2,620.00 Credit F. Park & Trail Dedication Fee 71 Lots X $3,054/Lot - $12,591.64 Credit G. Street & Traffic Control Signs 11 Signs X $200/Sign H. Street Lights 44 Lights X 24 months X $20/Month I. Certification of Grading Review 1 71 Lots X $110/Lot Total Escrow Cash Shared Docs/Municipal/aotsego22xx/2302/ot2302FinSum(revised) $105,900.00 $0.00 $0.00 $34,000.00 $148,550.00 $11,870.00 $0.00 $0.00 $1,500.00 $301,820.00 $1,509.10 $1,509.10 $10,953.00 $0.00 $0.00 $9,170.00 $8,786.36 $2,200.00 $1,920.00 $770.00 $36,817.56 Page 1 of 2 7/22/2009 DAVIS MISSISSIPPI COVES EXHIBIT Summary of Financial Responsibility Developer's Agreement City of Otsego III. Development Credits A. Trunk Sanitary Sewer $0.00 B. Trunk Watermain $0.00 C. Collector Streets (2 Existing Lots X $1,310/Lot) $2,620.00 D. Park & Trail (58.9% X $3,054/Unit X 7 Units) $12,591.64 Total Development Credits $15,211.64 IV. Development Warranty Letter of Credit A. Sanitary Sewer $0.00 x 15% $0.00 B. Watermain $0.00 x 15% $0.00 C. Storm Sewer $34,000.00 x 15% $5,100.00 D. Streets $148,550.00 x 15% $22,282.50 E. Erosion & Sedimentation Control 1 7 Lots X $300/1-ot $2,100.00 Total Warranty Letter of Credit $29,482.50 Shared Docs/Municipal/aotsego22xx/2302/ot2302FinSum(revised) Page 2 of 2 7/22/2009 DAVIS MISSISSIPPI COVES 2nd ADDITION EXHIBIT Summary of Financial Responsibility Developer's Agreement City of Otsego I. Security - Letter of Credit A. Site Grading, Erosion & Sediment Control and Wetland Protection B. Sanitary Sewer - Lateral & Trunk C. Watermain - Lateral & Trunk D. Storm Sewer - Lateral E. Streets F. Engineering & Surveying Construction Services (6.5%) G. Utilities, i.e. Gas, Electric, Phone & Cable H. Street Lights by Wright -Hennepin I. Certification of Grading Survey ($250/Lot) Total Irrevocable Letter of Credit for Security 11. Escrow - Cash A. Legal Service - 1/2% of $342,820.00 B. City Administrative - 1/2% of $342,820.00 C. City Construction Administration and Utility & Street Inspection 6% of $231,800.00 D. Trunk Water & Sewer Access Fees 1. Trunk Sewer (SAC) 01 REC Units x $ 6,200 X 100% 2. Trunk Water (WAC) —01 REC Units X $3,500 X 50% E. Collector Street Access Fee 241 Lots X $1,310/Lot - $1,310.00 Credit F. Park & Trail Dedication Fee 231 Lots X $3,054/Lot - $41,372.54 Credit G. Street & Traffic Control Signs 10 Signs X $200/Sign H. Street Lights 21 Lights X 24 months X $20/Month I. Certification of Grading Review 23 Lots X $110/Lot Total Escrow Cash Shared Docs/Municipal/aotsego22xx/2302/ot2302FinSum2ndAdd(revised) $89,700.00 $0.00 $0.00 $92,000.00 $139,800.00 $15,070.00 $0.00 $0.00 $6,250.00 $342,820.00 $1,714.10 $1,714.10 $13,908.00 $0.00 $0.00 $30,130.00 $28,869.46 $2,000.00 $960.00 $2,530.00 $81,825.66 Page 1 of 2 7/22/2009 DAVIS MISSISSIPPI COVES 2nd ADDITION EXHIBIT Summary of Financial Responsibility Developer's Agreement City of Otsego III. Development Credits A. Trunk Sanitary Sewer $0.00 B. Trunk Watermain $0.00 C. Collector Streets (1 Existing Lots X $1,310/Lot) $1,310.00 D. Park & Trail (58.9% X $3,054/Unit X 23 Units) $41,372.54 Total Development Credits $42,682.54 IV. Development Warranty Letter of Credit A. Sanitary Sewer $0.00 x 15% $0.00 B. Watermain $0.00 x 15% $0.00 C. Storm Sewer $92,000.00 x 15% $13,800.00 D. Streets $139,800.00 x 15% $20,970.00 E. Erosion & Sedimentation Control I 23 Lots X $300/1-ot $6,900.00 Total Warranty Letter of Credit $41,670.00 Shared Docs/Municipal/aotsego22xx/2302/ot2302FinSum2ndAdd(revised) Page 2 of 2 7/22/2009 May 5, 2009 Mr. Scott Dahlke, P.E. Quality Site Design, LLC 3600 Holly Lane N., Suite 100 Plymouth, MN 55447 Re: Davis Mississippi Coves 1St and 2nd Addition Dear Mr. Dahlke: We have reviewed the project status for the above -referenced subdivision. At this time the project has not been initially accepted. We offer the following project summary: 1. Grading has been completed and vegetation has been established. Some minor punchlist items remain. 2. The storm sewer has been completed. Some minor punchlist items remain. 3. The bituminous wear course must be constructed. 4. As -built construction and grading plans have not been accepted. The as -built plans, dated 11/26/07, have been reviewed and commented on. We have not received revised plans addressing the outstanding issues. (See the attached copy of the as -built plan review, dated 1/3/08) 5. Written certification that all iron monuments (lot corners) have been set is required. Attached is a Project Review Report (punchlist) which details the outstanding items. Please make arrangements to have the above mentioned work completed by Wednesday, June 17th 2009 and provide us your timetable, in writing, by Monday, May 11th 2009. A walk-thru of the public improvements will be scheduled for initial City acceptance of the project once the above mentioned items have been addressed. After the project has received initial acceptance the one year warranty period will start. Please contact me or Mr. Ronald Wagner at (763) 427-5860 if you have any questions. S:\Nlunicipal\Aotsego23xx\2302\ot2302ProjectStatus.doc Sincerely, Hakanson Anderson Associates, Inc. Brent Larson, P.E., Assistant City Engineer cc: Mike Robertson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Ronald Wagner, P.E., City Engineer Mike Leuer, Mississippi 39, LLC S:\Municipal\Aotsego23xx\2302\ot2302ProjectStatus.doc gy.I-10Anderson Anderson Assoc., Inc. 3601 Thurston Avenue Anoka, MN 55303 Phone: 763/427-5860; Fax 763/427-0520 Project: Davis Mississippi Coves Date of Report: 5/5/09 Date of Review: 10/18/08 & 4/30/09 HAA # OT2302 Reviewed by: Brent Larson (signature) Project Engineer: Hakanson Anderson Associates, Inc. The following is not necessarily a complete listing. Completion of these items does not in any way relieve the Contractor of the responsibility to complete the project in accordance with all Contract Documents. The Contractor shall complete all work herein, initial, date and return within 30 days with any necessary remarks. Explanation of delays caused by change orders, delivery dates, etc. shall be noted on a separate sheet of paper and returned with this document. Please contact Brent Larson at 763-427-5860 prior to performing the work. OT2302PROJECTREV4 Page 1 By Contractor Item Reference Description Date Initial 1 Grading The ditch from the cul-de-sac to Pond 3 has been silted in and no longer drains properly. Regrading is required. 2 Erosion Control Remove ditch checks and ALL silt fence except silt fence around the Septic Fields. 3 Erosion Control Repair washout near catch basin at north end of cul-de-sac. Stabilize with more permanent method to avoid future washouts. 4 Storm Sewer Remove the fabric covering the Catch Basins. 5 Storm Sewer Rotate catch basin castings for CBMH 144 and CBMH 145 (north end of 92nd Street) 6 Storm Sewer Flush lines/clean structures. 7 Streets Pave Wear Course 8 Plans Submit revised As -built Construction and Grading Plans 9 Project Acceptance After the above items have been corrected, a walk-thru must be completed prior to initial City acceptance (start of the warranty period) of the project. OT2302PROJECTREV4 Page 1 Contractor's Endorsement: The above items have been completed and/or corrected. Contractor's Signature Date cc: Ronald J. Wagner, City Engineer Brad Belair, City Maintenance Supervisor Mike Leuer, Mississippi 39, LLC Scott Dahlke, P.E. Quality Site Design, LLC OT2302PROJECTREV4 Page 2 July 26 2007 Mike Robertson City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Re: Davis Mississippi Cove 1St Addition Letter of Credit Reduction Dear Mr. Robertson: We have reviewed the status of Davis Mississippi Cove 1St Addition with respect to the letter of credit reduction request by Quality Site Design and would summarize the project as follows: 1. The grading has nearly been completed and vegetation is establishing. 2. The storm sewer has been completed. 3. The streets have been constructed, all curb and gutter has been placed, and the base course of bituminous has been placed. Wear course paving is to be completed after 75% build out, or 2 years, which ever comes first. 4. We have not received as -built construction or grading plans. 5. We have not received certification that all iron monuments (lot corners) have been placed. 6. Sediment and erosion prevention measures are in place. At this time, the project has not been accepted by the City. A walk-thru will be scheduled for initial City acceptance. After all punch list items have been resolved and the project has been initially accepted, the one-year warranty period will begin on everything except for the bituminous wear course. At this time we recommend that the letter of credit may be reduced to $136,480.00. S:\Municipal\Aotsego23xx\2302\ot2302LOC2.doc Mr. Mike Robertson Page 2 of 2 Please call Ron Wagner, Shane Nelson, or myself if you have any questions. Sincerely, Hakanson Anderson Associates, Inc. Brent M. Larson, P.E. cc: Judy Hudson, City Clerk Ronald Wagner, P.E., City Engineer Greg Bowles, P.E., Quality Site Design S:\Municipal\Aotsego23xx\2302\ot2302LOC2.doc Davis Mississippi Cove New Resident Input What was presented? Development was presented to buyers as "Executive Acreage Lots" with "Architectural Covenants". Comments from the developer included "Premier Otsego Development that will be nicer than Mississippi Pines" The "Final Landscape Plan" showed 241 Trees and 144 shrubs in phase 1 Two ponds shown on the landscape plan and on the sales flier. What was actually completed? • Covenants were not properly presented to all buyers in order to make them aware of their obligation to plant specific types of trees per the plan. • Ponds do not hold water, they only grow weeds. • Only about 85 trees and 80 shrubs were planted. —75 trees are dead and only about 10 trees are alive and healthy. That's greater the 90% failure. Replacement warranty was never utilized by the developer. • Final plan says that all plants shall be immediately planted upon arrival at site. However, there's more than 100 trees planted near the east cul-de-sac. 2/3 of these are dead. • Final plans also states that all boulevards and areas adjacent to entrance plantings shall be sodded. All remaining areas disturbed shall be seeded unless noted. There is no sod and the seed planted was oats and other varieties. • There appears to be no plans to water any of the above plants and there was never any follow up care by the developer to our knowledge. • Mowing is not even maintained within city ordinance. Developer finally mowed last year after residents made numerous calls. This year, the new residents did most of the mowing and the weeding of the center island. • 3 lot owners are not mowing their lots and probably don't even know they are required to do so. 0 12634 - 96th St 0 12738-96 1h St 0 12607 — 96th St • Roadway is developing holes near storm drains. Summary: The developer was contacted countless times to correct and remediate the issues at hand starting the summer of 2008. Lack of completion and follow-up care implies false representation from the beginning. Based on the appearance and the above list, it is apparent that the developer has already abandoned the development. s Site Plan Otsego, MN '� � p : Mississi i Cove � i� BRING YOUR OWN BUILDER! SCENIC RIVER LOTS + QUIET CONTRY SETTING + EXECUTIVE ACREAGE LOTS + PARKS CONTACT JEFF @ 763.300.7765 OR MIKE @ 763.286.1441 + LOCATED 5 P ---%— IN d jr Naber Ave Entry Concept Location Map + OUTBUILDING ALLOWED + 100% FINANCING AVAILABLE + ARCHITECTURAL COVENANTS S FROM HWY 101 MISSISSIPPI 39, LLC 0a q�Y f ;RE 1Io m� Z z Q 32 0 ew �� _Ti3i�% �G• i Jll DAVIS MISSISSIPPI COVE ggg o0 lit E" aa =1 N 0a q�Y f ;RE 1Io OJ/tI/OS �y �� ew �� _Ti3i�% �G• i Jll 0a q�Y f ;RE 1Io OJ/tI/OS �y ; DAVIS MISSISSIPPI COVE ggg aa Sect. 18, Twp. 121, Rng. 23 Otsego, MN p 4�•�' 8 ar amv n ws a ouum WE oesq`N, u.e - „ S0 �x saur rormx� r rru� w�osswc wn � HV W iArJSQ`M TRL/ ~llf°6' 11°Ilial Jll°i TL�OI q ®NO w ��6 —aew —ycw N � 8 a on 1�Onao ri an° srr oamr as .. ®.® 8 ,pa { NW 'o6asi0 .�.. b ° RRBi'dd R} £Z 'Bum'LZ •drl '8l '3-S w Mrww° 3AOO IddISSISSIW SIAVa �r..� .w`:::%= ao/►�/ro N 333 { N a'N aNNN de4iN 5 & E TA t r� a� y g 3SaE $ has a SEaa $ k� 5y t i a s O / $ / J / /J I� n • II / i —1 I III I I! /� �a �'' ul 1 � �1i � z y 1 Jlflll I I Yl /fir fi ----- Ile, Ld � ill r iJ l i '• � Nl �.'1 `Os �� / f' a� 4 4, or,17 SO v fir oF INl I y" i / / j%.•!-^l't"'� ' 'Ike/ v rr /) / l 1 i ��F 3333333333333333 °a°a°a°in°n°ia° " °Yi �8 Q�qu4ea$& # e pp R. W ti m :t7S 14 n CX Wo e -F G A ce -� /ilo /J,2a-I IRW ITEM 6_2 Memo To: Mayor Stockamp and City Council From: Brad Belair Date: July 13, 2009 Re: Purchase of park maintenance equipment I have attached quotes for a fertilizer spreader and a turf aerator for you to review. The fertilizer spreader is needed to replace one that has worn beyond repair and the aerator would be a new purchase. I recommend we purchase from Scharber &Sons. 0 Page 1 L,ay or uisego Equipment Revolving Fund - Fund 206 Actual/Projected Fund Balance, January 1 Add: General Fund budget transfer Water and Sewer Fund contribution for Truck with Hoist Sale of assets Interest Income projected at 2.5% of beginning of year balance Balance and Additions Actual Actual Actual Tractor/roadside mower/broom Projected Roller 13,312 2006 2007 2008 2009 2010 2011 2012 2013 $ 290,930 $ 350,887 $ 366,985 $ 405,992 $ 262,242 $ 213,798 $ 74,143 $ 60,997 169,182 154,000 180,000 190,000 200,000 210,000 220,000 230,000 Crane/Box for 2002 Ford 4,000 Budgeted but not expended as of this date Vac & Jetter Truck (new vac jetter trucks are about $300,000) - monies will come from S & W, stormwater Backhoe, net of expected trade in 9,022 15,002 15,212 10,150 6,556 5,345 1,854 1,525 Used boom truck ( finance from street lighting fees) 469,134 523,889 562,197 606,142 468,798 $ 429,143 295,997 292,522 Less: Public Works Vehicles & Equipment Tractor/roadside mower/broom 60,810 Roller 13,312 Tractor- JD4720 (replaced two others) 24,955 Landpride mower 11,580 Overseeder 7,590 Safety equipment & misc. Tools Mobile Lifts Mower (parks) Lawn mower 2006 Ford F-450 Dump Truck Sign shop equipment/software/consulting setup PW Building furnishings 2008 Sterling L8500 plus plow equipment Crane/Box for 2002 Ford Budgeted but not expended as of this date Vac & Jetter Truck (new vac jetter trucks are about $300,000) - monies will come from S & W, stormwater Backhoe, net of expected trade in Sprayer, Vacuum trailer, Aerator, and mowing trailer (for parks) S/A Dump W/Plow S/A Dump W/Plow, net of trade Toolcat (all-purpose vehicle) Used boom truck ( finance from street lighting fees) Air compressor & equipment Hydraulic 18" mill (9,500), Walking irrigator (8,900), Harley rake (8,000) Upgrade skidster loader Replace 2002 Ford 1 ton with plow (crane truck) Additional mower for the parks; replace a mower in 2014 Blacktop hot box Recondition road grader or sweeper Replace pickup Replace pickup with a one ton w/plow 7,025 15,191 31,356 19,194 2,620 34,631 14,763 32,124 141,243 14,962 25,000 65,000 17,500 160, 000 135,000 140,000 55,000 25,000 20,000 26,400 15,000 35,000 175,000 175,000 45,000 20,000 20,000 30,000 50,000 60,000 Purchase a sign truck 75,000 Purchase an excavator 20,000 40,000 25,000 25,000 Miscellaneous small equipment Total Expenditures 118,247 156,904 156,205 343,900 255,000 355,000 235,000 290,000 Actual/Projected Fund Balance, December 31 $ 350,887 $ 366,985 $ 405,992 $ 262,242 $ 213,798 $ 74,143 $ 60,997 $ 2,522 Aeration relieves compaction and helps promote good drainage. Aeration opens the soil to let air, water, and nutrients reach the roots of your turf. AgriMetal FA720 Fairway Aerifier is designed for heavy duty use on your biggest aeration jobs. The design is simple, and proven. 12 cast iron wheels mounted on 6 axles work independently to follow contours and penetrate compacted areas. The 6 foot working width lets you cover up to 50 acres per day. The FA720 is your per- fect choice for aerat- ing fairways, school grounds, sports fields, and parks! The FA 720 is available in a pull type and 3 point hitch versions. Six heads containing twp wheels float independently to follow your most demanding contours. Weight trays are standard to aid penetration on compacted areas. Wheels can be fitted with heavy wall 3/4" coring tines or rugged slic- ing knives if your customers demand coreless aeration. 8 tines or knives are standard per wheel with the option of doubling to 16. The AgriMetal FA 720 features more up and down floatation than other competitive aerators. Sealed bear- ings mean you can work the machine instead of working to maintain it, and the powder paint process will keep your Aerator looking like new for years to come. SPECIFICATIONS PULLTYPE 3 POINT ALL STEEL WELDED ALL STEEL WELDED CONSTRUCTION 6 PAIRS OF CONSTRUCTION 6 PAIRS FRAME INDIVIDUAL FLOATING ARMS OF INDIVIDUAL FLOATING HOLD 2 75# CAST IRON WHEELS ARMS HOLD 2 75# CAST EACH. IRON WHEELS EACH. HOLD 8 OR 16 TINES EACH CAST WHEELS HOLD 8 OR 16 TINES EACH AND AND HAVE SEALED BALL HAVE SEALED BALL BEARINGS BEARINGS MACHINE LENGTH 28" (71 CM) 38" (CM) MACHINE WIDTH 95" ( 241 CM) 80" (CM) MACHINE HEIGHT 38" ( 96,5 CM) 30" (96,5 CM) MACHINE WEIGHT 1625 LBS ( 737 KG) 1456 LBS ( 678KG ) 12 CAST IRON WITH SEALED 12 CAST IRON WITH SEALED BEARINGS; AERATING WHEELS BEARINGS; AERATING WHELL AERATING WHELL AXLE AXLE ( 1"). CHOICE OF 3/4" CLOSES TINES CHOICE OF 3/4" CLOSES SPOONS SPOONS OR 6" SLICING OR 6" SLICING KNIVES. KNIVES. DROP PIN TOW -TYPE HYDRAULIC LIFT CYLINDER STANDARD, HITCH OPTIONAL HAND PUMP 3 POINT HITCH FOR TRACTORS WITHOUT HYDRAULICS. TRACTOR 30 HP AND MORE 35 HP REQUIREMENTS OPERATING SPEED UP TO 10 MPH (1- 6 KM) UP TO 10 MPH (1- 6 KM) TRANSPORT SPEED UP 25 MPH UP 25 MPH 8 TINES PER WHEEL STANDARD STANDARD (96TOTAL) 16 TINES PER WHEEL OPTIONAL OPTIONAL ( 192 TOTAL) 8 OR 16 SLICING KNIVES OPTIONAL OPTIONAL ( 92 OR 192 ) CORING DEPTH UP TO 4" UP TO 4" SHIPPING 28" X 96" X 46" (71 CM X 244 CM 28" X 96" X 46" (71 CM X DIMENSION X 117CM) 244 CM X 117CM) SHIPPING WEIGHT 1700 LBS ( 771 KG) 1560 LBS ( 710 KG) Specifications, descriptions, and illustrative material in this literature are as accurate as known at the time of publication, but are subject to change without notice. Illustrations may include optional equipment & accessories, and may not illustrate all standard equipment. LEADER IN LEAF AND DEBRIS HANDLING EQUIPMENT AgriMetal www.agrimetal.com Part number: NC 13-72-0046 1006, Principale Wickham, Quebec Canada, 10C 1S0 Tel :11 S19 398-6883 1 888 398-6883 Fax: 1 800-529-5311 service@agrimetal.com RUEMAN 1ME Salesperson: Quote/Order: Jon Ferris Quote �AUOFL 7 0 19 Date: 7/9/09 1600 Hwy 55 E Buffalo MN 55313 Confirmed: 00/00/00 Phone # 763-682-2200 Fax # 763-682-6141 Name: Email - jferris@welters.net Phone: Delivery time: Terms: Model Description List Pricing AgriMetal FA720 3PT Core Aerator 72" $5,000.00 Total List Price: $5,000.00 Freight.: $500.00 Tax $378.13 Total Price: $5,878.13 Approve here to accept order Date Thanks Again: Jon Prepared For: BRAD BELAIR CITY OF OTSEGO Proposal For: BRAD BELAIR Prepared By: JOHN BRAUNSHAUSEN SCHARBER & SONS 13725 IVIAI N ST REE I ROGERS, MN 55374 Phone: 763-428-4107 Fax: 763-428-2700 Work Email: JOHN.BRAUNSHAUSEN@SCHARBERS.COM Date: July 6, 2009 Offer Expires: July 13, 2009 CONFIDENTIAL JOHN DEERE: Prepared For: BRAD BELAIR CITY OF OTSEGO 8899 NASHUA AVE NE ELK RIVER,MN 553307387 763-441-8137 SCHARBER & SONS 13725 MAIN STREET ROGERS ,MN 55374 Phone: 763-428-4107 Fax: 763-428-2700 Quote Summary Prepared By: Quote ID: 3582093 JOHN BRAUNSHAUSEN Created On: 13725 MAIN STREET Last Modified On:. ROGERS ,MN 55374 Expiration Date: July 13, 2009 JOHN.BRAUNSHAUSEN@SCHARBERS.COM Equipment Summary Suggested List Selling Price Qty Extended LELY HR $ 2,492.00 $ 2,492.00 X 1 = $ 2,492.00 Equipment Total $ 2,492.00 Salesperson: CONFIDENTIAL Quote Summary Equipment $ 2,492.00 Trade In Subtotal $ 2,492.00 Gov't Tax $ 161.98 Total $ 2,653.98 Down Payment Rental Applied Balance Due $ 2,653.98 Accepted By: X JOV4N LDEERE: Selling Equipment LELY HR Code Description Qty HR Lely 8001b 3 Point Spreader 1 Suggested List $ 2,492.00 Selling Price $ 2,492.00 Unit Extended $ 2,492.00 $ 2,492.00 otal $ 2,492.001 CONFIDENTIAL Prepared For: BRAD BELAIR CITY OF OTSEGO Proposal For: BRAD BELAIR Prepared By: JOHN BRAUNSHAUSEN SCHARBER & SONS 13725 MAIN STREET ROGERS, MN 55374 Phone: 763-428-4107 Fax: 763-428-2700 Work Email: JOHN.BRAUNSHAUSEN@SCHARBERS.COM Date: July 6, 2009 Offer Expires: July 13, 2009 CONFIDENTIAL JOHN DE.I° RE SCHARBER & SONS 13725 MAIN STREET ROGERS ,MN 55374 Phone: 763-428-4107 Fax: 763-428-2700 Quote Summary Prepared For: Prepared By: Quote ID: 3593916 BRAD BELAIR JOHN BRAUNSHAUSEN Created On: CITY OF OTSEGO 13725 MAIN STREET Last Modified On: 8899 NASHUA AVE NE ROGERS ,MN 55374 Expiration Date: July 13, 2009 ELK RIVER,MN 553307387 JOHN. BRAUNSHAUSEN@SCHARBERS.COM 763-441-8137 Equipment Summary Suggested List Selling Price Qty Extended LELY FA720 $ 5,400.00 $ 5,400.00 X 1 = $ 5,400.00 Equipment Total $ 5,400.00 Salesperson: X CONFIDENTIAL Quote Summary Equipment Trade In Dealer Filing Fee Gator 3 Year License Delivery Fee Subtotal Gov't Tax Total Down Payment Rental Applied Balance Due Accepted By: $ 5,400.00 $ 0.00 $ 0.00 $ 0.00 $ 5,400.00 $ 371.25 $ 5,771.25 $ 5,771.25 FL,\. Code FA720 Selling Equipment Description 72" 3 Point Aerator LELY FA720 Qty Unit 1 $ 5,400.00 Suggested List $ 5,400.00 Selling Price $ 5,400.00 Extended $ 5,400.00 Total $ 5,400.00 CONFIDENTIAL Memo To: Mayor Stockamp and City Council From: Brad Belair Date: July 27, 2009 Re: Single axel Plow Truck Don and I inspected the 2002 Sterling plow truck and recommend the purchase include installing a new dump body and sander. Boyer Ford has reduced the purchase price from $48,500 to $46,500 to reflect the condition of the dump body. The cab and chassis and plow equipment are in excellent condition with 651 hours and 9900 miles. I have made some comparisons to purchasing new. New 2010 Mack $181,000 /18years = $10,055 per year Used 2002 Sterling $69,500/11 years = $6320 per year • Page 1 ITEM 7_1 Memo To: Mayor Stockamp and City Council From: Brad Belair Date: July 22, 2009 Re: Purchase of single axel plow truck The Public Works Committee discussed the need to replace the 1990 Ford single axel plow truck. Discussion included purchasing a new truck for $181,000 or a used 2002 Sterling for $60,000 which is being traded in at Boyer Ford Trucks. The recommendation is to purchase the used truck pending an inspection. Don Mass and I will be inspecting the truck on Thursday July 22 and I will be available at the council meeting for discussion. If approved by The City Council the truck will be available in December and will be a 2009 expenditure which is scheduled in the equipment CIP. 0 Page 1 ITEM 7.2 Memo To: Mayor Stockamp and City Council From: Brad Belair Date: July 22, 2009 Re: Purchase of tandem axel plow truck The Public Works Committee recommends the City Council consider the purchase of a 2010 Mack tandem axel cab and chassis equipped with a Towmaster dump body and Falls snowplows. The purchase of the Mack cab/chassis would be through the State of Minnesota Purchasing Program and would be an estimated cost savings of $9600 over next year because of emission requirements for heavy trucks. If approved by City council at the July 22nd meeting, the estimated delivery of the truck would be April 2010 (2010 expenditure). The estimated total cost is $197,500. The purchase is in the current Equipment CIP and would be a 15 year replacement of the 1994 Ford tandem which was purchased new by the city. The new truck would be equipped with an automatic transmission for added safety and operator efficiency, an underbody scraper and rear wing for better productivity performing snow removal, and liquid chemical tanks for prewetting salt/sand. Prewetting activates the salt which melts ice at a lower temperature and starts the melting sooner which will reduce the amount of salt needed. I have ordered an appraisal of the 1994 Ford for a trade in value. I would estimate $15000-$20,000 for budget purposes. 0 Page 1 ITEM 7.3 Memo To: Mayor Stockamp and City Council From: Brad Belair Date: July 22, 2009 Re: Purchase of irrigator I have attached a quote for the purchase of a Kifco water reel from Park Equipment Company. I was referred to Park Equipment by Three River Parks who use several of the Kifco water reels for irrigating their parks. The main use would be to irrigate the large area north of city hall which is currently used for soccer. The water source will be the irrigation well located in Prairie Park. If approved, delivery would be in 7 tol0 days. I also estimate $500 for modifications to for connection to the main irrigation line. 0 Page 1 • f m IFC10 0 a 6. 3 � lU .Y{. r �nV jI ®r 7 Made USA B -Series Water -Reels® CITY OF O T S E G O 8899 Nashua Ave., NE, Otsego, MN 55330 Phone: 763-441-4414 Fag: 763-441-8823 ITEM 7-4 ADOPT -A -STREET PROGRAM PROPOSAL AND AGREEMENT Contact Information for Responsible Individual (minimum 98 years of age or older): Name: Ronald Wagner Address: 3601 Thurston Avenue City: Anoka Phone(d): 763-427-5860 State: MN Zip Code: 55303 (e): 612-919-9657 e-mail: ronw@haa-inc.com * Please provide a separate list of all participants names, ages and contact information. Name to appear on Sign (Maximum 18 characters including spaces and punctuation): H A K A N S O N A N D E R S O N E N G I N E E R I N G & S U R V E Y Program Proposal Street Segment to be Adopted Scope of Work: Terms and Conditions Queens Avenue This agreement shall be in effect for two (2) years from the date of City Council approval. 2. The participant(s) shall develop and follow an activity program of the property in accordance with the Adopt -A -Street policy of the City of Otsego. 3. The participant shall provide a monthly report all program activities to the Police Commission. 4. Each individual participating in the Adopt -A -Street program must sign a liability waiver in the form provided by the City of Otsego. 5. Participants shall follow all regulations established by the City Code and adhere to the Adopt -A - Street policy. 6. The City of Otsego may terminate this agreement at any time. Participant: -—� I Date: 7. 2 /0 Anycity Corporation SERVICE ORDER Service Order No: 600 Service Address: 60 N Commerce Ave Requested By: Due Date: 02/28/2008 Comments: Customer Information: Customer No: 1.1080.1 Customer Name: Brown's Garage Phone Number: Check Meter For Leaks Current Meter Information: Meter ID: Completed Date: Completed By: Comments: Assigned To: Jeffrey C. Harrison Created By: Mary Gardner Created Date: 02/26/2008 Current Reading: Last Reading: Faxed Date: July 27, 2009 City of Otsego 8899 N.E. Nashua Avenue Otsego, MN 55330 Attention: Mike Robertson, City Administrator RE: Sale of Property in Riverplace Thank you for taking the time to meet with us on the 23rd of July. Lennar has considered the City's offer to Purchase the roughly 6.29 acres of land located within our Riverplace Community known as Outlot A of Riverplace 3rd for the price of $312,556. We would like the City to consider one of the two following counter offers. Counter Offer #1 Purcase price of $369,198 Payable as follows: Park and trail dedication fee credit for Riverpointe 4th Addition -$30,800 Park and trail dedication fee credit for the remaining 19 homesites in what was originally Riverpointe 4th Addition -$58,520 Required cash at closing $279,878 Counter Offer #2 Purcahse price of $350,000 Payable as follows: Park and trail dedication fee credit for Riverpointe 4'h Addition -$30,800 Required cash at closing $319,200 The land shall be used by the City as public park space. As part of this proposal we anticipate the City will close within 90 days and move quickly with the planning and construction of park facilities. We value our relationship with the City of Otsego and recognize the importance of parks within a Community. I look forward to hearing from you. If you have any questions feel free to contact myself or Joe Jablonski. Since Aune Director of Land Operations U.S. Home Corporation DBA: Lennar 935 E Wayzata Blvd Wayzata, MN 55391 935 Wayzata Blvd E, Wayzata, MN 55391 • Phone: 952.473-1231 • Fax: 952-473-7401 LENNARXOM e 2010 PUBLIC WORKS BUDGET OVERVIEW The public works department is responsible for the following city services: • Winter and summer maintenance of approximately 95 miles of paved city streets • Winter and summer maintenance of approximately 15 miles of city gravel roads • Provide 700 hours to PeopleService under the current contractual arrangements for hydrant flushing, utility meter reading, sanitary sewer inspections, equipment repair, etc. • Maintain stormwater system, inspecting and repairing at least 20% annually as required by statutory requirements • Maintain commercial street lighting areas of the city • Maintain street sign maintenance program in accordance with Federal Highway Standards • Maintenance of six city parks and all other city maintained areas including city hall property and public utility properties • Maintenance of all city equipment and city buildings The public department consists of 6 full-time and one part time employee. In addition to these, the department adds seasonal part time assistance that includes: • 3 summer seasonal employees (June — August) • 1 winter seasonal employee • 2 additional winter on-call employees for winter snowplowing • 1 six-month seasonal employee Public works time is allocated to the park department in the General Fund based on the actual time reported in the payroll system throughout the year. The estimated time required for the park maintenance is included in the park department budget and not part of the payroll budget of this department. The department also charges its time for water and sewer services, street lighting maintenance, and stormwater maintenance to those separate, respective funds. The estimated payroll allocations are reflected in the department budget as a reduction of the public works gross payroll. CURENT SERVICE LEVELS AND EXPECTED CHANGES IN 2010 The public works department spent very little time with commercial street lighting maintenance in 2009. The department recently acquired a bucket truck for work that will be required to maintain the commercial lighting areas. Maintenance will be required in the second half of 2009 and expect that to continue in 2010 and beyond. The public works department has completed minimal stormwater activities in 2009 but expect the NPDES requirements will require additional time in 2010 and beyond. The city has discussed the acquisition of a sewer jetter for delivery by mid 2010. Based on preliminary estimates, this equipment will be used nearly 1000 hours in sewer and storm sewer maintenance. This 2010 Public Works Budget Overview Page Two equipment will be used by the public works department and will replace the contractual sewer cleaning and maintenance. The city has engaged in preliminary discussions to add one additional park with some preliminary dirt work expected to be completed yet this year if the project is approved. 2010 will require additional development and maintenance time as new turf is established and park equipment is installed. As current city infrastructure continues to age, the department will be required to complete more maintenance type projects such as blacktop patching, equipment repair and maintenance, storm sewer and sanitary sewer maintenance, etc. IMPACT ON STAFFING LEVELS FOR 2010 The public works department request for staffing in 2010 reflects the items previously discussed. The budget includes a request for a permanent part time office assistant. A job description has been prepared for this position and has been provided to the Council under a different cover. The addition of an office assistant will relieve the public works maintenance staff of many of the current office duties and free up some hours. The budget also includes the same complement of full time, part time and seasonal assistance with the following additions: • The 2008/2009 winter plowing seasonal was handled with one part time seasonal and two on-call assistants. This year the budget includes two part time seasonal and one on- call assistant. This change in the "mix" does increase the personnel cost slightly from the current year. • The budget also includes an additional full time employee beginning in May 1, 2010. It is expected the new park addition along with increasing responsibilities for street lighting and stormwater and sanitary sewer maintenance will require additional staffing next year. LINE ITEM OPERATING EXPENDITURES The public works operating budget has been reviewed, compared with the current year and the following line items changes should be noted: The sand and gravel budget was reduced by $25,000 in 2009. At the time it was noted that this was a one-year budget reduction and the 2010 budget would again reflect a $30,000 budget for this line item. 2010 Public Works Budget Overview Page Three The pavement management budget is scheduled at $400,000 annually. The city engineer has provided an analysis of the pavement management budget and it is attached for your review. The $400,000 budget level is sufficient to finance future pavement management expenditures based on the current plan at current price levels. • The 2009 budget and the 2010 budget both include $50,000 for capital improvements. Some discussion at the 2009 budget included whether this budget should be used to repair the old public works building roof, establish a park equipment replacement fund or other capital items. The final decision on the use of this money has yet to be determined. The salt and sand budget remains at $75,000 in 2010. While cost per ton has increased from $57 to $62 per ton, it is expected the $75,000 will be sufficient. The city does not have any "stockpile" of supply carried over from last year. City of Otsego Pavement and Trail Management Fund Analysis of Fund 201 Balance December 31, 2007 Add: 2008 interest allocation 2008 Budget Total Revenue Less: 2008 Expenditures Park Trail Pavement Sealcoating and Crackfilling Total Expenditures Actual Fund Balance December 31, 2008 Add: 2009 Budget Subtotal Less: 2009 Expenditures Park Trail *** Pavement Sealcoating and Crackfilling Projected Balance December 31, 2009 *** Current Estimates excluding Engineering Fees Crackfilling Sealcoating Striping Total 45,574.07 45,574.07 137,581.09 137,581.09 183,155.16 45,574.07 137,581.09 267,449.27 4,425.93 263,023.34 432,574.00 25,000.00 407,574.00 700,023.27 29,425.93 670,597.34 29,425.93 29,425.93 350,000.00 350,000.00 320,597.34 - 320,597.34 $ 75,000.00 260,000.00 15,000.00 $ 350,000.00 Park Pavement Total Trail Management 120,193.00 25,000.00 95,193.00 5,411.43 5,411.43 325,000.00 25,000.00 300,000.00 330,411.43 25,000.00 305,411.43 45,574.07 45,574.07 137,581.09 137,581.09 183,155.16 45,574.07 137,581.09 267,449.27 4,425.93 263,023.34 432,574.00 25,000.00 407,574.00 700,023.27 29,425.93 670,597.34 29,425.93 29,425.93 350,000.00 350,000.00 320,597.34 - 320,597.34 $ 75,000.00 260,000.00 15,000.00 $ 350,000.00 Gary Groen crom: Ron Wagner [RonW@hakanson-anderson.com] ient: Monday, July 27, 2009 10:27 AM To: Gary Groen Subject: 5 yr Plan(CF 2yrs) Here is what I have - at $380k it cash flows - barely At $400k we are sitting better - especially with the 2017 and 2018 spike about to hit. Yearly YEAR Budget SEAL COAT CRACK FILL Running Total 2008 263 2009 400 231 90 343 2010 400 170 44 529 2011 400 389 75 465 2012 400 565 71 229 2013 400 452 75 102 2014 400 244 71 188 2015 400 231 75 282 2016 400 170 71 441 Yearly YEAR Budget SEAL COAT CRACK FILL Running Total 2008 263 2009 380 231 90 323 2010 380 170 44 489 2011 380 389 75 405 2012 380 565 71 149 2013 380 452 75 2 2014 380 244 71 68 2015 380 231 1 75 142 2016 380 170 1 71 1 281 1