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08-24-09 CCCITE' OF 0 T S E G 0 8899 Nashua Ave., NE, Otsego, MN 55330 Phone: 763-441-4414 Fax: 763-441-8823 ITEM 4-7 PRIDE IN OUR PARKS PROGRAM PROPOSAL AND AGREEMENT Group Name (or Participant): F v L -b e k 'a ,►-� i ��/ _ Contact Information for Responsible Individual (minimum 98 years of age or older): Name: Sieve _Ou6 e,k Address: 1,2 __�-12 — 9 l- tti S+ Al i City: c9 1- s§�_ State: f4ltl Zip Code: _<-,s-2X0 Phone(d): L/.2-.7ya-?// 9 (e): e-mail: sfevc, ou(, eh iVk. * Please rr provide a separate list of all 1participants names, ages and contact information. e/e SS%GA d4c•l ge/i1 e,, ltr/,1/SSBI Program Proposal Park or Area to be Adopted: U 4 s e 9 0 Pr %r e �a r I ScopeofWork: 131yeL;eck R«oyed y ���9r�e�+ - /dyeesee- s-uec.rss f,4( / o�gcemen 2C o.�er4 fr'o.i U TQ/ue�ii`ce 19esT ZVACr • weeg cyM��rf Terms and Conditions This agreement shall be in effect for two (2) years from the date of City Council approval. 2. The participant(s) shall develop and follow an activity program of the property in accordance with the Pride in Our Parks policy of the City of Otsego. 3. The participant shall provide a monthly report a II program activities to the Parks and Recreation Commission. 4. Each individual participating in the Adopt -A -Park program must sign a liability waiver in the form provided by the City of Otsego. 5. Participants shall follow all park and trail regulations established by the City Code and adhere to the Pride in Our Parks policy. 6. The City of Otsego may terminate this agreement at any tim e. Participant:. ----f ®ate: -7ZI avv 1 Bluebird Recovery @ Otsego Prairie Park �.+ ...�.....,.......... �..v........u. ............0 ..�...� �..vi. .v�.u..vw. �u..Nuu .u� uu�.uu wiu visa... ua...�..vvunvvv. W E Bluebird Nest Boxes do best over mowed open space, with opening facing NE, at 5 - 6' above grade. Placement on smooth metal poles work best to prevent predators. S Scope of Work: Ensure proper placement of boxes, open & close boxes in March and August respectively, perform weekly checks to ensure only bluebird and tree swallow residency, document and report success rate to City and the North American Bluebird Society CLAIMS LIST CITY COUNCIL MEETING AUGUST 24, 2009 TO: Tami Loff ITEM 5_1 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 08-12-2009 $ 39,538.26 Check #47564 - 47570 08-13-2009 $ 23,930.00 Check #47571 - 47572 08-19-2009 $ 136,942.22 Check #47573 - 47616 PAYROLL 08-12-2009 $ 37,618.94 ELECTRONIC PYMTS FOR AUGUST: Qwest Centerpoint Energy Dept. of Revenue -Fuel Tax Dept. of Revenue -Sales Tax Elk River Utilities Wright -Hennepin Delta Dental Total GRAND TOTAL $ 258,011.65 $ 104.66 $ 225.09 $ 31.37 (July) $ 1,872.00 (July) $ 1,590.08 $ 14,832.91 $ 1,326.12 $ 19,982.23 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 08/12/09 8:59 AM Page 1 *Check Summary Register© AUGUST 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047564 RICHARD KINCANON 8/11/2009 $7,073.25 REFUND 85TH ST SPEC ASSESS PYM Paid Chk# 047565 ALLIANCE BENEFIT GROUP 8/12/2009 $835.98 PPE 8/8/09 CH DTD 8/12/09 Paid Chk# 047566 COBORNS INC 8/12/2009 $27.27 DRY CLEANING Paid Chk# 047567 ICMA RETIREMENT TRUST 8/12/2009 $686.00 PLAN #304185 Paid Chk# 047568 OMANN BROTHERS INC. 8/12/2009 $13,097.43 2008 STREET MAINT PROJ Paid Chk# 047569 PUBLIC EMPLOYEES RETIREME 8/12/2009 $3,705.93 PPE 8/8/09 CH DTD 8/12/09 Paid Chk# 047570 S & K CONTRACTING 8/12/2009 $14,112.40 QUANTRELLE SSAIVATERMAIN EXT Total Checks $39,538.26 FILTER: None CITY OF OTSEGO 08/12/09 9:00 AM Page 1 *Check Detail Register© AUGUST 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 047564 8/11/2009 RICHARD KINCANON R350-36100 Special Assessments $7,073.25 REFUND 85TH ST SPEC ASSESS PYMT Total RICHARD KINCANON $7,073.25 Paid Chk# 047565 8/12/2009 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $835.98 PPE 8/8/09 CH DTD 8/12/09 Total ALLIANCE BENEFIT GROUP $835.98 Paid Chk# 047566 8/12/2009 COBORNS INC E 250-42410-225 Uniforms/Clothing Allowance $27.27 M92139963 DRY CLEANING Total COBORNS INC $27.27 Paid Chk# 047567 8/12/2009 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $473.78 PPE 8/8/09 PLAN #304185 E 101-41400-121 PERA $212.22 PPE 8/8/09 PLAN #304185 Total ICMA RETIREMENT TRUST $686.00 Paid Chk# 047568 8/12/2009 OMANN BROTHERS INC. E 201-43100-400 Repairs & Maint Cont $13,097.43 FINAL PAY 2008 STREET MAINT PROJ Total OMANN BROTHERS INC. $13,097.43 Paid Chk# 047569 8/12/2009 PUBLIC EMPLOYEES RETIREMENT FD E 602-49450-121 PERA $39.13 PPE 8/8/09 CH DTD 8/12/09 E 601-49400-121 PERA $39.13 PPE 8/8/09 CH DTD 8/12/09 E 250-42410-121 PERA $339.93 PPE 8/8/09 CH DTD 8/12/09 G 101-21704 PERA $1,743.97 PPE 8/8/09 CH DTD 8/12/09 E 101-43100-121 PERA $875.13 PPE 8/8/09 CH DTD 8/12/09 E 101-41600-121 PERA $448.41 PPE 8/8/09 CH DTD 8/12/09 E 101-41400-121 PERA $220.23 PPE 8/8/09 CH DTD 8/12/09 Aal PUBLIC EMPLOYEES RETIREMENT FD $3,705.93 Paid Chk# 047570 8/12/2009 S & K CONTRACTING E414-43100-530 Improvements Other Than Bldgs $14,112.40 FINAL PAY QUANTRELLE SS/WATERMAIN EXT Total S & K CONTRACTING $14,112.40 10100 BANK OF ELK RIVER $39,538.26 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $4,809.72 201 PAVEMENT AND TRAIL MANAGEMENT $13,097.43 250 Comm. Dev. & Bldg Safety $367.20 350 Waterfront West/85th DS $7,073.25 414 Revolving Capital Improvements $14,112.40 601 WATER FUND $39.13 602 SEWER FUND $39.13 $39,538.26 CITY OF OTSEGO 08/13/09 8:15 AM Page 1 *Check Summary Register© AUGUST 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047571 CITY OF MONTICELLO Paid Chk# 047572 CITY OF MONTICELLO FILTER: None 8/13/2009 $11,430.00 ADMINISTRATION MONEY 8/13/2009 512,500.00 PROGRAM MONEY Total Checks $23,930.00 CITY OF OTSEGO 08/13/09 8:16 AM Page 1 *Check Detail Register© AUGUST 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 047571 8/13/2009 CITY OF MONTICELLO R 101-33160 Other Federal Grants $11,430.00 ADMINISTRATION MONEY Total CITY OF MONTICELLO $11,430.00 Paid Chk# 047572 8/13/2009 CITY OF MONTICELLO R 101-33160 Other Federal Grants $12,500.00 PROGRAM MONEY Total CITY OF MONTICELLO $12,500.00 10100 BANK OF ELK RIVER $23,930.00 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $23,930.00 $23,930.00 CITY OF OTSEGO *Check Summary Register@ AUGUST 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER 15800 87TH - COMMON AREA IRRIG Paid Chk# 047573 CITY OF OTSEGO 8/19/2009 Paid Chk# 047574 10,000 LAKES - ROSEMOUNT 8/19/2009 Paid Chk# 047575 AIRGAS, INC. 8/19/2009 Paid Chk# 047576 ALL AMERICAN TITLE CO, INC. 8/19/2009 Paid Chk# 047577 ASSOC OF MN BLDING OFFICIA 8/19/2009 Paid Chk# 047578 BEAUDRY OIL & SERVICES INC. 8/19/2009 Paid Chk# 047579 BERTELSON 8/19/2009 Paid Chk# 047580 BEVERLY KUMAR 8/19/2009 Paid Chk# 047581 BRITANNIA DEVELOPMENT CO. 8/19/2009 Paid Chk# 047582 CHAPPELL CENTRAL, INC. 8/19/2009 Paid Chk# 047583 CITY OF OTSEGO 8/19/2009 Paid Chk# 047584 CP TELECOM 8/19/2009 Paid Chk# 047585 CROW RIVER FARM EQUIPMEN 8/19/2009 Paid Chk# 047586 FINKEN'S WATER CARE 8/19/2009 Paid Chk# 047587 FIRST LAB 8/19/2009 Paid Chk# 047588 G & K TEXTILE LEASING SYSTE 8/19/2009 Paid Chk# 047589 HEALTH PARTNERS 8/19/2009 Paid Chk# 047590 HELGESON MAILING SERVICE L 8/19/2009 Paid Chk# 047591 HOME DEPOT 8/19/2009 Paid Chk# 047592 ICC, INC 8/19/2009 Paid Chk# 047593 LAW TITLE INS AGENCY, INC. 8/19/2009 Paid Chk# 047594 LEAGUE OF MN CITIES INS TRU 8/19/2009 Paid Chk# 047595 MONTICELLO ANIMAL CONTROL 8/19/2009 Paid Chk# 047596 NORTHLAND MECH CONT, INC. 8/19/2009 Paid Chk# 047597 OFFICEMAX 8/19/2009 Paid Chk# 047598 OMANN BROTHERS INC. 8/19/2009 Paid Chk# 047599 PATTI WASMUND 8/19/2009 Paid Chk# 047600 PEOPLE SERVICE INC. 8/19/2009 Paid Chk# 047601 PRAIRIE RESTORATION, INC. 8/19/2009 Paid Chk# 047602 PROVIDENT TITLE SERVICES IN 8/19/2009 Paid Chk# 047603 REMAX 8/19/2009 Paid Chk# 047604 RIVER PLAZA LLC 8/19/2009 Paid Chk# 047605 SHERRIE LE HUMAN RESOURC 8/19/2009 Paid Chk# 047606 SOFTRONICS, INC. 8/19/2009 Paid Chk# 047607 SRF CONSULTING GROUP, INC. 8/19/2009 Paid Chk# 047608 SUMMIT FIRE PROTECTION 8/19/2009 Paid Chk# 047609 TAMI LOFF 8/19/2009 Paid Chk# 047610 TERMINAL SUPPLY CO, INC. 8/19/2009 Paid Chk# 047611 TURNING POINT FINANCIAL 8/19/2009 Paid Chk# 047612 UNITED STATES POSTAL SERVI 8/19/2009 Paid Chk# 047613 VERIZON WIRELESS 8/19/2009 Paid Chk# 047614 XCEL ENERGY 8/19/2009 Paid Chk# 047615 XEROX CORPORATION 8/19/2009 Paid Chk# 047616 ZARNOTH BRUSH WORKS INC 8/19/2009 Total Checks FILTER: None 08/19/09 1:56 PM Page 1 $2,298.39 15800 87TH - COMMON AREA IRRIG $50.00 2009 MEMBERSHIP DUES $33.46 ACETYLENE/OXYGEN/HAZMAT $183.52 REFUND MOWING OVERPAY - 11342 $200.00 2009 MEMBERSHIP DUES - HAROLD $4,638.00 GAS & OIL $42.00 CUSTOM STAMP $24.96 EASTER EVENT SUPPLIES $499.81 W/S REFUND - 6409 MACLAREN AVE $1,226.46 WEST WWTF AC REPAIR $2,474.26 11313 77TH ST - IRRIG $609.72 TELEPHONE $239.27 MISC OPERATING SUPPLIES $107.32 BOTTLED WATER/SOLAR SALT $78.00 DOT RANDOM - KNUTSON, LAUNDERV $508.54 UNIFORMS & MATS $6,423.90 SEPTEMBER MEDICAL $1,263.79 AUG/SEPT NEWSLETTER $311.48 SIGN SUPPLIES $100.00 MEMBERSHIP DUES $6.36 7046 LAMBERT - W/S REFUND $31,587.00 WORK COMP $80.00 ANIMAL CONTROL $807.02 CITY HALL AC REPAIR $90.25 OFFICE SUPPLIES $696.99 AC FINES MIX $150.00 10/29/09 SEMINAR - BARB WILLIA $44,290.00 MONTHLY SERVICE - SEPT. $121.60 LANDSCAPE MGMT AT PW $2.87 5512 RAINTELL - W/S REFUND $158.00 7596 LANDAU - W/S REFUND $141.14 IRRIG REPAIR @ FORMER BOB'S PR $3,080.00 HR REVIEW $1,335.73 ADMIN - LABOR $4,797.53 PARKS CONSULTING $463.35 FIRE SPRINKLER INSP PERMIT REF $135.63 2009 LMC CLERK CONF MILEAGE $29.96 OPERATING SUPPLIES $1,000.00 12396 67TH - LNDSCP ESC REFUND $185.00 PERMIT #40 PRESORT RENEWAL $145.83 LAP TOP SERVICE $25,489.75 RIVERPOINTE LIGHTS $692.97 XEROX COPIES _ $142.36 DIRT SHOE, FRONT & REAR $136,942.22 CITY OF OTSEGO 08/19/09 1:57 PM Page 1 *Check Detail Register© AUGUST 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 047573 8/19/2009 CITY OF OTSEGO G 701-22465 GREAT RIVER CTR $1,617.28 31100-00 JUL 15800 87TH -COMMON AREA IRRIG G 701-22465 GREAT RIVER CTR $438.57 31580-00 JUL GRC - OUTLOT I G 701-22465 GREAT RIVER CTR $242.54 31590-00 JUL GRC - 2ND ADDITION Total CITY OF OTSEGO $2,298.39 Paid Chk# 047574 8/19/2009 10,000 LAKES - ROSEMOUNT E 250-42410-355 Dues & Memberships $50.00 2009 MEMBERSHIP DUES Total 10,000 LAKES - ROSEMOUNT $50.00 Paid Chk# 047575 8/19/2009 AIRGAS, INC. E 101-43100-210 Operating Supplies (GENERAL) $33.46 105659405 ACETYLENE/OXYGEN/HAZMAT Total AIRGAS, INC. $33.46 Paid Chk# 047576 8/19/2009 ALL AMERICAN TITLE CO, INC. G 250-12300 Special Assess Rec-Deferred $183.52 Total ALL AMERICAN TITLE CO, INC. $183.52 Paid Chk# 047577 8/19/2009 ASSOC OF MN BLDING OFFICIALS E 250-42410-355 Dues & Memberships $200.00 Total ASSOC OF MN BLDING OFFICIALS $200.00 REFUND MOWING OVERPAY - 11342 71 ST ST 2009 MEMBERSHIP DUES - HAROLD LEONARD Paid Chk# 047578 8/19/2009 BEAUDRY OIL & SERVICES INC. E101-43100-202 Gas & Oil $4,638.00 746626 GAS & OIL Total BEAUDRY OIL & SERVICES INC. $4,638.00 Paid Chk# 047579 8/19/2009 BERTELSON CO. E 101-41400-201 Office Supplies and Expenses $21.91 IN -17173 CUSTOM STAMP E 101-41400-201 Office Supplies and Expenses $20.09 WO -572260-1 SELF -INKING STAMP $499.81 Total BERTELSON $42.00 Paid Chk# 047580 8/19/2009 BEVERLY KUMAR E 101-45250-440 Recreation Programming $24.96 EASTER EVENT SUPPLIES Total BEVERLY KUMAR $24.96 Paid Chk# 047581 8/19/2009 BRITANNIA DEVELOPMENT CO. R 601-37150 WATER SALES $499.81 25950-02 W/S REFUND - 6409 MACLAREN AVE Total BRITANNIA DEVELOPMENT CO. $499.81 PaidChk# 047582 8/19/2009 CHAPPELL CENTRAL, INC- ' -E 602-49450-400 Repairs & Maint Cont $1,226.46 36283 WEST WWTF AC REPAIR Total CHAPPELL CENTRAL, INC. $1,226.46 Paid Chk# 047583 8/19/2009 CITY OF OTSEGO E 101-45200-322 Utilities $333.40 15501 83RD ST - IRRIG E 101-45200-322 Utilities $456.09 11313 77TH ST - IRRIG E 101-45200-322 Utilities $721.91 10400 71ST ST - IRRIG E 101-45200-322 Utilities $488.52 6480 MASON AVE - IRRIG E 602-49450-322 Utilities $258.32 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $6.95 7551 LANCASTER - WEST WWTF E 602-49450-322 Utilities $3.31 7551 LANCASTER - WEST WWTF E 602-49450-322 Utilities $53.20 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $152.56 5850 RANDOLPH - EAST WWTF Total CITY OF OTSEGO $2,474.26 Paid Chk# 047584 8/19/2009 CP TELECOM E 101-43100-320 Telephone $152.43 TELEPHONE CITY OF OTSEGO 08/19/09 1:57 PM Page 2 *Check Detail Register© AUGUST 2009 Check Amt Invoice Comment E 101-41400-320 Telephone $152.43 TELEPHONE E 250-42410-320 Telephone $304.86 TELEPHONE Total CP TELECOM $609.72 Paid Chk# 047585 8/19/2009 CROW RIVER FARM EQUIPMENT E 101-43100-220 Repair/Maint Supply (GENERAL) $239.27 137433 MISC OPERATING SUPPLIES Total CROW RIVER FARM EQUIPMENT $239.27 Paid Chk# 047586 - 8/19/2009 FINKEN'S WATER CARE E 101-41940-390 Contracted Services $107.32 BOTTLED WATER/SOLAR SALT Total FIN KEN'S WATER CARE $107.32 Paid Chk# 047587 8/19/2009 FIRST LAB E 101-43100-310 Miscellaneous $78.00 137733 DOT RANDOM - KNUTSON, LAUNDERVILLE Total FIRST LAB $78.00 Paid Chk# 047588 8/19/2009 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance $47.34 1043254440 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $70.44 1043259529 UNIFORMS & MATS E 101-41940-390 Contracted Services $119.57 1043259530 MATS E 101-43100-225 Uniforms/Clothing Allowance $47.34 1043264656 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $104.00 1043269734 UNIFORMS & MATS E 101-41940-390 Contracted Services $119.85 1043269735 MATS Total G & K TEXTILE LEASING SYSTEM $508.54 Paid Chk# 047589 8/19/2009 HEALTH PARTNERS E 101-41400-123 Health $1,462.30 32775376 SEPTEMBER MEDICAL E 101-43100-123 Health $2,927.50 32775376 SEPTEMBER MEDICAL E 101-41600-123 Health $1,028.80 32775376 SEPTEMBER MEDICAL E 250-42410-123 Health $1,005.30 32775376 SEPTEMBER MEDICAL Total HEALTH PARTNERS $6,423.90 Paid Chk# 047590 8/19/2009 HELGESON MAILING SERVICE LLC E 101-41400-347 Newsletter $1,263.79 3655 AUG/SEPT NEWSLETTER Total HELGESON MAILING SERVICE LLC $1,263.79 Paid Chk# 047591 -'---"- 8/19/2009 HOME DEPOT E 101-43100-393 Sign material purchased $261.55 6027618 SIGN SUPPLIES E 101-45200-220 Repair/Maint Supply (GENERAL) $49.93 8025366 REPAIR SUPPLIES - PARRISH SIDEWALK Total HOME DEPOT $311.48 Paid Chk# 047592 8/19/2009 ICC, INC E 250-42410-355 Dues & Memberships $100.00 2735060 MEMBERSHIP DUES Total ICC, INC $100.00 Paid Chk# 047593 8/19/2009 LAW TITLE INS AGENCY, INC. R 601-37150 WATER SALES $6.36 7046 LAMBERT - W/S REFUND Total LAW TITLE INS AGENCY, INC. $6.36 Paid Chk# 047594 8/19/2009 LEAGUE OF MN CITIES INS TRUST E 101-43100-204 Insurance $21,580.00 16103 WORK COMP E 101-41400-204 Insurance $5,839.00 16103 WORK COMP E 101-45200-204 Insurance $4,168.00 16103 WORK COMP Total LEAGUE OF MN CITIES INS TRUST $31,587.00 Paid Chk#047595 8%1.9/2009 MONTICELLO ANIMAL CONTROL E 101-42710-390 Contracted Services $80.00 102 -JULY ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $80.00 CITY OF OTSEGO 08/19/09 1:57 PM Page 3 *Check Detail Register© AUGUST 2009 Check Amt Invoice Comment Paid Chk# 047596 8/19/2009 NORTHLAND MECH CONT, INC. E 101-41940-402 Repairs/Maint Buildingss $807.02 42353 CITY HALL AC REPAIR Total NORTHLAND MECH CONT, INC. $807.02 Paid Chk# 047597 8/19/2009 OFFICEMAX E 101-41400-201 Office Supplies and Expenses $90.25 165410 OFFICE SUPPLIES Total OFFICEMAX $90.25 Paid Chk# 047598 8/19/2009 OMANN BROTHERS INC. E 101-43100-434 Blacktop Supplies $281.34 8445 AC FINES MIX E 101-43100-434 Blacktop Supplies $415.65 8466 AC FINES MIX Total OMANN BROTHERS INC. $696.99 Paid Chk# 047599 8/19/2009 PATTI WASMUND _ E 250-42410-360 Education/Training/Conferences $150.00 10/29/09 SEMINAR - BARB WILLIAMS, MARY SCHMAUS Total PATTI WASMUND $150.00 Paid Chk# 047600 8/19/2009 PEOPLE SERVICE INC. E 602-49450-390 Contracted Services $30,515.81 15138 MONTHLY SERVICE - SEPT. E 601-49400-390 Contracted Services $13,774.19 15138 MONTHLY SERVICE - SEPT. Total PEOPLE SERVICE INC. $44,290.00 Paid Chk# 047601 8/19/2009 PRAIRIE RESTORATION, INC. E 101-43100-402 Repairs/Maint Buildingss $121.60 120275 LANDSCAPE MGMT AT PW Total PRAIRIE RESTORATION, INC. $121.60 Paid Chk# 047602 8/19/2009 PROVIDENT TITLE SERVICES INC R 601-37150 WATER SALES $2.87 5512 RAINTELL - W/S REFUND Total PROVIDENT TITLE SERVICES INC $2.87 Paid Chk# 047603 8/19/2009 REMAX R 601-37150 WATER SALES $158.00 7596 LANDAU - W/S REFUND Total REMAX $158.00 Paid Chk# 047604 8/19/2009 RIVER'PLAZA LLC E 403-43100-390 Contracted Services $332.93 IRRIG REPAIR @ FORMER BOB'S PRODUCE R 601-37150 WATER SALES ($65.80) 28750-02 15704 90TH - W/S R 601-37150 WATER SALES ($125.99) 29230-02 15704 90TH - IRRIG Total RIVER PLAZA LLC $141.14 Paid-Chk# 047605 ' 8/19/2009 SHERRIE LE HUMAN RESOURCES E 101-41400-106 HR CONSULTING SERVICES $3,080.00 101915 HR REVIEW Total SHERRIE LE HUMAN RESOURCES $3,080.00 PaidChk# 047606 8/19/2009 SOFTRONICS INC. E 101-43100-390 Contracted Services $350.00 2303 PW - LABOR E 602-49450-390 Contracted Services $50.00 2303 UTIL - LABOR E 101-41400-391 GIS Services $100.00 2303 GIS - LABOR E 101-41400-390 Contracted Services $150.00 2303 ADMIN - LABOR E 101-41600-390 Contracted Services $206.88 2303 FIN - LABOR E 101-41400-390 Contracted Services $275.00 2303 IT - LABOR E 601-49400-390 Contracted Services $50.00 2303 UTIL - LABOR E 101-43100-210 Operating Supplies (GENERAL) $28.85 2303 PW - COOLING FAN E 250-42410-390 Contracted Services $125.00 2303 BLDG - LABOR Total SOFTRONICS, INC. $1,335.73 Paid Chk# 047607 8/19!2009 SRF CONSULTING GROUP, INC. CITY OF OTSEGO 08/19/09 1:57 PM Page 4 *Check Detail Register© AUGUST 2009 10100 BANK OF ELK RIVER $136,942.22 Check Amt Invoice Comment E 203-45210-390 Contracted Services $4,797.53 5521-31 PARKS CONSULTING Total SRF CONSULTING GROUP, INC. $4,797.53 Paid Chk# 047608 8/19/2009 SUMMIT FIRE PROTECTION R 250-32260 BUILDING PERMITS $463.35 FIRE SPRINKLER INSP PERMIT REFUND Total SUMMIT FIRE PROTECTION $463.35 Paid Chk# 047609 8/19%2009 TAMI LOFF E 101-41400-360 Education/Training/Conferences $135.63 2009 LMC CLERK CONF MILEAGE Total TAMI LOFF $135.63 Paid Chk# 047610 8/19/2009 TERMINAL SUPPLY CO, INC. E101-43100-210 Operating Supplies (GENERAL) $29.96 86534-01 OPERATING SUPPLIES Total TERMINAL SUPPLY CO, INC. $29.96 Paid Chk# 047611 8/19/2009 TURNING POINT FINANCIAL E 702-41400-310 Miscellaneous $1,000.00 12396 67TH - LNDSCP ESC REFUND Total TURNING POINT FINANCIAL $1,000.00 Paid Chk# 047612 8/19/2009 UNITED STATES POSTAL SERVICE E 602-49450-206 Postage $92.50 PERMIT #40 PRESORT RENEWAL E 601-49400-206 Postage $92.50 PERMIT #40 PRESORT RENEWAL Total UNITED STATES POSTAL SERVICE $185.00 Paid Chk# 047613 8/19/2009 VERIZON WIRELESS E 250-42410-320 Telephone $145.83 2269966962 LAP TOP SERVICE Total VERIZON WIRELESS $145.83 Paid Chk# 047614 8/19/2009 XCEL ENERGY E 101-43160-322 Utilities $29.90 16501 53RD - ST LIGHT E 101-43160-322 Utilities $202.24 RIVERPOINTE LIGHTS E 601-49400-322 Utilities $159.01 16575 61 ST - WT #3 E 601-49400-322 Utilities $4,242.81 5740 RANDOLPH - WELL #8 E 601-49400-322 Utilities $17,433.84 5750 RANDOLPH - WELL #3 E 602-49450-322 Utilities $40.65 17388 52ND ST E 602-49450-322 Utilities $109.53 16935 56TH CT E 602-49450-322 Utilities $3,254.53 5850 RANDOLPH E 101-43160-322 Utilities $17.24 CR36/101 SIGNAL Total XCEL ENERGY $25,489.75 E 101-41400-413 Office Equipment Rental $692.97 42315881 XEROX COPIES Total XEROX CORPORATION $692.97 Paid Chk# 047616 8/19/2009 ZARNOTH BRUSH WORKS INC E101-43100-210 Operating Supplies (GENERAL) $142.36 124139 -IN DIRT SHOE, FRONT & REAR Total ZARNOTH BRUSH WORKS INC $142.36 10100 BANK OF ELK RIVER $136,942.22 CITY OF OTSEGO 08/19/09 1:57 PM Page 5 *Check Detail Register© AUGUST 2009 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $53,794.09 203 PARK DEVELOPMENT $4,797.53 250 Comm. Dev. & Bldg Safety $2,727.86 403 COLLECTOR RDS (FORMERLY MSA) $332.93 601 WATER FUND $36,227.60 602 SEWER FUND $35,763.82 701 DEVELOPMENT ESCROWS FUND $2,298.39 702 BUILDERS ESCROW FUND $1,000.00 $136,942.22 ITEM 5-2 Otsego Police Commission Meeting June 9, 2009 Minutes Present: Jane Theisen, Paul Fields, Mayor Jessica Stockamp, Linda Lewis, Deputy Todd Jorgenson, Joel Torkelson, Denise Andrusko, John Hinnenkamp - Meeting called to order at 6:40pm - Agenda approved as amended. - Minutes from April 14 & May 12 meeting were unanimously approved. Open Form: - Vandalism was reported at Otsego Park, by 96th St., spray painting on street sign. - The crash along Hwy 101 was discussed, a formal thank you will be sent out to the 3 bystanders who attempted to save the man's life in the crash. Old Business: - Road Clean-up Project: Paul contacted the county and they have started up a program as well. Jessica reported that their pick up went very well a couple weeks ago. We are still taking applications for adopt a street. By a unanimous vote, it was decided that the Police Commission will officially adopt a street and plan for a fall clean-up. More details to follow... - National Night Out is August 4th. Denise is leading this initiative again this year, information was put in city newsletter. Potentially working with Target for donations, or other local businesses who would like to be involved. New Business: - The commission agreed to NOT meet in July, see you in August! - Otsego Festival is on Sept. 19th, please mark your calendar. We will need volunteers to man a booth, initial ideas include having info on adopt a street program, need giveaways, will figure out scheduling at our August meeting. Line Items: - May 26 Council meeting, Joel attended and there was nothing discussed pertaining to Police Commission - June 8 Council meeting, Paul reported that some citizens have concerns with intersection of 77th St. & Cty Rd 19. Council Meeting Assignments: June 22 — Jane July 12 — Denise July 27 — Joel August 10 — Paul Meeting adjourned at 8: 25pm ITEM 5.3 OTSEGO PARKS AND RECREATION COMMISSION MEETING OTSEGO CITY HALL JUNE 10, 2009 7:00 PM 1. Call to Order. Chair Kumar called the meeting to order at 7:06 PM. Roll Call: Chair Beverly Kumar, Krista Bean, Rose Cassidy, Susan Krekelberg, Kathy Roberts, Peter Torresani. Absent: Mike Brumm and Duane Lauseng. Council: Mayor Jessica Stockamp and Council Member Mark Thorsted. City staff: Public Works Supervisor Brad Belair and City Planner Daniel Licht. 2. Consider agenda approval. Chair Kumar asked to move item 7.3 to 4.1. Commissioner Cassidy motioned to approve the agenda as amended. Seconded by Chair Kumar. All in favor. Motion carried. 3. Consider the following minutes: 3.1. May 13, 2009 Regular Meeting Minutes. Vice Chair Krekelberg said that under Item 8.1 on page on Page 2, her name is spelled incorrectly. Vice Chair Krekelberg said that under Item 8.2 on page 2, the Parks and Recreation Commission also wanted to know if the Community Education booklets would be distributed with the Elk River Star News. Vice Chair Krekelberg corrected under Item 9 on page three Sgt. Walker suggested the adult games in parks be located "near" the skate park. Vice Chair Krekelberg added under Item 9 on page three that the Parks and Recreation Commission recommended that the Police Commission consider GPS systems for bicycles. Motion by Vice Chair Krekelberg to approve minutes as amended. Seconded by Commissioner Bean. Vice Chair Krekelberg, Commissioner Bean and Commissioner Cassidy in favor. Chair Kumar, Commissioner Roberts and Commissioner Torresani abstained. Motion carried. 4. Open Forum: Ms. Kelly Daugherty, 17060 56th Street NE spoke regarding the need for a neighborhood park in the River Pointe and Riverplace subdivisions. Ms. Michelle Kline, 5449 Radford Avenue NE spoke regarding the need for a neighborhood park in the River Pointe and Riverplace subdivisions. Parks and Recreation Commission Minutes June 10, 2009 Page 2 Ms. Hollie Fenner, 17084 56th Street NE, spoke regarding the need for a neighbor hood park in the River Pointe and Riverplace subdivisions. 4.1 Riverplace 3rd Addition Outlot. City Planner Licht provided the staff report. Commissioner Torresani noted that the Parks and Recreation Commission must be specific that acquisition of this parcel is a unique opportunity with changed circumstances from when buying land for a neighborhood park in this area was previously discussed. Chair Kumar motioned to recommend City Council move forward with exploring acquisition of this property and consideration of park development concepts. Second by Commissioner Bean. All in favor. Motion carried. 5. Unfinished Business. Vice Chair Krekelberg reported that the City's website has been updated per the Park and Recreation Commission's requests. Chair Kumar discussed establishing liaisons for various Park and Recreation Commission activities. The Parks and Recreation Commission discussed that the liaisons are not to take formal actions on the part of the entire group but are to provide better organization, communication and implementation for Park and Recreation Commission initiatives. Chair Kumar moved to appoint Commissioner Bean as Community Ed liaison, Commission Torresani as Sports Association liaison, Chair Kumar and Vice Chair Krekelberg as Communication liaisons, and Commissioner Roberts as Events liaison. Seconded by Commissioner Torresani. All in favor. Motion carried. 6. Public Works Update. Public Works Supervisor Belair reported that recycling containers have been ordered. Public Works Supervisor Belair reported that Lilly Pond Park has been seeded and fertilized and that the irrigation system is working properly. The Parks and Recreation Commission requested copies of the Parks Capital Improvement Plan be included with the next meeting agenda. Public Works Supervisor Belair reported that the Women of Today have stained the fence at School Knoll Park and that their Pride in Our Parks program is going well. Public Works Supervisor Belair said that Mr. Steve Zobeck is interested in a Pride In Our Parks program to repair and maintain the blue bird houses at Prairie Park. The consensus of the Parks and Recreation Commission is support for the activity. Commissioner Torresani asked Public Works Supervisor Belair about maintenance of the baseball base posts at Prairie Park. Public Works Supervisor said that the agreement regarding installation of the bases was that the association was responsible for the post tubes. Mayor Parks and Recreation Commission Minutes June 10, 2009 Page 3 Stockamp added that the City Council would not support Public Works staff maintaining the base pad posts because of limits on personnel resources in the department. Chair Kumar asked about the dog ordinance and dogs (and children) entering the pond along Otsego Creek at Beaudry Meadows Park. Public Works Supervisor Belair explained the City's responsibility and construction of the pond. Public Works Supervisor Belair said he would discuss with other City staff options to limit access to the pond area. Public Works Supervisor Belair also said that Public Works would remove the gates from the tennis courts. 7. New Business. 7.1. Pride in Our Parks Monthly Report. Public Works Supervisor Belair provided the update as part of the public works report. The Parks and Recreation Commission received the report of Women of Today. 7.2. City Of Otsego Park Shelter Rental Policies. Public Works Supervisor Belair explained that the changes to the park shelter rental policies related to electric service. Discussion of the text related to more than one rental per month and adding the Wright County Sheriff's non -emergency number to the policy and forms. City staff will make these changes and resubmit for the next meeting. 7.4. Norin Landing Park. City Planner Licht presented the staff report. Commissioner Roberts asked for a clarification on the cost of the plans and specifications. City Planner Licht responded. Motion by Chair Kumar to recommend City Council direct the City Engineer to prepare plans and specifications for the boat landing portion of Norin Landing. Seconded by Commissioner Bean. All in favor. Motion carried. 8. Other. No other business. 9. Update on City Council actions by Mayor Stockamp. Mayor Stockamp updated the Parks and Recreation Commission on City Council actions and other City related issues. 10. Adjourn by 10 PM. Motion by Vice Chair Krekelberg to adjorn at 8:42 PM. Second by Commissioner Bean. All in favor. Motion carried. Parks and Recreation Commission Minutes June 10, 2009 Page 4 Respectfully submitted, D. Daniel Licht, AICP ITEM 5_4 Memo To: Mayor Stockamp and City Council From: Brad Belair Date: August 19, 2009 Re: HVAC maintenance contract have attached a proposal from Yale Mechanical to provide HVAC maintenance for all city facilities. The proposal is an agreement based on one year of service. The past year we have contracted with Northland Mechanical to provide the service and recent changes in their personnel and issues with performance has influenced my decision to recommend a change in contractors. The recommendation was discussed with the Public Works Committee. 0 Page 1 Confiderni., Prepared By - .4echanical .5/2009 DESCRIPTION 2TTB3030A 10000AA 15 Garage NA NA 1 0 1 2 2 ane Condensers 1 ne Air Handling Unit Garage NA NA 0,5 0 0.5 1 8 Radiant Tube Heaters Garage NA NA 0 0 1 Lochinvar Boiler Knight Heating boiler Garage NA NA 0 0 0.5 0.5 I Iocbinvar Boiler Knight Heating boiler Garage NA NA 0 0 0.5 0.5 I F"hinvar Boiler Knight Heating boiler Garage NA NA 0 0 0.5 0.5 I Loebinvar Boiler Knight Heating boiler Garage NA NA 0 0 0.5 0'5 I Make -Up Air Unit #1 Titan Air Roof (12)20x28x2 B-86 0.5 0 1 1.5 I Make -Up Air Unit #2 Titan Air Roof (I 2)2Ox28x2 B-86 0,5 0 1 L5 1 Make -up -Air #3 Titan Air Garage (6)16x24x I B-86 0,5 0 0.5 1 I Make -Up -Air #4 Titan Air Garage (6)16x24x I B-86 0.5 0 0.5 1 I Make-Up-Afir #5 Titan Air Garage (6)16x24xl B-86 0-5 0 0,5 1 1 ake-Up Air Unit #6 Titan Air Garage (6)16x24x I B-86 0.5 0 0.5 1 1 Rooftop Unit #2 Heating only GRAA l0PDKF0N6BEl 05NO F061108275 12 Garage (4)16x20x I DD 0 0 0.75 0,75 i Rooftop Unit #1 Voyager YCD330AELUOB5CG50BBBBOD ('06H07959 27.5 Garage (16)16x20x2 DD 1.5 0 2 3.5 12 aust Fans Change belts Roof NA NA 0 0 6 6 - I rich Mini Split ACCT 2 Roof A53 0.5 0 0.5 1 Con Cleaning see opdm 0 - 0 0 6.5 0 20.75 2715 FlIltm 2 firms a yers- $932.00 IAbor hours: Belt (annually): $9.5-00 labor rate: Miscellaneous Items: $35.00 Subtotal (Labor Cost): ITOW Mekdols & Mlsv $1,062.00 Filters: Belts: Option 1: Add $414 (4 hours) to perform Condenser Coil Cleaning Miscellaneous [terns: Option 2: Add $775 to calibrate Six Carbon Monoxide/ Nitrogen Dioxide SensorsIT'oi-,l labor & Material: AVFRAGED H RS: 6 0 20 26 26 $103.50 Ile _5 7 ill 1j! 3- 4-147 Z/ok $2,691.00 $93100 $95.00 $35.00 $3,753.00 Confiderni., Prepared By - .4echanical .5/2009 Confider. Prepared by , i®chanical j/2009 " T? S+ RIPTION 1 Make-up Air Unit NWB -11 -260 -GR 2989OA0407 Pump Rm 4- 10x25x2 I - SL 60 V 0.75 0 0.75 1.5 I Make-up Air Unit BMA -112 Molle DA 2989080407 Grit Area 3-16-x25x2 I - B46 or SIA90 V 0.75 0 0.75 1.5 1 ke-up Air Unit M'PB-11-160GR 2989000407 Blower Rm 4 - 20x2Ox2 1 B38 or 41410 V 0.75 0 0.75 1.5 1 ke-up Air Unit MPB-11-160GR 29890DO407 Gravity Belt Thickener Rm 4 - 20x2Ox2 I - B33 V 0.75 0 0.75 1.5 1 ke-up Air GDNDOIOAJF2000AGL F04G38035 Lab Area 2 - 20x2Ox 1 I - A43 V 0.75 0 0.75 1.5 1 or Unit Heater UDAS45 BDD79X7NI3749X UH Bldg N/A N/A 0.33 0 0.33 0.66 1 UDAS60 BDD79X7NI3383X Chemical Rm N/A N/A 0.33 0 0.33 0.66 1 TUX080C942D3 4332GUK70, Office 1 - 16x25xl 0.5 0 0.5 1 1 2TIR2030AI000AA 326IP3X4F Office 0,S 0 0.5 i 1 TUX060C936D3 3503DI87G Lab I-16x25x1 0.5 0 0.5 1 1 2TIR2018AI000AA 2Y0543E3F Lab 0.5 0 0.5 1 coag Ckwft oft 0 0 6.41 0 6.41 12.82 AVERAGED HRS: 6 0 6 12 Filters In Houser $0.00 Labor hours: 12 Belt (annually): $125.00 labor rate: $103.50 $1,242.00 Miscellaneous Items: $35.00 Subtotal (Labor Cost): *W MNtrMb do Wee: $160.001 Filters: $0.00 Belts: $125,00 Option 1: Add $207 (2 hours) to perform Condenser Coil Cleaning Miscellaneous Items: $35-00 Total Labor & Material: $1,402.00 Confider. Prepared by , i®chanical j/2009 I 64 i0q o w -4 00 00 N yCy LA LA cA LA t.A LA ir, in t.A to t.A 4A 00 0 0 tA LA Confident. Prepared By , Aechanicai 3/2009 City Hall - QUARTERLY 8899 Nashua Ave NE - Otsego, Minnesota Brad Belair, Public Works Supervisor @ 763-441-4414 DFSCRIPTION 1 Lennox Condenser HS24-653-IY 5192G10587 5 Roof NA 0 0.33 0.33 0 0.66 I Lennox Condenser NS24-513-IY 5192HO4345 5 Roof NA 0 0.33 0.33 0 0.66 I Lennox Condenser � HS24-513-IY 5192 H04382 S Roof NA 0 0.33 0.33 0 0.66 1 Lennox Condenser HS24-31 I -1P 5192JO0919 5 Roof NA 0 0.33 0.33 0 0.66 - 1 Lennox Condenser HS24-31 I -IP 519JO0924 5 Roof NA 0 0.33 0.33 0 0.66 1 L-anox Co:,de se.. HS24-513-1Y 5192'HO4376 5 Roof NA 0 0.33 0.33 0 0.66 1 Lennox Condenser HS24-513-IY 5192HI3815 5 Roof NA 0 0.33 0.33 0 0.66 1 Lennox Furnace/ Split G17RQ3/4-100-1 5892A20963 Mech Rm 12X20XI A.53 0.5 0.5 0.33 0.5 1.83 E I ennox Furnace/ Split G17RQ3/4-100-1 5892A20963 Mech Rm 12X20XI A.53 0.5 0.5 0.33 0.5 1.83 1 Lennox Furnace/ Split G17RQ3/4-100-1 5892A20963 Mech Rm 12X20XI A53 0.5 0.5 0.33 0.5 1.83 I Lennox FuirnacelSplit� G17RQ3/4-100-1 5892A20963 Mech Rm 12X20XI A53 0.5 0.5 0.33 0.5 1.83 I Lennox Furnace/ Split G17RQ3/4-100-1 5892A20963 Mech Rm 12X20XI A53 0.5 0.5 0.33 0.5 1.83 I _ ._.... R _ Lennox Furnace/ Split G17RQ3/4-100-1 5892A20963 Mech Rm 12X20XI A53 0.5 0.5 0.33 0.5 1.83 1 Lennox FurnaedSplit G17RQ3/4-100-1 5892A20963 Mech Rm 14X20X1 A53 0.5 0.5 0.33 0.5 1.83 I Reznor Air Handler AE350-6-SMI/JE EARK66KIN58554 (4) 20X25Xi A42 0.5 0.75 0.5 0.75 2.5 0 4 6.56 5.12 4.25 19.93 AVERAGED 4 6.5 5 4 19.5 HRS: F71Rm 4 ties a yam: $182.00 IAbor hours: 19.5 3' }} _ Belt (annually): $95.00 Labor rate: $103.50 G�1 Miscellaneous Items: $50.00 Subtotal (Labor Cast): $2,018.25 3 Told Materiah do Mirk: $327.00 Filters: $182.00 Belts: $95.00 Option 1: Coil Cleaning - Add $310.50 (3 hours of labor) Miscellaneous Items: $50.00 G� Total Labor & Material: $2,345.25 Confident. Prepared By , Aechanicai 3/2009 RESOLUTION NO. 2009-27 RESOLUTION ACCEPTING MARTIN FARMS STREET AND UTILITY IMPROVEMENTS WHEREAS, Hakanson Anderson Associates, Inc. and City staff have inspected the Martin Farms Street and Utility Improvements and have found them to be in accordance with City Standards, and recommends acceptance of said improvements to the council. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO, MINNESOTA: 1. All utilities have been installed and retroactively accepted as of the date the wear course was paved, October 9, 2008. 2. All streets have been constructed and retroactively accepted as of the date the wear course was paved, October 9, 2008. Please note that only the public improvements are being accepted at this time. The as - built utility and grading plans have not been received and the wetland mitigation Certificate of Compliance has not been issued. Adopted by the council this 24th day of August, 2009. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk Res 09-27 Martin Farms ITEM 5_7 PAY ESTIMATE #10 (FINAL) CITY OF OTSEGO Improvement Project No. 06-05, Well No. 8 Raw Water Line and Pumphouse No. 2 Improvements August 1D, 2009 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Well No. 6, Raw Water Line and Pumphouse No. 2 Improvements Contractor. Rice Lake Construction - Contract Amount: 3791,072.00" Award Date: April 24, 2007 Completion Date: September 25, 2008' Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Rice Lake Construction ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION ITEM DESCRIPTION QUANTITY Includes construction of Well #8: furnishing, installation, PRICE CONTRACTAMOUNT DATE EXTENSION PRICE Includes furnishing, installation, sitework and testing of buried DATE sitework and tesfing of well pump and motor, Meter Vault and Sandstone removal and disposal Includes demolition, and furnishing, installation sitework and CY piping, valves and fittings from Meter Vault to Well #3 and 1 2,056.00 $ its components, and buried piping between Well #8 and Meter 3 1 Pum house #2. LS $78,000.00 1 Vault. (Delete Gravel Backfill') 1 LS $539,920.00' s 539.920.00 1.00 $ 539,920.00 2 Sample Tap on Pitless Adapter' 1 LS 5.2040.00' $ 2,04D.00 1 s 2,040.00 Total Bid Schedule "A" $ 541,960,00 ' $ 541,960.00 ITEM ESTIMATED ESTIMATED CONTRACT UNIT CONTRACT UNIT USED TO NO. ITEM DESCRIPTION QUANTITY UNIT PRICE CONTRACTAMOUNT DATE EXTENSION PRICE Includes furnishing, installation, sitework and testing of buried DATE EXTENSION Sandstone removal and disposal Includes demolition, and furnishing, installation sitework and CY piping, valves and fittings from Meter Vault to Well #3 and 1 2,056.00 $ 129,014.00 3 1 Pum house #2. LS $78,000.00 $ 78.000.00 1.00 S 78.000.OD Total Bid Schedule "C" f 78,000.00 $ 78,000.00 ITEM — ESTIMATED UNIT CONTRACT UNIT USED TO DATE USED TO 1 NO. ITEM DESCRIPTION QUANTITY UNIT PRICE CONTRACTAMOUNT DATE EXTENSION Sandstone removal and disposal Includes demolition, and furnishing, installation sitework and CY $62.75 S 129,014.00 2,056.00 $ 129,014.00 3 Discharge piping testing of piping, valves, fittings, meters, and equipment for LS $5,000.00 S 5,000.00 -1.00 $ 5,000.00 4 1 Pumphouse 42. Delete all work Except for Bonds' 1 LS 51,200.00' S 1.200.00 1 S 1.200.00 Total Bid Schedule "D" S 1,200.00 S 1,200.00 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Additional well casing 1 LS $16,610.00 $ 16,610.00 1.00 $ 16,610.00 2 Sandstone removal and disposal 2056 CY $62.75 S 129,014.00 2,056.00 $ 129,014.00 3 Discharge piping -1 LS $5,000.00 S 5,000.00 -1.00 $ 5,000.00 4 Class 3 aggregate base -300 CY $10.00 $ 3,000.00 -300.00 $ 3,000.00 5 Dynamite for blasting -320 LBS. $19.00 $ 6,080.00 -320.00 $ (6,080.00 6 Air development -34 HRS. $425.00 S 14,450.00 -34.00 $ 14,450.00) 7 Test pumping 48 HRS. $192.D0 $ 9,216.00 48.00 5 9,216.00 8 Cement grout -7 CY $425oD $ 2,975.00 7.00 $ 2,975.00 9 Bonding, insurance and overhead 1 L6 53,986.00 $ 3,986.00 1.00 $ 3,986.00 Total Change Order No.2 $ 108,889.00 S 108,889.00 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Underground Piping Modifications 1 LS $3,270.D0 $ 3,270.00 1.00 S 3.270.00 2 Pumphouse Modifications 1 LS $8,700.00 $ 8,70D.00 1.00 s 8,700.00 3 Chemical Feed Equipment 1 LS $211326.0 S 21,326.00 1.00 $ 21,326.00 4 Electrical Modifications 1 LS $20,000.00 $ 20,000.DD 1.00ii s 20,000.00 5 Bonding, insurance and Overhead 1 LS Stii(562400 S 6.662.00 1.00 S 6.662.00 6 Flouride & PolyphDsphate Tanks — 1 L5 _$1,065.00 s 1.065.00 1.00 S 1,065.00 'Revised Per Change Order No. 1 Revised Per Change Order No. 3 and Field Change ••' Field Change SAMunicipallAOTSEGO\5221Pay Estimales\ot522PE Total Change Order No. 3 $ 61,023.00 $ 61,023.DO PE -1 PAY ESTIMATE #10 (FINAL) CITY OF OTSEGO Improvement Project No. 06-05, Well No. 8 Raw Water Line and Pumphouse No. 2 Improvements Bid Schedule "Part I - Well 8 and Meter Vault' Bid Schedule "Part 2 - Raw Walermain" Bid Schedule "Part 3 - Pumphouse #2 Improvements" Change Order No. 2 Change Order No. 3 TOTAL Total Work Completed to Date LESS PAY ESTIMATE NO. 1 LESS PAY ESTIMATE NO. 2 LESS PAY ESTIMATE NO. 3 LESS PAY ESTIMATE NO. 4 LESS PAY ESTIMATE NO. 5 LESS PAY ESTIMATE NO. 6 LESS PAY ESTIMATE NO. 7 LESS PAY ESTIMATE NO. 8 LESS PAY ESTIMATE NO. 9 WE RECOMMEND FINAL PAYMENT OF: APPROVALS: $ 5411960.00 $ 541,960.00 $ 789000.00 $ 78,000.00 $ 1,200.00 $ 1,200.00 $ 1089889.00 $ 108,889.00 $ 619023.00 $ 61,023.00 $ 791,072.00 $ 791,072.00 $ 791,072.00 $ 83,207.84 $ 99,967.36 $ 117,972.52 $ 103,444.55 $ 51,355.10 $ 54,370.78 $ 117,928.25 $ 96,614.05 $ 62,256.19 $ 3,955.36 Please verify the amount of previous payments, and the receipt of the following items prior to making payment. 1. Certificate of claims payment (lien waiver), 2. Affidavit of payment of States lazes (MN State TAX Form IC 134), 3. Letter of consent from surety firm. CONTR R: RI Lake Coustructlon eatio y tf5c I certify that all items and amounts are correct for the work completed to dale. td Sig Title: Date J ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification by Engineer: a recommend final payment for work and uantitiessaaass shown. Signed c� �Y-� Date OWNER: City of Otsego Date S:\MunicipahA0TSEG0\522\Pay Estimates\o1522PE PE - 2 City of Otsego Jet/Vac Cost Analysis Debt Service Costs - Annual Cash Outlay Required Average annual cost based on a 10 -year amortization schedule (Information provided by Northland Securities, Inc.) Estimated Actual Cost to Own & Operate Equipment JetVac value after 10 years is one-half the original cost Amortized over a 10 year period, the annual cost is Estimated purchase price 350000 Estimated residual value after 10 years 175000 Net cost over 10 year period (Depreciation, not cash outlay) 175000 Annual Operating Costs Insurance Costs Maintenance Costs Debris Removal Fuel Costs Sanitary Sewer Cleaning - Estimated Time required for City staff ($33/hr for 744 hours) (Assumes entire operation is completed by City staff - see notes for detail of estimate) Storm Sewer & Pond Cleaning - Estimated Time required for City staff ($33/hr for 200 hours) Maintenance Costs Fuel Costs Containment Area construction Total Annual Operating Costs Annual savings PW building pumping ($300 per current expense) Estimated Annual Cost for City owned & operated Jet/Vac Estimated Cost for Contractual Sanitary & Storm Sewer Cleaning HAK engineering for 2008 sewer cleaning Sanitary Sewer Cleaning Costs estimated for 50,000 feet of cleaning Sanitary Sewer Lift Station Cleanings at $1,500 per event Storm Sewer & Storm Pond Cleaning Costs estimated for 13,000 feet of cleaning ($.90 per foot plus $5,000 for pond cleaning) 1,700 750 500 1,500 24,552 6,600 750 600 2,000 Estimated Annual Estimated Operating Ten year Ten Year Cost Cost of Jet Cash Outlay $ 46,000 $ 423,690 $ 423,690 17,500 175,000 C 38,952 389,520 389,520 (3,600) (36,000) (36,000) $ 52,852 $ 528,520 $ 777,210 m 9,495 45,000 11 22,500 17,000 Total Estimated Contractual Costs $ 93,995 $ 939,950 $ 939,950 C Preliminary $3599000.00 City of Otsego, Minnesota General ObligationEquipment Certificates of Indebtedness, Series 2009A Sources & Uses Dated 09/01/2009 1 Delivered 09/01/2009 Sources Of Funds Par Amount of Bonds $359,000.00 Total Sources $359,000.00 Uses Of Funds Costs of Issuance 8,500.00 Deposit to Project Construction Fund 350,000.00 Rounding Amount 500.00 Total Uses $359,000.00 GO Equip Cert 2009 1 Assessed 1 7/31/2009 1 2:12 PM Northland Securities Inc. Public Finance Page 1 1 Preliminary $359,000.00 City of Otsego, Minnesota General ObligationEquipment Certificates of Indebtedness, Series 2009A Debt Service Schedule Date Principal Coupon Interest Total P+l Fiscal Total 09/01/2009 - - - 08/01/2010 - - 9,352.29 9,352.29 9,352.29 02/01/2011 18,000.00 2.250% 5,101.25 23,101.25 - 08/01/2011 18,000.00 2.250% 4,898.75 22,898.75 46,000.00 02/01/2012 18,000.00 2.250% 4,696.25 22,696.25 - 08/01/2012 19,000.00 2.250% 4,493.75 23,493.75 46,190.00 02/01/2013 19,000.00 2.250% 4,280.00 23,280.00 - 08/01/2013 19,000.00 2.250% 4,066.25 23,066.25 46,346.25 02/01/2014 19,000.00 2.250% 3,852.50 22,852.50 - 08/01/2014 19,000.00 2.250% 3,638.75 22,638.75 45,491.25 02/01/2015 20,000.00 2.250% 3,425.00 23,425.00 08/01/2015 20,000.00 2.250% 3,200.00 23,200.00 46,625.00 02/01/2016 20,000.00 3.500% 2,975.00 22,975.00 - 08/01/2016 20,000.00 3.500% 2,625.00 22,625.00 45,600.00 02/01/2017 21,000.00 3.500% 2,275.00 23,275.00 - 08/01/2017 21,000.00 3.500% 1,907.50 22,907.50 46,182.50 02/01/2018 21,000.00 3.500% 1,540.00 22,540.00 - 08/01/2018 22,000.00 3.500% 1,172.50 23,172.50 45,712.50 02/01/2019 22,000.00 3.500% 787.50 22,787.50 - 08/01/2019 23,000.00 3.500% 402.50 23,402.50 46,190.00 Total $359,000.00 - $64,689.79 $423,689.79 - Yield Statistics Dated 9/01/2009 Delivery Date 9/01/2009 First Coupon Date 8/01/2010 First available call date 8/01/2014 Call Price 100.0000000% Bond Year Dollars $2,099.08 Average Life 5.847 Years Average Coupon 3.0818115% Net Interest Cost (NIC) 3.0818115% True Interest Cost (TIC) 3.0617354% Bond Yield for Arbitrage Purposes 3.0617354% All Inclusive Cost (AIC) 3.5187369% IRS Form 8038 Net Interest Cost 3.0818115% Weighted Average Maturity 5.847 Years GO Equip Cert 2009 1 Assessed 1 7/31/2009 1 2:12 PM Northland Securities Inc. Public Finance Page 2 ITEM 12_1 Memo To: City Council From: Gary Groen Date: August 19, 2009 Re: Update of 2010 Budget Since the last budget meeting, the following additional items are reflected in the 2010 budget: The adjustments to the first budget draft are summarized for your review on a separate summary. The summary includes one additional adjustment from the last meeting. The street lighting budget has been reduced by $15,000 to reflect the estimated commercial street lighting costs that will be financed from the utility fee charged to those users. The summary of the expenditure adjustments to date are included as part of the budget TAB 3. The property tax levy supporting the General Fund is projected to be collected at 96% of the approved levy. As related to the 2008 budget and tax year, the collection rate was 94.67% of that years levy (collected in 2008) and another 2.11 % of the 2008 tax levy was collected in July, 2009. The total 2008 tax levy collected by July, 2009 was 96.78% of the 2008 tax levy. The 2009 budget estimates included a 95% collection rate. By increasing collection estimate from 95 to 96% for the 2010 budget, there is an additional $33,000 included in the General Fund revenue budget estimate. The additional 4% of the levy, when collected, rolls directly into revenue and fund balance. Other items that could yet be considered include: The Revolving Capital Improvement Fund has financed the costs of several projects including 1-94 Industrial Park, Grenins-Mississippi improvements, MNL street improvements for 77th street and the Mississippi Riverwood improvements. 0 Page 1 Page Two As the assessments are collected, they will be credited to the Revolving Capital Improvement Fund. These revenues are not restricted and could be used to finance the General Fund expenditures. $50,000 is the amount collected in the first six months of 2009. The property tax levy scheduled for the 2006 Improvement Bond(Queen's and Cty Rd 42) or the PW Building bonds levies could be reduced slightly without creating any "short-term" cash problems in either of the two debt service funds. Council could consider reducing either levy by $25,000 to $50,000. Future levy adjustments will need to be reviewed on an annual basis. The current proposed tax levy is $97,209 more than 2009 tax levy. That is a 2.61 % increase over the current year tax levy. Based on the preliminary tax capacity information received, it appears the tax capacity rate would increase from 26.975 to 29.309, which is an 8.65% increase in the tax capacity rate. 0 Page 2 Levy Subject to Levy Limits General Government PW Building 1999 Overlay Debt Service Public Works Equipment Total General Fund Special Levies 2003 Debt Service 2006 Street Improvement (CSAH 42 & Queens) Public Works Building Total City of Otsego Tax Levy Summary DS Section page 2 DS Section page 5 DS Section page 7 % Increase Total General Fund Collected percentage General Fund Budgeted Tax Revenue Final Final 2007 2008 3,301,808 $ 2,305,439 $ 2,966,910 177,541 - 40,000 - 170,000 180,000 2,692,980 3,146,910 275,020 277,806 $ 2,968,000 8.64% $ 3,424,716 2.61% 3,402,090 15.39% 3,251,790 3,146,910 95% The 2007 & 2008 final tax capacity value is The 2008 final tax capacity value and 2009 tax capacity value estimate The increase in the tax capacity valuation from 2007 to 2008 & 2008 to 2009 The final 2007 tax capacity rate was The final 2008 tax capacity rate was Based on the preliminary budget, the 2009 estimated tax capacity rate is Estimated increase in the tax capacity rate from 2008 to 2009 is 6.72% Based on the preliminary budget, the 2010 estimated tax capacity rate is Estimated increase in the tax capacity rate from 2009 to 2010 is 6.72% Final 8/10/2009 8/24/2009 Proposed Proposed Proposed $ 3,212,090 $ 3,101,808 $ 3,051,790 190,000 200,000 200,000 3,402,090 3,301,808 3,251,790 140,900 138,049 138,049 177,700 178,060 178,060 250,000 250,000 $ 3,720,690 $ 3,867,917 $ 3,817,899 8.64% 3.96% 2.61% 3,402,090 3,301,808 3,251,790 2,989,565 3,231,986 3,136,718 3,121,718 11,127,425 12,924,315 13,793,048 12, 924, 315 13, 793, 048 13, 026, 469 16.15% 6.72% -5.56% 26.673% 26.498% 29.309% 8.65% Tax Levy Summary 8/18/2009 City of Otsego General Fund Revenue Budget Revenue Summary Proposed Actual Proposed Proposed 2006 2007 2008 Revenue 2009 2010 Source Description Actual Actual Budget Thru 6/30/08 Budget Budget 31010 Property Taxes - Curr. Yr. $ 1,855,867 $ 2,482,980 $ 2,809,565 $ - $ 3,041,986 95% of levy $ 2,921,718 Public Works Equipment - 170,000 180,000 - 190,000 part of levy 200,000 1,855,867 2,652,980 2,989,565 - 3,231,986 - 3,121,718 State Aid reduction - - - - (187,921) estimated (183,517) actual unallotment Est. Tax Revenue 1,855,867 2,652,980 2,989,565 - 3,044,065 - 2,938,201 32100 Business Licenses 17,600 15,000 17,500 17,425 17,500 17,500 32210 Dog Licenses 490 250 250 170 250 250 32250 Sign Permits 1,230 500 500 600 500 500 32260 Building Permits 75,000 75,000 75,000 75,000 75,000 75,000 32270 Septic Permits - 7,000 7,000 7,000 7,000 7,000 State Grants & Aids 33402 Homestead Credit 159,687 - - - - 33405 Police Aid 28,878 27,000 30,000 33,500 40,000 Based on 2009 rev. 33406 MSA Maintenance 114,050 115,000 117,000 59,726 126,000 134,000 Based on 2009 rev. 33404 Other State Aid 1,872 1,872 1,872 1,872 1,872 34050 Administrative fees 65,412 35,000 40,000 7,850 20,000 20,000 34107 Assessment searches 750 2,000 500 420 500 500 34130 Streets - 3,000 - - - 34105 Maps/copies 561 250 250 169 250 250 34150 Topo Sales - 2,000 500 500 500 34303 P.W. - charges to other departm 24,723 15,000 - - - 34320 Street Light Fees - Dev. 12,000 2,000 - - - 34201 Mining Fees 155 1,000 1,000 50,000 50,000 shifted from 2009 34710 Recreation Fees 210 - - 230 - - 36100 Special Assessments 1,937 500 500 - - 36210 Interest Earnings 157,095 95,000 100,000 46,900 100,000 100,000 36230 Donations - - - 1,600 - - 37165 Antenna Rental 47,000 New 47,000 38000 Rent 22,500 35,000 40,000 2,100 40,000 40,000 38050 Franchise Fees 55,075 40,000 60,000 37,364 75,000 84,000 Based on 2009 rev. 39000 Other 7,070 - - 1,030 - 30,950 reimb for 2008 eng. for stormwater Total Revenue $ 2,602,162 $ 3,125,352 $ 3,481,437 $ 257,584 $ 3,638,937 $ 3,587,523 Operating Transfers PW Building payment 80,335 235,763 235,763 - Sp. Levy - Revolving Capital Improvements - 40,000 37,500 37,500 - Sp. Levy - for 1999 Street Improvements $ 2,602,162 $ 3,245,687 $ 3,754,700 $ 530,847 $ 3,638,937 $ 3,587,523 -6- $ 3,586,022 2010 expenditures City of Otsego Reconcile Preliminary Expenditures With 7/13 Budget Revisions Total Expenditures From Preliminary Budget Add Salary adjustments to include moving to a step as discussed in the implementation plan, an additional one step increase 1/1/10 and related payroll costs Administration 10746.95 Finance 2546.12 Public works 340.56 Parks -124.8 Related payroll taxes Total Adjustments Less: Reduce Council education/training budget from $1,500 to $1,000 500 Reduce Council contingency from $20,000 to $15,000 5,000 Reduce HR consulting from $15,000 to $10,000 5,000 Reduce liability insurance based on 2008 actual plus annual 6% increases 8,000 Reduce Aadmin equipment from $10,000 to $5,000 5,000 Reduce engineering from $70,000 to $60,000 10,000 Reduce accounting & auditing from $30,000 to $28,000 2,000 Reduce city hall utilities from $20,500 to $18,000 2,500 Eliminate city hall improvements to buildings 10,000 Reduce pw building utilities from $55,000 to $45,000 10,000 Eliminate pw capital improvement budget - same budget as 2009 50,000 Reduce Planning Commission from two to one meeting per month 2,369 Reduce park commission capital improvement budget from $20,000 to $15,000 5,000 Reduce police contract to actual per letter (2.68% increase not 3.5%) 6,716 Total Expenditures Budget as Presented 8/10/09 Less: Commercial street light fees paid from Utility Billing 15,000 Total Expenditures Budget as Presented 8/24/09 $ 3,707,620 13508.83 1978 15,487 122,085 $ 3,601,022 15,000 3,586,022 General Fund Expenditure Summary 8/18/2009 City of Otsego General Fund Expenditures Budget Expenditure Summary (14,000 Est.) Actual Cost 2007 2008 2009 2009 Proposed Per Dep't Activity Actual Actual Budget Thru 6/30 2010 Capita General Government 41100 Mayor & Council $ 58,474 $ 55,994 $ 61,642 $ 30,228 $ 56,142 41400 Administration 357,893 344,096 401,307 200,046 390,219 41410 Elections 330 33,193 500 - 10,000 41600 Finance 118,032 151,352 152,413 78,051 162,791 41550 Assessing 42,081 67,463 70,000 67,568 69,932 41700 Legal 46,255 63,127 45,000 32,992 55,000 41530 Planning Commission 3,515 1,822 5,237 10 2,868 41570 Planner 44,996 51,605 54,200 34,456 60,000 41900 EDA 11,875 7,268 8,000 - 15,716 41940 City Hall 83,706 55,781 77,910 16,853 65,410 41950 Peavey House 2,160 1,603 3,000 748 2,000 Total 769,318 833,304 879,209 460,950 890,078 $ 63.58 Public Safety 42100 Police 648,736 790,560 817,600 408,800 839,500 42150 Police Commission 975 1,781 2,710 - 2,710 42710 Animal Control 5,556 7,438 5,000 3,556 7,500 Total 655,266 799,779 825,310 412,356 849,710 $ 60.69 Public Works 41560 Engineering 56,491 101,544 80,000 39,642 60,000 43200 Street Lighting 82,955 102,855 110,000 51,918 95,000 43100 Street Maintenance 873,035 1,230,227 1,244,089 701,763 1,197,077 Total 1,012,481 1,434,626 1,434,089 793,323 1,352,077 $ 96.58 Community Services 43620 Clean Up Day 8,186 10,095 - - - 45200 Park Maintenance 125,823 167,801 233,370 79,305 249,657 45250 Recreation Services 18,243 33,921 48,000 (19,105) 44,000 45300 Heritage Preservation 2,824 240 500 - 500 Total 155,076 212,057 281,870 60,200 294,157 $ 21.01 Other Uses 49360 Transfers - capital outlay 451,734 180,000 190,000 190,000 200,000 $ 14.29 Total Expenditures $ 3,043,874 $ 3,459,765 $ 3,610,478 $ 1,916,829 $ 3,586,022 $ 256.14 General Fund Expenditure Summary 8/18/2009