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CC: Interviews for PC 6:30 PM
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
AUGUST 24, 2009
7:00 PM
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers Vern Heidner, Mark Thorsted
and Dan Scharber. CM Tom Darkenwald arrived at 7:04 PM.
Staff: Mike Robertson, City Administrator; Tami Loff, City Clerk; Andy MacArthur, City
Attorney; Dan Licht, City Planner; Ron Wagner, City Engineer; Gary Groen, Finance
Director; Brad Belair, Public Works Supervisor and Kurt Neidermeier, PeopleService.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
2. Consider agenda approval.
Mayor Stockamp requested to move item 4.1 Zoubek Family Pride in our Parks to item
7.3. City Engineer Ron Wagner requested to add items 9.1 Lahn Park and 9.2 Update
on Street Lights. City Administrator Mike Robertson requested to add item 10.2 MMUA
Contract.
CM Heidner motioned to approve as amended. Seconded by CM Scharber. All
in favor. Motion carried.
3. Consider the following minutes.
3.1. August 10, 2009 City Council Minutes.
CM Heidner motioned to approve as written. Seconded by CM Thorsted.
Motion carried 4-0. CM Scharber abstained.
4. Open Forum: (5 minute limit)
Mike Leuer, 1522 Medina Rd, Davis Mississippi Coves developer, said that they got the
garage moved and the contractor will start next week on the road work. Mayor
Stockamp said she noticed the garage was moved to County Road 39 very close to the
street. Mr. Leuer said this will be taken care of. He also wanted to bring up the issue of
the 5 acre property on Kahler. Mr. Leuer is asked the City Council if a septic holding
tank would be a possibility. Mayor Stockamp said that the tank had only been proposed
last fall to get by through the winter. A permanent solution was supposed to be in place
by now and nothing has been done. City Planner Licht said that the City Code will not
allow it because the site is able to have a standard septic system or able to connect to
city sewer and water. Mr. Leuer said this site is a developmental site and it would be a
waste of money to put in a septic for only one or two years.
City Council Meeting August 24, 2009. Page 2.
City Planner Licht said staff contacted Mr. Leuer a year and half ago about the problem.
CM Heidner asked why it isn't done yet. Mr. Leuer said because he is waiting for
development. Mr. Leuer said if a holding tank is not possible he would like to give the
renters longer to find a place to live. City Planner Licht said the septic is leaking sewage
and the deadline has been extended a few times already. Mr. Leuer said he would like
longer for the renter.
CM Thorsted motioned to extend agreement until October 15, 2009. If there
is not a permanent solution by then the property must be vacated. Seconded
by CM Darkenwald. All in favor.
5. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Received June 9, 2009 Police Commission Minutes.
5.3. Received June 10, 2009 Park & Rec Minutes.
5.4. Approve HVAC Maintenance Agreement.
5.5. Approve Kincanon Re -Assessment- REMOVED
5.6. Approve Resolution 09-27 Accepting Martin Farms Improvements.
5.7. Approve Final Pay Estimate (#10) to Rice Lake Construction for Well #8
and Pumphouse #2 Improvements in the amount of $3,955.36.
CM Scharber motioned to approve. Seconded by CM Heidner. All in favor.
Motion carried.
6. Unfinished Business.
7. Public Works.
7.1. Consider Purchase of a Jet/Vac.
Public Works Supervisor Belair reviewed the costs that would be saved by the purchase.
Mayor Stockamp asked when we would get the truck. Public Works Supervisor Belair
said the truck would be available around March. The cost is $359,000 plus tax. Public
Works Supervisor Belair said the truck has a minimum 15 year life. Finance Director
Groen said the financing will be for 10 years and will come from the storm water fund,
water fund and sewer fund. CM Heidner said it makes sense, they have looked at used
equipment and it would be much less reliable. CM Heidner asked if they will have
enough man power to operate. Public Works Supervisor Belair said that Pat Launderville
is experienced with this machine.CM Scharber said it was decided at the Public Works
Sub Committee meeting that they would put off the sanitary sewer cleaning this year
and use this machine to do it next year. CM Heidner said this is paid for by enterprise
funds not out of the general fund.
CM Scharber motioned to proceed with purchase of Jet/Vac. Seconded by CM
Heidner. All in favor. Motioned carried.
7.2. Stop Sign Request -Zimmer Farms (Wagner).
City Council Meeting August 24, 2009. Page 3.
City Engineer Wagner said he received at request for a stop sign at Marlowe and 65th
Street which is located directly next to Zimmer Farms Park. City Engineer Wagner and
Public Works Supervisor Belair reviewed and with the park trail coming out at this point
City Engineer Wagner said it would be a good location for a stop sign and he
recommends approval.
Mayor Stockamp said she received a complaint for speed and signage where the trails
come out of Otsego Elementary School. City Engineer Wagner said he will review
options with Public Works Supervisor Belair. City Administrator Robertson said that they
have looked at painting a crosswalk in there but it doesn't connect to anything. Public
Works Supervisor Belair said whenever you add a stop sign to remember that it is one
more area we have to maintain and that typically the ones in the neighborhood are the
ones to not follow it.CM Darkenwald asked what the City's policy is to install stop signs.
City Administrator Robertson said they always look at it when it is requested.
Mayor Stockamp motioned to approve stop sign at 65th Street and Marlowe
Ave. Seconded by CM Thorsted. All in favor. Motion carried.
7.3. Zoubek family Pride in our Parks application.
Public Works Supervisor Belair reviewed the Zoubek family request to install 10 blue
bird houses in Prairie Park. The Park and Rec Commission reviewed at their last meeting
and recommended approval. They also approved to donate $250 for materials.
CM Scharber motioned to approve. Seconded by CM Thorsted. All in favor.
Motion carried.
8. Dan Licht, City Planner.
No items.
9. Ron Wagner, City Engineer.
9.1. Lahn Park.
City Engineer Wagner said he is looking for authorization to start surveying so that
Public Works Supervisor Belair can grade this fall. The cost will not exceed $4000.
Public Works Supervisor Belair said he would like to start at the end of September.
CM Scharber motioned to approve. Seconded by CM Darkenwald. All in favor.
Motion carried.
9.2. Update on Street Lights.
City Engineer Wagner said there are 11 street lights left to be installed. CSAH 42 &
CSAH 37 and CSAH 36 & CSAH 42 Street lights will be installed soon. CM Heidner said
he would like to see them at the intersections on the CSAH 39 frontage road.
10. Andrew MacArthur, City Attorney.
10.1. Closed Meeting for Attorney/Client privilege.
CM Scharber motioned to close the meeting at 8:16 PM. Seconded by CM
Darkenwald. All in favor. Motion carried.
City Council Meeting August 24, 2009. Page 4.
City Attorney MacArthur reviewed the Monticello Hospital District proposal.
CM Scharber motioned to re -open the meeting at 8:39 PM. Seconded by CM
Darkenwald. All in favor. Motion carried.
10.2. MMUA Contract -
City Administrator Robertson presented the Minnesota Municipal Utilities Association
contract renewal. They currently do our safety training and staff recommends renewal.
CM Heidner motioned to approve. Seconded by CM Scharber. All in favor.
Motion carried.
Planning Commission applicants
City Council reviewed the Planning Commission applicants. Mayor Stockamp asked if
Brian Gerten could be contacted to make sure he is still interested. CM Heidner said he
would contact him.
CM Thorsted motioned to appoint Aaron Stritesky. Seconded by CM Heidner.
Motion carried 3-0. Mayor Stockamp and CM Darkenwald abstained.
11. Council Items.
12. Mike Robertson, City Administrator.
12.1. 2010 Budget.
Regarding the Long Range Planning process CM Heidner said to make sure Department
Heads review the Comp Plan. Mayor Stockamp said she wants to make sure that effort
continues and would like staff to come up with a list of issues and suggestions and then
meet with the Council. She suggested a quarterly meeting with City Council and
Department Heads. City Council canceled the scheduled August 31 Budget meeting.
13. Tami Loff, City Clerk.
No items.
14. Adjourn by 10 PM.
CM Scharber motioned to adjourn. Seconded by CM Thorsted. All in favor.
Motion carried. Adjourned at 9:15 PM.
ATTEST:
Tami Loff, City Clerk
Mayor Jessica Stockamp