11-14-11 CCSPECIAL MEETING
JOINT MEETING OF THE CITY COUNCIL AND CITY COMMISSIONS
MONDAY, NOVEMBER 14, 2011
5:30 PM
1. Mayor Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 5:30 PM.
Roll call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder, Tom
Darkenwald and Dan Scharber.
Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Tami Loff, City Clerk;
Brad Belair, Public Works Supervisor; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Andy MacArthur, City Attorney; and Kim Welter, Graphic Designer.
Heritage Preservation Commission: Toni Seroshek, Gail Anderson, John Noll, Chris Wilson and
Tom Constant.
Parks and Recreation Commission: Rose Cassady, Peter Torresani, Kathy Roberts, Susan
Krekelberg, Triste Freeburg and Charles VonBerg.
Planning Commission: Pam Black, David Thompson, Jim Kolles, Brian Gerten and Tammie
Fallon.
Police Commission: Dana Vandenberg, Joel Torkelson, Paul Fields and Jason Warehime.
2. Welcome by Mayor Stockamp.
Mayor Stockamp welcomed the commissioners and thanked them for their service.
3. Logo/marketing presentation and discussion.
City Administrator Johnson unveiled the proposed logo designs and tag lines. There was
discussion on the revamping of the cities website which will concede with the new city logo.
Each commission should think about what they would like to see on the website.
4. Adjourn no later than 6:45 PM.
Meeting adjourned at 6:01 PM.
ATTEST: d�Jt-�
Tamil Loff, City Clerk
FIRIVIAN11101 "ONE&MM,
�:.
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
NOVEMBER 14, 2011
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug
Schroeder and Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Tami Loff, City Clerk;
Daniel Licht, City Planner; Ron Wagner, City Engineer and Andy MacArthur, City Attorney.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Rhonda Baack, President of I-94 West Chamber of Commerce, Ms. Baack gave an update on
the I-94 Corridor Coalition activities. CM Darkenwald asked if the City of St. Michael has
contributed. Ms. Baack said that they have expressed that they will and she will be going in
front of their City Council next Tuesday.
2. Consider agenda approval.
CM Heidner motioned to approve as written. Seconded by CM Schroeder. All in favor.
Motion carried.
3. Consent Agenda. (Non -controversial items.
3.1 Approve Claims List.
3.2 Approve October 24, 2011 City Council Meeting Minutes.
3.3 Approve October 24, 2011 City Council Budget Meeting Minutes.
3.4 Approve Sound System quote.
3.5 Approve Resolution 2011-55 water/utility assessments.
3.6 Approve Pay Estimate & Resolution for Island View Estates assessment.
3.7 Set time change for the November 28 City Council meeting to 6:00 PM and
set City Council worksession for November 28.
3.8 Approve Pay Estimate for 88th St/Packard Ave Storm Sewer in the amount of
$29,571 to County Line Excavation.
3.9 Approve On -Sale & Special Sunday liquor license for Boondox Bar & Grille.
3.10 Approve Public Works Seasonal employees.
3.11 Approve Snow Policy.
3.12 Approve Resolution 2011-59 authorizing draw on Great River Centre
(Appello) LOC.
CM Heidner motioned to approve. Seconded by CM Scharber. All in favor. Motion
carried.
4. Public Hearings:
4.1 Proposed Assessments for unpaid Administrative Fines and Service
Charges related to Code Enforcement and Escrow Accounts related to
Development (continued from October 24, 20111.
A. City Clerk attests to legal notice.
B. Comments by City Attorney.
C. Presentation of proposed assessment roll.
City Council Meeting November 14, 2011.
D. Public Comments.
E. Close the Public Hearing.
F. Approve Resolution 2011-56.
City Clerk Loff attested that all the proper noticing, posting and publication was completed.
City Attorney reviewed the process. City Planner Licht presented the Planners report.
Mayor Stockamp opened the Public Hearing at 7:10 PM.
Randal Begin, 9227 Napier Avenue, said that the right of way on his property was cut and he
was wondering if he is being assessed for that. City Planner Licht said Mr. Begins property has
not been notices and is not being assessed.
Hearing no other comments Mayor Stockamp closed the Public Hearing at 7:12 PM.
CM Heidner motioned to approve Resolution 2011-56 approving assessments for
unpaid administrative fines and service charges related to code enforcement and
escrow accounts related to development. Seconded by CM Scharber. All in favor.
Motion carried.
4.2 Establishment of Special Service District.
A. City Clerk attests to legal notice.
B. Comments by City Attorney.
C. Presentation of proposed assessment roll.
D. Public Comments.
E. Close the Public Hearing.
F. Approve Resolution 2011-57.
City Clerk Loff attested that all the proper noticing, posting and publication was completed.
City attorney reviewed the process. City Planner Licht presented the Planners report.
Mayor Stockamp opened the Public Hearing at 7:13 PM.
Hearing no public comment Mayor Stockamp closed the Public Hearing at 7:15 PM.
CM Darkenwald asked if just the two lots on left of Parrish Avenue presented on the map
provided is accurate. City Planner Licht said yes. The former Godfathers Pizza property provides
its own lights.
CM Scharber motioned to approve Resolution 2011-57 adopting 2012 special service
charges for the Above Standard Street Lighting System Special Service District.
Seconded by CM Schroeder. All in favor. Motion carried.
5. Community Development.
5.1 Resolution 2011- 58 of suDDort for Mississippi River Trail/Bikeway.
City Planner presented the Planners report. CM Darkenwald said this could be a great benefit
in the future and in drawing more attention to the city. City Administrator Johnson said she is
also asking the City Council for approval for more staff time to work with the Mississippi River
Trail (MRT) to promote Otsego as a destination point on the trail. City Administrator Johnson
said this is an economic development opportunity and that staff will be working with local
retailers to encourage them to develop a plan to attract riders to their businesses. The City
Council agreed.
CM Schroeder motioned to approve Resolution 2011-58 offering initial support to
the MRT bikeway. Seconded by Mayor Stockamp. All in favor. Motion carried.
6. Administration.
6.1 I- 94 Corridor Coalition.
City Administrator Johnson presented the staff report. The coalition is asking for membership
dues from Otsego at $.50 per capita. CM Darkenwald said he has worked on the Coalition for
three years and they have made some progress. CM Darkenwald said he feels there is
importance of transportation in our city.
City Council Meeting November 14, 2011.
CM Heidner said it seems the Coalition is asking for more contribution from city/townships than
the local businesses that will be benefiting from it. Mayor Stockamp said she agrees.
CM Darkenwald asked City Attorney MacArthur if he should abstain from voting since he is on
the board of the Coalition. City Attorney MacArthur recommended CM Darkenwald abstain.
CM Darkenwald asked what other information the City Council is looking for. CM Heidner said
other business and other community funding. CM Heidner asked if the City of Rogers is
contributing. CM Darkenwald said that the Coalition had gone in front of the Rogers City Council
at their last meeting and are waiting for their decision on how much Rogers will contribute. CM
Darkenwald said they will be going in front of Wright County as well. CM Darkenwald said he
strongly supports this.
CM Scharber motioned to table. Seconded by CM Heidner. Motion carried 4-0. CM
Darkenwald abstained.
6.2 Approve WebQA Services agreement.
City Administrator Johnson presented the staff report. City Administrator Johnson said we are
looking for a motion to rescind the GIS Rangers work order system.
CM Heidner motioned to rescind the motioned to approve agreement with GIS
Rangers work order system. Seconded by CM Schroeder. All in favor. Motion carried.
CM Darkenwald said the WebQA would require $1500 a year for hosting what are we currently
paying GIS Rangers? City Administrator Johnson said that work order system has not been
implemented yet. She stated the proposed hosting fee was $948 per year.
CM Darkenwald asked City Attorney MacArthur if he has looked at the WebQA agreement. City
Attorney MacArthur said yes he has reviewed and it is acceptable.
CM Heidner motioned to enter into an agreement with WebQA work order system.
Seconded by CM Schroeder. All in favor. Motion carried.
6.3 GIS Rangers.
City Administrator Johnson presented the staff report. CM Darkenwald said in the GIS Rangers
proposal it states that they will not bill the City from starting date of October 20, 2011 to
December 31, 2012; have we paid anything since that date? City Administrator Johnson said no
we have not.
CM Darkenwald said if we went out for RFP how many proposals do you think we would get.
City Administrator Johnson said probably at least three. CM Darkenwald asked the reason we
are not going out for RFP at this time. City Administrator Johnson said because GIS Rangers
has submitted a proposal to fix the issues and provide service for one year all at no cost to the
City.
CM Schroeder motioned to approve the October 20, 2011 proposal from GIS
Rangers and delay the RFP for one year. Seconded by CM Heidner. All in favor.
Motion carried.
6.4 2012 Health Insurance renewal.
Finance Director Groen presented the staff report. CM Heidner asked if the city can still
contribute to the H.S.A. account this year to the employee that has a spouse with H.S.A.
Finance Director Groen said yes can contribute until the end of the year.
CM Heidner motioned to approve contract for 2012 with Health Partners in the
amount of $74,323.68 and with contribution from the city in the amount of $10,000
and make contribution to the employee's spouses H.S.A. account for 2012 and 2011.
Seconded by CM Schroeder. All in favor. Motion carried.
City Council Meeting November 14, 2011.
7. City Council Reports and Updates.
Mayor Stockamp thanked City staff for preparation for the joint meeting tonight with the
Commissioners.
8. Staff Reports and Updates.
City Administrator Johnson said City Attorney MacArthur has been working with Appello and we
may need a special City Council meeting to address the LOC for Great River Centre. The City
Council said Tuesday the 22 at 5:30 PM if needed.
City Planner Licht gave a New River Medical Center update.
9. Adjourn.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourned at 8:00 PM.
ATTEST: yY�� &92
Tami Loff, City Clerk
4
'