The URL can be used to link to this page

09-14-09 CCCLAIMS LIST CITY COUNCIL MEETING SEPTEMBER 14, 2009 TO: Tami Loff ITEM 9--1 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 08-26-2009 $ 12,734.89 Check #47617 - 47621 09-01-2009 $ 1,000.00 Check #47622 09-09-2009 $ 198,382.06 Check #47623 - 47626 and #47628 - 47693 PAYROLL 08-26-2009 $ 34,726.66 09-08-2009 $ 36,321.53 ELECTRONIC PYMTS FOR Qwest $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Total $ GRAND TOTAL $ 283,165.14 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 09/09/09 2:29 PM Page 1 *Check Summary Register© SEPTEMBER 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047623 QWEST 9/2/2009 Paid Chk# 047624 TOSHIBA AMERICA BUSINESS S 9/2/2009 Paid Chk# 047625 MHS/SHPO 9/2/2009 Paid Chk# 047626 PURCHASE POWER 9/2/2009 Total Checks FILTER: None $152.01 PW PHONE SERVICE $55.49 PW COPIER $100.00 CONFERENCE REGISTRATION -JOAN $518.99 POSTAGE $826.49 CITY OF OTSEGO 09/09/09 2:37 PM Page 1 *Check Summary Register@ SEPTEMBER 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047628 LEAGUE OF MN CITIES 9/9/2009 $20.00 MAYOR STOCKAMP ANNUAL DUES Paid Chk# 047629 ADAM'S PEST CONTROL INC 9/9/2009 $84.43 QUARTERLY SERVICE Paid Chk# 047630 AIRGAS, INC. 9/9/2009 $33.46 ACETYLENE/OXYGEN/HAZMAT Paid Chk# 047631 ALBERTVILLE CAR CARE CENTE 9/9/2009 $720.00 2 TRACTOR TIRES Paid Chk# 047632 ALL AMERICAN TITLE CO, INC. 9/9/2009 $34.25 W/S REFUND - 11325 72ND ST Paid Chk# 047633 ALLIANCE BENEFIT GROUP 9/9/2009 $845.98 HSA ADMINISTRATIVE FEE Paid Chk# 047634 ASSURED FINANCIAL 9/9/2009 $154.46 W/S REFUND - 11325 72ND ST Paid Chk# 047635 AUTOMATIC SYSTEMS CO 9/9/2009 $9,117.95 WELL #1, WELL #2 MODIFICATIONS Paid Chk# 047636 AVENET, LLC 9/9/2009 $636.00 12 MOS SVC PACKAGE THRU 9/30/1 Paid Chk# 047637 BERTELSON 9/9/2009 $92.38 OFFICE SUPPLIES Paid Chk# 047638 BOB BACH CONSTRUCTION, LL 9/9/2009 $751.30 PERMIT REFUND - 11238 71ST Paid Chk# 047639 CARLSON TRACTOR & EQUIP. C 9/9/2009 $16.65 GASKET, SEAL Paid Chk# 047640 CATCO 9/9/2009 $10.84 SKID TRAILER DOC HOLDER Paid Chk# 047641 CENTRAL HYDRAULICS, INC. 9/9/2009 $162.72 HOSE, SWIVEL, MALE PIPE Paid Chk# 047642 CHARTER COMMUNICATIONS 9/9/2009 $119.06 MONTHLY SERVICE Paid Chk# 047643 CITY OF ALBERTVILLE 9/9/2009 $31,743.87 3RD QTR FIRE SERVICES Paid Chk# 047644 CITY OF MONTICELLO 9/9/2009 $288.56 JULY ANIMAL CONTROL Paid Chk# 047645 COBORNS INC 9/9/2009 $25.94 DRY CLEANING Paid Chk# 047646 CONTRACTORS CAPITAL CORP 9/9/2009 $1,000.00 11400 72ND - LNDSCP ESCROW Paid Chk# 047647 CP TELECOM 9/9/2009 $608.73 TELEPHONE Paid Chk# 047648 CRAIG MURPHY 9/9/2009 $1,832.89 W/S REFUND - 7865 PADRE COVE Paid Chk# 047649 DENNIS SIPE 9/9/2009 $1,000.00 8857 KAHL WAY - LNDSCP ESCROW Paid Chk# 047650 DSS TOTAL HOME CENTER 9/9/2009 $170.81 WEATHERSTRIP FOR UTILITY BOX Paid Chk# 047651 ECM PUBLISHERS INC 9/9/2009 $337.50 LEGAL - PUBLIC HEARING Paid Chk# 047652 ELECTION SYS & SFTWR - CHIC 9/9/2009 $363.84 HDWR/SFTWR SUPPORT AGREEMENT Paid Chk# 047653 ELK RIVER PRINTING & PARTY 9/9/2009 $265.59 LETTERHEAD Paid Chk# 047654 FIDELITY NATIONAL TITLE 9/9/2009 $19.41 W/S REFUND - 6426 MARSHALL Paid Chk# 047655 FINKEN'S WATER CARE 9/9/2009 $43.04 BOTTLED WATER Paid Chk# 047656 GIS RANGERS, LLC 9/9/2009 $3,860.00 GIS SERVICES Paid Chk# 047657 GOPHER STATE ONE -CALL INC 9/9/2009 $236.50 LOCATE TICKETS Paid Chk# 047658 GREENBERG IMPLEMENT INC. 9/9/2009 $109.68 MULE DRIVE, ROLLER-SCAL Paid Chk# 047659 HAKANSON ANDERSON ASSOC 9/9/2009 $27,669.26 75TH ST IMPROVEMENT Paid Chk# 047660 HD SUPPLY WATERWORKS, LT 9/9/2009 $153.29 CURB BOX REPAIR PARTS Paid Chk# 047661 194 WEST CHAMBER OF COMM 9/9/2009 $270.00 09-10 MEMBERSHIP Paid Chk# 047662 ICMA RETIREMENT TRUST 9/9/2009 $686.00 PLAN #304185 Paid Chk# 047663 JOHNSTON FARGO CULVERT 9/9/2009 $465.31 CULVERT REPAIR - 91ST & OCHOA Paid Chk# 047664 KLEIN BANK - CHASKA 9/9/2009 $2,991.60 KLEIN BANK - ESCROW REFUND Paid Chk# 047665 LEAGUE OF MN CITIES 9/9/2009 $9,852.00 09-10 MEMBERSHIP DUES Paid Chk# 047666 LONG & SONS 9/9/2009 $1,195.77 CITY HALL AUG CLEANING Paid Chk# 047667 MARTIN BENEFIT ADMINISTRAT 9/9/2009 $204.50 SEPT - FLEX Paid Chk# 047668 MENARDS 9/9/2009 $63.98 CO DETECTOR Paid Chk# 047669 METRO APPLIANCE RECYCLING 9/9/2009 $26.10 FLOURESCENT BULB RECYCLING Paid Chk# 047670 MN DEPARTMENT OF HEALTH - 9/9/2009 $3,435.00 3RD QTR WATER SUPPLY CONN FEE Paid Chk# 047671 MONTICELLO ANIMAL CONTROL 9/9/2009 $120.00 ANIMAL CONTROL Paid Chk# 047672 MONTICELLO TIMES, INC 9/9/2009 $39.00 1 YEAR SUBSCRIPTION Paid Chk# 047673 NAPA OF ELK RIVER INC 9/9/2009 $310.03 BATTERY Paid Chk# 047674 NATIONAL CRIME PREVENTION 9/9/2009 $501.53 MCGRUFF ITEMS Paid Chk# 047675 NEXTEL COMMUNICATIONS 9/9/2009 $368.04 CELL PHONES Paid Chk# 047676 NORTH STAR AWARDS 9/9/2009 $7.48 PLANNING COMM NAME PLATE - STR Paid Chk# 047677 NORTHERN TOOL & EQUIPMEN 9/9/2009 $90.04 AMBERBLAST FINE GRIT Paid Chk# 047678 NORTHWEST ASSOC CONSULT 9/9/2009 $7,074.07 MISSISSIPPI COVE Paid Chk# 047679 NOVAK-FLECK INC 9/9/2009 $2,000.00 7891 LANDAU - LNDSCP ESCROW Paid Chk# 047680 OMANN BROTHERS INC. 9/9/2009 $1,309.37 AC FINES MIX Paid Chk# 047681 PARK EQUIPMENT COMPANY 9/9/2009 $5,878.13 WATER REEL Paid Chk# 047682 PREMIER BANK 9/9/2009 $11.28 W/S REFUND - 6367 MARX AVE Paid Chk# 047683 PUBLIC EMPLOYEES RETIREME 9/9/2009 $3,673.32 #677600 PPE 9/5/09 CITY OF OTSEGO 09/09/09 2:37 PM Page 2 *Check Summary Register© SEPTEMBER 2009 Name Check Date Check Amt Paid Chk# 047684 RANDY'S SANITATION 9/9/2009 $209.91 8899 NASHUA AVE Paid Chk# 047685 ROGERS RADIATOR REPAIR 9/9/2009 $806.91 FORD RADIATOR Paid Chk# 047686 STRATEGIC EQUIPMENT 9/9/2009 $18.91 COFFEE FILTERS Paid Chk# 047687 SUPERIOR LAWN 9/9/2009 $3,200.34 CITY PROPERTIES Paid Chk# 047688 SYLVA CORPORATION 9/9/2009 $157.65 SYLVA MULCH Paid Chk# 047689 TARGET STORES 9/9/2009 $75.34 CITY HALL SUPPLIES Paid Chk# 047690 TOWN & COUNTRY LANDSCAPI 9/9/2009 $1,229.06 MOWING - TO BE ASSESSED Paid Chk# 047691 VANCE BROTHERS INC 9/9/2009 $416.81 BLACKTOP SUPPLIES Paid Chk# 047692 WRIGHT COUNTY AUDITOR -TRE 9/9/2009 Paid Chk# 047693 XCEL ENERGY 9/9/2009 Total Checks FILTER: None $68,133.33 SEPT SHERIFF PATROL $206.37 RIVERPOINTE LIGHTS $197,555.57 CITY OF OTSEGO 09/09/09 2:30 PM Page 1 *Check Detail Register© SEPTEMBER 2009 Paid Chk# 047626 9/2/2009 PURCHASE POWER E 101-41400-206 Postage $518.99 POSTAGE Total PURCHASE POWER $518.99 Paid Chk# 047628 9/9/2009 LEAGUE OF MN CITIES Check Amt Invoice Comment 10100 BANK OF ELK RIVER $20.00 Paid Chk# 047623 9/2/2009 QWEST $20.00 E 101-43100-320 Telephone $152.01 PW PHONE SERVICE Total QWEST $152.01 522215 Paid Chk# 047624 9/2/2009 TOSHIBA AMERICA BUSINESS SOLUT $84.43 E 101-43100-413 Office Equipment Rental $55.49 52518782 PW COPIER otal TOSHIBA AMERICA BUSINESS SOLUT $55.49 $33.46 Paid Chk# 047625 9/2/2009 MHSISHPO Total AIRGAS, INC. $33.46 E 101-41100-801 CONTINGENCY $100.00 CONFERENCE REGISTRATION - JOAN VASSEUR Total MHS/SHPO $100.00 34234 Paid Chk# 047626 9/2/2009 PURCHASE POWER E 101-41400-206 Postage $518.99 POSTAGE Total PURCHASE POWER $518.99 Paid Chk# 047628 9/9/2009 LEAGUE OF MN CITIES E 101-41100-355 Dues & Memberships $20.00 MAYOR STOCKAMP ANNUAL DUES Total LEAGUE OF MN CITIES $20.00 Paid Chk# 047629 9/9/2009 ADAM'S PEST CONTROL INC E 101-41940-390 Contracted Services $84.43_ 522215 QUARTERLY SERVICE Total ADAM'S PEST CONTROL INC $84.43 Paid Chk# 047630 9/9/2009 AIRGAS, INC. E 101-43100-210 Operating Supplies (GENERAL) $33.46 105772141 ACETYLENE/OXYGEN/HAZMAT Total AIRGAS, INC. $33.46 Paid Chk# 047631 9/9/2009 ALBERTVILLE CAR CARE CENTER E 101-43100-210 Operating Supplies (GENERAL) $720.00 34234 2 TRACTOR TIRES Total ALBERTVILLE CAR CARE CENTER $720.00 Paid Chk# 047632 9/9/2009 ALL AMERICAN TITLE CO, INC. R 601-37150 WATER SALES $34.25 W/S REFUND - 11325 72ND ST Total ALL AMERICAN TITLE CO, INC. $34.25 Paid Chk# 047633 9/9/2009 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $835.98 PPE 9/5/09 CH DTD 9/9/09 E 101-41600-390 Contracted Services $10.00 9896 HSA ADMINISTRATIVE FEE Total ALLIANCE BENEFIT GROUP $845.98 Paid Chk# 047634 9/9/2009 ASSURED FINANCIAL R 601-37150 WATER SALES $80.05 W/S REFUND - 9228 KAISER CIR R 601-37150 WATER SALES $4.66 W/S REFUND - 11405 72ND ST R 601-37150 WATER SALES $4.21 W/S REFUND - 11325 72ND ST R 601-37150 WATER SALES $48.79 W/S REFUND - 11320 72ND ST R 601-37150 WATER SALES $16.75 W/S REFUND - 11342 71ST ST Total ASSURED FINANCIAL $154.46 Paid Chk# 047635 9/9/2009 AUTOMATIC SYSTEMS CO E 601-49400-500 Capital Outlay (GENERAL) $9,117.95 21181S WELL #1, WELL #2 MODIFICATIONS Total AUTOMATIC SYSTEMS CO $9,117.95 Paid Chk#-047636 9/9/2009 AVENET, LLC E 101-41400-390 Contracted Services Total AVENET, LLC 5636.00 20342 12 MOS SVC PACKAGE THRU 9/30/10 ,PVJV.vw CITY OF OTSEGO 09/09/09 2:30 PM Page 2 *Check Detail Register© SEPTEMBER 2009 Check Amt Invoice Comment Paid Chk# 047637 9/9/2009 BERTELSON E 101-41400-201 Office Supplies and Expenses $92.38 WO -575652-1 OFFICE SUPPLIES Total BERTELSON $92.38 Paid Chk# 047638 9/9/2009 BOB BACH CONSTRUCTION, LLC R 250-32260 BUILDING PERMITS $751.30 PERMIT REFUND - 11238 71ST Total BOB BACH CONSTRUCTION, LLC $751.30 Paid Chk# 047639 9/9/2009 CARLSON TRACTOR & EQUIP. CO. E 101-43100-220 Repair/Maint Supply (GENERAL) $16.65 C19102 Total CARLSON TRACTOR & EQUIP. CO. $16.65 Paid Chk# 047640 9/9/2009 CATCO� }u E101-45200-210 Operating Supplies (GENERAL) $10.84 1168999 Total CATCO $10.84 Paid Chk# 047641 9/9/2009 CENTRAL HYDRAULICS, INC GASKET, SEAL SKID TRAILER DOC HOLDER E 101-43100-220 Repair/Maint Supply (GENERAL) $162.72 12851 HOSE, SWIVEL, MALE PIPE Total CENTRAL HYDRAULICS, INC. $162.72 Paid Chk# 047642 9/9/2009 CHARTER COMMUNICATIONS~ E 101-41400-390 Contracted Services $119.06 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.06 Paid Chk# 047643 9/9/2009 CITY OF ALBERTVILLE Uniforms/Clothing Allowance E 211-42200-390 Contracted Services $31,743.87 2009144 3RD QTR FIRE SERVICES Total CITY OF ALBERTVILLE $31,743.87 Paid Chk# 047644 9/9/2009 CITY OF MONTICELLO E 101-42710-390 Contracted Services $288.56 4993 JULY ANIMAL CONTROL Total CITY OF MONTICELLO $288.56 Paid Chk# 047645 9/9/2009 COBORNS INC .��,-�M- ~�- ,_,��r_."f�•~� NV-µ - � �� ~_ E 250-42410-225 Uniforms/Clothing Allowance $25.94 M92447659 DRY CLEANING Total COBORNS INC $25.94 Paid Chk# 047646 9/9/2009 CONTRACTORS CAPITAL CORP E 702-41400-310 Miscellaneous $1,000.00 11400 72ND - LNDSCP ESCROW Total CONTRACTORS CAPITAL CORP $1,000.00 Paid Chk# 047647 9/9/2009 CP TELECOM E 250-42410-320 Telephone $304.37 TELEPHONE E 101-41400-320 Telephone $152.18 TELEPHONE E 101-43100-320 Telephone $152.18 TELEPHONE Total CP TELECOM $608.73 Paid Chk# 047648 9/9/2009 CRAIG MURPHY R 601-37150 WATER SALES $1,832.89 W/S REFUND - 7865 PADRE COVE Total CRAIG MURPHY $1,832.89 Paid Chk# 047649 9/9/2009 DENNIS SIPE E 702-41400-310 Miscellaneous $1,000.00 8857 KAHL WAY - LNDSCP ESCROW Total DENNIS SIPE $1,000.00 Paid Chk# 047650 9/9/2009 DJ'S TOTAL HOME CENTER E 601-49400-220 Repair/Maint Supply (GENERAL) $8.54 41188 WEATHERSTRIP FOR UTILITY BOX E 101-45200-210 Operating Supplies (GENERAL) $10.28 41256 ROTARY DRILL BIT, WASHER E 101-41940-402 Repairs/Maint Buildingss $67.09 41453 BALLASTS, WIRE CONN E 101-45200-210 Operating Supplies (GENERAL) $84.90 41652 PAINTING SUPPLIES CITY OF OTSEGO 09/09/092:30 PM Page 3 *Check Detail Register© SEPTEMBER 2009 Check Amt Invoice Comment Total DJ'S TOTAL HOME CENTER $170.81 Paid Chk# 047651 9/9/2009 ECM PUBLISHERS INC E 101-41400-350 Print/Binding (GENERAL) $202.50 299746 LEGAL - 2009 NO DISCHARGE MAP E 101-41400-350 Print/Binding (GENERAL) $60.00 299747 LEGAL - NEWSLETTER BID E 101-41400-350 Print/Binding (GENERAL) $75.00 300250 LEGAL - PUBLIC HEARING Total ECM PUBLISHERS INC $337.50 Paid Chk# 047652 9/9/2009 ELECTION SYS & SFTWR - CHICAGO E 101-41410-205 Election Supplies $363.84 721980 HDWR/SFTWR SUPPORT AGREEMENT Total ELECTION SYS & SFTWR - CHICAGO $363.84 Paid Chk# 047653 9/9/2009 ELK RIVER PRINTING & PARTY PLU E 101-41400-350 Print/Binding (GENERAL) $172.07 28513 LETTERHEAD E 101-45250-440 Recreation Programming $93.52 28518 PARK & REC EVENT POST CARDS Total ELK RIVER PRINTING & PARTY PLU $265.59 Paid Chk# 047654 9/9/2009 FIDELITY NATIONAL TITLE R 601-37150 WATER SALES $19.41 W/S REFUND - 6426 MARSHALL Total FIDELITY NATIONAL TITLE $19.41 Paid Chk# 047655 9/9/2009 FINKEN'S WATER CARE E 101-41940-390 Contracted Services $43.04 BOTTLED WATER Total FINKEN'S WATER CARE $43.04 Paid Chk# 047656 9/9/2009 GIS RANGERS, LLC E 101-41400-391 GIS Services $3,860.00 195 GIS SERVICES Total GIS RANGERS, LLC $3,860.00 Paid Chk# 047657 9/9/2009 GOPHER STATE ONE -CALL INC E 250-42410-310 Miscellaneous $236.50 9080756 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $236.50 Paid Chk# 047658 9/9/2009 GREENBERG IMPLEMENT INC E 101-45200-210 Operating Supplies (GENERAL) $109.68 PS52436 MULE DRIVE, ROLLER-SCAL Total GREENBERG IMPLEMENT INC. $109.68 Paid Chk# 047659 9/9/2009 HAKANSON ANDERSON ASSOC INC E 444-43256-302 Engineering Fees $118.31 25678 LS1 IMPROVEMENT & SCADA E 203-45210-302 Engineering Fees $47.50 25679 CITY PARK MAINT E 444-49400-302 Engineering Fees $160.26 25680 WT #1 ALT VLV & BOOSTER G 701-22255 BOULDER PASS $420.00 25681 BOULDER PASS G 701-22479 RIVERPLACE 3RD ADDITION $528.94 25682 RIVERPLACE 3 E 403-43100-302 Engineering Fees $2,171.87 25683 75TH ST IMPROVEMENT G 701-22392 MISSISSIPPI COVE 1 & 2 $601.13 25684 DAVIS MISSISSIPPI COVES G 701-22431 PLEASANT CRK 4TH $60.19 25685 PLEASANT CREEK 4 G 701-22426 FIN PLAT ARBOR CRK 3 $22.81 25686 ARBOR CREEK 3 G 701-22401 ZIMMERFARMS 3RD $1,080.00 25687 ZIMMER FARMS 3 G 701-22394 DUERR PROP $561.38 25688 DUERR CREEK E 499-49400-302 Engineering Fees $1,017.53 25689 CITY WELL HEAD PROTECTION E 201-43100-302 Engineering Fees $2,777.72 25690 2009 RD MAINT PROJ E 403-43100-302 Engineering Fees $37.81 25691 194/KADLER AVE INTERCHANGE G 701-21851 RIVERPOINTE 4TH $2,368.21 25693 RIVERPOINTE 4 G 701-22434 Crimson Ponds West $2,068.04 25694 CRIMSON PONDS WEST G 701-22361 SUN RAY FARMS $120.00 25695 SUNRAY FARMS G 701-22369 DR H ZIMMER PROP $240.00 25696 ZIMMER FARMS G 701-22393 REMINGTON COVES $526.07 25698 REMINGTON COVES G 701-22384 FOREST HILLS $120.00 25699 FOREST HILLS CITY OF OTSEGO 09/09/09 2:30 PM Page 4 *Check Detail Register© SEPTEMBER 2009 Check Amt Invoice Comment E 414-43100-302 Engineering Fees $272.03 25700 QUANTRELLE AVE E 250-42410-311 Ping & Eng. - 101Traffic Study $95.00 25701 TRUNK HWY 101 G 701-22349 ARBOR CREEK $240.00 25702 ARBOR CREEK G 701-22462 DUKE REALTY $60.19 25703 GATEWAY NORTH - DUKE G 701-22353 PLFRM ORRIN THOMP $82.50 25704 PLEASANT CREEK 2 G 701-21927 O. Thomp CUP - Rvrpoint 1 $61.88 25705 RIVERPOINTE 1 G 701-22315 RIVERWOOD NATIONAL $120.00 25706 RIVERWOOD NAT'L G 701-22396 ARBOR CREEK 2ND $600.00 25707 ARBOR CREEK 2 E 480-43100-302 Engineering Fees $333.50 25708 ALBERTVILLE/OTSEGO ISSUES E 101-41560-302 Engineering Fees $1,792.50 25709 STAFF MEETINGS E 101-41560-302 Engineering Fees $180.00 25710 MINING PERMITS E 101-41400-348 Maps $3,301.22 25711 GOPHER ONE CALL MAP E 201-43100-302 Engineering Fees $36.78 25713 2008 RD MAINT PROJ G 701-21884 KLEIN BANK BUILDING $69.69 25715 KLEIN BANK G 701-22256 RANCH ACRES $295.17 25733 RANCH ACRES G 703-21980 Hidden Creek Trail Subd $170.16 25734 HIDDEN CREEK WETLANDS E 101-41560-302 Engineering Fees $262.62 25734 WETLAND CONS ACT E 101-41560-302 Engineering Fees $962.27 25744 MISC GRADING/STORM SEWER E 250-42410-302 Engineering Fees $427.50 25744 PERMITS - UTILITY/FENCE/SEPTIC E 602-49450-302 Engineering Fees $615.45 25744 MISC W/S E 601-49400-302 Engineering Fees $615.46 25744 MISC W/S E 101-41560-302 Engineering Fees $2,027.57 25744 MISC ENGINEERING Total HAKANSON ANDERSON ASSOC INC $27,669.26 Paid Chk# 047660 9/9/2009 HD SUPPLY WATERWORKS, LTD E 601-49400-220 Repair/Maint Supply (GENERAL) $153.29 9407891 CURB BOX REPAIR PARTS Total HD SUPPLY WATERWORKS, LTD $153.29 Paid Chk# 047661 9/9/2009 194 WEST CHAMBER OF COMMERCE „ E 101-41400-355 Dues & Memberships $270.00 09-10 MEMBERSHIP rotal 194 WEST CHAMBER OF COMMERCE $270.00 Paid Chk# 047662 9/9/2009 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $473.78 PPE 9/5/09 PLAN #304185 E 101-41400-121 PERA $212.22 PPE 9/5/09 PLAN #304185 Total ICMA RETIREMENT TRUST $686.00 Paid Chk# 047663 9/9/2009 JOHNSTON FARGO CULVERT E 101-43100-392 Culverts $465.31 160732 CULVERT REPAIR - 91 ST & OCHOA Total JOHNSTON FARGO CULVERT $465.31 Paid_Chk# 047664 9/9/2009 KLEIN BANK - CHASKA G 701-21884 KLEIN BANK BUILDING $2,991.60 701-21884 KLEIN BANK - ESCROW REFUND Total KLEIN BANK - CHASKA $2,991.60 Paid Chk# 047665 9/9/2009 LEAGUE OF MN CITIES E 101-41400-355 Dues & Memberships $9,852.00 133672 09-10 MEMBERSHIP DUES Total LEAGUE OF MN CITIES $9,852.00 Paid Chk# 047666 9/9/2009 LONG & SONS�� y E 101-43100-210 Operating Supplies (GENERAL) $36.68 09-235 PW SUPPLIES E 101-41940-203 Other Supplies $47.58 09-235 CITY HALL SUPPLIES E 101-41940-389 Cleaning Services $748.13 09-235 CITY HALL AUG CLEANING E 101-43100-389 Cleaning Services $363.38 09-235 PW AUG CLEANING Total LONG & SONS $1,195.77 Paid Chk# 047667 9/9/2009 MARTIN BENEFIT ADMINISTRATORS E 101-41400-390 Contracted Services $150.00 17017 SCHIP AMENDMENT FEE CITY OF OTSEGO 09/09/092:30 PM Page 5 *Check Detail Register© SEPTEMBER 2009 Paid Chk# 047670 9/9/2009 MN DEPARTMENT OF HEALTH - WATE E 601-49400-375 WATER TEST FEE $3,435.00 3RD QTR WATER SUPPLY CONN FEE otal MN DEPARTMENT OF HEALTH - WATE $3,435.00 Paid Chk# 047671 9/9/2009 MONTICELLO ANIMAL CONTROL E 101-42710-390 Contracted Services $120.00 103 -AUG ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $120.00 Paid Chk# 047672 9/9/2009 MONTICELLO TIMES, INC E 101-41400-355 Dues & Memberships $39.00 1 YEAR SUBSCRIPTION Total MONTICELLO TIMES, INC $39.00 Paid Chk# 047673 9/9/2009 NAPA OF ELK RIVER INC Check Amt Invoice Comment E 101-41400-390 Contracted Services $54.50 17017 SEPT - FLEX Total MARTIN BENEFIT ADMINISTRATORS $204.50 Repair/Maint Supply (GENERAL) $22.53 Paid Chk# 047668 9/9/2009 MENARDS E 101-45200-220 Repair/Maint Supply (GENERAL) $11.96 E 101-41940-220 Repair/Maint Supply (GENERAL) $42.63 90856 CO DETECTOR E 250-42410-310 Miscellaneous $21.35 90856 TAPE MEASURERS 448388 Total MENARDS $63.98 Repair/Maint Supply (GENERAL) $47.37 Paid Chk# 047669 RE 9/9/2009 METRO APPLIANCE CYCLING E 101-43100-210 Operating Supplies (GENERAL) E 101-43100-390 Contracted Services $26.10 579651 FLOURESCENT BULB RECYCLING Total METRO APPLIANCE RECYCLING $26.10 Paid Chk# 047674 9/9/2009 NATIONAL CRIME PREVENTION Paid Chk# 047670 9/9/2009 MN DEPARTMENT OF HEALTH - WATE E 601-49400-375 WATER TEST FEE $3,435.00 3RD QTR WATER SUPPLY CONN FEE otal MN DEPARTMENT OF HEALTH - WATE $3,435.00 Paid Chk# 047671 9/9/2009 MONTICELLO ANIMAL CONTROL E 101-42710-390 Contracted Services $120.00 103 -AUG ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $120.00 Paid Chk# 047672 9/9/2009 MONTICELLO TIMES, INC E 101-41400-355 Dues & Memberships $39.00 1 YEAR SUBSCRIPTION Total MONTICELLO TIMES, INC $39.00 Paid Chk# 047673 9/9/2009 NAPA OF ELK RIVER INC $118.50 18811 LEHTOLA ADMIN SPLIT E 101-43100-220 Repair/Maint Supply (GENERAL) $26.56 446884 PRI WIRE E 101-45200-220 Repair/Maint Supply (GENERAL) $22.53 447513 BATTERY E 101-45200-220 Repair/Maint Supply (GENERAL) $11.96 447576 COUPLER E 101-45200-220 Repair/Maint Supply (GENERAL) $53.64 447588 BREAK AWAY SYSTEM E 101-45200-220 Repair/Maint Supply (GENERAL) $46.49 448388 FREON E 101-43100-220 Repair/Maint Supply (GENERAL) $47.37 449346 COUPLERS, ADAPTERS E 101-43100-210 Operating Supplies (GENERAL) $101.48 450787 BATTERY Total NAPA OF ELK RIVER INC $310.03 Paid Chk# 047674 9/9/2009 NATIONAL CRIME PREVENTION E 101-42150-310 Miscellaneous $501.53 53223 MCGRUFF ITEMS Total NATIONAL CRIME PREVENTION $501.53 Paid Chk# 047675 9/9/2009 NEXTEL COMMUNICATIONS E 101-43100-320 Telephone $232.56 184430382-02 CELL PHONES E 250-42410-320 Telephone $135.48 184430382-02 CELL PHONES Total NEXTEL COMMUNICATIONS $368.04 Paid Chk# 047676 9/9/2009 NORTH STAR AWARDS E 101-41400-310 Miscellaneous $7.48_1698 PLANNING COMM NAME PLATE - STRITESKY Total NORTH STAR AWARDS $7.48 Paid Chk# 047677 9/9/2009 NORTHERN TOOL & EQUIPMENT CO E 101-45200-210 Operating Supplies (GENERAL) $57.89 193013518 SANDBLAST GUN, AMBERBLAST FINE GRIT E 101-45200-210 Operating Supplies (GENERAL) $32.15 193013531 AMBERBLAST FINE GRIT Total NORTHERN TOOL & EQUIPMENT CO $90.04 Paid Chk# 047678 9/9/2009 NORTHWEST ASSOC CONSULTANTS G 701-22254 Lehtola/Johnson Lot Line Adjus $118.50 18811 LEHTOLA ADMIN SPLIT G 701-22392 MISSISSIPPI COVE 1 & 2 $142.20 18811 MISSISSIPPI COVE G 701-22258 TWIN CITY ORTHOPEDICS $94.80 18811 TWIN CITY ORTHOPEDICS G 701-22250 ANOKA EQUINE - VARIANCE/SIGN $94.80 18811 ANOKA EQUINE G 701-22255 BOULDER PASS $675.45 18811 BOULDER PASS E 101-41570-303 Planning Fees $644.30 18812 GENERAL CITY OF OTSEGO 09/09/09 2:30 PM Page 6 *Check Detail Register© SEPTEMBER 2009 Paid Chk# 047679 9/9/2009 NOVAK-FLECK INC Check Amt Invoice Comment E 101-41570-303 Planning Fees $40.40 18812 GRAVEL STREETS E 101-41570-303 Planning Fees $141.40 18812 HOSPITAL STUDY E 250-42410-303 Planning Fees $40.40 18812 SEPTIC ORDINANCE E 203-45210-303 Planning Fees $232.30 18812 LAHN PARK E 203-45210-303 Planning Fees $233.70 18812 PARKS BROCHURE/MAP E 101-41570-303 Planning Fees $2,750.00 18813 MEETINGS E 250-42410-303 Planning Fees $1,030.80 18814 WEED/GRASS ENFORCEMENT E 250-42410-303 Planning Fees $835.02 18814 GENERAL CODE ENFORCEMENT Total NORTHWEST ASSOC CONSULTANTS $7,074.07 Total RANDY'S SANITATION Paid Chk# 047679 9/9/2009 NOVAK-FLECK INC E 702-41400-310 Miscellaneous $1,000.00 E 702-41400-310 Miscellaneous $1,000.00 #677600 PPE 9/5/09 Total NOVAK-FLECK INC $2,000.00 Paid Chk# 047680 9/9/2009 OMANN BROTHERS INC. E 101-41600-121 E 101-43100-434 Blacktop Supplies $837.69 8479 E 101-43100-434 Blacktop Supplies _$471.68 8486 #677600 PPE 9/5/09 Total OMANN BROTHERS INC. $1,309.37 7891 LANDAU - LNDSCP ESCROW 11887 78TH - LNDSCP ESCROW AC FINES MIX AC FINES MIX Paid Chk# 047681 9/9/2009 PARK EQUIPMENT COMPANY E 206-45200-501 Equipment $5,857.50 82935 WATER REEL E 206-45200-501 Equipment $20.63 82994 WATER REEL (TAX) Total PARK EQUIPMENT COMPANY $5,878.13 Paid Chk# 047682 9/9/2009 PREMIER BANK R 601-37150 WATER SALES $11.28 W/S REFUND - 6367 MARX AVE Total PREMIER BANK $11.28 Paid Chk# 047683 9/9/2009 PUBLIC EMPLOYEES RETIREMENT FD G 101-21704 PERA $1,728.62 #677600 PPE 9/5/09 E 101-43100-121 PERA $875.13 #677600 PPE 9/5/09 E 250-42410-121 PERA $339.93 #677600 PPE 9/5/09 E 101-41600-121 PERA $448.41 #677600 PPE 9/5/09 E 601-49400-121 PERA $38.56 #677600 PPE 9/5/09 E 602-49450-121 PERA $38.55 #677600 PPE 9/5/09 E 101-41400-121 PERA $204.12 #677600 PPE 9/5/09 )tal PUBLIC EMPLOYEES RETIREMENT FD $3,673.32 1916 Paid Chk# 047684 9/9/2009 RANDY'S SANITATION Contracted Services $4.21 E 101-43100-325 Garbage Service $99.49 13400 90TH ST E 101-41940-325 Garbage Service $110.42 8899 NASHUA AVE Total RANDY'S SANITATION $209.91 Paid Chk# 047685 9/9/2009 ROGERS RADIATOR REPAIR E 101-43100-220 Repair/Maint Supply (GENERAL) $806.91 92094 FORD RADIATOR Total ROGERS RADIATOR REPAIR $806.91 Paid Chk# 047686 9/9/2009 STRATEGIC EQUIPMENT E 101-41400-203 Other Supplies $18.91 1490898 COFFEE FILTERS Total STRATEGIC EQUIPMENT $18.91 Paid Chk# 047687 9/9/2009 SUPERIOR LAWN E 601-49400-390 Contracted Services $597.47 1916 W/S PROPERTIES E 602-49450-390 Contracted Services $597.46 1916 W/S PROPERTIES E 101-41940-390 Contracted Services $1,983.03 1916 CITY PROPERTIES E 602-49450-390 Contracted Services $4.21 1931 W/S PROPERTIES (TAX) E 601-49400-390 Contracted Services $4.21 1931 W/S PROPERTIES (TAX) CITY OF OTSEGO 09/09/09 2:30 PM Page 7 *Check Detail Register© SEPTEMBER 2009 Paid Chk# 047690 9/9/2009 TOWN & COUNTRY LANDSCAPING G 250-12300 Special Assess Rec-Deferred $1,229.06 2809 MOWING - TO BE ASSESSED Total TOWN & COUNTRY LANDSCAPING $1,229.06 Paid Chk# 047691 9/9/2009 VANCE BROTHERS INC E 101-43100-434 Blacktop Supplies $144.28 16272 BLACKTOP SUPPLIES E 101-43100-434 Blacktop Supplies $272.53 16273 BLACKTOP SUPPLIES Total VANCE BROTHERS INC $416.81 Paid Chk# 047692 9/9/2009 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $68,133.33 PATROL -09-9 SEPT SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $68,133.33 Paid Chk# 047693 9/9/2009 XCEL ENERGY E 101-43160-322 Utilities $206.37 Total XCEL ENERGY $206.37 10100 BANK OF ELK RIVER $198,382.06 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND Check Amt Invoice Comment E 101-41940-390 Contracted Services $13.96 1931 CITY PROPERTIES (TAX) $5,878.13 Total SUPERIOR LAWN $3,200.34 250 Comm. Dev. & Bldg Safety Paid Chk# 047688 9/9/2009 SYLVA CORPORATION $2,209.68 414 Revolving Capital Improvements E101-43100-210 Operating Supplies (GENERAL) $157.65 18194 SYLVA MULCH $333.50 Total SYLVA CORPORATION $157.65 601 WATER FUND Paid Chk# 047689 9/9/2009 TARGET STORES $1,255.67 701 DEVELOPMENT ESCROWS FUND E 101-41400-203 Other Supplies $75.34 24560805822 CITY HALL SUPPLIES $170.16 Total TARGET STORES $75.34 Paid Chk# 047690 9/9/2009 TOWN & COUNTRY LANDSCAPING G 250-12300 Special Assess Rec-Deferred $1,229.06 2809 MOWING - TO BE ASSESSED Total TOWN & COUNTRY LANDSCAPING $1,229.06 Paid Chk# 047691 9/9/2009 VANCE BROTHERS INC E 101-43100-434 Blacktop Supplies $144.28 16272 BLACKTOP SUPPLIES E 101-43100-434 Blacktop Supplies $272.53 16273 BLACKTOP SUPPLIES Total VANCE BROTHERS INC $416.81 Paid Chk# 047692 9/9/2009 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $68,133.33 PATROL -09-9 SEPT SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $68,133.33 Paid Chk# 047693 9/9/2009 XCEL ENERGY E 101-43160-322 Utilities $206.37 Total XCEL ENERGY $206.37 10100 BANK OF ELK RIVER $198,382.06 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $112,035.95 201 PAVEMENT AND TRAIL MANAGEMENT $2,814.50 203 PARK DEVELOPMENT $513.50 206 CAPITAL EQUIPMENT REVOLVING $5,878.13 211 Albertville Fire District $31,743.87 250 Comm. Dev. & Bldg Safety $5,472.65 403 COLLECTOR RDS (FORMERLY MSA) $2,209.68 414 Revolving Capital Improvements $272.03 444 SE Utilities Project $278.57 480 194/CSAR 37/19 & Kadler $333.50 499 WELLHEAD PROTECTION PROJECT $1,017.53 601 WATER FUND $16,022.77 602 SEWER FUND $1,255.67 701 DEVELOPMENT ESCROWS FUND $14,363.55 702 BUILDERS ESCROW FUND $4,000.00 703 Wetland Escrows $170.16 $198,382.06 RIVERPOINTE LIGHTS CITY OF OTSEGO 09/01/09 8:31 AM Page 1 *Check Summary Register© AUGUST 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047622 US HOME CORPORATION 8/27/2009 $1,000.00 EARNEST MONEY - LAHN PARK Total Checks $1,000.00 FILTER: None CITY OF OTSEGO 09/01/09 8:33 AM Page 1 *Check Detail Register© AUGUST 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 047622 8/27/2009 LENNAR CORPORATION E 203-45210-510 Land $1,000.00 EARNEST MONEY - LAHN PARK Total LENNAR CORPORATION $1,000.00 10100 BANK OF ELK RIVER $1,000.00 Fund Summary 10100 BANK OF ELK RIVER 203 PARK DEVELOPMENT $1,000.00 $1,000.00 CITY OF OTSEGO 08/26/09 9:41 AM Page 1 *Check Summary Register© AUGUST 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047617 ALLIANCE BENEFIT GROUP 8/26/2009 $2,769.35 PPE 8/22/09 CH DTD 8/26/09 Paid Chk# 047618 FORT DEARBORN LIFE 8/26/2009 $1,604.04 AUGUST & SEPT PREMIUM Paid Chk# 047619 ICMA RETIREMENT TRUST 8/26/2009 $686.00 PLAN #304185 Paid Chk# 047620 PUBLIC EMPLOYEES RETIREME 8/26/2009 $3,720.14 #677600 PPE 8/22/09 Paid Chk# 047621 RICE LAKE CONSTRUCTION GR 8/26/2009 $3,955.36 WELL #8, PH #2 IMPROVEMENTS Total Checks $12,734.89 FILTER: None CITY OF OTSEGO 08/26/09 9:41 AM Page 1 *Check Detail Register© AUGUST 2009 10100 Fund Summary 101 GENERAL FUND 250 Comm. Dev. & Bldg Safety 444 SE Utilities Project 601 WATER FUND 602 SEWER FUND BANK OF ELK RIVER $12,734.89 10100 BANK OF ELK RIVER $7,752.64 $893.92 $3,955.36 $66.49 $66.48 $12,734.89 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 047617 8/26/2009 ALLIANCE BENEFIT GROUP E 101-41600-123 Health $500.01 PPE 8/22/09 CH DTD 8/26/09 E 101-43100-123 Health $833.35 PPE 8/22/09 CH DTD 8/26/09 G 101-21706 Hospitalization/Medical Ins $835.98 PPE 8/22/09 CH DTD 8/26/09 E 250-42410-123 Health $266.67 PPE 8/22/09 CH DTD 8/26/09 E 101-41400-123 Health $333.34 PPE 8/22/09 CH DTD 8/26/09 Total ALLIANCE BENEFIT GROUP $2,769.35 Paid Chk# 047618 8/26/2009 FORT DEARBORN LIFE E 602-49450-130 Employer Paid Ins (GENERAL) $25.34 AUGUST & SEPT PREMIUM E 601-49400-130 Employer Paid Ins (GENERAL) $25.34 AUGUST & SEPT PREMIUM E 250-42410-130 Employer Paid Ins (GENERAL) $287.32 AUGUST & SEPT PREMIUM E 101-41400-130 Employer Paid Ins (GENERAL) $287.24 AUGUST & SEPT PREMIUM E 101-41600-130 Employer Paid Ins (GENERAL) $317.34 AUGUST & SEPT PREMIUM E 101-43100-130 Employer Paid Ins (GENERAL) $661.46 AUGUST & SEPT PREMIUM Total FORT DEARBORN LIFE $1,604.04 Paid Chk# 047619 8/26/2009 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $473.78 PPE 8/22/09 PLAN #304185 E 101-41400-121 PERA $212.22 PPE 8/22/09 PLAN #304185 Total ICMA RETIREMENT TRUST $686.00 Paid Chk# 047620 8/26/2009 PUBLIC EMPLOYEES RETIREMENT FD E 101-43100-121 PERA $875.13 #677600 PPE 8/22/09 E 101-41600-121 PERA $448.41 #677600 PPE 8/22/09 E 602-49450-121 PERA $41.14 #677600 PPE 8/22/09 G 101-21704 PERA $1,750.65 #677600 PPE 8/22/09 E 250-42410-121 PERA $339.93 #677600 PPE 8/22/09 E 601-49400-121 PERA $41.15 #677600 PPE 8/22/09 E 101-41400-121 PERA $223.73 #677600 PPE 8/22/09 )tal PUBLIC EMPLOYEES RETIREMENT FD $3,720.14 Paid Chk# 047621 8/26/2009 RICE LAKE CONSTRUCTION GROUP E444-49400-530 Improvements Other Than Bldgs $3,955.36 PAY #10 - FIN WELL #8, PH #2 IMPROVEMENTS Total RICE LAKE CONSTRUCTION GROUP $3,955.36 10100 Fund Summary 101 GENERAL FUND 250 Comm. Dev. & Bldg Safety 444 SE Utilities Project 601 WATER FUND 602 SEWER FUND BANK OF ELK RIVER $12,734.89 10100 BANK OF ELK RIVER $7,752.64 $893.92 $3,955.36 $66.49 $66.48 $12,734.89 RICHARD W. NORMAN County Coordinator Mr. Michael Robertson City Administrator City of Otsego 8899 Nashua Ave. NE Otsego MN 55330 Dear Mr. Robertson: COUNTY OF WRIGHT 10 2nd Street NW, RM 235 Buffalo, Minnesota 55313-1188 www.co.wright.mn.us Tel: (763) 682-7378 1-800-362-3667 Fax: (763) 682-6178 Jobline: (763) 682-7454 August 24, 2009 ITEM 5_2 kv, AUS 2 5 2009 COMMISSIONERS ROSE THELEN First District PAT SAWATZKE i Second District IhJACK R USSEK Third District BIER EICHELBERG Fourth District DICK MATTSON Fifth District Enclosed please find three (3) copies of the 2010/2011 contract for police services. Please review, sign all copies, and return them to me by October 1, 2009. I will return one fully executed contract for your files once the County Board has approved and signed the contract. Thank you in advance for your prompt consideration of this matter. Respectfully, Richard W. Norman County Coordinator srb cc: Sheriff Gary Miller Equal Opportunity / Affirmative Action Employer LAW ENFORCEMENT CONTRACT THIS AGREEMENT, made and entered into this day of , 2009, by and between the COUNTY OF WRIGHT and the WRIGHT COUNTY SHERIFF, hereinafter referred to as "County" and the CITY OF OTSEGO hereinafter referred to as the "Municipality"; WITNESSETH: WHEREAS, the Municipality is desirous of entering into a contract with the County for the performance of the hereinafter described law enforcement protection within the corporate limits of said municipality through the County Sheriff; and WHEREAS, the County is agreeable to rendering such services, and protection on the terms and conditions hereinafter set forth; and WHEREAS, such contracts are authorized and provided for by the provision of Minnesota Statutes 471.59 and Minnesota Statutes 436.05; NOW THEREFORE, pursuant to the terms of the aforesaid statutes, and in consideration of the mutual covenants herein contained, it is agreed as follows: 1. That the County by way of the Sheriff agrees to provide police protection within the corporate limits of the Municipality to the extent and in the manner as hereinafter set forth: a. Except as otherwise hereinafter specifically set forth, such services shall encompass only duties and functions of the type coming within the jurisdiction of the Wright County Sheriff pursuant to Minnesota Laws and Statutes. b. Except as otherwise hereinafter provided for, the standard level of service provided shall be the same basic level of service which is provided for the unincorporated areas of the County of Wright, State of Minnesota. C. The rendition of services, the standard of performance, the discipline of the officers, and other matters incident to the performance of such services and control of personnel so employed shall remain in and under the control of the Sheriff. 1 d. Services purchased pursuant to this contract shall include the enforcement of Minnesota State Statutes, including but not limited to the Traffic Code and the Criminal Code, as well as all local ordinances enacted in conformance therewith. Statutes and ordinances which prescribe enforcement by a different authority; i.e., the State Electrical Code, the Uniform Building Code, etc., shall be excluded from this agreement. Ordinances pertaining exclusively to purely local city management matters; i.e., sewer and water collection, etc., shall be excluded from this agreement. The Municipality shall be responsible for enforcement of the Municipal Zoning Code, except that the Sheriff will enforce nuisance ordinances conforming to State law; i.e., junk cars, etc. and traffic ordinances; i.e., parking and erratic driving. 2. That it is agreed that the Sheriff shall have full cooperation and assistance from the Municipality, its officers, agents and employees so as to facilitate the performance of this agreement. In order to facilitate a local presence of Sheriff s Deputies, the Municipality shall, if requested by the Sheriff, provide a local telephone line and space for a computer workstation in the respective City Hall or other suitable city owned building at no cost to the County. The Municipality shall allow a sign indicating the location of its Sheriff s substation with appropriate telephone numbers to be displayed on the exterior of the building. 3. That the County shall furnish and supply all necessary labor, supervision, equipment, communication facilities for dispatching, cost of j ail detention, and all supplies necessary to maintain the level of service to be rendered herein. 4. The Municipality shall not be liable for the direct payment of any salaries, wages, or other compensation to any personnel performing services herein for said County. The Municipality shall not be liable for compensation or indemnity to any of the Sheriffs employees for injuries or sickness arising out of its employment, and the County hereby agrees to hold harmless the Municipality against any such claims. The County, Sheriff, his officers, and employees shall not be deemed to assume any liability for intentional or negligent acts of said Municipality or any officer, agent, or employee thereof. 7. This agreement shall be effective from January 1, 2010 to December 31, 2011. 2 8. The Municipality agrees to pay to the County the sum of $57.50 per hour for law enforcement protection during the calendar year 2010 and $59.00 per hour during the calendar year 2011. If salaries of Deputy Sheriffs are increased at any time during the term of this contract, the hourly rate of this contract shall not be increased. 9. This contract shall be extended automatically for successive one year periods at a rate to be established by the County, unless the County or Municipality shall notify the other of termination, in writing, prior to August 15 of each year. 10. The number of hours of service to be provided pursuant to this contract are as follows: 14,600 hours annually and shall provide 24-hour call and general service. The Municipality shall notify the County in writing prior to August 15 regarding any change in the number of hours for the subsequent year. 11. The County shall provide for all costs and prosecution efforts with respect to violations charged by the Sheriff in the performance of this agreement. All fines arising from such prosecutions shall accrue to the County. Violations of municipal ordinances excluded from enforcement by this agreement shall be prosecuted by the Municipality at its expense. All fines arising from city prosecutions shall accrue to the Municipality unless otherwise provided by law. 12. Pursuant to law, the County Auditor/Treasurer shall remit to the Municipality its share of all fines collected. The Municipality shall return to the County within 30 days all fine money attributable to prosecutions initiated by the Sheriff in accord with Paragraph 11 of this contract. The Municipality shall keep and retain any fine money submitted by the Auditor/Treasurer attributable to prosecutions initiated by the Municipality. 13. For the purpose of maintaining cooperation, local control and general information on existing complaints and problems in said Municipality, one member of the Municipal Council, the Mayor or other person or persons shall be appointed by said Council to act as police commissioner(s) for said Municipality and shall make periodic contacts with and attend meetings with the Sheriff or his office in relation to the contract herein. 14. The County shall save, hold harmless and defend the City from any and all claims arising from the acts or omissions, including intentional acts and negligence, committed by employees or agents of the County or Sheriff while in the performance of duties in furtherance of this contract. IN WITNESS WHEREOF, The Municipality, by resolution duly adopted by it governing body, caused this agreement to be signed by its Mayor and attested by its Clerk; and the County of Wright, by the County Board of Commissioners, has caused this agreement to be signed by the Chairman and Clerk of said Board, and by the Wright County Sheriff, effective on the day and year first above written. Dated: ATTEST: Clerk Dated: ATTEST: Richard W. Norman County Coordinator Dated: Approved as to form and execution: Tom Kelly, Wright County Attorney Mayor WRIGHT COUNTY COMMISSIONERS: Pat Sawatzke, Chairperson Gary Miller Wright County Sheriff ITEM 5.3 RESOLUTION NO.: 2009-29 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION SETTING A PUBLIC HEARING ON PROPOSED ASSESSMENTS FOR UNPAID UTILITY BILLING ACCOUNTS, ESCROW ACCOUNTS AND FEES AND CHARGES RELATED CODE ENFORCEMENT. WHEREAS, certain charges incurred by the City related to provision of sanitary sewer and water, the processing of development applications and fees and charges related to code enforcement have been issued to the responsible party and have not been paid within 30 days of receipt; and, WHEREAS, pursuant to the provisions of the City Code and Minnesota Statutes 429.101 and other Statutes, the City can assess for unpaid fees and charges, including penalties and interest, against the affected properties; and, WHEREAS, City staff has prepared a list setting forth the properties delinquent in payment of said fees and charges and the amount of delinquency for each property. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT: A public hearing shall be held on the 12th Day of October, 2009 at 7:00 PM at City Hall to pass upon such proposed assessment and at such time and place all persons owning property affected by the proposed assessment will be given an opportunity to be heard. 2. The City Clerk is hereby directed to cause notice of the public hearing of the proposed assessment to be published once in the official newspaper at least fourteen (14) days prior to the date of said hearing, which shall state in the notice the total amount of delinquencies proposed for certification and shall also cause mailed notice to be given to the owner of each parcel described in the proposed assessment roll not less than fourteen (14) days prior to the date of said hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the date upon which the assessment is adopted by the City Council. The property owner may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made, provided that such payment is made before November 15 or interest will be charged through December 31 of the succeeding year. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 14st day of September ATTEST: Tami Loff, City Clerk CITY OF OTSEGO la Jessica Stockamp, Mayor 2 From: Honda Electric Inc. 5075 Nielsen Circle Loretto, MN 55357 Contract For: Request for payment: Original contract amount Approved changes Revised contract amount Contract completed to date Add-ons to date Taxes to date Less retainage Total completed less retainage Less previous requests Current request for payment Current billing Current additional charges Current tax Less current retainage Current amount due Remaining contract to bill REQUEST FOR PAYMENT To: Jay Brothers, Inc. 9218 Lake Drive Northeast P.O. Box 700 Forest Lake, MN 55025 $6,258.45 ADDITIONS $0.00 Changes approved in previous months by Owner $6,258.45 Total approved this Month $6,258.45 $0.00 TOTALS $0.00 $0.00 $6,258.45 $5,945.53 $312.92 $0.00 $0.00 $0.00 -$312.92 $312.92 $0.00 Invoice: Draw: Invoice date: Period ending date: 13255 080TSEGOPR00002 8/12/2008 Project: 080TSEGOPR Otseao Pressure Station Ctr #1 Contract date: 7/21/2008 Architect: Scope: CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Changes approved in previous months by Owner Total approved this Month TOTALS NET CHANGES by Change Order I hereby certify that the work performed and the materials supplied to date, as shown on the above represent the actual value of the accomplishment under the terms of the Contract (and all authorized changes thereof) between the undersigned and the Jay Brothers, Inc. relating to the above referenced project. 1 also certify that the contractor has paid all amounts previously billed and paid by the owner. CONTRACTOR: Honda Electric Inc. 13 Date: State Of MN County Of H'e'n r,�(-D1 /� c Subscribed and sworn to before me this J Dj day of ALny` n l ice Notary Public / �ZGvcr (��V My commission expires: t 131 12,0 10 '�--'�°'= NOTARY PUBLIC �'�;.= MINNESOTA �` �dy Commisslon E�-'•9s Jan.31, 2010 REQUEST FOR PAYMENT DETAIL Project: 080TSEGOPR / Otsego Pressure Station Invoice: 13255 Draw: 08OTSEGOPR0000 Period Ending Date: elog Detail Page 2 of 2 Pages Item ID Description Total Previously Work Presently Completed % Balance Retainage Contract Completed Completed Stored And Stored Comp To Balance Amount Work This Materials To Date Finish Period 1 Otsego Pressure Control Base 5,200.00 5,200.00 2 Install 1 200 Amp 480V Dis Sv 1,058.45 1,058.45 Totals 6,258.451 6,258.45 5,200.00 100.00 1,058.45 100.00 6,258.451100-00 Job Name: Otsego Pressure Control Station Billed To: Jay Brothers Tvpe Date Number Memo Amount Original Contract Change Order #1 Change Order #2 Change Order #3 Total Approved Contract Amount: Pay App #1 Invoice 30 -Jul -08 Pay App #2 Invoice 12 -Aug -08 Pay App #3 Invoice Pay App #4 Invoice Pay App #5 Invoice Pay App #6 Invoice Pay App #7 Invoice Total Amount Billed / Paid / Balance Due: Difference in Contract and Billed to Date: 9/2/2008 Due - 15th n/a $ 6,258.45 Original Contract Amount n/a CO $ - $ 6,258.45 Paid Balance 13247 $ 5,945.53 $ 5,945.52 $ 0.01 13255 $ 312.92 $ - $ 312.92 $ 6,258.45 $ - $ 312.93 BALANCE DUE $ 312.93 Check # Ck Date 37856 02 -Sep -08 ITEM 5-5 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 9 September 2009 RE: Otsego — Lahn Farm Park; Randolph Avenue Parking NAC FILE: 176.08 The City will close on acquisition of a 6.29 acre parcel of land in the River Place Neighborhood on 17 September 2009, which is to be developed as a neighborhood park. The Parks and Recreation Commission is currently discussing concept plans for development of the proposed park. One element that has been removed from consideration is construction of an off-street parking lot given the need to minimize construction costs for Lahn Farm Park having acquired the property by purchase and not dedication. The City Engineer estimates the cost of an off-street parking lot similar to that built in other parks would be another $45,000.00. Instead, City staff has reviewed the opportunity for on -street parking. Randolph Avenue may be restriped to provide space for 40 spaces along the west side of the street. There is also space for parking approximately 40 cars along the east side of 54th Street, although these would not be striped. Based on the availability of on - street parking, City staff would not recommend construction of an off-street parking lot at Lahn Farm Park. Randolph Avenue is a designated Municipal State Aid collector street and has been posted for no on -street parking. The City Engineer has reviewed the design of Randoph Avenue and determined that on -street parking stalls can be provided on the west side of the roadway while staying compliant with MSA rules. City staff has prepared a resolution authorizing on street parking along the west side of Randolph Avenue only during park hours. The roadway would be posted and restriped for on -street parking as part of the park improvement project. The City Council will consider Resolution 2009-30 at their meeting on 14 September 2009. City staff recommends approval of the resolution in the form attached hereto. C. Mike Robertson, City Administrator Tami Loff, City Clerk Ron Wagner, City Engineer Brad Belair, Public Works Director Andy MacArthur, City Attorney 2 RESOLUTION NO.: 2009 - 30 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION RELATING TO PARKING RESTRICTIONS ON RANDOLPH AVENUE WITHIN THE CITY OF OTSEGO. WHEREAS, the City of Otsego ("City") has purchased land within in the City of Otsego, Minnesota adjacent to Randolph Avenue NE between 54th Street NE and 56th Street NE and planned the construction of a City park; and, WHEREAS, parking is not allowed on the Randolph Avenue NE between 54th Street NE and 56th Street NE by resolution of the City Council and Chapter 8, Section 3 of the City Code; and, WHEREAS, provision of parking stalls along Randloph Avenue NE between 54th Street NE and 56th Street are needed to facilitate access and use of the planned City park; and, WHEREAS, Randolph Avenue NE between 54th Street NE and 56th Street NE is designated as a Municipal State Aid Street; and, WHEREAS, the City Engineer has determined that on -street parking stalls can be accommodated within the existing section of Randolph Avenue NE between 54th Street NE and 56th Street NE in conformance with MSA design rules. NOW, THEREFORE, IT IS HEREBY RESOLVED THAT the parking of motor vehicles shall be allowed along the west side of Randolph Avenue NE between 54th Street NE and 56th Street subject to the following stipulations: 1. Parking shall only be allowed between the hours of 6:00 AM and 10:00 PM every day. 2. On -street parking shall comply with Chapter 8, Section 3 of the City Code. 3. The Public Works Department is hereby directed to post appropriate signage and stripe parking stalls as determined by the City Engineer. Adopted by the City Council of the City of Otsego this 14th day of September, 2009. Motion by: Second by: All in Favor: Those Opposed: CITY OF OTSEGO By: Jessica Stockamp, Mayor Attest: Tami Loff, Clerk ITEM 5_6 PAY ESTIMATE #3 CITY OF OTSEGO 75th Street NE Improvements Date: September 8, 2009 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: 75th Street NE Improvements Contractor: Hardrives, Inc. Contract Amount: $459,916.85 Award Date: 5/27/08 Completion Date: 7/17/09 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Hardrives, Inc. uid Qched,de „e,. - me«r!-41 n of schedule "A"1 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 LS $14,000.00 $ 14 000.00 1.00 $ 14 000.00 2 REMOVE SEWER PIPE STORM 95 LF $5.34 $ 507.30 95 $ 507.30 3 SALVAGE ROCK CHECKS 2 EA $360.00 $ 720.00 2 $ 720.00 4 REMOVE DRAINAGE STRUCTURE 3 EA $160.00 $ 480.00 3 $ 480.00 5 REMOVE CONCRETE CURB AND GUTTER 178 LF 1 $4.50 $ 801.00 198 $ 891.00 6 1 REMOVE BITUMINOUS SURFACE 65 SY $3.20 $ 208.00 96 $ 307.20 7 REMOVE 4" SOLID LINE WHITE 440 LF $0.43 $ 189.20 315 $ 135.45 8 REMOVE 4" DOUBLE SOLID LINE YELLOW 150 LF $0.85 $ 127.50 159 $ 135.15 9 SAWING BITUMINOUS PAVEMENT 227 LF $2.35 $ 533.45 211 $ 495.85 10 COMMON EXCAVATION EV 1,880 CY $6.50 $ 12 220.00 1.8801 $ 12 220.00 11 TOPSOIL BORROW L 1,14 CY $16.00 $ 18 240.00 724 $ 11 584.00 12 AGGREGATE BASE CLASS 5 MODIFIED 5,21 TON $10.65 $ 55 486.50 5.751.061 $ 61 248.79 13 MILL BITUMINOUS SURFACE 45 SY $6.00 $ 270.00 75 $ 450.00 14 TYPE LV4 WEARING COURSE MIXTURE B 1.555 TON $55.50 $ 86 302.50 1,654.78 $ 91 840.29 15 TYPE LV3 NON WEARING COURSE MIXTURE B 1,84 TON $43.00 $ 79 335.00 1,770.71 $ 76 140.53 16 BITUMINOUS MATERIAL FOR TACK COAT 625 GAL $1.75 $ 1,093.75 665 $ 1,163.75 17 15" PIPE APRON 1 EA $320.00 $ 320.00 1 $ 320.00 18 30" PIPE APRON 2 EA $480.00 $ 960.00 2 $ 960.00 19 30" PIPE APRON TRASH GUARD 2 EA $693.00 $ 1,386.00 2 $ 1,386.00 20 15" RC PIPE SEWER DESIGN 3006 CL V 700 LF $19.20 $ 13 440.00 708 $ 13 593.60 21 18" RC PIPE SEWER DESIGN 3006 CL V 536 LF $21.35 $ 11 443.60 530 $ 11 315.50 22 21" RC PIPE SEWER DESIGN 3006 CL 111 91 LF $23:50 $ 2,138.50 88 $ 2,068.00 23 24" RC PIPE SEWER DESIGN 3006 CL 111 91 LF $24.50 $ 2,229.50 91 $ 2,229.50 24 30" RC PIPE SEWER DESIGN 3006 CL 111 488 LF $33.00 $ 16 104.00 488 $ 16 104.00 25 CONNECT TO EXISTING STORM SEWER 1 EA $533.00 $ 533.00 1 $ 533.00 26 18" PIPE PLUG 1 EA $32.00 $ 32.00 1 $ 32.00 27 CONNECT TO EXISTING SANITARY SEWER 1 EA $8,000.00 $ 8,000.00 1 $ 8,000.00 28 8" PVC PIPE SANITARY SEWER SDR 35 10'-16' DEPTH 284 LF $16.00 $ 4,544.00 284 $ 4,544.00 29 STANDARD 48" SANITARY SEWER MH 0'-8' 1 EA $2,775.00 $ 2,775.00 1 $ 2,775.00 30 EXTRA DEPTH MANHOLE 8 VF $107.00 $ 856.00 8 $ 856.00 31 TELEVISE SANITARY SEWER 350 LF $2.10 $ 735.00 284 $ 596.40 32 CONNECT TO EXISTING WATERMAIN 1 EA $533.00 $ 533.00 11$ 533.00 33 RELOCATE HYDRANT WITH GATE VALVE AND BOX 1 EA $885.00 $ 885.00 1 $ 885.00 34 ADJUST VALVE BOX 5 EA $178.00 $ 890.00 5 $ 890.00 35 ADJUST HYDRANT 4 EA $672.00 $ 2,688.00 4 $ 2,688.00 36 6" WATERMAIN DUCTILE IRON CL 52 12 LF $42.70 $ 512.40 12 $ 512.40 37 8" WATERMAIN DUCTILE IRON CL 52 279 LF $28.80 $ 8,035.20 279 $ 8,035.20 38 WATERMAIN FITTINGS 207 LB $6.40 $ 1,324.80 158 $ 1,011.20 39 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4020 - 48" 8 EA $1,547.00 $ 12 376.00 8 $ 12 376.00 40 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 4020 - 54" 4 EA $2.187.001 8,748.00 4 $ 8,748.00 41 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4020 - 66" 1 EA $2,267.001 $ 2,267.00 1 $ 2,267.00 42 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 2X3 3 EA $1,547.001 $ 4,641 nn 3 $ 4,641.00 S:\Municipal\AOTSEGO\377\Pay Estimates\ot377pe PE - 1 PAY ESTIMATE #3 CITY OF OTSEGO 75th Street NE Improvements ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 43 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 2 27" 1 EA $1,173.00 $ 1,173.00 1 $ 1,173.00 44 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 3 30" 1 EA $1,067.00 $ 1,067.00 1 $ 1,067.00 45 CONSTRUCT DRAINAGE STRUCTURE, DESIGN SPECIAL 4 (OCS) 1 EA $2,667.00 $ 2,667.00 1 $ 2,667.00 46 ADJUST FRAME AND RING CASTING 4 EA $265.00 $ 1,060.00 4 $ 1,060.00 47 IRANDOM RIPRAP CLASS III 10.9 CY $107.00 $ 1,166.3-0- 10.9 $ 1,166.30 48 GRANULAR FILTER MATERIAL 5.5 CY $32.00 $ 176.00 $ 49 CONCRETE CURB AND GUTTER DESIGN 8618 4.790 LF $9.25 $ 44 307.50 4,851 $ 44,871.L5_ 50 PEDESTRIAN CURB RAMP 9 EA $350.00 $ 3,150.00 9 $ 3,150.00 51 TRUNCATED DOMES 144 SF $27.00 $ 3,888.00 144 $ 3,888.00_ 52 TRAFFIC CONTROL 1 LS $750.00 $ 750.00 1 $ 750.00 53 TYPE III BARRICADES 6 EA $277.00 $ 1,662.00 $ 54 SILT FENCE TYPE MACHINE SLICED 1,8001 LF $1.97 $ 3,546.00 2.2131 $ 4,359.61 55 INLET PROTECTION 15 EA $260.00 $ 3,900.00 151$ 3,900.00 56 TEMPORARY ROCK CONSTRUCTION ENTRANCES 2 EA $570.00 $ 1,140.00 $ 57 SEEDING 2.5 AC $800.00 $ 2,000.00 4.2 $ 3,360.00 58 SEED MIXTURE 240 190 LB $4.80 $ 912.00 362 $ 1,737.60 59 MULCH MATERIAL TYPE 1 5 TON $373.00 $ 1,865.00 5.7 $ 2,126.10 60 FERTILIZER TYPE 1 1,25 LB $0.80 $ 1,000.00 1.400 $ 1,120.00 61 PAVEMENT MESSAGE RT ARROW - EPDXY 2 EA $133.00 $ 266.00 1 $ 133.00 62 PAVEMENT MESSAGE LT ARROW - EPDXY 1 EA $133.00 $ 133.00 $ 63 12" SOLID LINE WHITE - EPDXY 356 LF $4.80 $ 1,708.80 $ 64 CROSS WALK MARKING - EPDXY 1681 SF $4.80 $ 806.40 216 $ 1,036.80 65 4" SOLID LINE WHITE - EPDXY 4,676 LF $0.22 $ 1,028.72 1121$ 24.64 66 4" DOUBLE SOLID LINE YELLOW - PAINT 2 067 LF $0.31 $ 640.77 4,1701 $ 1.292.70 97 A" nr)l IRI F'Zr)l In I INF VFI I nVV - FPr1XV 2067 LF $0.48 $ 992.16 _ $ Total Bid Schedule "A" $ 459,916.85 $ 459,102.61 ITEM NO. ITEM DESCRIPTION - ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 EA $1500.00 $ 1500.00 1 $ 1500.00 2 COMMON EXCAVATION 55 CY $20.00 $ 1,100.00 55 $ 1,100.00 3 CLASS 5 RECYCLE 4" DEPTH 130 TON $22.50 $ 2,925.00 $ $ 870.21 4 TYPE LV4 WEARING COURSE MIXTURE 13 - 2 1/2" DEPTH 801 TON $50.00 $ 4,000.00 65.56 $ 3,278.00 5 FIBER BLANKET AND SEED 100 Sy $3.00 $ 300.00 1 100 $ 300.00 Total Change Order No. 1 $ 9,825.00 i o,i l uu ITEM' NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 PAVEMENT MESSAGE RT ARROW - PAINT 1 EA $89.38 $ 89.38 1 $ 89.38 2 PAVEMENT MESSAGE LT ARROW - PAINT 1 EA $89.38 $ 89.38 1 $ 89.38 3 12" SOLID LINE WHITE - PAINT 270 LF $3.22 $ 870.21 270 $ 870.21 4 CROSS WALK MARKING - PAINT 96 SF $3.22 $ 309.41 96 $ 309.41 5 4" SOLID LINE WHITE - PAINT 4,3q0 LF 1 $0.16 1 $ 702.40 1 40 Total Field Modifications SAMunicipaIVAOTSEGO\377\Pay Estimates\ot377pe PE - 2 $ 2,050.71 i A'uou.II PAY ESTIMATE #3 CITY OF OTSEGO 75th Street NE Improvements 3id Schedule "A" Change Order No. 1 Field Modifications TOTAL Total Work Completed to Date LESS 5% RETAINAGE: LESS PAY ESTIMATE #1 LESS PAY ESTIMATE #2 WE RECOMMEND PAYMENT OF: APPROVALS: CONTRACTOR: HARDRIVES, INC. Certification by C"actor: Afertify that ag itpms god amounts are correct for the work completed to date. Date 118101 ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification by Engineer: We rpreommegd payment for work and quantities as shown. OWNER: CITY OF OTSEGO Title: Date S:Wlunicipal\N0TSEG0\377\Pay Estimates\ot377pe PE -3 $ 459,916.85 $ 9,825.00 $ 2,060.77 $ 459,102.61 $ 6,178.00 $ 2,060.77 $ 467,341.38 $ 467,341.38 $ 23,367.07 $ 217,231.37 $ 139,789.71 $ 86,953.23 July 21, 2009 Aonorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 PAY ESTIMATE #3 (FINAL) CITY OF OTSEGO Riverpointe Trunk Watermain Extension Improvement Project No. 08-08 RE: Riverpointe Trunk Watermain Extension, Improvement Project 08-08 Contractor: Hennen Construction Co. Contract Amount: $246,160.00 Award Date: May 8, 2008 Completion Date: August 15, 2008 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Hennen Construction Co. Bid Schedule "A" - Trunk Watermain and Pressure Control Valve No. 2 and No. 3 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACTAMOUNT USED TO DATE EXTENSION 1 Mobilization/Demobilization 1 LS $3,000.00 $ 3,000.00 1.0 $ 3,000.00 2 Remove Existing Watermain 385 LF $6.00 $ 2,310.00 192 $ 1,152.00 3 Connect to Existing Watermain 8 EA $1,000.00 $ 8,000.00 8 $ 8,000.00 4 4" DIP CL52 Watermain Pie All Depths) 30 LF $22.00 $ 660.00 24 $ 528.00 5 6" DIP CL52 Watermain Pie All Depths) 20 LF $23.00 $ 460.00 13 $ 299.00 6 8" DIP CL52 Watermain Pie All Depths) 30 LF $28.00 $ 840.00 43 $ 1,204.00 7 12" DIP CL52 Watermain Pie All Depths) 1740 LF $40.00 $ 69,600.00 1,536 $ 61,440.00 8 14" DIP CL52 Watermain Pie All Depths) 90 LF $48.00 $ 4,320.00 0 $ - 9 16" DIP CL52 Watermain Pie All Depths) 750 LF $54.00 $ 40,500.00 1,008 $ 54,432.00 10 4" Gate Valve w/Valve Box 2 EA $800.00 $ 1,600.00 2 $ 1,600.00 11 6" Gate Valve w/Valve Box 1 EA $900.00 $ 900.00 1 $ 900.00 12 8" Gate Valve w/Valve Box 5 EA $1,300.00 $ 6,500.00 4 $ 5,200.00 13 12" Butterfly Valve w/Valve Box 8 EA $1,400.00 $ 11,200.00 8 $ 11,200.00 14 16" Butterfly Valve w/Valve Box 1 EA $2,500.00 $ 2,500.00 1 $ 2,500.00 15 Hydrant 1 EA $2,300.00 $ 2,300.00 1 $ 2,300.00 16 1" TestingCor orations 2 EA $175.00 $ 350.00 1 $ 175.00 17 DIP Fittings 9000 LBS $3.00 $ 27,000.00 6,848 $ 20,544.00 18 Salvage and Reinstall Hydrant with 6" Gate Valve and Box 1 EA $1,500.00 $ 1,500.00 1 $ 1,500.00 19 8' x 6' Concrete Structure for Pressure Control Valve No. 2 1 EA $9,000.00 $ 9,000.00 1 $ 9,000.00 20 6' Diameter Manhole for Pressure Control Valve No. 3 1 EA $9,000.00 $ 9,000.00 1.0 $ 9,000.00 21 12" Pressure Reducing/Pressure Sustaining Valve Assembly 1 EA $19,000.00 $ 19,000.00 1 $ 19,000.00 22 3" Pressure Reducing/Pressure Sustaining Valve Assembly 1 EA $6,000.00 $ 6,000.00 1 $ 6,000.00 23 8" Pressure Reducing/Pressure Sustaining Valve Assembly 1 EA $12,000.00 $ 12,000.00 1 $ 12,000.00 24 Silt Fence 810 LF $2.00 $ 1,620.00 410 $ 820.00 25 Restoration 1 1 LS 1 $6,000.00 $ 6,000.00 1 1 1 $ 6,000.00 Total Bid Schedule "A" Bid Schedule "A" TOTAL Total Work Completed to Date LESS PAY ESTIMATE #1: LESS PAY ESTIMATE #2: WE RECOMMEND PAYMENT OF: S:\Municipal\AOTSEGO\527\Specifications\ot527pe.xls PE - 1 $ 246,160.00 246.160.00 $ 237,794.00 $ 237,794.00 $ 237,794.00 $ 237,794.00 $ 192,909.85 $ 36,742.20 $ 8,141.95 PAY ESTIMATE #3 (FINAL) OWNER CITY OF OTSEGO Riverpointe Trunk Watermain Extension Improvement Project No. 08-08 lease verify the amount of previous payments, and the receipt of the following items prior to making payment. . Certificate of claims payment (lien waiver), 2. Affidavit of payment of States taxes (MN State TAX Form IC 134), 3. Letter of consent from surety firm. APPROVALS: CONTRACTOR: HENNEN CONSTRUCTION CO. Certification by Contractor: I certify that all items and amounts are correct for the work completed to date. Signed: r Title: Date I ` ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification by Engineer: We recommend payment for work and quantities as shown. Signed��-r, Title .ir...« Date % O OWNER: CITY OF OTSEGO Sig Date S:\Municipal\AOTSEGO\527\Spec7ifications\ot527pe.xls PE -2 CITY OF O T S E G 0 8899 Nashua Ave., NE, Otsego, MN 55330 Phone: 763-441-4414 Fax: 763-441-8823 ITEM 7_1 ADOPT -A -STREET PROGRAM PROPOSAL AND AGREEMENT Contact Information for Responsible Individual (minimum 18 years of age or older): Name: C) I L(2�1 G (.?rv-N Address: C i +G City: OT G O _State: ,) Zi de '�-77330 Phone(d7� �,�y�—tfn sh (eJ��i1_.� �I `/ e-mail:j C�GOi� * Please provide a separate list of all participants names, ages and contact informatT'on. Name to appear on Sign (Maximum 18 characters including spaces and punctuation): 0 Program Proposal Street Segment to be Adopted: Q1 `1 J c-, Scope of Work: Terms and Conditions 1. This agreement shall be in effect for two (2) years from the date of City Council approval. 2. The participant(s) shall develop and follow an activity program of the property in accordance with the Adopt -A -Street policy of the City of Otsego. 3. The participant shall provide a monthly report all program activities to the Police Commission. 4. Each individual participating in the Adopt -A -Street program must sign a liability waiver in the form provided by the City of Otsego. 5. Participants shall follow all regulations established by the City Code and adhere to the Adopt -A - Street policy. 6. The City of Otsego may rminate this agreement at any tim e. Participant: Date: �� I CIT OF OYTSEGO ADOPT -A -STREET PROGRAM 8899 Nashua Ave., NE, Otsego, MN 55330 Phone: 763-441-4414 Fax: 763-441-8823 MONTHLY REPORT Adopt -A -Street Group (or Participant): 0 1 I LQ, C ]o 1/1 Month of: Cf, ` S T W LL kc- r0� / V\ O C-1- Lj , S U1^dt 4 kJ 4 + 17w-\ Contact Informationfor Responsible Individual: Name: Phone(d(e)• 74 3J 2.ZI-IVSD_ e-mail: c, J I F3 4 4-o vr, Activity Report: Date # of Activities Participants Notes/Comments: F ;r•)*5-� w ec- /<�- c Pte, r C) C_+ LI svVl 4yQ i 1 Participant: Please e-mail this report to cltyhallCci)_ci.otsepo.mn.us by the first Monday of each month. ITEM 7_2 Memo To: Mayor Stockamp and City Council From: Brad Belair Date: September 8, 2009 Re: Sealcoating I have attached a quote to sealcoat various paths and parking lots throughout the city. Monies are available in the pavement and park trail fund for the following work. Sealcoating -Kadler Ave bike path- 2465s.y. $4560.25 -Odean Ave bike path (south 930') 1026s.y. $1898.10 -96th st. bike path (1103 Lf.) 1225s.y. $2266.25 -School Knoll Park parking lot 1037s.y. $1451.80 -Prairie Park parking lot 6062s.y. $8486.80 Total $18663.20 I also recommend sealcoating the driveway to Pump house #1 which is adjacent to School Knoll Park. The estimated cost is $191.80 . 0 Page 1 ITEM 7_3 Memo To: Mayor Stockamp and City Council From: Brad Belair Date: September 8, 2009 Re: Crack sealing streets and paths I have estimated crack sealing of various paths in the city at $3200 which is 40001.f. @. $80. The method I recommend is blow and go which reduces the hazard versus routing of the cracks. Also there are additional streets that will benefit from crack sealing this year. I estimate approximately 12000lbs. @ $1.35per Ib.=$16,200. Bargen Inc. has provided the quote which is $.05per pound higher than they quoted this spring due to the quantity of material and the distance between cracks. I recommend we contract with Bargen Inc.for the work which can be completed this month if approved. Monies are available in the pavement management and park trail funds. • Page 1 nu -surface co. No. PO Box 1310 - Minnetonka, MN 55343 Phone 763-478-9474 - Fax 763-478-9475 www_nu-surface_com PROPOSAL TO �IDVd Curl T7CJC+,CTr0 (_+ -ter — DATE OF PROPOSAL PROPOSED COMPLETION Citi of Otsego September 3, 2009 DATE a JOB NAME 8899 NE Nashua Avenue Walkways JOB LOCATION Ots o, MN 55330 We are pleased to offer you materials and services as shown below, subject to the indicated terms. If this offer is not accepted within ten day.,; (or by ), it then may be accepted only at our option. Your acceptance will be accomplished by completing and returnin g to us the ori incl of this form. ITEM DESCRIPTION OR SPECFICA'I'ION QUANTITY Ul,4111'PRICE AIVIOUNT Asphalt Sealcoating 1,85 per S.Y. 1.) Power edge walkways 2.) Power blow walkways 3.) Apply two coats of rubberized coal -tar emulsion - I" coat mixed with five pounds silica sand per gallon of sealer, 2nd coat plain sealer TOTAL CONTRACT AMOUNT 1. The total contract amount shall be paid within 30 days after date of Contractor's invoice. Any amount unpaid after the 30 -day period shall bear interest charges of 12% per annum until payment is made in full by the Owner, 2. This contract shall be completed with reasonable promptness by the Contractor, but the Contractor shall not be responsible for delays or failure in completion caused by weather unfavorable to carrying outwork involved, fire, explosion, failure of equipment, strikes, differences ■ with workmen, compliance with orders of a government agency, interruption In delivery materials, or from any cause beyond his reasonable control, 3. The contract price does not include any taxes except as stated, and any tax imposed by governmental authority which affects the contract price shall be in addition thereto. • 4. The Contractor shall indemnify the Owner from all claims because of any damages sustained by any person or property on account of the operations of the Contractor in carrying out this contract. 5_ This contract contains the entire agreement between parties. There are no oral promises, agreements, or warranties affecting it. Any alteration or deviation from the above quantities and specifications or other change In the contract must be in writing, and executed by authorized representatives of the parties. Terms, Net 30 (18% interest per annum on unpaid balances) Quote valid for 45 days All work as per applicable MDOT specifications. [ACCEPTI: D: (Owner) nU-wrf(lice co.: (Contractor) BY; {sign;tture of authorized representative) DATE ACCEPTED BY: (signature of authorized representative) (Title) (Title) TO �IDVd Curl T7CJC+,CTr0 (_+ -ter — nu -surface co. No. PO Box 1310 -Minnetonka, MN 55343 Phone 763-478-9474 - Fax 763-478-9475 www.nu-surface.com PROPOSAL ter, -Irv--i i n _J T7f /ri,r Tr`n r • 1-1 "I DATE OF PROPOSAL PROPOSED COMPLETION City of Otsego September 3, 2009 DATE JOB NAME 8899 NE Nashua Avenue WalkwayCrack Filling JOB LOCATION Otsego, MN 55330 We are pleased to offer you materials and services as shown below, subject to the indicated terms. If this offer is not accepted within ten days (or by ), it then may be accepted only at our option_ Your acceptance will be accomplished by completing and returnino to us the original of this form. ITEM DESCFIPTION OR SPEC FICAT ON QU;ANTITY UNIT PRICE ACVIOUN*r Asphalt Crack Filling 1.) Route and Fill 1.20 per L.F 2.) Blow and Go 1.00 per L.F TOTAL CONTRACT AMOUNT 1. The total contract amount shall be paid within 30 days after date of Contractor's invoice. Any amount unpaid after the 30 -day period shall bear interest charges of 12% per annum until payment Is made in full by the Owner. T2, This contract shall be completed with reasonable promptness by the Contractor, but the Contractor shall not be responsible for delays or failure in completion caused by weather unfavorable to carrying out work involved, fire, explosion, failure of equipment, strikes, differences with workmen, compliance with orders of a government agency, interruption in delivery materials, or from any cause beyond his reasonable control. 3. The contract price does not include any taxes except as stated, and any tax imposed by governmental authority which affects the contract price shall be in addition thereto. A, The Contractor shall indemnify the Owner from all claims because of any damages sustained by any person or property on account of the operations of the Contractor in carrying out this contract. 5. This contract contains the entire agreement between parties. There are no oral promises, agreements, or warranties affecting it. Any alteration or deviation from the above quantities and specifications or other change in the contract must be in writing, and executed by authorized representatives of the parties. Terms, Net 30 (18% interest per annum on unpaid balances) Quote valid for 45 days All work as per applicable MDOT specifications. ACCEPTI: D: (Owner) nu-sutTecu cc.: (Contractor) BY: (signature of authorized representative) DATE ACCEPTED BY: (signature of authorized representative) (Title) (Title) ter, -Irv--i i n _J T7f /ri,r Tr`n r • 1-1 "I nu -surface cu. PO Box 1310 - Minnetonka, MN 55343 Phone 763-478-9474 • Fax 763-478-9475 www.nu-surface.com PROPOSAL No. n i i T7f: ) r"F,cTr:a r4, -7T rnn7 icn 1Cn DATE OF PROPOSAL PROPOSED COMPLETION DATE Cil of Otsego September 3, 2009 JOB NAME 88.99 NE Nashua Avenue Parking Lots JOB LOCATION Oisego, MN 55330 We are pleased to offer you materials and services as shown below, subject to the indicated terms. If this offer is not accepted within ten days. (or by ), it then may be accepted only at our option_ Your acceptance will be accomplished by completing and raturnint to us the original of this form. ITEM DESCRIPTION OR SPECIFICATION QUANTITY UNIT PRICE �,MOUNT Asphalt Sealcoating 1.40 per S.Y. 1.) Power edge lots 2.) Clean gas and oil spots and apply shellac 3.) Power blow lots clean 4.) Apply two coats of rubberized coal -tar emulsion - 15L coat mixed with five pounds silica sand per gallon of sealer, 2nd coat plain sealer TOTAL CONTRACT AMOUNT 1 _ The total contract amount shall be paid within 30 days after date of Contractor's invoice, Any amount unpaid after the 30 -day period shall bear interest charges of 12% per annum until payment is made in full by the Owner, 0 2. This contract shall be completed with reasonable promptness by the Contractor, but the Contractor shall not be responsible for delays or Failure in completion caused by weather unfavorable to carrying out work involved, fire, explosion, failure of equipment, strikes, differences with workmen, compliance with orders of a government agency, interruption in delivery materials, or from any cause beyond his reasonable control. 3_ The contract price does not include any taxes except as stated, and any tax imposed by governmental authority which affects the contract price shall be in addition thereto. 4, The Contractor shall indemnify the Owner from all claims because of any damages sustained by any person or property on account of tha operations of the Contractor in carrying out this contract. 5. This contract contains the entire agreement between parties. There are no oral promises, agreements, or warranties affecting it. Any alteration or deviation from the above quantities and specifications or other change in the contract must be in writing, and executed by authorized representatives of the parties. Terms: Net 30 (18% interest per annum on unpaid balances) Quote valid for 45 days All work as per applicable MDOT specifications, ACCEPTf-D: (Owner) nu -surface cv, ; (Contractor) BY: (signature of authorized representative) DATE ACCEPTED BY; (signature of authorized representative) (Title) (Title) n i i T7f: ) r"F,cTr:a r4, -7T rnn7 icn 1Cn City of Otsego Pavement and Trail Management Fund Analysis of Fund 201 Balance December 31, 2007 Add: 2008 interest allocation 2008 Budget Total Revenue Less: 2008 Expenditures Park Trail Pavement Sealcoating and Crackfilling Total Expenditures Actual Fund Balance December 31, 2008 Add: 2009 Budget Subtotal Less: 2009 Expenditures ** Park Trail *** Pavement Sealcoating and Crackfilling Projected Balance December 31, 2009 ** Assumes all will be spent in 2009 45,574.07 45,574.07 137,581.09 137,581.09 183,155.16 45,574.07 137,581.09 267,449.27 4,425.93 263,023.34 427,574.00 25,000.00 402,574.00 695,023.27 29,425.93 665,597.34 29,425.93 29,425.93 275,290.12 275,290.12 390,307.22 - 390,307.22 *** Current Estimates excluding Engineering Fees (There may be additional expenses to be paid) Crackfilling $ 75,000.00 Sealcoating 260,000.00 Striping 15,000.00 Total $ 350,000.00 9/8/2009 Park Pavement Total Trail Management 120,193.00 25,000.00 95,193.00 5,411.43 5,411.43 325,000.00 25,000.00 300,000.00 330,411.43 25,000.00 305,411.43 45,574.07 45,574.07 137,581.09 137,581.09 183,155.16 45,574.07 137,581.09 267,449.27 4,425.93 263,023.34 427,574.00 25,000.00 402,574.00 695,023.27 29,425.93 665,597.34 29,425.93 29,425.93 275,290.12 275,290.12 390,307.22 - 390,307.22 *** Current Estimates excluding Engineering Fees (There may be additional expenses to be paid) Crackfilling $ 75,000.00 Sealcoating 260,000.00 Striping 15,000.00 Total $ 350,000.00 9/8/2009 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council Otsego Parks and Recreation Commission Otsego Police Commission FROM: Daniel Licht, AICP DATE: 1 September 2009 RE: Otsego — City Code; Special Vehicle Use NAC FILE: 176.08 BACKGROUND Ms. Diann Norfolk has inquired at City Hall about the use of a motorized golf cart upon City trails and streets. This issue is being forwarded to the Parks and Recreation Commission relative to trail use and to the Police Commission related to street use for recommendations to the City Council. Exhibits: A. MN Statutes 169.045 ANALYSIS Trails. Section 6-7-4.N of the City Code regulating parks and trails prohibits the use of any motorized vehicle on or across any portion of a City park or trail (other than a driveway or parking area). The prohibition of motorized vehicle on City trails is intended to avoid conflicts between the size and speed of the motorized vehicle with pedestrians, bicyclists, rollerblades, etc. There is also potential for damage to the trail surface, which is not designed to accommodate the weight of motorized vehicles or their frequent use. City staff does not recommend amending the City Code to allow for motorized vehicles on City trails. Streets. Use of motorized vehicles such as golf carts having an engine displacement of less than 600cc or weight of less than 800 pounds upon City streets is allowed only if the City adopts an ordinance specifically authorizing such vehicles pursuant to Minnesota Statutes 169.045. Otsego has not adopted an ordinance allowing these types of vehicles to operate upon City streets making them prohibited. Consideration may be given to amending the City Code to authorize these vehicles to operate on City streets. Potential concerns with these vehicles operating on City streets would include conflict with automobile and truck traffic and enforcement of traffic laws. CONCLUSION Allowance of motorized vehicles such as golf carts to operate upon City streets is to be considered by the Police Commission at their meeting on 8 September 2009 at 7:00 PM and by the Parks and Recreation Commission at their meeting on 9 September 2009 at 7:00 PM. City staff is seeking a recommendation to the City Council from both commissions as to whether the City Code should be amended to allow operation of these vehicles upon City trails and/or streets. C. Mike Robertson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Diann Norfolk, 14281 78th Street NE MINNESOTA STATUTES 2008 169.045 169.045 SPECIAL VEHICLE USE ON ROADWAY. Subdivision 1. Designation of roadway, permit. The governing body of any county, home rule charter or statutory city, or town may by ordinance authorize the operation of motorized golf carts, or four-wheel all -terrain vehicles, on designated roadways or portions thereof under its jurisdiction. Authorization to operate a motorized golf cart or four-wheel all -terrain vehicle is by permit only. For purposes of this section, a four-wheel all -terrain vehicle is a motorized flotation -tired vehicle with four low-pressure tires that is limited in engine displacement of less than 800 cubic centimeters and total dry weight less than 600 pounds. Subd. 2. Ordinance. The ordinance shall designate the roadways, prescribe the form of the application for the permit, require evidence of insurance complying with the provisions of section 65B.48, subdivision 5 and may prescribe conditions, not inconsistent with the provisions of this section, under which a permit may be granted. Permits may be granted for a period of not to exceed one year, and may be annually renewed. A permit may be revoked at any time if there is evidence that the permittee cannot safely operate the motorized golf cart or four-wheel all -terrain vehicle on the designated roadways. The ordinance may require, as a condition to obtaining a permit, that the applicant submit a certificate signed by a physician that the applicant is able to safely operate a motorized golf cart or four-wheel all -terrain vehicle on the roadways designated. Subd. 3. Times of operation. Motorized golf carts and four-wheel all -terrain vehicles may only be operated on designated roadways from sunrise to sunset. They shall not be operated in inclement weather or when visibility is impaired by weather, smoke, fog or other conditions, or at any time when there is insufficient light to clearly see persons and vehicles on the roadway at a distance of 500 feet. Subd. 4. Slow-moving vehicle emblem. Motorized golf carts shall display the slow-moving vehicle emblem provided for in section 169.522, when operated on designated roadways. Subd. 5. Crossing intersecting highways. The operator, under permit, of a motorized golf cart or four-wheel all -terrain vehicle may cross any street or highway intersecting a designated roadway. Subd. 6. Application of traffic laws. Every person operating a motorized golf cart or four-wheel all -terrain vehicle under permit on designated roadways has all the rights and duties applicable to the driver of any other vehicle under the provisions of this chapter, except when those provisions cannot reasonably be applied to motorized golf carts or four-wheel all -terrain vehicles and except as otherwise specifically provided in subdivision 7. Subd. 7. Nonapplication of certain laws. The provisions of chapter 171, are not applicable to persons operating motorized golf carts or four-wheel all -terrain vehicles under permit on Copyright 0 2008 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 2 MINNESOTA STATUTES 2008 169.045 designated roadways pursuant to this section. Except for the requirements of section 169.70, the provisions of this chapter relating to equipment on vehicles is not applicable to motorized golf carts or four-wheel all -terrain vehicles operating, under permit, on designated roadways. Subd. 8. Insurance. In the event persons operating a motorized golf cart or four-wheel, all -terrain vehicle under this section cannot obtain liability insurance in the private market, that person may purchase automobile insurance, including no-fault coverage, from the Minnesota Automobile Assigned Risk Plan at a rate to be determined by the commissioner of commerce. History: 1982 c 549 s 2; 1986 c 452 s 19; 1 Sp1986 c 3 art 2 s 12; 1987 c 337 s 121,122; 1997 c 159 art 2 s 18 Copyright © 2008 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. ITEM 9_1 RESOLUTION NO. 2009- 31 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING REQUESTS FOR QUOTES WHEREAS, pursuant to Council requesting, Hakanson Anderson Associates, Inc. has prepared plans and specifications for Mississippi Coves 15t and 2nd Addition Wear Course Paving. And has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO MINNESOTA: 1. Such plans and specifications, dated September 9, 2009, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city engineer shall request quotes from a minimum of 3 contractors upon the making of such improvement under such approved plans and specifications. The request for quotes shall specify the work to be done, shall state that bids will be opened at 10:00 a.m. on September 22, 2009, in the council chambers of the city hall, 8899 Nashua Avenue, Otsego, Minnesota, 55330. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 5.0 percent of the amount of such bid. Adopted by the council this 14th day of September, 2009. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor 10 Tami Loff, Clerk MISSISSIPPI COVES 1ST AND 2ND ADDITIONS WEAR COURSE PAVING CONSTRUCTION PLANS FOR WEAR COURSE PAVING AND MISCELLANEOUS CONSTRUCTION r�rn-7nn Hakanson Anderson Assoc -Inc. ��TT Civil Enylneem and Land Survgon 1t s 3601 Thumb" Avc. Anoka, Mlnrn,ota 55303 763-127-5860 FAX 763-427-0520 WRIGHT COUNTY, MINNESOTA GOVERNING SPECIFICATIONS THE 2005 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION 'STANDARD SPECIFICATIONS FOR CONSTRUCTION' SHALL APPLY. ALL FEDERAL. STATE AND LOCAL LAWS, REGULATIONS, AND ORDINANCES SHALL BE COMPUED WITH IN THE CONSTRUCTION OF THIS PROJECT. WORK SHALL CONFORM TO THE STANDARD UTILITY SPECIFICATIONS AS PUBLISHED BY THE CITY ENGINEERS ASSOCIATION OF MINNESOTA, 1999 REVISION. SHEET INDEX THIS PLAN CONTAINS 3 SHEETS SHEET NO, DESCRIPTION I TITLE SHEET 2 DETAILS 3 WEAR COURSE PAVING PLAN that 1hM plan, pwlfl.aflon, or nport "' r� pnpad my dlnal .up—lmlon and th I am a duly Ua*m*d ly��r un r Ih� laws of tab of Minnnola. 45850 DATE 9/9/0 N. .E. UC. NO. INC. RDW Cgnr ROW r Tar Ids' laY 3.0N , LOCAL RESIDENTIAL RURAL<TR ET SECTION Qmu /AVENUE CR ELTON (SEERURAL STRER DETAIL EOII STREET SECTRM) LOCAL RESIDENTIAL URBAN STREET�SECTION — 9 TON seri STREET STA. �1 LS TO STA -1. SOTH STREET STA. 35 TO STA. 58150 r'i— STANDARD PLATE N0. �� ii((tmm 112 I I LR` !�--'= I STANDAR704LATE N0. .— AVE., NARER AVE, R —CRET .LVE ee1N STRER STA. 0.00 10 STA. IHS 88tH STREET STA. 24,78 TO STA. 34115 e81N STREET STA Se.30 TO SIA 63.30 eo• {� 12 12' 1 VARIES A.W \or/lSA SMWIMA uwmT.A R e erruNNous wT cL s sNw umD C —1 8 OMVEL BASE (wDIOED) 26' WR1N 0 AMROVED —GRADE 32' WIDTH STANDARD PLATE NO. 100 — DRHMO LV6 011X010 /AMC Y Y SEE NOSC • SEE NOSE E•„ [ DRAIL DRM010 IARIE _ DETAIL b I 4sTf� Gf[ 1 RAM S'IE� tAu e re rC r-1)eLAx va. uR eRRDRIO AREAS .wACDNrt E• LE LC LD ME O[TALLw��rvS ARDNuaw,s CASE I PIAN S¢ VIEW Er�Y u0. SIIV E CTION A -ACES SECTION E-8 SECTION C -C C N0— Ew N, Rrdw wRe iaaxr mdE"¢ Idiuuc unxe Wno un[ ucx SECTION 0- D)dldln[R, a .[aws[s �s1ur[ Su,R[�umux D c�. _ SWV.c D ERfa Attto4um=o-wcwov SECnON E -E STANDARD PLATE NO. 708 I � 4 CROSS SECTNIN 1-1 OtD�°Y CROSS SECIOY M r rNWm Es R ♦♦ � v 1 ♦\ sllu �I BITUMINOUS FLUME E A REVISION h...6 e.ni 7 1hc1 Ini. Rlw, .D.clnc.11.n, or nDartlhu' S30R R: XE m ;T BML Hakanson Anderson Assoc., Inc. DETAILS d.ry uC. a R,e1...l.�m Edem«E N�d.r m. lo.. a Dl MID 'VO En.1—r. Dne Lone 6Drr ,— MISSISSIPPI COVES WEAR COURSE PAVING 3601 Thurston Ave., Anoka, Mlnneeo(D 55303 MISSISSIPPI COVES ( � � L 763-427-5860 FA 763-42 -0520 '-q(ep�l-p CITY OF OTSEGO, MINNESOTA 9/9/09 Llc. N. 15850 —fMwmwm Himm un STANDARD PLATE NO. 100 — DRHMO LV6 011X010 /AMC Y Y SEE NOSC • SEE NOSE E•„ [ DRAIL DRM010 IARIE _ DETAIL b I 4sTf� Gf[ 1 RAM S'IE� tAu e re rC r-1)eLAx va. uR eRRDRIO AREAS .wACDNrt E• LE LC LD ME O[TALLw��rvS ARDNuaw,s CASE I PIAN S¢ VIEW Er�Y u0. SIIV E CTION A -ACES SECTION E-8 SECTION C -C C N0— Ew N, Rrdw wRe iaaxr mdE"¢ Idiuuc unxe Wno un[ ucx SECTION 0- D)dldln[R, a .[aws[s �s1ur[ Su,R[�umux D c�. _ SWV.c D ERfa Attto4um=o-wcwov SECnON E -E STANDARD PLATE NO. 708 I � 4 CROSS SECTNIN 1-1 OtD�°Y CROSS SECIOY M r rNWm Es R ♦♦ � v 1 ♦\ sllu �I BITUMINOUS FLUME E A REVISION h...6 e.ni 7 1hc1 Ini. Rlw, .D.clnc.11.n, or nDartlhu' S30R R: XE m ;T BML Hakanson Anderson Assoc., Inc. DETAILS d.ry uC. a R,e1...l.�m Edem«E N�d.r m. lo.. a Dl MID 'VO En.1—r. Dne Lone 6Drr ,— MISSISSIPPI COVES WEAR COURSE PAVING 3601 Thurston Ave., Anoka, Mlnneeo(D 55303 MISSISSIPPI COVES ( � � L 763-427-5860 FA 763-42 -0520 '-q(ep�l-p CITY OF OTSEGO, MINNESOTA 9/9/09 Llc. N. 15850 I REPAIR WASHOUT AND INSTALL BR. FLUME (SEE DETAIL) 1 92 t 1t° 12906 / i i o ----- I-------- -- — --- 12859 12068 12712 12738 12686 12843 12752 12850 12660 ISION N BETWEEN I \ 11780 1ST AND 2 DITION 12836 I 12634 12794 ,1 =12635? I 12608 12621 128413 12808 \y ' INSTALL NEW SO'R I TEMP. CUL–DE–SAC; GRADING AND CLASS S I 12822 f AGGREGATE SURFACE TO BE DONE BY OTHERS j 12817 I 12556 i 12607 I \ 12582 D - — — % 12601 I 1282 U) 1 I s� REPAIR WASHOUT AND O Z I 12577 12589 A p D I / i INSTALL BIT. FLUME (SEE DETAIL) O P.0B Pl ^ -/ n d WASHOUT REPAIR OUT AND I IN BIT. FLUME I w A D D D �j 1 (SEE DETAIL) m r D I Z REMOVE AND REPLACE — — — — ----------------------- ---__ CONCRETE MEDIAN NOSE :- m - - - - w o w too - - - - - - - - -IN PUT . ------ ATE REVISION IPS awll y �^ a MY plan. -I An pN•n, er rpe,l w ®■ ^- a •° °^^ BML Frvla,•bwl Hakonson Anderson Assoc., Inc. PAVING PLAN 3 • a Dy n. w GgM«n aadv as �"° • NR ' CTWI EnBina.n and Land Sarvayom MISSISSIPPI COVES WEAR COURSE PAVING MISSISSIPPI COVES of 4 .✓ aa.eL 3801 63-42 n AMI0 Anoka, MI –427– 5 55303 763–{27-5880 FAX 763-427-0520 _.hokans.n–ond—n.aom CITY OF OTSEGO, MINNESOTA 3 sxtns ala 9/B/OB Lie. No. 45850 ITEM 77-1 Sherrie Le Human Resource and Labor Relations Services, L.L.C. Quality Service to Meet the Needs of Minnesota Communities 974 Aspen Lane, Lino Lakes, MN 55014 sherrielea,yahoo.com 651-770-7216 September 3, 2009 Mike Robertson City Administrator City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Dear Mike, As we discussed earlier this week, I have accepted a full-time position with the City of West St. Paul as their Assistant City Manager. I had hoped to continue consulting for many years but the economy just did not cooperate with that goal. Although Otsego has provided ongoing work, there was little other consulting work available for the past several months and I can't make ends meet with the amount of work available. I truly enjoy working with the City of Otsego and hope that we can continue to work together, albeit on a much more limited basis. I begin work with the City of West St. Paul on September 21, 2009 but I am starting early for them with the understanding that I may need to take a half day off here or there within the first few weeks to wrap up projects I have been working on with Otsego. As we have put all major human resource systems and processes in place, I anticipate there will be only very small projects and occasional questions from here on. I have prepared a summary of the major work accomplished in the form of a status report (see attached). I would be happy to meet with the City Council to discuss any questions they may have. I completely understand that the City Council may elect to retain another human resource firm who can provide a larger time and more flexible commitment. Thank you for using my firm to meet your human resource needs. It was truly a pleasure working with your City Council and staff. Sincerely, Sherrie Le President Sherrie Le HR & LR Services, LLC CITY OF OTSEGO HR STATUS REPORT September 3, 2009 • Review Of Personnel Policies For Inconsistencies And To Be Certain That They Meet Current State And Federal Standards. Complete rewrite of the Personnel Policies was undertaken and approved by the City Council. The new policies have been implemented. Along with that, I prepared two Drug and Alcohol Testing Policies (one for commercial drivers) and worked with outside administrators and providers to ensure appropriate processes were in place for pre- employment physicals and the full gamut of drug and alcohol tests for commercial drivers and reasonable suspicion drug tests for all employees. Status: This project is 100% complete. • Review of Personnel, Medical, Drug and Alcohol testing and Related Records and Files. I went through all employee records and developed a comprehensive filing system that complies with State and Federal laws. Status: This project is 100% complete • Review Of The City's Hiring Process To Be Certain It Meets Current Standards. I developed a background check ordinance and applicant waiver form. I reviewed and edited the application form. I drafted a comprehensive recruitment and selection policy outlining both policy and process standards as part of the Personnel Policies. I developed step-by-step Hiring Process Guidelines, identifying the positions involved with each step and an Employee Status Payroll Change form for use to record employee status changes. Status: This project is 100% complete. There has been no hiring since the Hiring Process Document was approved. I can advise on specific processes as they arise. • Review Of Benefits Administration For Uniformity Across City Departments. I have discussed benefit levels and administration issues as part of the Personnel Policy Review Process. Some new recommendations have been incorporated into the Personnel Policies. We specifically addressed administration of holidays, personal leave and vacation leave, health plan benefits, benefits for part-time employees, as well as the administration of benefits for employees on unpaid leaves of absences and for employees who do not traditionally work five eight-hour days. It would not hurt to review the benefit package as a whole and provide options for changes if the City Council is open to that. I also developed a new COBRA form and updated it to incorporate new Federal stimulus legislation. I prepared specific notices for three employees as they left the City. Status: This project is 90% complete. There will always be some ongoing work in the area of benefits. Managing federal and state mandated leaves of absences, health-related leave issues and COBRA notices will require occasional attention. There is an annual open enrollment and benefit renewal process. I have had no involvement with that to date. The Finance Department handles that. • Assistance With Data Privacy Information Requests. I have developed a comprehensive Data Practices policy that should help with future requests for data related to personnel, applicant and labor relations. I will be happy to review any data practices requests that come to the City (particularly related to these areas) and make a determination on what can be released, what has to be redacted first and what cannot be released. I can redact any personnel record that contains both public and private data. Requests for data unrelated to these areas may have to go through your City Attorney, although a lot of records handled by your City Clerk are public. I have not determined whether the City has formally designated a "Data Compliance Official" or "Responsible Authority," both of which are required by the Data Practices Act. If not, that can easily be done by City Council resolution. There have been very few, if any, requests to date. Status: This is an ongoing project because requests will continue to come in. The Data Practices Policy is 100% complete. • Review of Compensation System for Compliance With Pay Equity Standards and For Ease of Administration. I prepared comprehensive, updated job descriptions for all existing positions and a few positions that may be filled in the next year or two. I evaluated the positions using a gender -neutral job evaluation system (required by the Pay Equity Act) and analyzed pay equity compliance issues. I conducted a market study and developed a new pay plan, which was presented to the City Council. Implementation plans are complete and the new pay plan will be effective on January 1, 2010. I met with employees to discuss the new pay system so everyone understands how it works. I have completed the pay equity report that was due by the end of January 2009 based on accurate information effective December 31, 2008. The next report will be in three years. Status: This project is 100% complete. 2 ITEM 11-2 RESOLUTION NO. 2009-28 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION SETTING A PRELIMINARY TAX LEVY OF $3,818,000 FOR 2010 BUDGET APPROPRIATIONS WHEREAS, the Otsego City Council is required by State law to establish a preliminary tax levy for 2010 by September 15, 2009. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO, MINNESOTA. 1. That there is hereby approved for proposed expenditure from general taxes the following - sums for the purpose indicated. General Government $3,252,000 2003 Debt Service $ 138,000 2006 Street Improvement Debt Service $ 178,000 Public Works Building Bonds 250,000 Total Tax Levy $3,818,000 2. That a copy of this resolution be transmitted to the Wright County Auditor. Dated this 14"' day of September, 2009 CITY OF OTSEGO Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk COUNCIL ITEM SCHARBER & SONS CITY COUNCIL MEETING SEPTEMBER 14, 2009 TO: Tami Loff ITEM 11.3 Attached is the Scharber & Sons claims list for the City Council. For more details, please refer to the check detail registers. Claims Register 09-09-2009 $ 8,464.24 Check #47627 GRAND TOTAL $ 8,464.24 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper Name 10100 BANK OF ELK RIVER Paid Chk# 047627 SCHARBER & SONS FILTER: None CITY OF OTSEGO *Check Summary Register© SEPTEMBER 2009 Check Date Check Amt 9/9/2009 $8,464.24 SPREADER, AERATOR Total Checks $8,464.24 09/09/09 2:28 PM Page 1 CITY OF OTSEGO 09/09/09 2:30 PM Page 1 *Check Detail Register© SEPTEMBER 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 047627--'-- --a..,, 9/9/2009 SCHARBER &SONS E 101-45200-210 Operating Supplies (GENERAL) $29.66 1031461 FILTER E 206-45200-501 Equipment $8,434.58 11521 SPREADER, AERATOR Total SCHARBER & SONS $8,464.24 10100 BANK OF ELK RIVER $8,464.24 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $29.66 206 CAPITAL EQUIPMENT REVOLVING $8,434.58 $8,464.24