11-28-11 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
NOVEMBER 28, 2011
6:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 6:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug
Schroeder and Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Heather Eidem, New River Medical Center Representative, gave an update on New River
Medical Center activities.
1.1 Certificates of appreciation to the Boy Scouts for their help with the Otsego
Pumpkin Patch.
Mayor Stockamp presented certificates of appreciation to the Boy Scouts and three siblings who
helped with the Otsego Pumpkin Patch.
2. Consider agenda approval.
CM Scharber motioned to approve as written. Seconded by CM Heidner. All in favor.
Motion carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve November 14, 2011 City Council Meeting Minutes.
3.3 Approve November 14, 2011 5:30 PM City Council Meeting with
Commissioners.
3.4 Received minutes of the October 11, 2011 HPC Mtg.
3.5 Received minutes of the October 11, 2011 Police Commission Mtg.
3.6 Received minutes of the October 12, 2011 Parks & Rec Commission Mtg.
3.7 Approve Resolution 2011-60 committing specific Revenue Sources in Special
Revenue Funds.
3.8 Approve Resolution 2011-46 modifications.
3.9 Approve Wetland Escrow release for Hidden Creek Trails.
3.10 Approve Wetland Escrow release for Riverwood National.
3.11 Approve Bond refinancing Resolution 2011-61.
CM Heidner motioned to approve. Seconded by CM Scharber. All in favor. Motion
carried.
4. City Council reports and updates.
No items.
5. Staff updates
City Administrator Johnson said the Bond rating and Bond refinancing is good news for the city
and staff is very pleased. City Administrator Johnson also updated the City Council on the Great
River Centre Letter of Credit issue and said there will be more information after November 30.
City Council Meeting November 28, 2011.
6. Adjourn.
CM Scharber motioned to adjourn. Seconded by CM Schroeder. All in favor. Motion
carried. Adjourned at 6:15 PM.
�� Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
SPECIAL MEETING
CITY COUNCIL BUDGET MEETING
MONDAY, NOVEMBER 28, 2011
*6:00 PM
1. Mayor Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 6:37 PM.
Roll call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder, Tom
Darkenwald and Dan Scharber and Lori Johnson, City Administrator.
2. Long Range Planning.
The Council discussed long range planning specific to the following:
Recreation Programming: The Council discussed options for providing recreation programming
and the types of recreation programming desired. City Administrator Johnson reviewed past
Community Education programs and financial data, the 2012 proposed recreation budget, and
the benefits of each of the proposed options for future recreation programming. The Council
directed staff to continue research on a City recreation department.
Fire Service: The Council discussed the possibility of a substation in Otsego for fire and
ambulance service. Improving the response time for the ambulance is a high priority. The
Council directed staff to continue to explore options to improve the response time for the
ambulance.
City Hall Long Term Use: This item was carried over from a previous meeting during which the
Council agreed to further discuss the long term use of the building before proceeding with
repairing the roof. In addition, repairs may be needed in HVAC systems, ADA, and other areas
and those should be addressed at the same time as the roof. The Council authorized City
Administrator Johnson to spend funds to determine if the HVAC system needs to be replaced
and the cost to move it from the roof. City Administrator Johnson indicated she would report
back with replacement and repair costs at a future meeting.
Logo: The Council selected Concept C Option 1. The tag line will be removed for now.
Tax Lew: City Administrator Johnson briefly updated the Council on the upcoming truth in
taxation meeting at which property owners have an opportunity to provide input on the 2012
budget and tax levy.
Personnel: The Council discussed employee recognition programs.
Internship: City Administrator Johnson presented an update on the internship previously
discussed.
Motion by CM Scharber, Second by CM Darkenwald to authorize an internship at a
cost of $2,400 as proposed. Motion approved 5-0.
Public Works Organizational Structure: City Administrator Johnson presented information on
the current structure of the department and the need for change that comes as a city grows.
She indicated she is working with the Public Works Supervisor to define options for the Council
including an interim option for a lead worker in the absence of the Public Works Supervisor.
Special City Council Meeting November 28, 2011.
Motion by Mayor Stockamp, Second by CM Darkenwald to approve an interim Lead
Worker assignment in the Public Works department when the Maintenance
Supervisor is absent; the Lead Worker will be paid an additional $1.00 per hour.
Motion approved 5-0.
Staffing Development: City Administrator Johnson updated the Council on staff matters.
Use of Old City Hall: City Administrator Johnson indicated that she received a request for use of
the Old City Hall. She further stated that the Council could offer the space to the Arts Alliance
as they are currently in temporary space. The Council concurred that the Arts Alliance could
use the space at no cost to the City. The Arts Alliance would be responsible for costs
associated with the use.
Economic Development: Discussion took placed on various economic development activities
and incentive programs. The importance of a good transportation system was discussed
including the economic benefits of upgrading 70th street.
Mayor Stockamp questioned if the Council was in agreement that consultants would no longer
be required to be at Council meetings if there were no issues pertaining to them. The Council
concurred.
Mayor Stockamp asked about the recent water issue at Riverwood National development. City
Administrator Johnson explained the cause of the problem and stated that she has directed
PeopleService to put in place a procedure to ensure the error will not occur again.
3. Adjourn.
Motion by CM Scharber, second by CM Schroeder to Adjourn. Motion approved 5-0.
Meeting adjourned at 10:55 PM.
ATTEST: A�]
Lori Johnson, City Administrator
*immediately following the adjournment of the City Council meeting at 6:00 PM.
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